City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA February 19, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Pastor Larry McDaniel, The Sanctuary Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Mary Osborne, Vice-Chairman of Council (left at 4:00 p.m.) Alderman Tony Thomas, Chairman of Council Aldermen Carol Bell, Mary Ellen Sprague, John Hall, Tom Bordeaux, Estella Shabazz City Manager Stephanie Cutter (left at 4:00 p.m.) City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Johnson, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution on Personnel, Litigation and Real Estate for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of February 5, 2015. Upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried the summary/final minutes for the City Council meeting of February 5, 2015. Upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried the agenda was amended to add items 19.1 and 19.2 under Resolutions relating to Transportation and sale of surplus on a Quit Claim respectively. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. William H. Smith III for Pump N Pantry, LLC t/a Pump N Pantry, requesting a beer and wine (package) license at 102 W. 37th Street. The location is between Whitaker Street and 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Barnard Street in District 5. The applicant plans to operate as a convenience store. (New ownership/management) Recommend approval. Alderman Shabazz stated this corner is very busy in the district and has been very well maintained throughout the years. She stated she hopes he continues to maintain a clean business and corner without loitering as it has become a pedestrian friendly area. Mr. Smith stated his goal is to provide a clean, well lit establishment and be a good neigh to the neighborhood. Alderman Bordeaux asked Mr. Smith if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Smith responded yes to all questions. Hearing closed upon motion of Alderman Shabazz, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried. Johnny F. Yang for 6730 Waters Ave, LLC t/a Super Bowl Hibachi Express, requesting a beer and wine (drink) license with Sunday sales at 6730 Waters Avenue. The location is between Stephenson Avenue and Eisenhower Drive in District 3. The applicant plans to operate as a full- service restaurant. (New ownership/management) Recommend approval. Alderman Hall asked Mr. Yang if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Yang responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Approved upon motion of Alderman Hall, seconded by Alderman Sprague and unanimously carried. J. Clegg Ivey, III for Chromatic Dragon, LLC t/a The Chromatic Dragon, requesting a beer, wine and liquor (drink) license with Sunday sales at 514 Martin Luther King, Jr. Boulevard. The location is between W. Huntingdon Street and W. Gaston Street in District 2. The applicant plans to operate as a full-service restaurant. (New ownership/management) Recommend approval. Alderman Bordeaux asked Mr. Ivey what is his position with the business, is it new and what will he b serving. Mr. Ivey responded he is the owner, the business is new and he will serve a variety of pub foods. Alderman Bordeaux asked Mr. Ivey if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Ivey responded yes to all questions. Alderman Hall asked Mr. Ivey about the types of music he will play. Mr. Ivey stated it is more of a gaming pub. Alderman Osborne welcomed Mr. Ivey to the district and asked if he was aware of the decibel limits for outdoor music. Mr. Ivey replied yes. Hearing closed upon motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried. Brad Clapp for XBaggs, LLC t/a E’Lan, requesting a beer, wine and liquor (drink) license with Sunday sales at 301 Williamson Street. The location is between Montgomery Street and Barnard Street ramp in District 1. The applicant plans to operate a full-service restaurant. (New ownership/management) Recommend approval. Alderman Johnson asked Mr. Clapp if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 license can be revoked; if he promised to comply with those rules and regulations. Mr. Clapp responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried. Gregory Bauer for CO Savannah, LLC t/a CO, requesting a beer, wine and liquor (drink) license with Sunday sales at 10 Whitaker Street. The location is between Bay Street and Bryan Street in District 1. The applicant plans to operate as full-service restaurant. (New ownership/management) Recommend approval. Alderman Johnson asked Mr. Bauer if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Bauer responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried. ZONING HEARINGS Willie B. Michael, Petitioner (File No. 14-006114-ZA), requesting to establish a funeral home as a by-right use within the I-L (Light Industrial) district, with a requirement that a crematory can be established only with Zoning Board of Appeals approval. The Metropolitan Planning Commission recommends approval of the request to establish a funeral home as a by-right use within the I-L district, with a requirement that a crematory can be established only with Zoning Board of Appeals approval. The report notes that a crematory may be an accessory use to a funeral home or a stand-alone principal use. The report also notes that the list of existing uses in the I-L district includes single-family residential. While the impact of a funeral home and/or a crematory from a single property may not be deemed detrimental, all properties that the amendment would affect should be considered on a case-by-case basis. It is also desirable for residents and other potentially impacted persons to have notice of petitions to establish these uses and the opportunity to be heard. Recommend approval of an alternate amendment to Section 8- 3025(b) to add funeral homes and crematories to the I-L district as uses requiring Zoning Board of Appeals approval. Mr. Lotson briefly described the petitioner’s request. Mayor Jackson stated Alderman Johnson has asked that this hearing be continued until March 5, 2015. She asked Marcus Lotson, MPC to present the item in case there are individuals that were present that would like to speak. Alderman Johnson stated ultimately this is about a funeral home from “a petitioner” for “a particular” funeral home. Alderman Johnson asked Mr. Lotson if this is petition is to allow a use that does not presently exist for a particular property in a particular neighborhood, that if granted will be allowed to put a funeral home in the location as a matter of right. Mr. Lotson replied yes. Alderman Johnson stated he has met with members of the community and wants to ensure they will be able to express their concerns. Alderman Osborne stated she is reflecting back on the time when Mr. Adams was opening his funeral home on Stephenson Avenue which has a very exclusive residential area behind it, there were a great deal of vocal protest about him opening. He was ultimately allowed to open his business and wanted to draw a contrast between the two asking what the difference is. Alderman Bell asked what the address for the location in question is. Alderman Johnson replied that is the issue it would apply to all I-L districts throughout the City but will ultimately apply to his location at 1682 Smart 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Street. Alderman Sprague asked if she could receive a listing by address not just a map. Mr. Michael, Petitioner/Owner came forward stating this particular facility has a large yard and there will not be any issues with parking. Funerals at the funeral parlor are few and far between. He stated the funeral home would be located near two churches who utilize the streets as well, Grace Full Gospel and the Royal Church of Christ. He stated the funeral home would be located across from Grace Full Gospel who has several large church gatherings not just on Sundays but several times a week to include early mornings. He stated he’s taken notice and the streets are always passable and safe. Alderman Shabazz asked Mr. Michael if it is her understanding that the property at 1682 Smart Street was purchased by him with the intent to use it as a funeral home. Mr. Michael replied yes. Mayor Jackson asked Mr. Michael if he had a meeting with the members of the Neighborhood Association. He replied yes. Alderman Hall stated he heard Mr. Michael state he was