City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA February 5, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Pastor Clarence Teddy Williams, Pilgrim Baptist Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Aldermen Carol Bell, Mary Ellen Sprague, John Hall, Estella Shabazz City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Alderman Mary Osborne, Vice-Chairman of Council Alderman Tom Bordeaux Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried the summary/final minutes for the City Council Retreat of January 7, 2015. Upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried the summary/final minutes for the City Manager’s briefing of January 22, 2015. Upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried the summary/final minutes for the City Council meeting of January 22, 2015. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution on Real Estate and Litigation for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) PRESENTATIONS Alderman Johnson asked for a moment of personal privilege to recognize representatives from AARP Serena Garcia, Communications Director and Charina Young, Associate State Director of Community Outreach. Ms. Garcia thanked Council for allowing them to speak. Ms. Young discussed some of the programming AARP is hoping to bring to the Savannah area. She stated one of her colleagues will come at a later time with more information. Alderman Shabazz congratulated Ms. Garcia for her tremendous work in the community, stating she has known her 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 for many years. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Christopher A. Godfrey for Savannah Charley, LLC t/a Sorry Charlies, requesting a beer, wine and liquor (drink) license with Sunday sales at 114-116 W. Congress Street. The location is between Barnard Street and Whitaker Street in District 1. The applicant plans to operate as a full- service restaurant. (New ownership/management) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Kevin A. Dignan for 125 Broad, LLC t/a Paddy O’Shea’s, requesting a beer, wine, and liquor (drink)(Hybrid) license with Sunday sales at 125 Martin Luther King, Jr. Boulevard. The location is between Oglethorpe Avenue and Ann Street in District 1. The applicant plans to operate as a full-service restaurant. (New ownership/location) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Keith T. Berger for Westside Fun, LLC t/a Boomy, requesting to add Sunday sales to an existing beer, wine and liquor (drink) license at 409 W. Congress Street. The location is between Martin Luther King, Jr. Boulevard and Montgomery Street in District 1. The applicant plans to operate as full-service restaurant. (Existing business/new request) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Whip M. Triplett for 611 E. River Street, LLC t/a Homewood Suites by Hilton Savannah Historic District/Riverfront, requesting a beer, wine and liquor (drink) license with Sunday sales at 611 E. River Street. The location is between General McIntosh Boulevard and East Broad Street in District 1. The applicant plans to operate as a hotel. (New ownership/location) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. ZONING HEARINGS Rob Brannen, Agent for Polestar Development, LLC, Petitioner (File No. 14- 006131-ZA/14 -004184-PLAN), requesting an amendment to a zoning master plan which was recently amended and approved by the Mayor and Aldermen on November 10, 2014, including conditions, applying the “extraordinary and unusual” provision of Sec. 8-3031(D)(1)(a) for property located 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 in a Planned- Community-Business (P-B-C) district. A site development plan to allow a grocery and fuel station on the same parcel is also proposed in conjunction with the master plan amendment. Since the November approval, the fuel station has been relocated from the southeast corner of Abercorn Street and Wilshire Boulevard to the northeast corner and will share the same parcel as the grocery store. The relocation will eliminate two outparcels. The grocery store has also been reconfigured to face Abercorn Street, and has been slightly expanded from 41,117 square feet to 43,311 square feet. The parcel on the south side of Wilshire Boulevard is identified as a “Future Development Area.” These changes affect both the approved zoning master plan and general development plan. Because both were approved subject to Sec. 8-3031(D)(1)(a), the Planning Commission must review and make a recommendation to the Mayor and Aldermen. The Planning Commission recommends approval of the amended master plan subject to the conditions outlined in the report. (The conditions are attached. The agent for the petitioner has requested First and Second Reading on the ordinance.) Recommend approval of the Planning Commission’s recommendation. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried. PETITIONS Ashely Mosley of SCE Engineering (Petitioner) on behalf of Tattnall Partners LLC (Property Owner) – Petition 140536, requesting encroachment within the Habersham Street right-of-way. The purpose of the encroachment is for placement of a set of entry stairs to provide access into two new residential units being developed at 615 Habersham Street. This request has received a Certificate of Appropriateness (COA) from the Historic District Board of Review and is consistent with similar entry steps/stoops developed in the area. The petition has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval of encroachment within the Habersham Street right-of-way for the installation of entry steps at a new residential development project located at 615 Habersham Street as requested by Ashley Mosley through Petition 140536. (An encroachment exhibit is attached.) Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Hetal Shah of Menemsha (Petitioner) on behalf of Lululon Athletica (Tenant) and Broughton Street Partners Company LLC (Property Owner) – Petition 140490, requesting encroachment within the Broughton Street right-of-way. The purpose of the encroachment is for placement of an awning and sign on a building located at 309 W. Broughton Street. The sign will be 4’ 10.5” tall and 29’ 5” wide and will encroach 3 feet into the right-of-way. The awning will 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 provide 9’ 8” of vertical clearance from the sidewalk. This request has received a Certificate of Appropriateness (COA) from the Historic District Board of Review. The petition has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree with no objections offered. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval of encroachment within the Broughton Street right-of-way for the installation of an awning and sign at 309 W. Broughton Street as requested by Hetal Shah through Petition 140490. Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Fred Krinsky (Petitioner and Property Owner) – Petition 140439, requesting an encroachment for installation and operation an irrigation system within the tree lawn area of the right-of-way of McDonough Street, Houston Street and Perry Street. The addresses of the properties to be served by this irrigation system are 228 and 230 Houston Street. The petition has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, 2) being responsible for all maintenance and repairs of this system, 3) installing irrigation lines to be located underneath tree root zones by jetting as trenching installation is not allowed within the root zone of trees, and 4) submitting plans and obtaining all applicable City issued permits. Recommend approval of an encroachment for the installation and operation an irrigation system within the tree lawn area of the right-of-way of McDonough Street, Houston Street and Perry Street by Fred Krinsky through Petition 140439. (A drawing is attached.) Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Michael Whitfield (Petitioner), representing Joseph’s Clothiers (Tenant) and LSDNJ Investment Properties, LLC (Property Owner) – Petition 140460, requesting a license to encroach onto the right-of-way of W. Broughton Street for placement of a business sign. The sign will encroach a reported six feet onto the right-of-way and have a height of four feet, seven inches. The sign will be placed above an existing awning and provide thirteen feet of vertical clearance from the sidewalk. The sign has received a Certificate of Appropriateness (COA) from the Historic District Board of Review. This petition has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services, with no objections noted. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval of an encroachment within the W. Broughton Street right-of-way for the installation of a business sign as requested by Michael Whitfield through Petition 140460. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 (Photographs are attached.) Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Todd A. Naugle of Lott and Barber, Inc. Architects (Petitioner), on behalf of CampusWorks (Tenant) and Noble Boykin and Henry Morgan (Property Owners) – Petition 140444, requesting that the City allow various encroachments within the Selma Street right-of-way (R/W). The property is located at 536 Selma Street and is proposed for development with a five story multi-family residential housing complex with parking. The encroachments requested are for architectural and landscape features as follows:  Overhead Canopy: Six projecting canopies along Selma Street sized approximately 8’-5” wide x 5’-3” deep (into the R/W) with 10’-7” of vertical clearance to the sidewalk. Each canopy occurs at a dedicated entry point to the building.  Tree/Planters: Installation of five, 5-foot square tree planters. Each planter is planned for installation of a cabbage palm and either Asiatic Jasmine or Aztec Grass plantings surrounding the base of this palm. Trees and other plantings will be maintained by Owner.  Masonry Wall & Railing: Install approximately 48 feet of permanent masonry wall/curb (11-3/4” tall) matching the existing historic brick wall in appearance adjacent to a new- sloped walkway with pre-finished aluminum railing meeting code requirements for fall protection. This new wall will tie-into an existing brick wall within the R/W. Owner will maintain wall and railing. Additionally, Owner will restore existing masonry wall as requested by the City.  Building Footing: The building foundation footing will encroach within the Selma Street R/W (approximately 12’6’ below grade) a distance of 1’6”.  Projecting Balcony: Upper level balconies will project 1’½” into the Selma Street R/W. All overhead power lines along Selma are being removed and power placed under ground via Owner’s expense. The project has received a Certificate of Appropriateness (COA) from the Historic District Board of Review. The petition has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License for Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval of the encroachments within the Selma Street right-of-way for canopies, planters, masonry wall and railing, building footings and balconies as requested by Todd Naugle through Petition 140444. (Encroachment exhibits are attached.) Recommend approval subject to conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. David Bloomquist of Bloomquist Construction (Petitioner), on behalf of The Grey Restaurant, LLC and John Morisano (Business and Property Owner) – Petition 140571, requesting that the City allow encroachment within the Martin Luther King, Jr. Boulevard right- of-way for the installation of signs. These signs are planned to be installed on a steel marquee existing on the building at 109 Martin Luther King, Jr. Boulevard (the historic Greyhound Bus 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Station). The subject property is located more specifically on the west side of Martin Luther King, Jr. Boulevard, just south of Zubley Street. The first sign, the principal use projecting sign, will be installed on the south end of the marquee, and will rise vertically approximately 21 feet. The sign is 3 feet deep, mounted to the building with steel structures. From the sidewalk to the top of the dog graphic, the sign/marquee is 36 feet high. This sign is to replicate the historic signage that was original to the building. A second sign, the building identification sign, will be mounted on top of the horizontal portion of the steel marquee. The sign is made up of individual letters, reading “Bar & Restaurant”. From the sidewalk to the top of the letters, the sign/marquee is 13 feet high. The individual letters are approximately 17 inches tall. Lastly, a metal sign will be mounted under the marquee near the entrance, which will be made up of neon letters, reading “Lunch & Soda”. From the sidewalk to the underside of sign is 9.25 feet. The sign is 16”in height and 57” in width. This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval to allow encroachment within the Martin Luther King, Jr. Boulevard right- of-way for the installation of signs; planned to be installed on and under the existing steel marquee located on the building at 109 Martin Luther King Jr. Boulevard, as requested by David Bloomquist of Bloomquist Construction through Petition 140571, subject to the conditions noted. (An aerial map and photo are attached.) Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. ORDINANCES First and Second Readings Ordinance read for the first time in Council February 5, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried. REZONE 1212 EAST BROAD STREET AND 612, 614 AND 616 E. HENRY STREET (FILE NO. 14-005549-ZA). AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTIES FROM THEIR PRESENT P-R-4 ZONING CLASSIFICATION AND RM-25 ZONING CLASSIFICATION TO A RIP-B 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described properties be rezoned from their present P-R-4 zoning classification and RM-25 zoning classification to a RIP-B zoning classification: BOUNDARY DESCRIPTION Beginning from a point [X: 989517.287987 Y: 751392.82068], located at the approximate intersection of the centerlines of East Henry Street & East Broad Street, said point being, THE POINT OF BEGINNING Thence proceeding in a NE direction along the approximate centerline of East Broad Street for a distance of approximately 162.711 Ft. to a point [X: 989563.651412 Y: 751548.786903], Thence proceeding in a SE direction along the approximate centerline of East Duffy Lane for an approximate distance of 332.356 Ft. to a point [X: 989885.495935 Y: 751465.860149], said point located on the approximate centerline of an existing rail road track Thence proceeding in a SW direction along the centerline of the rail road track, for an approximate distance of 177.849 Ft. to a point, said point being located on the approximate centerline of East Henry Street, Thence proceeding in a NW direction along the centerline of East Henry Street, for an approximate distance of 297.312 Ft. to a point [X: 989517.287987 Y: 751392.82068], said point being, THE POINT OF BEGINNING The subject properties are further identified by the Property Identification Number as follows: P.I.N.(s): 2-0054-06-011, 012, 013 &15 SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 24th day of December, 2014, a copy of said notice being attached hereto and made a part hereof. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: February 5, 2015 Ordinance read for the first time in Council February 5, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried. ZONING MASTER PLAN AND GENERAL DEVELOPMENT PLAN (FILE NO. 14- 006131-ZA/14-004184-PLAN). 