City Council

http://www.savannahga.gov AGENDA MEETING OF THE MAYOR AND ALDERMEN MAY 14, 2015 1. Approval of the summary/final minutes for the City Manager’s briefing of April 30, 2015. 2. Approval of the summary/final minutes for the City Council meeting of April 30, 2015. 3. Approval of the summary/final minutes for the City Council Work Sessions held May 5 and May 6, 2015. 3.1. Approval for the Mayor to sign an Affidavit and Resolution for an Executive Session on Mediation and Pending Litigation held on May 11, 2015. 4. An appearance by Historic Savannah Foundation President Daniel Carey and economist Don Rypkema to discuss the results of a new study that measures the economic impact of historic preservation in Savannah. 4.1. An appearance by Reverend Eric Mason, Bishop Willie Ferrell, Reverend Kenneth Rouche', Reverend Richard Hall, the executive committee of Healing Communities of GA in Savannah and Census staff from Headquarters to receive a proclamation designating May 15-17, 2015 as Census Test Awareness Weekend in Savannah. ALCOHOLIC BEVERAGE LICENSE HEARINGS 5. William O’Brien for Thunderbird Inn, Inc. t/a Thunderbird Inn, requesting a wine (drink) license with Sunday sales at 611 W. Oglethorpe Avenue. This location is between Fahm Street and Papy Street in District 1. The applicant plans to continue to operate as a hotel. (New request/existing business) Recommend approval. 6. Peter Guarneiri for Key Savannah, LLC t/a Holiday Inn Historic Savannah, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Sharma Hargovind at 520 W. Bryan Street. This location is between Martin Luther King, Jr. Boulevard and Ann Street in District 1. The applicant plans to continue to operate as a hotel. (New ownership/management) Recommend approval.  -2- 7. Stacia Cleeland for Desoto Hilton Hotel, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Helen Warren at 15 E. Liberty Street. This location is between Drayton Street and Bull Street in District 2. The applicant plans to continue to operate as a hotel. (New management/existing business) Recommend approval. 8. Terlazzo Smith, Jr. for Remington Lodging & Hospitality LLC t/a Courtyard Savannah, requesting to transfer a liquor, beer and wine (drink) license from Erin Dillon at 415 W. Liberty Street. This location is between Martin Luther King, Jr. Boulevard and Montgomery Street in District 2. The applicant plans to continue as a hotel. (New management/existing business) Recommend approval. 9. Ketan Bhatt for Chooses 5, Inc. t/a OPT Market, requesting to transfer a beer and wine (package) license from Mohamad Araj at 209 East Broad Street. This location is between E. Oglethorpe Avenue and E. Hull Street in District 2. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. 10. Julie Lowenthal for Johnny Harris Banquet Center, requesting to add Sunday sales to an existing liquor, beer and wine (drink) license at 1701 E. Victory Drive. This location is between Wicklow Street and Dixie Avenue in District 3. The applicant plans to continue to operate as a restaurant. (New request/existing business) Recommend approval. 11. Lance M. Motley for Rusty, Inc. t/a 32 Degrees Midtown Grille & Ale House, requesting a liquor, beer and wine (drink) license with Sunday sales at 6724 Waters Avenue. This location is between Eisenhower Drive and Cornell Avenue in District 3. The applicant plans to operate a full-service restaurant. (New ownership/management) Recommend approval. 12. Zachary D. Shultz for Cotton and Rye, LLC t/a Cotton and Rye, requesting a liquor, beer and wine (drink) license with Sunday sales at 1801 Habersham Street. This location is between 34th Street and 35th Street in District 5. The applicant plans to operate as a restaurant. (New ownership/management) Recommend approval. 13. Arthur Dawson for Wal-Mart Stores East, LP t/a Walmart No. 4556, requesting to transfer a beer and wine (package) license from David J. Henry at 14030 Abercorn Street. This location is between Rio Road and Apache Avenue in District 6. The applicant plans to continue to operate a retail store. (New management/existing) Recommend approval.  -3- PUBLIC HEARINGS 14. Public Hearing and Second Reading of Downtown Savannah Authority Application on Behalf of the City of Savannah. The City of Savannah has requested the assistance of the Downtown Savannah Authority (DSA) by the issuance of bonds to: 1) re-finance outstanding maturities of the Downtown Savannah Authority (Georgia) Capital Improvement Revenue Bonds (Ellis Square Parking Garage), Series 2005 at lower interest rates to achieve debt service savings for the City and, 2) fund contractually required payments to the Savannah-Chatham Board of Education and construct improvements to the Bilbo Canal. The City will enter into a contract with the DSA under which it will pledge to pay all interest and principal for the bonds. As required by state statue, the Authority in turn has made application to the City requesting the City Council’s express approval for the issuance of such bonds. The approximate amount of the new bond issue is $43 million. Under state statue, the Authority’s application to the City to issue such bonds must receive two readings and a public hearing before City Council. The first reading took place at the meeting of April 30, 2015. The public hearing and second reading has been advertised for the meeting of May 14, 2015. It is recommended that City Council close the public hearing and give its express approval for the DSA to issue bonds on behalf of the City of Savannah as requested by the City. Recommend approval. PETITIONS 15. Frank Stevens (Petitioner) for Ivo and Nancy Maia (Property Owners) – Petition 140647, requesting an encroachment onto the Jefferson