pressed for time to vacate the building where he was previously located which is why he found the building where he would like to locate. He asked when he was made aware he would have to relocate. Mr. Michael stated the rumors started in 2006, he started at that time writing letters, making phone calls and visiting possible sites that were for sale. He along with others was advised not to purchase or get into any type of debt that would be contingent upon the purchasing of the property because they held it to them as a proposal until 2010. They were then advised to begin looking for a new location and he stated he began at that time. He stated many of the facilities he looked at were far more costly than what he was being offered for his property. Alderman Hall asked Mr. Michael if his original plan after purchasing the building on Smart Street to utilize it for storage. Mr. Michael replied yes but, it was also because he was being forced out of his previous location and condemnation procedures were taken and they took the location through eminent domain. Alderman Johnson asked Mr. Michael if he understood at the time he purchased the property that funeral homes were not allowed in I-L districts. Mr. Michael replied yes but as he explained to Alderman Hall it was originally going to be used to house his inventory. Tonia Miller who resides at 408 Cleland Avenue came forward in opposition of the petitioners request stating she has been in constant communication with Alderman Johnson, Geoff Goins, Zoning Administrator, City Manager Cutter and fellow residents in the Hudson Hill community. She stated if approved it would be an invasion on their way and quality of life, she stated they already have to step lightly because of the church that is presently next door. Ms. Miller continued stating she does not want a funeral home in such close proximity to her home. Alderman Johnson asked City Manager Cutter to briefly outline the process of the MPC and how it occurred in January when they discussed the public notification and why the neighborhood was not notified. City Manager Cutter stated when she received the MPC agenda and saw the agenda item she notified Alderman Johnson to inquire as to if any residents within the neighborhood contacted him expressing concerns about the petition for the text amendment. Alderman John stated he had not been notified by any constituents at that time. During the MPC meeting she asked if the public was notified of the agenda and was informed with a text amendment they do not have to be notified because it is City wide. The MPC took a vote and the commission approved the petitioner’s request. She stated Alderman Johnson asked her to take the message back to the MPC because the neighborhood was not notified which she did. Alderman Johnson asked Mr. Lotson when Mr. Michael filed the petition for the amendment. Mr. Lotson replied December 19, 2014 to make the January meeting cutoff date. Alderman Johnson stated from the letters Ms. Miller indicated it was a rumor before that and it doesn’t get into the MPC’s radar until a petition is actually filed. Mr. Lotson replied yes. Alderman Johnson asked if the MPC notifies the neighborhood or City Council of a City wide text amendment. Mr. Lotson replied no. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Mayor Jackson thanked Ms. Miller for coming forward and stated she looked at all of the documentation provided and there are some concerns. She thinks it will be in the benefit of the residents if a meeting be called and based on her schedule she will be there. She made it publicly known that her brother lives in the area in Cleland Street. She stated she wants to be able to come out to here exactly what is going on. She asked that they contact her office if necessary she stated the meeting can be held at City Hall or in the neighborhood. Mayor Jackson stated she would like to talk to the Neighborhood Association members that attend the meetings regularly and the neighbors within the neighborhood. Alderman Bell stated she looked through the material that she presented. She stated this is personal and is very familiar with the neighborhood. She has a sense of how congested the neighborhood can be. She personally apologized to Ms. Miller because although as Mr. Lotson stated notification doesn’t have to be sent out when something applies City wide she would have liked it if they were able to voice their concerns before now. She also asked to be notified of the meeting date because she would like to attend. Alderman Shabazz stated Mr. Michael stated he has a petition from over 200 residents in favor of him being in the neighborhood. She asked Ms. Miller if there are other persons who are in opposition of what Mr. Michael is trying to do. Ms. Miller stated in the community there are people who are for him being there, she stated she and other residents walked through the neighborhood to speak to the neighbors. She stated one resident stated she is in favor of him being there because of services he provided for her. She stated people have come to her and stated they didn’t know what they were signing. He didn’t come to her because he knew she was opposed to it. Alderman Shabazz asked her about the clogging drains and if it was on the City side or her property. Ms. Miller stated it is on the City side on a regular basis. She stated she contacted 311 they informed her the only time they can come out is if someone calls. Alderman Shabazz asked Ms. Miller how long she has been in her residence. She replied her family has been in the neighborhood since 1967, the house was built in 1953. Alderman Hall asked Mr. Michael when he purchased the building on Smart Street. Mr. Michael replied in late September 2014 when he was forced to leave his previous location. The purchasing of the building was the alternative to storage. The rent of the building would have been more costly than the purchase and the storage facility for the amount of inventory he has and the furnishings he has than the cost of the building. Alderman Johnson stated because it is a public hearing we have to give the people the opportunity to be heard and ask questions. He stated as Ms. Miller has stated it does create an opportunity for staff to address the information break down. He thinks in cases where you have a city wide text amendment and it is known that there is a specific property in mind the MPC in due diligence should notify citizens. Upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried the meeting was continued until March 5, 2015. Mayor Jackson asked that the neighbors coordinate with her office to let her know when the meeting will take place. She stated if the neighbors need to utilize City Hall they can or she can come to Hudson Hill. Edward and Joy Garvin, Petitioners (File No. 14-005908-ZA), requesting to rezone 7702- 7712 Waters Avenue from a P-B-N-1 (Planned Neighborhood Business Limited) zoning classification to a B-N (Neighborhood Business) zoning classification. The Metropolitan Planning Commission recommends approval to rezone the subject property from a P-B-N-1 zoning classification to a B-N zoning classification. The proposed zoning category is compatible 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 with surrounding land uses and the general development pattern in the immediate vicinity of the subject property. The Tricentennial Comprehensive Plan Future Land Use Map designates the subject properties as Commercial Suburban, a compatible land use designation for the proposed zoning. The differentiation in the intent statements of the existing and proposed zoning is the inclusion of language recommending a limitation on “nuisance producing qualities.” The uses allowed in the B-N district are not likely to produce a nuisance at this location as it is surrounded by other commercial development and zoning districts that allow more intense uses. Recommend approval of the Planning Commission’s recommendation. Mr. Lotson briefly described the petitioner’s request. Alderman Sprague stated this is her district and she did not find anything that would be negatively impacted around it, because it is not located near a residential area. Alderman Osborne asked if she understands wine will be served at these functions. She stated there was a furniture store that wanted to serve wine as an icebreaker and Council declined it and she does not think Council