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND THE APPROVED MASTER ZONING PLAN OF CERTAIN PROPERTY ZONED P-B-C IN ACCORDANCE WITH SECTION 8-3031(D)(1)(a) OF THE CODE; TO APPROVE A GENERAL DEVELOPMENT PLAN IN ACCORDANCE WITH SECTION 8-3031(D)(1)(a) OF THE CODE; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The zoning master plan for the following described property is superceded and amended and, with respect to Phase 1, Development Area, the general development plan is approved, superceding and amending all previously approved general development plans: Starting at a point [X: 976708.371348 Y: 722999.877794], located at the approximate intersection of the centerlines of the Wilshire Boulevard & Abercorn Street, Thence continuing along the approximate centerline of Wilshire Boulevard in a Southeasterly direction for an approximate distance of 20.993 ft. to a point, [X: 976727.936077 Y: 722992.267167] a point located on the approximate centerline of the right-of-way of Abercorn Street, which is also located along the approximate centerline of the median that separates the north and south bound lanes of Abercorn Street, and also known as, THE POINT OF BEGINNING. Thence proceeding in a Northeasterly direction along the approximate centerline of the right-of-way of Abercorn Street for an approximate distance of 444.661 ft. to a point [X: 976852.059778 Y: 723419.2527], Thence proceeding in a Southeasterly direction [S 78-27-30 E] along a line for an approximate distance of 795.58 ft. to a point, [X: 977631.5525 Y: 723260.072698] a point located on the approximate centerline of the right-of-way of White Bluff Road. Thence proceeding in a Southwesterly direction [S 11-19-58 W] along the approximate centerline of the right-of-way of White Bluff Road, for an approximate distance of 885.838 ft. to a point [ X: 977457.479722 Y: 722391.506296], Thence proceeding in a Northwesterly direction [N 78-38-25 W] along a line for an approximate distance of 222.717 ft. to a point, Thence proceeding in a Northeasterly direction [N 8-7-48 E] along a line for an approximate distance of 19.445 ft. to a point, Thence proceeding in a Northwesterly direction [N 69-34-14 W] along a line for an approximate distance of 159.002 ft. to a point, Thence proceeding in a Northeasterly direction [N 17-42-8 E] along a line for an approximate distance of 179.237 ft. to a point, Thence proceeding in a Northwesterly direction [N 69-34-2 W] along a line for an approximate distance of 491.023 ft. to a point, a point located on the approximate centerline of the right-of-way Abercorn Street, which is also located along the approximate centerline of the median that separates the north and south bound lanes of Abercorn Street, Thence proceeding in a Northeasterly direction along the approximate centerline of the right-of-way of Abercorn Street for an approximate distance of 145.767 ft. to a [X: 976708.371348 Y: 722999.877794], said point being, THE POINT OF BEGINNING. SECTION 2: The amended zoning master plan entitled, “Zoning Master Plan for the Rezoning of Wilshire Blvd. & Redwood Cir. Area between Abercorn Street and White Bluff 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Road”, dated January 5, 2015, a copy of which is attached hereto and made a part hereof by this reference, is hereby approved, and, with respect to Phase 1, Development Area, the general development plan entitled “Polestar Development, LLC, Abercorn at Wilshire Grocery Store, General Development Plan, Savannah, Georgia” dated January 5, 2015, a copy of which is attached hereto and made a part hereof by this reference is approved upon recommendation of the Metropolitan Planning Commission and after a public hearing and findings in accordance with Section 8-3031(D)(1)(a) of the Zoning Ordinance, subject to the following conditions: 1. Uses shall be allowed as follows: All uses allowed in a B-N zone, provided that uses requiring ZBA approval will still require ZBA approval unless provided otherwise below. In addition, the following uses allowed in a B-C zone, including applicable use standards, shall also be permitted: 1) Churches and Places of Worship; 2) The Sale of Seasonal Plants and/or Produce; 3) Department Stores; 4) Sit-down Restaurants which serve alcoholic beverages, including service from a bar. 2. The number of required parking spaces to be provided will be based on proposed uses. a. Phase I Development Area Food Store (Grocery): 1 space for each 250 square feet of leasable area. Fuel Station: 1 space for each gasoline pump fixture. b. All Other Uses: Per Sec. 8-3089 of the City of Savannah Zoning Code of Ordinances as revised 9/14/2003. 3. Any subsequent desired change in land use for the property that is not consistent with the Zoning Master Plan or the General Development Plan shall be resubmitted in the same manner as the Zoning Master Plan and General Development Plan, and shall require review and a recommendation by the MPC and review and approval by the Mayor and Aldermen. At such time as the Future Development is developed, a general development plan for the parcels being developed shall be submitted and shall require review and a recommendation by the MPC, and review and approval by the Mayor and Aldermen. Any other changes to the General Development Plan, the Specific Development Plan and Plans submittals for future development on Phase 1 Development Area will not require review by the Mayor and Aldermen. SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 22nd day of October, 2014, and the 16th day of January, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED AND APPROVED: February 5, 2015 TRAFFIC ENGINEERING REPORTS Addition of E. President Street from East Broad Street to General McIntosh Boulevard to Radar Permit. Closure of General McIntosh Boulevard slated to begin in February 2015 is expected to double traffic on E. President Street between East Broad and Randolph Streets. Simultaneous construction on E. President Street at the Bilbo Canal will necessitate a temporary speed limit reduction for a work zone as a measure of protection for construction crews working near traffic. In order to have a work zone, a speed limit must be established for segments not previously enumerated. Before the work zone can be established, however, it is necessary to establish a speed ordinance for E. President Street between East Broad Street and General McIntosh Boulevard. The ordinance will allow for this segment to be added to the City’s radar permit issued by the Georgia Department of Transportation (GDOT). In order to add streets and street segments to the radar permit issued by GDOT, it is necessary to establish speed ordinances for all streets and street segments to be included. Recommend that the speed limit on E. President Street between East Broad Street and General McIntosh Boulevard be set at 35 MPH, that the posted speed limit be so designated in the City Code, and that a resolution to add the above streets to the radar permit be submitted to the GDOT. Further recommend that a temporary work zone speed limit of 35 MPH be established between Randolph Street and the Bilbo Canal. This recommendation will reduce the speed limit from General McIntosh Boulevard to the east city limits from 40 MPH to 35 MPH for the duration of the construction project. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried, per the City Manager’s recommendation. Prohibit U-turns on Abercorn Street at the Truman Parkway. As a result of citizen concerns, Traffic Engineering has investigated turning movements on Abercorn Street at the intersection of the Truman Parkway Phase V exit ramp/ Abercorn Frontage Road. Based on the findings, recommend the prohibition of U-turns for north and southbound traffic on Abercorn Street at the intersection of the Truman Parkway terminus. A further recommendation is to prohibit U-turns for southbound traffic on the Abercorn Frontage Road west of Abercorn Street. The adoption of an ordinance will allow for the placement of “No U-Turn” signage on Abercorn Frontage Road and for enforcement of that movement as well as at the “No Turns” signs already in place on Abercorn Street at the Truman Parkway terminus. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 unanimously carried, per the City Manager’s recommendation. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 5th day of February, 2015 the Council entered into a closed session for the purpose of discussing Real Estate and Litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Coastal Workforce Services and Coastal Workforce Investment Board – Contract Modification No. 1 for Region 12 Youth Service Provider/Contractor: Contract No. 14- 0336-01, Telamon Corporation for the PY2014 alignment of Screven County. Authorization to enter into agreements with sub-recipient and grant administration was approved by Council on September 4, 2014. The City has accepted a grant award from Georgia Department Economic Development – Workforce Division to provide Youth Program grant funding from April 1, 2014 through June 30, 2016. As approved by the Coastal Workforce Investment Board on December 19, 2014, up to $80,000.00 will be used to administer WIA Services throughout Screven County to youth ages 14 to 21. Youth Service Provider Contractor County Served Contract Total Telamon Corporation Screven $80,000.00 Recommend approval. Sale of Surplus Property located at 7 Martin Luther King, Jr. Boulevard. This real property was declared surplus and available for sale by City Council on September 18, 2014. The property 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 is a former fire station located along Martin Luther King Boulevard just north of Bay Street (PIN 2-0003- 07-002). The property consists of a 6,700 square foot masonry one-story building developed on 0.37 acres. It is strategically positioned one block south of the Savannah River and one block north of Bay Street, in a rapidly redeveloping area of new hotels and associated commercial projects. A request for proposals (RFP) soliciting sealed bids from the public for the sale of this real property was posted/opened on October 15, 2014 and closed on December 16, 2014. Seven qualified responses to the RFP were received, and these responses were evaluated based on the established criteria of purchase price, proposed use (including conceptual plans and designs), schedule for design and development, and whether the bidder was a local business. The proposers were: Rockbridge $ 1,250,000.00 Savannah Spirits $ 900,000.00 Philly Express $ 715,000.00 Hallex Holdings $ 703,000.00 Turner Food & Spirits $ 1,100,000.00 Roger Hudson $ 475,000.00 North Point Hospitality $ 950,000.00 Based on an evaluation of the bids, the highest and most responsive bidder is Rockbridge Capital at a price of $1,250,000. This bidder provided evidence of credentials/qualifications and experience for the project; a proposed redevelopment plan for a mixed-use commercial and residential project that will complement the hotel project the bidder is developing across the street; and a competitive timeline to complete the project. Recommend award of the sale of the surplus real property located at 7 Martin Luther King, Jr. Boulevard to Rockbridge Capital, authorization for the City Manager to execute a contract to sell this property based on terms of this bidder’s proposal, and authorization for the City Manager to sign a Quit Claim deed at closing, subject to review and finalization of documents by Real Property Services and the City Attorney. (Photographs are attached) Recommend approval. City Attorney Stillwell stated one of the proposers has filed an appeal of the City Manager’s recommendation. The party appealing is Turner Foods & Spirits. He stated this will be treated as an appeal to the City Council under Section 2-41-21 under the City Code of Ordinances. City Manager Cutter stated an issue that arose was a flexible bid was submitted by Turner Foods & Spirits stating the first price was $1,100,000 the second being $25,000 more than any other submitted offer whichever is higher. Only the first proposal was included as it was a fixed priced, the second offer was not a legal proposal. Attorney Mark Tate stated his clients proposed use was far more compatible. He stated Mr. Turner’s plans are to turn the property into a restaurant immediately. Attorney Tate stated tomorrow morning pursuant to the petition for temporary restraining order which was filed yesterday advising her of the appeal he urged that two things happen either remand the matter for consideration by City Manager Cutter with all the points he raised and detailed however, so she may need to make the recommendation he would feel is appropriate for Mr. Turner to close on the deal or let Judge Karpf see if he will enjoin the recommendation of the sale. Alderman Bell asked Attorney Stillwell to speak to the notion of offering a bid or another bid. Attorney Stillwell 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 stated it is highly unusual and he hasn’t been here long enough to certify that no one in the history of the world has ever done it, but the City of Savannah is not required to accept such a bid. City Manager Cutter recommended not considering that type of bid and there is not a requirement that states it has to be considered. Alderman Bell asked City Manager Cutter if staff used Mr. Turner’s first bid of $1.1M. City Manager Cutter replied yes. Attorney Johnson asked Attorney Tate if he feels the proposed use points should have been maxed out at 20, and if the issue is price and a bid was submitted he doesn’t’ understand how the gap is cleared. Attorney Tate stated he feels the bid submitted by Mr. Turner is the winning bid and he believes the slippery slope argument given to Council by Attorney Stillwell is simply not very strong. Alderman Johnson stated people don’t mind processes as long as they deem the process to be fair for them. Mayor Jackson stated the City of Savannah committed to be open and transparent in proceedings. A session was held with developers and contractors informing them of the City’s process. She asked City Manager Cutter if the process was followed. City Manager Cutter replied yes. Mayor Jackson stated as long as staff followed procedure and followed all guidelines Council approves the recommendation of the City Manager. Mr. Turner came forward and stated his bid may be unusual but there is nothing in the rules that state his bid isn’t valid. Attorney Stillwell stated he would like to make a correction of a statement that has been made by both sides this is not a bid it is a request for proposals (RFP). Alderman Sprague suggested in the future expressly state a bid cannot be received in this form. She stated she understands the frustration but Council has a duty to the other bidders as well. Alderman Bell asked if Mr. Turner would have submitted as a price $25,000 more than the top bid would that have been accepted. City Manager Cutter replied no. City Manager Cutter stated the property in question is a very valuable piece of property and the City realized that from the beginning The City of Savannah was no longer using the property solely as storage. It was put up for surplus because staff felt it would be a better use of the property and better for the community, many people were interested in the property. Evaluation criteria were set and staff evaluated each proposal carefully. Based on the evaluations a recommendation was made to her and she feels it is fair and stands by it for approval. Alderman Johnson asked who evaluated the proposals. City Manager Cutter stated Molly Huhn, Purchasing Director evaluated the proposal