should start allowing wine serving to do business. Alderman Thomas agreed with Alderman Osborne, he stated it sounds like fun but referred to Attorney Stillwell stating he thinks a clarification needs to be made in the Alcohol Ordinance stating what the City will allow. He stated he wants to approve the petition but wants to know how it will be controlled. Attorney Stillwell stated this is two separate issues one is the alcohol ordinance which is under review and will be presented to Council soon and the other is zoning. The proposal is not to allow business to be served in every zone it is to change this particular zone to be changed from one zone to another that allows alcohol. This particular proposal has nothing to do with the liquor laws and how they are applied it deals with would alcohol be allowed in this particular zone, it is allowed in the zone the MPC is recommended but is not allowed in the zone it is changing from. Alderman Thomas stated Broughton Street is zoned to serve alcohol but the furniture store was turned down, he continued stating doesn’t want Council to treat one business owner differently than the other. He stated he will support the petition but wants Council and staff to be careful that Pandora’s Box isn’t being opened to be able to properly control alcohol use in the City. Attorney Stillwell stated as of today this has to do what zone you’re in. Attorney Stillwell stated Alderman Thomas’s issue is addressed in the new ordinance and the proposal will allow the type of sales he is referring to if it is in the proper zone. Alderman Thomas recommended that Council reviews the ordinance needs to be looked at fairly soon because with these types of issues coming up he doesn’t want to be unfair to one business owner versus another. City Manager Cutter stated it will be presented to Council at the April 2nd Council Work Session. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried. Approved upon motion of Alderman Sprague, seconded by Alderman Thomas and carried with the following voting in favor: Mayor Jackson, Aldermen Bell, Bordeaux, Thomas, Hall, Sprague and Shabazz and Alderman Osborne opposing. Alderman Johnson was not in Council Chambers during the vote. William Markwell, Agent (File No. 14-006008-ZA), requesting to rezone 646 W. Bay Street from the B-G (General Business) and P-R-B-C-1 (Planned Residential-Business-Conservation- Extended) zoning classifications to an R-B-C (Residential-Business-Conservation) classification. The Metropolitan Planning Commission recommends approval of the request to rezone the subject property from B-G and P-R-B-C-1 classification to an R-B-C classification. The subject property contains an existing commercial/residential building which is intended to house retail uses on the ground floor. The existing split zoning classification and the proposed R-B-C 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 classification both allow a mix of residential and non-residential uses as is typical in a downtown area. The primary differences in the existing and proposed districts are that the sale of beer and wine as an accessory use to other retail uses is allowed in R-B-C. The use is permitted by right in the current B-G zoning and covers the northern portion of the property. The consolidation of the zoning on the property (a single-mixed use structure) to a district that is less intensive than the district on much of the property is appropriate. Recommend approval of the Planning Commission’s recommendation. Mr. Lotson briefly described the petitioner’s request. Alderman Sprague asked what they are planning to do with the property. Mr. Lotson stated it would include the possibility of having a restaurant and retail on the ground floor of The Hue. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Hall, seconded by Alderman Thomas and unanimously carried. Robert McCorkle, Petitioner/Agent (File No. 14-006161-ZA), requesting to rezone 2818 and 2820 Bee Road from the R-6 (Single-Family Residential – 6 units per net acre) and B-H (Highway Business) zoning classifications to an O-I (Office-Institutional) zoning classification. The Metropolitan Planning Commission recommends approval of the request to rezone the subject property from the R-6 and B-H classifications to an O-I zoning classification. Rezoning the portion of the site presently zoned B-H would eliminate the establishment of more intense and intrusive commercial uses that could be detrimental to the less intense non-residential uses in the immediate area of the subject site. With limited uses, the O-I district is also a compatible non -residential zoning district for the portion of the subject property presently zoned R-6. Other uses permitted by the district, including medical and general offices, childcare centers, and cultural facilities would not be out of character or incompatible with the existing uses. Recommend approval of the Planning Commission’s recommendation. Mr. Lotson briefly described the petitioner’s request. Hearing closed upon motion of Alderman Bell, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried. PETITIONS Sabrina Wenum (Petitioner and Property Owner) – Petition 140562, requesting that the City allow encroachment within the Howard Street right-of-way for the construction of a replacement privacy fence. The fence will be installed to replace an existing fence which was constructed in the right-of-way many years ago. The subject property is addressed as 121 W. 36th Street; located more specifically on the south side of 36th between Barnard and Howard Streets. The new fence is planned to tie into the front corner of the house (on Howard Street) and extend to the rear patio. The fence location is approximately 3’ over the property line, leaving approximately 10’ of clear space between the fence and the curb. The petitioner has received a Mid-City Certificate of Appropriateness from the Metropolitan Planning Commission for the proposed fence. This request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree. Approval is subject to the property owner: 1) assuming liability for any damage to the City trees during construction of the fence, 2) contacting 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 the City’s Traffic Engineering Department prior to construction, to ensure that “40 foot sight triangles” are met and that tree lawns and curbing are restored in areas where existing driveways are closed off by the fence, 3) agreeing that the fence will not extend any further north toward 36th Street beyond the front of the house, 4) entering into the City’s standard Revocable License Encroachment Agreement, and 5) obtaining all applicable City issued permits. Recommend approving encroachment within the Howard Street right-of-way for the construction of a replacement privacy fence, as requested by Sabrina Wenum through Petition 140562. Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Ryan Claus of Felder and Associates (Petitioner) on behalf of Vic’s on the River and Hall of Cakes (Tenants) and Bill Hall (Property Owner) – Petition 140492, requesting an encroachment to add three new balconies to the River Street façade of 26 and 36 E. Bay Street. The proposed balconies are part of a larger building rehabilitation. All of the balconies will be on the 4th and 5th level of the building, and will extend outward into the right-of-way 3.5 feet, well above street level. This request has received a Certificate of Appropriateness (COA) from the Savannah Historic District Board of Review. The petition has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approving encroachment within the River Street right-of-way for the installation of balconies on the 4th and 5th floor of the building located at 26 and 36 E. Bay Street as requested by Ryan Claus through Petition 140492. (A drawing is attached.) Recommend approval subject to conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Joshua Beckler of Coastal Canvas (Petitioner) on and behalf of the Paddy O’ Shea restaurant (Tenant) and Kehoe-Morgan Properties (Property Owner) – Petition 140510, requesting an encroachment for a new entrance canopy at 125 Martin Luther King, Jr. Boulevard. Most of the proposed awning will project out from the building a distance of 46.5 inches, though the extension at the entrance to the building projects out a total of 83 inches. The awning will provide 96 inches of vertical clearance over the sidewalk. This request has received a Certificate of Appropriateness (COA) from the Historic District Board of Review. The petition has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approving encroachment within the Martin Luther King, Jr. right-of-way for the installation of an awning at the Paddy O’Shea restaurant located at 125 Martin Luther King, Jr. Boulevard as requested by Josh Beckler through Petition 140510. (A drawing is attached.) 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Jeremy Graves of Midtown Savannah Property Investments, LLC (Petitioner and Property Owners) – Petition 140499, requesting an encroachment within the Habersham Street right-of- way for the installation of a fire services backflow prevention vault and device at 1722 Habersham Street. The petition has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services. Approval is subject to the Property Owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approving encroachment within the Habersham Street right-of-way for the installation of backflow prevention devices located at 1722 Habersham Street as requested by Jeremy Graves through Petition 140499. (A drawing is attached.) Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. ORDINANCES First and Second Readings Ordinance read for the first time in Council February 19, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried. SPEED LIMIT ON E. PRESIDENT STREET. AN ORDINANCE TO AMEND THE CITY CODE TO SET THE SPEED LIMIT ON E. PRESIDENT STREET, BETWEEN EAST BROAD STREET AND GENERAL MCINTOSH BOULEVARD, TO 35 MPH AND TO ESTABLISH A TEMPORARY WORK ZONE SPEED LIMIT OF 35 MPH BETWEEN RANDOLPH STREET AND THE BILBO CANAL. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 208 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1018 OF SAID CODE TO PROVIDE THAT SPEED LIMIT SHALL BE THIRTY-FIVE (35) MILES PER HOUR ON THE STREETS NAMED HEREIN: TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 208 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1018 of said Code, as amended, shall be amended as follows: AMEND SECTION 208, THIRTY-FIVE MPH SPEED LIMIT TO INCLUDE: ENACT Speed Street From To Length Limit President Street East Broad Street General McIntosh 0.25 35 Boulevard SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: February 19, 2015 Ordinance read for the first time in Council February 19, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Johnson and unanimously carried. PROHIBIT U-TURNS ON ABERCORN STREET AT THE TRUMAN PARKWAY. PROHIBIT U-TURNS ON ABERCORN STREET AT THE TRUMAN PARKWAY. AN ORDINANCE TO AMEND THE CITY CODE TO PROHIBIT U-TURNS FOR NORTH AND SOUTHBOUND TRAFFIC ON ABERCORN STREET AT THE INTERSECTION OF THE TRUMAN PARKWAY TERMINUS AND TO PROHIBIT U-TURNS FOR SOUTHBOUND TRAFFIC ON THE ABERCORN FRONTAGE ROAD WEST OF ABERCORN STREET. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 213 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1030 OF SAID CODE TO PROVIDE THAT REVERSE OR U-TURNS BE PROHIBITED FOR NORTHBOUND AND SOUTHBOUND TRAFFIC ON ABERCORN STREET AT TRUMAN PARKWAY AND SOUTHBOUNED TRAFFIC AT ABERCORN FRONTAGE ROAD WEST OF ABERCORN STREET: TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 213 of the Code of the City of Savannah, Georgia (2003); pertaining to Section 7-1030 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 213: NO REVERSE OR U-TURNS Intersection Direction of Travel Effective Hours Abercorn Street and Truman Parkway Southbound All Abercorn Street and Truman Parkway Northbound All Abercorn Frontage Road-west of Abercorn Street Southbound All SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: February 19, 2015 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 19th day of February, 2015 the Council entered into a closed session for the purpose of discussing Personnel, Litigation and Real Estate. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 CERTIFIED CITY OF ETHICS. A resolution to obtain recertification as a Certified City of Ethics, which, if approved, will be recognized at the Georgia Municipal Association’s annual convention in June. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously approved. A RESOLUTION TO REAFFIRM COMMITMENT TO THE CERTIFED CITY OF ETHICS PROGRAM WHEREAS the Board of Directors of the Georgia Municipal Association has established a Certified City of Ethics program; and, WHEREAS on April 28, 2005 the Mayor and Aldermen of the City of Savannah enacted an Ethics Ordinance modeled on that put forth by the Georgia Municipal Association on April 28, 2005; and, WHEREAS the Mayor and Aldermen of the City of Savannah is a Certified City of Ethics under the Georgia Municipal Association program; and, WHEREAS periodic recertification is required to maintain the Certified City of Ethics designation, which recertification the Mayor and Aldermen of the City of Savannah wishes to attain; NOW THEREFORE BE IT RESOLVED by the governing authority of the City of Savannah, Georgia, that as a group and as individuals, the Mayor and Aldermen subscribe to the following ethics principles and pledge to conduct the City’s affairs accordingly:  Serve Others, Not Ourselves  Use Resources with Efficiency and Economy  Treat All People Fairly  Use the Power of Our Position for the Well Being of Our Constituents  Create an Environment of Honesty, Openness and Integrity ADOPTED AND APPROVED: February 19, 2015 ADDITION OF E. PRESIDENT STREET FROM EAST BROAD STREET TO GENERAL MCINTOSH BOULEVARD TO RADAR PERMIT. Approved upon motion of Alderman Bell, seconded by Alderman Thomas and unanimously approved. A RESOLUTION TO BE SUBMITTED TO THE GEORGIA DEPARTMENT OF TRANSPORTATION IN SUPPORT OF ESTABLISHING THE SPEED LIMIT ON E. PRESIDENT STREET BETWEEN EAST BROAD STREET AND GENERAL MCINTOSH BOULEVARD AT 35 MPH TO ALLOW RADAR ENFORCEMENT. CITY OF SAVANNAH, CHATHAM COUNTY, GEORGIA 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Pursuant to Section 40-6-183 of the Official Code of Georgia annotated concerning local authorities power to alter lawful speed limits, the following ordinance regulating speed limits within the City of Savannah, Chatham County, Georgia is adopted. Be it ordained by the Mayor and Council of Savannah, Chatham County, Georgia, that the following speed zones are hereby established based on an engineering and traffic investigation as prescribed by law. WITHIN FROM TO SEGMENT SPEED STREET NAME THE CITY STREET STREET LENGTH POSTED LIMITS OF Gen McIntosh President Street Savannah East Broad St 0.25 35 Blvd Be it resolved that any person convicted of a violation of this ordinance shall be punished as provided for by law. All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: February 19, 2015 HOUSE BILL 170 DEPARTMENT OF TRANSPORTATION RESOLUTION. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously approved. Alderman Johnson withdrew his motion and allowed Alderman Bordeaux to make the motion. WHEREAS, the Georgia General Assembly is considering legislation to provide additional funding to the Department of Transportation for the construction and maintenance of Georgia’s highway system; and WHEREAS, the initial draft of this legislation, HB 170, would have reallocated all sales tax revenues from the taxation of gasoline sales to the D.O.T., diverting these revenues from Georgia cities, school boards and counties to the state; and WHEREAS, local governments utilize these revenues to pay for ad valorem tax reductions, and for operation of critical local services through the Local Option Sales Tax, and for critical city, county and school capital projects through the Special Purpose Local Option Sales Tax, and the Educational Special Purpose Local Option Sales Tax; and WHEREAS, diversion of these revenues from cities, counties and school boards would necessitate raising local taxes, or reducing critical local services or capital projects; NOW THEREFORE, the Mayor and Aldermen of the City of Savannah urge the members of the General Assembly to avoid diverting any tax revenues currently received by local governments in any future versions of the pending Transportation Bill. ADOPTED AND APPROVED: February 19, 2015 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 SALE OF SURPLUS – QUIT CLAIM DEED. Approved upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously approved. A RESOLUTION TO AUTHORIZE THE GRANTING OF A QUITCLAIM DEED FOR A SURPLUS AND UNUSED 249 