and oversees the entire procurement process. Alderman Johnson stated he agrees with Attorney Tate the decision is up to Council. Alderman Thomas stated it’s not always the highest price that governs Council, an example of that is Waters Avenue. Alderman Thomas asked what percentage price was allocated. City Manager Cutter replied 65 points. City Manager Cutter stated a statement was made that price is only one component of the evaluation process and yes there is a significant amount of points associated with the price, but there were other factors as well taken into consideration such as proposed use. Staff would not just recommend anything coming to the site but what was proposed by Rockbridge is in line with what the City is trying to do with the development of our Downtown area. The proposed timeline the maximum points were 10 they received 5 points. Their project extends beyond 2017 and Attorney Ross will present to Council what their proposed plan and use of the site will be. Mr. Turner stated this is not a contract and you can bid multiple ways, he stated the City has accepted a bid the way he submitted it before by a previous Council. He stated he understands it may be unusual for this Council but what he submitted wasn’t illegal. Richard Dicky Mopper came forward stating he represents Mr. Turner as a Real Estate agent. He stated 20 years ago the Savannah VoTech School was available for sale in the same fashion. He represented people from Cleveland who wanted to buy it and there were local people that put in 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 bids for it. The bid put in by them was the same as the one submitted by Mr. Turner by another Council. He stated it is unfair to say you can’t put in the bid as such if it isn’t written anywhere and use the term fair. Attorney Rusty Ross for Mr. Rockbridge came forwarded stating Rockbridge is building a $50M hotel across the street from the property which is why they are interested in it and made the best bid they thought was appropriate. The proposal was put in to use the building immediately, the primary purpose from now until the end of construction is for an employment office until the end of 2016. At the end of 2016 reconstruction will begin first floor will be retail, above it will be apartments, condominiums and possibly a boutique hotel. Contrary to what has been said it will not be a lay down yard. Alderman Bell stated in the future she thinks it should be put in writing what is and is not acceptable. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. A board vote was taken with the following voting in favor: Mayor Jackson, Aldermen Johnson, Thomas, Hall, Sprague, Shabazz and Alderman Bell with a verbal vote as her light would not come on. Operating Agreement for Tricentennial Park. Recommend authorization for the City Manager to execute an “Operating Agreement” between the City of Savannah and Coastal Heritage Society (CHS) for the operation and use of City-owned property referred to as the Tricentennial Park located at 301-303 Martin Luther King, Jr. Boulevard, 655 Louisville Road, 650 W. Jones Street and 604 W. Jones Street. The agreement outlines responsibilities of CHS to include daily janitorial, grounds keeping, maintenance, utility and professional accounting/administrative/planning services for this City-owned resource. The agreement also articulates CHS’s role in maintaining records, reports and meetings, operating policies and procedures, financial policies and procedures and responsibilities of the City for compliance monitoring and dispensing of funding in the amount of $816,528. Funds are available in the 2015 Budget, Interdepartmental Contribution Tourism and Promotion to Coastal Heritage Society (Account No. 101-8124-51860). Recommend approval. Bradley Pointe Fire Station – Contract Modification No. 1 – Event No. 1522. Recommend approval of Contract Modification No. 1 to Pioneer Construction, Inc. in the amount of $5,808.00. The original contract was for the construction of the Bradley Pointe Fire Station. The $5,808.00 increase is due to a modification in the design of the antenna pole foundation. The foundation, as designed, was not found to be an acceptable design by the antenna manufacturer. In order for the manufacturer to provide a warranty for the pole, the foundation design had to be changed. This is the first and final change order. This project is 100% complete. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $2,091,140.00. The total of all contract modifications to date, including this modification, is $5,808.00, making the total contract price $2,096,948.00. The second lowest bidder was Collins Construction, Inc. in the amount of $2,257,457.00. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Recommend approval of Contract Modification No. 1 to Pioneer Construction, Inc., in the amount of $5,808.00. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Bradley Fire Station (Account No. 311-9207- 52842-PB0823). Recommend approval. Alderman Shabazz stated she wanted to show the great work the City Manager and staff has done. She stated there will be a Ribbon Cutting Ceremony on Tuesday, February 17, 2015 at 1:30 p.m. Approved upon motion of Alderman Shabazz, seconded by Alderman Johnson and unanimously carried per the City Manager’s recommendation. Tree Pruning – Annual Contract – Event No. 2289. Recommend approval to award an annual contract for tree pruning to ArborMax Tree Service, LLC in the estimated amount of $100,000.00. This service will be used for various street tree maintenance needed throughout the city. Bidders were pre-qualified for this contract based upon the following criteria: Company qualifications and experience, staff that includes a certified arborist, references, proper insurance, and necessary equipment. Qualified bidders will provide bids for a pre-determined list of work to be accomplished and will be awarded that specific list of work based on the lowest bid submitted. ArborMax Tree Service, LLC is an addition to the list which already includes Bartlett Tree Experts, McKinnon, Inc., and McAllister Tree Service. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: Q.B. ArborMax Tree Service, LLC (Chatham County, GA) (D) Q.B. McAllister Tree Service (Cornelia, GA) (D) Q.B. Bartlett Tree Experts (Chatham County, GA) (D) Q.B. McKinnon, Inc. (Helena, GA) (D) This event is on-going and does not have a closing date. Other vendors may submit proposals throughout the year to be added to the list of pre-qualified vendors. A Pre-Proposal Meeting was conducted and one vendor attended. Funds are available in the 2015 Budget, General Fund/Park & Tree/Other Contractual Service (Account No. 101-6122-51295). (D)Indicates non-local non-minority owned business. Recommend approval. Historic Coach Shop PVC Warranted Roof – Event No. 2530. Recommend approval to procure roof repairs from Metalcrafts, Inc. in the amount of $129,760.00. The roof repairs will be utilized by Coastal Heritage Society to make necessary roof repairs to the historic coach shop. Metalcrafts, Inc. originally provided a bid of $155,110.00. Per the approval of both the City and Coastal Heritage Society, value engineering discounts were agreed upon in the amount of $25,350.00. Requests for statements of qualification were sent to all known vendors, and two responded. Both were deemed qualified to bid on the project. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 The M/WBE goal for this project was 11% with the breakdown being 8% MBE and 3% WBE. The recommended bidder submitted M/WBE participation of 16%, 10% MBE utilizing Pioneer Construction, Inc., and 6% WBE using Georgia Framing. The second pre-qualified bidder failed to meet the M/WBE goal. Therefore, its bid was not opened. Bids were received on September 23, 2014. The bid was advertised, opened, and reviewed. Delivery: Immediately. Terms: Net 30 Days. Bids were received from the following pre- qualified contractor: L.B. Metalcrafts, Inc. (Savannah, GA) (B) $ 129,760.00 This project is grant funded by the National Park Service Save America’s Treasures/Roundhouse Site Improvements (OP0336). A Pre-Bid Conference was conducted and two vendors attended. (B)Indicates local, non-minority owned business. Recommend approval. Coffee Bluff Sidewalk Installation Design – Event No. 2710. Recommend approval to procure design services from Coastal Civil Engineering in the amount of $74,990.00. The services will be utilized by the Traffic Engineering Department to develop plans for a five foot wide sidewalk on Coffee Bluff Road between Back Street and Coffee Point Drive. The method of procurement used was the Request for Proposal. Proposals were received and evaluated on the basis of experience, project team, project approach, proposed schedule, fees, and local vendor presence. Proposals were received December 2, 2014. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Coastal Civil Engineering (Savannah, GA) (B) $ 74,990.00 Coastal Engineering & Consulting (D) $ 64,880.00 EMC Engineering Services, Inc. (B) $ 96,000.00 Hussey, Gay, Bell & DeYoung (B) $ 99,810.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/White Bluff - Coffee Bluff Road (Account No. 311-9207-51842-SP0808). A Pre-Proposal Conference was conducted and five vendors attended. (B)Indicates local non- minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Savannah Gardens Lane Improvements – Event No. 2800. Recommend approval to award a construction contract for lane improvements to Savannah Paving Company, Inc. in the amount of $223,910.75. The work to be done includes construction of a pervious paver lane within the City of Savannah’s right-of-way. The work shall include grading, mucking, curb, stone base, concrete apron, pervious paver installation, fire hydrant relocation and necessary erosion, and sediment pollution control. The project includes an overall M/WBE goal of 18%, with the breakdown being 15% MBE and 3% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 the overall M/WBE participation will be 20%, with 12% MBE being performed by Kelly Dukes, Inc., and 8% WBE being performed by Clifton Construction. This bid has been opened, advertised, and reviewed. Notifications were sent to all known vendors. Delivery: Immediately. Terms: Net 30 Days. The bidders were: L.B. Savannah Paving Company, Inc. (Ellabell, GA) (D) $223,910.75 McLendon Enterprises (Vidalia, GA) (D) $230,655.61 E&D Contracting Services, Inc. (Savannah, GA) (B) $283,787.80 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Savannah Gardens Phase I (Account No. 311-9207-52842-PD0400). A Pre- Bid Conference was conducted and three vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Demolition of Former School Buildings – Event No. 2821. Recommend approval to award a construction contract for the demolition of former school buildings to Complete Demolition Services, LLC in the amount of $162,000.00. The work to be done consists of vertical demolition of identified buildings located at 707 Stiles Avenue (Old Pearl Smith School/Oglethorpe Academy and Old Warehouse). It will also include the abatement of asbestos-containing materials and lead based paint. The project includes an overall M/WBE goal of 9%, with the breakdown being 7% MBE and 2% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, the overall M/WBE participation will be 9%, with 7% MBE being performed by Kelly Dukes, Inc., and 2% WBE being performed by ABC Waste. This bid has been opened, advertised, and reviewed. Notifications were sent to all known vendors. Delivery: As Soon As Possible. Terms: Net 30 Days. The bidders were: L.B. Complete Demolition Services, LLC (Carrollton, GA) (D) $162,000.00 Green Circle Demolition (Atlanta, GA) (D) $210,549.00 McLendon Enterprises (Vidalia, GA) (D) $220,000.00 Pioneer Construction (Savannah, GA) (A) $335,130.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/New Civic Center Arena (Account No. 311-9207-52842-CC0206). A Pre- Bid Conference was conducted and ten vendors attended. (A)Indicates local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Attorney Johnson stated he doesn’t feel the City should be required to pay and would like to see if the City could be reimbursed if we have to pay for the demolition. City Manager Cutter stated previously the City communicated with the School Board to get them to absorb this cost and share the commitment given by the late Otis Brock. The School Board indicated they do not have funding to honor the commitment. A decision was made not to allow that to stall the City from moving forward as the property needs to come down. She stated staff will go back to them and ask that they reconsider absorbing the cost. Alderman Johnson stated when a commitment is made it should be honored. Mayor Jackson stated the City still has the outstanding $10M, and if the City is able to find out that this was an agreement between the School Board and City there are ways to handle the situation. Approved upon motion of Alderman Johnson, seconded by Alderman 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Sprague and unanimously carried per the City Manager’s recommendation. Design Services for Hutchinson Island Safety Facility – Event No. 2822. Recommend approval to procure design services from Hussey, Gay, Bell, & DeYoung Engineers & Architects in the amount of $337,765.00. The services will be used by Development Services to design a public safety facility on Hutchinson Island. The method of procurement used was the Request for Proposal. Proposals were received and evaluated on the basis of experience, proposed methodology, references, local participation, fees, and MWBE participation. The MWBE goal for this project was 7%, with the breakdown being 5% MBE and 2% WBE. The recommended contractor submitted participation of 9.5%, with 7.5% MBE being performed by Sustainable Design Consultants and 2% WBE being performed by Mandel Design. Proposals were originally received January 13, 2015. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Hussey, Gay, Bell & DeYoung (Savannah, GA) (B) $337,765.00 Wakefield Beasley & Associates (D) $338,000.00 Kern & Co., LLC (B) $343,434.00 Greenline Architecture (B) $352,000.00 Precision Planning, Inc. (D) $448,700.00 Funds will be available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Hutchinson Island Joint Public Safety Facility (Account No. 311-9207- 51842-PB0150). A Pre-Proposal Conference was conducted and ten vendors attended. (B)Indicates local non-minority owned business. (D)Indicates non-local non-minority owned business. Recommend approval. Materials for Rehab of Lift Station Control System – Event No. 2826. Recommend approval to procure materials from Graybar Electric in the amount of $50,774.00. These materials will be used for the rehab of the lift station control system by Conveyance and Water Distribution. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Graybar Electric (Savannah, GA) (B) $ 50,774.00 Hagemeyer (D) $ 57,382.91 City Electric Supply (D) $ 87,524.09 Funds are available in the 2015 Budget, Capital Improvement Projects/Other Costs/Lift Station Rehabilitation (Account No. 311-9207-52842-SW0931). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Fence Installation for Sewer Maintenance – Annual Contract Renewal – Event No. 2919. Recommend renewing an annual contract for fence installation and repair from Roland's Fence and Supply in the amount of $33,500.00. The services will be used by Sewer Maintenance and various City departments to replace and repair fencing. This is the first of three renewal options available. Bids were originally received December 17, 2013. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Roland’s Fence and Supply (Chatham County, GA) (D) $33,500.00 Moss Construction (D) $23,500.00* *Moss Construction was the primary contractor, and Roland's Fence was the secondary contractor. Moss Construction could no longer honor their contract, and it was terminated. Roland's Fence became the only contractor. Funds are available in the 2015 Budget, Water & Sewer Fund/Sewer Maintenance/Other Contractual Service (Account No. 521-2551-51295). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Machine and Welding Services – Annual Contract Renewal – Event No. 2923. Recommend renewing an annual contract for machine shop and welding services from P & O Machine Shop in the amount of $39,300.00 and from L & H Welding in the amount of $15,710.00, for a contract total of $55,010.00. The services will be used by multiple City departments to complete needed maintenance and repairs to various equipment and machinery. This is the last of three available renewal options available. Bids were originally received September 6, 2011. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. P & O Machine Shop (Savannah, GA) (B) $60,410.00 L.B. L & H Welding (Savannah, GA) (B) (Partial Bid) $15,710.00 Funds are available in the 2015 Budget, Water and Sewer Operating Fund/President Street Plant/Other Contractual Services (Account No. 521-2553-51295) and Water and Sewer Operating Fund/Small Plants Operation & Maintenance/Other Contractual Services (Account No. 521-2554-51295). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. Uniforms for Savannah Fire Department – Annual Contract Renewal – Event No. 2941. Recommend renewing an annual contract for uniforms from Galls LLC in the amount of $118,880.00. This contract will be used by the Savannah Fire Department to supply their uniform requirements. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 The low bidders, NAFECO and GT Distributors, were not selected due to their submission of partial bids. Bids were originally received October 23, 2012. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Galls LLC (Lexington, KY) (D) $ 118,880.00 GT Distributors, Inc. (D) (Partial Bid) $ 48,890.75 NAFECO, Inc. (D) (Partial Bid) $ 112,420.50 Keepers, Inc. (D) (Partial Bid) $ 154,908.75 Funds are available in the 2015 Budget, General Fund/Fire Administration/Clothing & Laundry (Account No. 101-5101-51310). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Swimming Pool Chemicals – Annual Contract Renewal – Event No. 2945. Recommend renewing an annual contract for swimming pool chemicals from Savannah Brush & Chemical, Inc. in the amount of $27,063.00 and from Leslie’s Poolmart, Inc. in the amount of $21,435.28 which includes a price increase of $2,700.00. The grand total of the contract is $48,498.25. The price increase is due to increased raw material costs. The swimming pool chemicals will be used by the Buildings and Grounds Department in various City swimming pools. Pride Pools, Spas & Leisure withdrew its bid due to errors in submitting their prices. This is the last of two available renewal options. Bids were originally received December 21, 2012. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Leslie’s Poolmart, Inc. (Phoenix, AZ) (D) (Partial Bid) $ 42,103.75 L.B. Savannah Brush & Chemical (Savannah, GA) (B) (Partial Bid) $ 49,949.30 Chemrite, Inc. (D) $ 49,238.00 The Dycho Company, Inc. (D) $ 50,862.30 Paper Chemical Supply (B) $ 58,488.44 Pride Pools, Spas & Leisure (D) (Withdrew) $713,641.90 Funds are available in the 2015 Budget, General Fund/Buildings and Grounds/Chemicals (Account No.101-6120-51323) and Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. Sidewalk Curb and Cobblestone Repair – Annual Contract Renewal – Event No. 2949. Recommend renewing an annual contract for sidewalk, curb, and cobblestone repair from Coastline Concrete Services (Primary) and Savannah Paving (Secondary) in the amount of $624,990.00. The contract will be used by the Streets Maintenance and Park and Tree Departments for routine sidewalk, curb, and cobblestone repair. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 This is the second of four renewal options available. Bids were originally received January 22, 2013. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net-30 Days. The bidders were: L.B. Coastline Concrete Services (Pooler, GA) (D) $ 624,990.00 L.B. Savanah Paving (Eden, GA) (D) $ 643,710.00 Funds are available in the 2015 Budget, Various Accounts. A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local non-minority owned business. Recommend approval. Elevator Servicing – Annual Contract Renewal – Event No. 2950. Recommend renewing an annual contract for elevator servicing from Kone, Inc. in the amount of $45,480.00. The elevator servicing is needed to maintain and repair the elevators in various City buildings. This is the second of four renewal options available. Bids were received December 21, 2012. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Kone, Inc. (Jacksonville, FL) (D) $ 45,480.00 ThyssenKrupp Elevator (D) $ 45,600.00 Georgia Elevator Company (B) $ 46,620.00 Schindler Elevator Corporation (D) $ 68,400.00 MGL Elevators (F) $ 70,152.00 Funds are available in the 2015 Budget, Building Maintenance (Account No. Various 51244). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. (F)Indicates non-local, woman owned business. Recommend approval. Crushed Stone – Annual Contract Renewal – Event No. 2951. Recommend renewing an annual contract for crushed stone from Martin Marietta Materials, Inc. in the amount of $175,965.00. The contract will be used by the Streets Maintenance Department to procure crushed stone for various unpaved streets and other locations throughout the City of Savannah. This is the second of four renewal options available. Bids were originally received January 29, 2013. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. Martin Marietta Materials, Inc. (Chatham County, GA) (D) $175,965.00 Funds are available in the 2015 Budget, General Fund/Streets Maintenance/Other Contractual Service (Account No. 101-2105-51295) and General Fund/Streets Maintenance/Construction Supplies & Materials (Account No.101-2105-51340). A Pre-Bid Conference was not conducted 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Guardrail Repair and Installation – Annual Contract Renewal – Event No. 2952. Recommend renewing an annual contract for guardrail repair and installation from Savannah River Utilities (Primary) and from Leon's Fence & Guardrail (Secondary) in the amount of $81,100.00. The contract will be used by the Streets Maintenance Department to repair and install guardrails in various locations throughout the City. This is the last of two available renewal options available. Bids were originally received January 29, 2013. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Savannah River Utilities (Springfield, GA) (C) $81,100.00 L.B. Leon’s Fence & Guardrail, LLC (Lobeco, SC) (C) $81,250.00 Funds are available in the 2015 Budget, General Fund/Streets Maintenance/Other Contractual Service (Account No. 101-2105-51295) and General Fund/Streets Maintenance/Construction Supplies & Materials (Account No.101-2105-51340). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (C)Indicates non-local, minority owned business. Recommend approval. Front End Loader – Event No. 2955. Recommend approval to procure a front loading refuse truck from Bunch Truck & Equipment in the amount of $226,563.00. The front loading refuse truck will be utilized by Commercial Refuse to replace a unit which is no longer economical to repair. Bunch Truck & Equipment will hold pricing approved by Council on September 4, 2014. Bids were received August 19, 2014. The bid was advertised, opened and reviewed. Delivery: 90 Days. Terms: Net 30 Days. The bidder was: L.B. Bunch Truck & Equipment (Garden City, GA) (D) $226,563.