SQUARE FOOT PORTION OF THE W. RIVER STREET RIGHT-OF-WAY TO RB-CIV SAVANNAH HOTEL LLC. WHEREAS, the within described property consisting of a 249 square foot unused portion of the West River Street right-of-way was declared surplus to the City’s needs during a City Council meeting held on January 8, 2015; and WHEREAS, the Mayor and Alderman of the City of Savannah are authorized under City Ordinance (Section 6-105) to offer such surplus right-of-way property for sale to abutting property owners for such compensation as The Mayor and Alderman of the City of Savannah deem reasonable; and WHEREAS, O.C.G.A. § 36-7-4 provides such former rights-of-way and remnants be offered to the adjoining property owner; and WHEREAS, the Chatham County Board of Assessors estimated the 2014 fair market land value of the adjoining parcel at $34 per square foot, which applied to the 249 square foot surplus property yields a value of $8,466. WHEREAS, RB-CIV Savannah Hotel LLC is the abutting owner of the property lying on the northern side of the right-of-way and has agreed to acquire the property for $8,466; NOW, THEREFORE, BE IT RESOLVED by The Mayor and Aldermen of the City of Savannah, in a regular meeting of Council assembled, that City Manager is authorized to execute a quitclaim deed to RB-CIV Savannah Hotel LLC for the sale of the property described on Exhibit “A” attached hereto, and the Clerk of Council to attest said Deed and affix the City’s Seal. ADOPTED AND APPROVED: February 19, 2015 ELECTRIC POWER DISTRIBUTION EASEMENT – GEORGIA POWER. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously approved per the City Manager’s recommendation. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN EASEMENT TO GEORGIA POWER COMPANY FOR ELECTRIC POWER DISTRIBUTION ON AND ACROSS THE CITY-OWNED PROPERTY KNOWN AS THE HIGHWAY 17 LANDFILL ROADWAY TO SERVE THE POWER NEEDS OF 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 THE PROPERTY OWNED BY TONY SHURLING. WHEREAS, the Georgia Power Company (“GPC”), a Georgia Corporation, entered into a franchise agreement with the City of Savannah (“CITY”), effective January 2008 and extending for a period of thirty-five years, providing GPC “the authority, right, permission, and consent….to occupy and use the streets, alleys, and public places of the City…for the overhead or underground construction, maintenance, operation, and extension of poles, towers, lines, wires, cables, conduits, insulators, transformers, appliances, equipment, connections and other apparatus…for the business and purpose of transmitting, conveying, conducting, using, supplying, and distributing electricity…to insure safe and efficient service;” and WHEREAS, these rights, permissions, and consents were granted for consideration that includes a 4% franchise fee on gross electric sales within the CITY, indemnities and hold harmless agreements, and other considerations; and. WHEREAS, GPC has requested a fifteen (15) foot easement to install, maintain, operate, and otherwise access to provide electrical service to an adjoining property owner; and WHEREAS, the CITY previously approved and entered into a Revocable License for Encroachment Agreement with Shemerbe LLC (“LICENSEE”) regarding the proposed fifteen (15) foot easement area, and LICENSEE has provided consent for GPC to use this area subject to their prior encroachment rights. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled approve the granting of said easement to Georgia Power Company, subject to the prior encroachment rights granted to LICENSEE, and further authorize the City Manager to execute the easement document in conformance with this Resolution. ADOPTED AND APPROVED THIS 19TH DAY OF FEBRUARY, 2015. ELECTRIC POWER TRANSMISSION EASEMENT – GEORGIA POWER. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously approved per the City Manager’s recommendation. A RESOLUTION TO AUTHORIZE THE EXECUTION OF EASEMENTS TO GEORGIA POWER COMPANY FOR ELECTRICAL POWER TRANSMISSION ON AND ACROSS CITY-OWNED PROPERTIES KNOWN AS THE PAULSEN ATHLETIC COMPLEX AND PIN 2-0429-01-064. WHEREAS, the Georgia Power Company (“GPC”), a Georgia Corporation, entered into a franchise agreement with the City of Savannah (“CITY”), effective January 2008 and extending for a period of thirty-five years; and WHEREAS, GPC has requested easements from the CITY to complete Phase I of a multi-phase transmission line upgrade project, providing power upgrades to the central portion of the City; 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled approval to grant said easements across the Paulsen Athletic Complex properties as shown on plans prepared by GPC and provided to the City, and authorization for the City Manager to execute the easement documents in conformance with this Resolution. ADOPTED AND APPROVED: February 19, 2015 ST. PATRICK’S DAY FESTIVAL 2015. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously approved per the City Manager’s recommendation. A RESOLUTION TO DESIGNATE MARCH 14TH, 15TH, 16TH AND MARCH 17TH AS THE FESTIVAL DAYS FOR THE ST. PATRICK’S DAY FESTIVAL 2015; AND TO DESIGNATE THE AREA BOUNDED BY EAST BROAD STREET ON THE EAST, THE SAVANNAH RIVER ON THE NORTH, MARTIN LUTHER KING, JR. BOULEVARD ON THE WEST, AND BROUGHTON LANE FROM MARTIN LUTHER KING BOULEVARD TO THE EAST SIDE OF DRAYTON STREET TO BAY LANE TO EAST BROAD STREET AS THE FESTIVAL CONTROL ZONE. WHEREAS, the Festival Ordinance of 2013, Section 6-2423, provides that on the recommendation of the City Manager, the Mayor, and Aldermen may designate and name certain community festival days, including the “St. Patrick’s Day Festival”, and during such festival days authorize cultural and entertainment events and initiate the regulatory provision of the ordinance within the festival area. WHEREAS, the Festival Ordinance of 2013, Section 6-2425, provides that upon recommendation of the City Manager, the Mayor, and Aldermen may designate one or more Control Zones within the Festival Area, and may authorize the City Manager to implement regulations and controls which will be specific for each designated Control Zone and the Mayor and Aldermen may designate and authorize a non-profit tax-exempt organization or similar entity to organize and manage festival activities within the Control Zone. AND WHEREAS, the City Manager has recommended designation of the St. Patrick’s Day Festival 2015 and designation of a Festival Control Zone. NOW, THEREFORE, BE IT RESOLVED that March 14th thru March 17th are designated as the festival days for the St. Patrick’s Day Festival 2015 and that the Savannah Waterfront Association is designated and authorized to organize and manage festival activities within the Control Zone. AND BE IT FURTHER RESOLVED that the Control Zone area bounded by East Broad Street on the east, the Savannah River on the north, Martin Luther King, Jr. Boulevard on the west, and Broughton Lane from Martin Luther King Boulevard to the east side of Drayton Street to Bay Lane to East Broad Street as the Festival Control Zone, and that the City Manager is authorized to implement regulations and controls for the Festival Controlled Zone during the hours of March 14th,10:00 a.m. – 1:00 a.m., March 15th, 12:30 p.m. – 10:00 p.m., March 16th, 11:00 a.m.– 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 12:00 a.m., and March 17th, 10:00a.m. – 10:00 p.m. and that the fee for patrons wishing to consume alcohol within the Control Zone is $5 as authorized by Section 6-2425. Live outdoor entertainment in the Control Zone will end at the close of the festival hours on March 14th thru 17th. ADOPTED AND APPROVED: February 19, 2015 BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Sprague and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Office Supplies – Annual Contract Renewal – Event No. 2964. Recommend renewing an annual contract for office supplies from Staples Advantage in the estimated amount of $476,625.48. This amount is based on the dollar amount ordered in the previous year. The contract will be used by City departments to procure office supplies, small office equipment, and various small furniture items. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience distribution, user friendly website, discounted pricing, local sales representative, and local storefront. Staples offers the City a 2% rebate on all orders placed as well as a large order rebate of $6 per order to departments placing orders of $200 or more. The City received $9,158.25 for the 2% rebate and $4,802.00 in large order rebates in 2014. They also partner with the City to negotiate directly with the manufacturer of the most ordered toner cartridges for deeper discounts and rebates. This is the last of four renewal options available. Proposals were originally received September 14, 2010. The contract did not become active until November 1, 2011. The proposal was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Staples Advantage (Atlanta, GA) (D) $199,467.62* Office Max(B) $176,494.15* Office Services(B) $184,830.75* VIP(F) $204,188.42* *Indicates proposal amounts based on sample item pricing. Funds are available in the 2015 Budget, Various Office Supplies (51306). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non- minority owned business. (D)Indicates non-local, non-minority owned business. (This item was deferred from February 5, 2015.) Recommend approval. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Coastal Workforce Services and Coastal Workforce Investment Board – On-the-Job Training (OJT) Contract No. PY14 – OJT02 Dulany Industries. Authorization to enter into agreements with sub-recipients and grant administration was approved on October 30, 2014 and December 11, 2014. The City accepted a WIA grant award from the Georgia Department of Economic Development Workforce Division to provide Adult and Dislocated Worker Programs from July 1, 2014 – June 30, 2016. Eligible participants will be registered to receive job placement services through the Coastal Workforce Services One Stop Contractor, Georgia Department of Labor Savannah Career Center. Dulany Industries will provide On-the-Job Training (OJT) for Adult/ Dislocated Workers, while permanently employed as full time staff. Contractor Total Contract Award Dulany Industries $155,376.00 Recommend approval. Revised Letter of Intent for Public Safety Facility Site on Hutchinson Island. In 2014, the City of Savannah worked with the Georgia Ports Authority (GPA) and Savannah Harbor Associates (SHA) to assemble a site to develop a much needed public safety facility on Hutchinson Island. The facility is being planned to facilitate joint fire and police units, in addition to other potential public safety services. The assembled site consists of 1.1 acres (long-term ground lease) from the GPA and 0.4 acres (letter of intent to donate) from SHA. This lease and letter of intent to donate were approved by City Council on October 16, 2014. The City remains in the due diligence period regarding the long-term land lease and letter of intent. SHA recently approached the City to explore and inquire interest in the donation of an alternate site for the new public safety facility. The current site is on a prime waterfront parcel that SHA plans to develop soon. SHA has inquired if the City would be interested in moving the site across the street (Resort Drive) on a non-waterfront parcel. In return, SHA would donate the entire site (1.5 to 2.0 acres, subject to finalization of a mutually agreeable survey and site plan). This donation would alleviate the need to lease land from GPA, potentially saving the City significant rental costs and allowing GPA the opportunity to keep this property in their future development plans. An amended letter of intent between the City and SHA has been negotiated. The amendment has been signed by SHA. The letter has been reviewed by Real Property Services and the City Attorney. Recommend amending the letter of intent with SHA to reflect the donation of 1.5 to 2.0 acres across the street (Resort Drive) from the original planned site, giving notice to GPA and terminating the land lease during the due diligence period, and authorization for the City Manager to execute any related documents. (An aerial map is attached.) Recommend approval. Blast, Clean, Prime, and Paint Sludge Collector – Event No. 2827. Recommend approval to procure cleaning and painting services from Mansfield Industrial in the amount of $25,500.00. These services will be used to blast, clean, prime, and paint sludge collectors at the Crossroad 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Plant by the Water Reclamation Department. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Mansfield Industrial (Kennesaw, GA) (D) $ 25,500.00 A1A Sandblasting (D) $ 28,200.00 Miller Painting Company (D) $ 30,000.00 All-Safe Industrial Services (D) $ 36,948.00 E & D Coatings, Inc. (B) $ 56,640.00 Coast to Coast Coatings, Inc. (D) $ 66,180.36 Dunlap, Inc. (D) $ 66,783.00 Mechanical Jobbers Marketing (D) $ 75,750.00 L.A. Smith and Company (D) $ 108,495.00 Olympic Enterprises, Inc. (D) $ 129,000.00 Funds are available in the 2015 Budget, Water and Sewer Fund/Regional Plants/Other Contractual Service (Account No. 521-2554-51295). A mandatory Pre-Bid Meeting was conducted and thirteen vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Brass Water Distribution Fittings – Annual Contract Renewal – Event No. 2884. Recommend renewing an annual contract for brass water fittings from Delta Municipal Supply Company in the amount of $229,870.68. The contract was originally awarded to Delta Municipal and to Ferguson Waterworks; however, Ferguson declined to renew under the same terms and conditions. Delta Municipal has agreed to accept the items previously awarded to Ferguson with the exception of two items which City staff has decided not to receive at this time. The brass fittings will be maintained in inventory at the Central Warehouse and will be used by Water Distribution in the maintenance and repair of water lines throughout the city. This is the first of two renewal options available. Bids were originally received December 3, 2013. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Delta Municipal Supply Co. (Lawrenceville, GA) (D) (Partial Bid) $229,870.68 Consolidated Pipe & Supply (D) (Partial Bid) $244,684.40 Ferguson Waterworks (D) $256,710.56 Funds are available in the 2015 Budget, Water & Sewer Operating Fund/Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340) and Internal Service Fund/No Department/Inventory-Central Stores (Account 611-0000-11330). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. Recommend approval. Street Sweeper Brooms – Annual Contract – Event No. 2912. Recommend approval to award an annual contract for street sweeper brooms from Keystone Plastics, Inc. in the amount of $143,242.80. The street sweeper brooms will be used by the Street Cleaning Department to 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 replace brooms that are no longer useful. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Keystone Plastics, Inc. (South Plainfield NJ) (D) $143,242.80 Environmental Products of Florida (D) $162,968.90 Old Dominion Brush Company (D) $170,469.20 Funds are available in the 2015 Budget, Sanitation Fund/Street Cleaning/Operating Supplies & Materials (Account No. 511-7104-51320). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. I & D Distribution Line Repairs – Sole Source – Event No. 2977. Recommend approval to procure a 48" bell-joint encapsulation clamp from H.D. Supply Waterworks, Ltd. in the amount of $28,295.80. This clamp will be used for the relocation project of the Jimmy Deloach Parkway connector by the Industrial and Domestic (I&D) Water Department. This is a sole source because this company is the only known supplier of this item. Delivery: As Needed. Terms: Net 30 Days. The bidder is: S.S. H.D. Supply Waterworks, Ltd. (Pooler, GA) (D) $28,295.80 Funds are available in the 2015 Budget, I&D Water Fund-Operating/I&D Water Operation/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local, non-minority owned business. Recommend approval. Funds are available in the 2015 Budget, I&D Water Fund-Operating/I&D Water Operation/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local, non-minority owned business. Recommend approval. Water Meter Parts – Annual Contract Renewal – Event No. 2986. Recommend renewing an annual contract for water meter parts from Badger Meter in the amount of $575,153.00; from Neptune Technology Group in the amount of $76,889.50, which includes an increase of $2,239.50 due to increased manufacturing costs; from Consolidated Pipe & Supply in the amount of $69,129.00; from HD Supply in the amount of $18,480.00; and from Mueller Systems in the amount of $16,000.00 for a grand total of $755,651.50. The water meter parts will be used by the Water Distribution Department. Several items are maintained in inventory at the Central Warehouse; others are maintained in inventory at the Water Distribution Department. The low bidder was not selected because it was a partial bid and did not meet specifications for the 2” compound meter. The bid was structured to allow all bidders to submit their versions of the automated meter reading systems that could be used with the City’s standardized Badger/Orion radio modules. As a result, some items are not being awarded. The lowest cost of each of these units that met the 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 required performance was selected for each line item. This is the first of two renewal options available. Bids were originally received January 7, 2014. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Badger - Net 30 Days; Neptune Technology Group, Inc. – Net 30 Days; Consolidated Pipe & Supply – Net 30 Days; HD Supply – Net 30 Days; Mueller Systems – 2%/30 Days. The bidders were: L.B. Badger Meter (Milwaukee, WI) (D) (Partial Bid) $1,096,234.00 L.B. Consolidated Pipe & Supply (Garden City, GA) (D) (Partial Bid) $ 559,020.00 L.B. Mueller Systems (Cleveland, OH) (D) (Partial Bid) $ 453,660.76 L.B. Neptune Tech (Tallassee, AL) (D) (Partial Bid) $ 417,152.00 L.B. HD Supply (Pooler, GA) (D) (Partial Bid) $ 217,650.00 Fortiline Waterworks (D) (Partial Bid) $ 49,815.00 Funds are available in the 2015 Budget, Water & Sewer Operating Fund/Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340) and Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). A Pre- Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Network Maintenance, Support, and Managed Services – Sole Source – Event No. 2993. Recommend approval to procure network maintenance, support, and managed services from Layer 3 in the amount of $247,763.45. The agreement will provide maintenance and support of the City's network equipment, as well as monitoring services for critical network equipment and functions. The equipment covered under this maintenance includes Juniper Networks (Data Center equipment, network switches); Aruba Networks (wireless and mesh equipment); Palo Alto Networks (firewall services) and F5 Networks (system load balancing). In previous years, each of these maintenance contracts were awarded separately with differing contract periods. The City has negotiated a single, coterminous maintenance contract that allows for efficient management of these services. Included in this agreement are technical support services for supplemental monitoring and reporting for these critical network components that will facilitate proactive response to issues or problems with equipment in the Information Technology (IT) Data Center. The reason for a sole source is because the vendor has extensive knowledge of the City’s network. The City has contracted with this vendor since 2006 to establish and expand the IT data network. As a result, the vendor is uniquely skilled at troubleshooting and supporting the data network. Its expertise and knowledge of the City's system architecture is essential for ongoing support. The vendor is: S.S. Layer 3 (Norcross, GA) (D) $ 247,763.45 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Funds are available in the 2015 Budget, Internal Service/Fund Information Technology/Data Processing Equipment Maintenance (Account No. 611-1140-41251). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local, non-minority owned business. Recommend approval. Bioxide (Calcium Nitrate) – Annual Contract Renewal – Event No. 2995. Recommend renewing an annual contract for the purchase of bioxide (calcium nitrate) material from Evoqua Water Technologies (formerly Siemens Industry, Inc.) in the amount of $116,050.00. The bioxide will be used to remove hydrogen sulfide, preventing odor and corrosion within wastewater collection and treatment systems. This is the last of two renewal options available. Bids were originally received November 13, 2012. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Evoqua Water Technologies (Pittsburgh, PA) (D) $116,050.00 The Dycho Company, Inc. (D) $139,700.00 Funds are available in the 2015 Budget, Water and Sewer Fund/Lift Station Maintenance/Chemicals (Account No. 521-2552-51323). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Senior Meals Program – Annual Contract Renewal – Event No. 2996. Recommend renewing an annual contract for the senior meals program from Senior Citizens, Inc. in the amount of $345,312.50 ($4.25 per meal). The contract will be used by Leisure Services to provide meals for the elderly in the community who show a demonstrated need and who meet the requirements established by the Federal Older Americans Act. This is the second of four renewal options available. Bids were originally received on November 20, 2012. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Senior Citizens, Inc. (Savannah, GA) (B) $345,312.50 Funds are available in the 2015 Budget, General Fund/Senior Meals/Food/Catered Meals (Account No.101-6117-51271). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. Liquid Propane – Event No. 2998. Notification of an emergency procurement of liquid propane from Coastal Energy in the amount of $29,502.00. The liquid propane is used to fuel the incinerator by Water Reclamation. The reason for this emergency purchase is because propane is used as an alternate fuel supply for the President Street Water Reclamation Plant's sewage sludge incinerators during times of gas 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 curtailment from the natural gas supplier, SCANA. SCANA will typically issue curtailment notices when the weather becomes colder than normal. Because of the recent cold weather experienced, SCANA has issued several curtailment notices, which has caused propane to be used more frequently than normal. The reason this vendor was selected was because it was the only vendor able to immediately supply the quantities needed. Delivery: Immediately. Terms: Net 30 Days. The bidder was: E.P. Coastal Energy (Savannah, GA) (B) $29,502.00 Funds are available in the 2015 Budget, Water and Sewer Fund/Regional Plants/Other Contractual Service (Account No. 521-2554-51295). A Pre-Proposal Conference was not conducted as this is an emergency procurement. (B)Indicates local, non-minority owned business. Recommend approval. Medical Fitness Examination, Testing, and Evaluation Services – Annual Contract Renewal – Event No. 2999. Recommend renewing an annual contract for medical fitness examination, testing, and evaluation services from St. Joseph's/Candler Health System, Inc. in the amount of $ 166,656.00. The services will be used by Savannah Fire and Emergency Services to provide annual health/fitness evaluations required for certification of uniformed employees. The contract will also provide initial candidate evaluations, hazmat exposure assessments, counseling, and referrals for work related injuries and illnesses for department personnel. This is the third of four renewal options available. Bids were originally received September 27, 2011. This bid has been advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. St. Joseph’s/Candler Health Systems (Savannah, GA) (B) $166,656.00 Funds are available in the 2015 Budget, General Fund/Fire Administration/Other Contractual Services (Account No. 101-5101-51295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. Alderman Johnson stated he is glad to see this is a local entity and he wishes the same would be done for psychological services for officers. Alderman Bordeaux asked how many employees will be covered under the contract. Assistant Chief Curtis Wallace came forward stating this is for uniformed firefighters that ride on the apparatus that meet the requirements to do so. He stated approximately 220 employees will be covered under the contract. Approved upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Portable Toilet Rental – Tara Feis and St. Patrick’s Day Festivities – Annual Contract Renewal – Event No. 3001. Recommend renewing an annual contract to procure portable toilet rental services from United Site Services in the amount of $63,898.20. These services will be used during the Tara Feis and St. Patrick’s Day festivities by the Park and Tree Department. Bids were originally received on February 11, 2014. Delivery: As Needed. Terms: Net 30 Days. 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 The bidders were: L.B. United Site Services (Jacksonville, FL) (D) $ 63,898.20 Nature’s Calling, Inc. (Charleston, SC) (D) $ 93,180.00 Funds are available in the 2015 Budget, General Fund/Park and Tree/Rentals (Account No.101- 6122-51230). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Reimburse Southern Aviation Parts and Services, LLC (SAPS) $106,250 for Water and Sewer Service to their Hangar – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to reimburse Southern Aviation Parts and Services, LLC (SAPS) in the amount of $106,250 for water and sewer service to their hangar. As per the Airport’s standard approved lease agreement between the Airport Commission and SAPS, the Airport Commission is obligated to provide water and sewer service to the lease parcel. Time being of the essence, in order to meet the SAPS schedule, the Airport Commission agreed on February 2, 2015, to reimburse SAPS the direct costs of design and construction not to exceed $106,250. The City approved the plans, with the Airport Commission providing plan review and construction inspection. Recommend approval. Amendment No. 1 to Task Order No. 5 with URS Corporation – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Amendment No. 1 to Task Order No. 5 with URS Corporation in the amount of $52,145.00. This amendment with URS Corporation will furnish construction phase engineering services required for the construction of the Runway 28 RSA Improvements and Road Relocations project. The Consultant will assist in the Pre-Construction Conference; provide general consultation and advice with respect to the construction of the project; perform periodic inspections of the project while construction is in progress to review and monitor the progress, workmanship and quality of materials for conformity with the plans, specifications and construction schedule and provide appropriate reports; review and approve detailed construction, shop and erection drawings and materials certification submitted by the contractor for compliance with the design concept of the project and compliance with the information given in the construction contract documents; review reports of field testing activities; perform erosion control inspection as required by NRCS Permit; perform final inspections with representatives of the owner and appropriate governmental agencies of the completed project and prepare certificates of substantial completion and affidavits of compliance for the owner; provide one set of reproducible drawings and CADD files of record drawings, corrected to show significant changes made in the work during the construction of the project; and update the Airport Layout Plan to reflect the completed construction under the project. Recommend approval. Building Automation System (BAS) Alerton Controls Upgrade, Phase II – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to Upgrade Building Automation System (BAS) Alerton Controls with Brooks Air Systems in the amount of $122,325. The controls are being upgraded because the existing Alerton Ibex controllers have reached their life cycle; they are unreliable and obsolete, and therefore no longer supported. Brooks Air will provide labor and materials to upgrade existing and obsolete Alerton Ibex field controllers and sensors to Alerton Bac Talk field controllers and sensors for the Terminal 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 Ticketing and Baggage Claim South areas. This includes the installation of new field controllers, space sensors, duct sensors, well sensors, VAV/FTU damper actuators, installation, programming and start up. Brooks Air will also replace the existing ATON/Westinghouse energy monitoring and billing software with new EATON Xpert Gateway 400, Alerton AIE-6 Modbus to Bacnet gateway and Vykon tenant. Software and drivers will be loaded on existing Alerton Compass server. Provide and install (1) Veris E8950 Modbus/Bacnet meter protocol converter and (3) Energy consumption meters on (3) existing York chillers. Meter will be connected to existing Alerton control system and used to calculate, trend and record KW per TON usage for chillers at various operating loads. Brooks Air is the sole Building Automation System (BAS) Alerton Control supplier and service provider in the region. All labor and material costs are in accordance with the guidelines of the Airport Commission’s annual service agreement with Brooks Air Systems. Recommend approval. P2000 Access Control System Panel Upgrade – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to procure services from Johnson Controls, Inc. in the amount of $159,731 to provide labor and materials for the final phase of the P2000 Access Control System Panel Upgrade. The P2000 Access Control System is the Airport’s main security system that controls door and gate access throughout the Terminal, parking lots and perimeter gates. As part of this scope of work, Johnson Controls will provide all labor and materials for the final phase of replacing the legacy access control panels (CK720) with the latest hardware design and technology for the existing card readers and provide a platform for expansion and growth without the need for additional controllers. The upgraded access control panels (CK721-A) will allow updating of the main P2000 operating system to the most current version available. In addition, Johnson Controls will install new servers, new Stratus/Marathon Redundancy software, new maintenance work station and related set up items. Johnson Controls is the manufacturer and sole supplier and service provider. All labor and material costs are in accordance with the guidelines of the annual service agreement with Johnson Controls. Recommend approval. High Definition Video Wall Display – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase a high definition video wall display from Infax, Inc. in the amount of $127,838. The new video wall is part of a continuing effort to upgrade and enhance the Airport’s ability to communicate information to passengers in a first- class manner. The new display will be installed on the wall at the end of the concourse, and will be capable of displaying: Flight status, airport delays, gate and bag belt information, community events, marketing advertisements, and passenger information. The project will consist of the installing eighteen 46” high definition monitors configured in a 9 x 2 matrix, and the installation of a video controller unit which will connect the new video wall to the existing content management server and software. Infax, Inc. is the Airport Commission’s FIDS (Flight Information Display System) provider and the new video system will be an extension of the FIDS; therefore, this is a sole-source procurement. Recommend approval. 25  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 19, 2015 The following announcements were made: Mayor Jackson stated City Manager Cutter had to leave early to attend a meeting. Alderman Johnson announced due to the pending cold Chatham County schools have been delayed 1 hour tomorrow. Alderman Hall stated staff will be at the schools at the regular time to receive children who are usually dropped off. Alderman Sprague announced the temporary Traffic Calming devices will be installed near 58th and 60th Streets. The Citizens Office stated there will be multiple opportunities for citizens to have input on whether they are made permanent. She also announced Muffins with Mary Ellen is 6:30 a.m. -9:00 a.m. every Wednesday at Coffee.Deli in the Habersham Shopping Village. Alderman Johnson announced they are moving forward with the SPLOST funded renovations and additions to the Tompkins Community Center in Cuyler/Brownsville and there is a drop in review of the plans on Thursday, February 26th from 4-6 p.m. they are asking residents to drop by. Also, they are preparing to cut the ribbon on the Cloverdale Community Center Wednesday, March 4th at 1:30 p.m. Alderman Shabazz reminded the community about Saturday’s at Shabazz with Alderwoman Shabazz March 28th Alderman Bell invited the public to join the members of Alpha Kappa Alpha Sorority, Inc. on Sunday, February 22nd as they celebrate the 107th Founding of the Sorority at Mount Bethel on Anderson and Barnard, Charletta Wilson Jacks a native of Savannah will be the speaker for the occasion. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 26