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was not conducted. (D)Indicates non-local, non-minority owned business. Recommend approval. Crane Carrier Chassis – Event No. 2956. Recommend approval to procure seven refuse truck chassis from Crane Carrier Company in the amount of $1,071,910.00. The chassis will be used by the Sanitation Bureau to replace units currently assigned to the Residential Refuse and Recycling Department which are no longer economical to repair or operate. In 1999, the City standardized on became the Crane Carrier chassis for refuse trucks. These are the only available chassis which allow the cab to sit low to the ground, providing easy access with a walk-through design. These features reduce staff injuries and provide a more ergonomic interior with increased crew seating. A standard chassis reduces parts inventory and maintenance costs. The last purchase was approved by Council on February 20, 2014. 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Delivery: 120-150 Days. Terms: Net 30 Days. The bidder is: S.S. Crane Carrier Company (Tulsa, OK) (D) $1,071,910.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local, non-minority owned business. Recommend approval. Tools – Annual Contract Renewal – Event No. 2961. Recommend renewing an annual contract for tools from Millworks & Supply, Inc. in the amount of $33,914.91, which includes a price increase of $447.96, and from Hagemeyer in the amount of $6,988.64 for a grand total of $40,903.55. The price increase is due to increased production costs. The hand tools are distributed by the Central Warehouse for use by various City departments. The tools are grouped by categories of like items. The low bidder that met specifications was selected for each category. This is the last of two available renewal options. Bids were originally received November 6, 2012. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Millworks & Supply, Inc. (Chatham County, GA) (D) (Partial Bid) $36,904.64 L.B. Hagemeyer (Garden City, GA) (D) (Partial Bid $48,313.84 River Services, Inc. (D) (Partial Bid) $ 1,060.70 Funds are available in the 2015 Budget, Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). (D)Indicates non-local, non-minority owned business. Recommend approval. Office Supplies – Annual Contract Renewal – Event No. 2964. Recommend renewing an annual contract for office supplies from Staples Advantage in the estimated amount of $476,625.48. This amount is based on the dollar amount ordered in the previous year. The contract will be used by City departments to procure office supplies, small office equipment, and various small furniture items. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience distribution, user friendly website, discounted pricing, local sales representative, and local storefront. Staples offers the City a 2% rebate on all orders placed as well as a large order rebate of $6 per order to departments placing orders of $200 or more. The City received $9,158.25 for the 2% rebate and $4,802.00 in large order rebates in 2014. They also partner with the City to negotiate directly with the manufacturer of the most ordered toner cartridges for deeper discounts and rebates. 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 This is the last of four renewal options available. Proposals were originally received September 14, 2010. The contract did not become active until November 1, 2011. The proposal was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Staples Advantage (Atlanta, GA) (D) $199,467.62* Office Max(B) $176,494.15* Office Services(B) $184,830.75* VIP(F) $204,188.42* *Indicates proposal amounts based on sample item pricing. Funds are available in the 2015 Budget, Various Office Supplies (51306). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. Recommend approval. Deferred to the meeting of February 19, 2015 upon motion of Alderman Hall, seconded by Alderman Johnson and unanimously carried. Fireboat Training – Sole Source – Event No. 2965. Recommend approval to procure National Association of State Boating Law Administrators (NASBLA) certified fireboat training program from the Marine Emergency Response Group (MERG) in the amount of $108,000.00. These services will be used to train and certify Fire Bureau personnel for operating the new 50' all- hazards fire response vessel that will be delivered this year. A sole source is being used because MERG is the only U.S. based company used by MetalCraft Marine (Fireboat Vendor) who can also provide the NASBLA training program. The NASBLA Boat Operations and Training Program courses are the only courses recognized by the United States Coast Guard as meeting a national standard of training, typing, and credentialing for fireboat operators. Delivery: As Requested. Terms: Net 30 Days. The bidder is: S.S. Marine Emergency Response Group (Woodbridge, VA) (H) $108,000.00 Funds are available in the 2015 Budget, Grant Fund/Fire Grants/Education and Training/2014 Port Security DHS SFES (Account No. 212-3117-51213-GT0540). A Pre-Bid Conference was not conducted as this is a sole source purchase. (H)Indicates non-local, non-profit owned business. Recommend approval. Curtis Wallace, Assistant Fire Chief of Logistics stated as you look at what is done as a City best practices are looked at. Mayor Jackson thanke the companies that have stepped forward so far and helped defray the cost. Approved upon motion of Alderman Shabazz, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. The following announcements were made: Alderman Johnson announced Mayor Jackson will give the State of the City Address on Wednesday, February 11, 2015 at the Savannah Civic Center at 7:00 p.m. 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 5, 2015 Alderman Bell reminded the citizens to enjoy and attend the Black Heritage Festival events which kicked off this week and are taking place throughout the City. Alderman Shabazz announced the Spring Series of Saturdays with Alderwoman Shabazz at the Shabazz Restaurant located at the corner of Victory Drive and Martin Luther King, Jr. Blvd. from 2:00p.m. - 4:00p.m. The events will be held March 28, 2015 and April 25, 2015. Alderman Sprague announced Muffins with Mary Ellen at Cofee.Deli located in the Habersham Village Shopping Center from 6:30a.m. – 9:00a.m. every Wednesday. Alderman Thomas raised a few concerns. He asked for a report to be given about the Panhandling. He asked for a report on the Drug Squad stating Council is getting beaten alive about the crime problems. He stated Council needs to reach out to the District Attorney Office and the Judges that are being elected. He feels they need to come to the Neighborhood meetings so they can be asked the questions Council members are being asked. He stated the crime problems are beginning to affect tourism and national convention bookings. He stated it is destroying the neighborhoods of every Council member. He asked that Council and the District Attorney and Judges come together and engage fully in discussion. Mayor Jackson asked the residents in the community to help Council and the police I the community. Alderman Sprague stated there are many things the City can do such as increase pay for police, evaluate programs for youth, and target the worst 50 criminals. She thinks the City needs to move quickly and move forward as a City. Alderman Johnson stated he wishes all of these concerns were important years ago. The day gets better when people realizes if it hurts people it hurts me too. When people can be victims and choose not to testify or give information ten unfortunately we get what we get. It is a paradigm shift that needs to be overcome. It will take all hands on deck and he is here to help. Dyanne C. Reese, MMC Clerk of Council 25