Street right- of-way to develop a new carriage house (two car garage with upstairs apartment). The submitted plan proposes construction of this structure partially onto the Jefferson Street right-of-way. Savannah is one of the Nation’s oldest cities and many buildings, especially in the Historic District, have been built up to the property line. As a result, there is often no setback between buildings and rights-of-way; and thus no room for the installation of awnings, steps, etc. without encroachment onto City right-of-way. Because of this unique historic development pattern, the City often grants revocable licenses for minor encroachments for these types of fixtures. Encroachments require approval of the Mayor and Aldermen, although a recent amendment to City ordinances authorizes City Manager approval of minor encroachments. All encroachments are governed by a standard Revocable License for Encroachment agreement which states such licenses are revocable in the event the City “determines in its sole discretion to use or  -4- cause or permit the right-of-way to be used for any other public purpose.” In the event of revocation, the license for encroachment terminates and the property owner must remove the encroaching fixture. The license agreement also provides various liability protection and indemnity clauses in favor of the City. Revocable licenses are not leases, nor do they grant any form of ownership interest in the right-of-way. As the petitioner was preparing plans for the proposed carriage house addition to the Maia’s property, the Visual Compatibility Officer (VCO) of the Victorian P-N-C District at the Metropolitan Planning Commission recommended the new structure align with the existing main house. This meant the new structure was designed so that it encroached 1.1 feet onto the Jefferson Street right-of-way. In addition, the eaves would encroach an additional 1.5 feet for a total encroachment of 2.6 feet into the air rights of the right-of-way, and the covering at an entry to the structure would encroach an additional 4.25 feet for a total encroachment of 5.35 feet into the air rights of the right-of-way. The petitioner did not request approval of the planned encroachment prior to design. While there is no legal requirement for the alignment of the carriage house with the main house, the visual effect is preferred by the VCO. There are many existing examples of historic homes and buildings which encroach onto City rights-of-way in the Historic District. Sometimes these encroachments resulted from survey errors associated with devices that lacked modern day accuracy. As previously stated, licenses for encroachment are revocable by the City in the event an alternate public use is determined. They are not leases, nor a grant of ownership. The problem raised by this particular petition is the proposed encroaching structure is permanent rather than temporary, and removal would most likely require demolition of the entire structure. If allowed to remain, the encroachment effectively becomes an easement due the permanent nature of the improvements. An entire structure that encumbers the surface area of a right-of-way and impedes public passage is much different than a protruding sign or awning that encroaches into the air rights of the right-of-way and does not impede public passage. Staff is concerned about the proposed encroachment because of the permanent nature of the proposed encroachment, the impedance to public passage that would result, and other real property implications involved. Staff recognizes there are many encroachments of buildings and related appurtenances in the Historic District due to past survey discrepancies, development patterns at the time, and/or other causes. Staff also recognizes the VCO preference to align buildings for visual effect.  -5- Real Property Services, Development Services, the Bureau of Public Works and Water Resources, and the City Attorney have reviewed this petition. Denial of the petition is recommended. However, if the carriage house can be repositioned 1.1 feet and developed entirely on the private property of the Maias, then staff would recommend approval of a license to encroach into the Jefferson Street right-of-way for installation of the eaves and entry covering associated with the structure. (A photo is attached.) Recommend denial, but approval of a modified petition per the conditions noted. ORDINANCES Second Readings 16. Article J, Sections 8-3197 – 8-3197, Wireless Telecommunications Facilities (File No. 15-001141-ZA). An ordinance to amend Article J, Sections 8-3197 through 8-3197 as amended, in order to correct definitions, standards and processes dealing with changes in Federal Communications Commission (FCC) regulations, and to establish a Master Planning process for Distributive Antenna Systems (DAS) and Small Cell networks. (Continued from April 30, 2015) Recommend approval. 17. Revisions to the Tour Service for Hire Ordinance. An ordinance to amend Part 6, Licensing and Regulation, Chapter 1, Business and Occupations, Article R. Tour Service for Hire, of the City Code to remove the review of tapes or recorded messages to ensure the information is true and factual. (A copy of the ordinance is attached to the agenda.) (Continued from April 30, 2015) Recommend approval. First and Second Readings 18. Reduction in Speed Limit on Ogeechee Road. An ordinance to amend the City Code to reduce the speed limit on Ogeechee Road between Liberty Parkway and Victory Drive from 45 MPH to 35 MPH. (The Traffic Engineering Report was approved April 30, 2015.) Recommend approval. RESOLUTIONS 19. Hitch Phase II 2015 Low Income Housing Tax Credit Application. A Resolution of Support for the Hitch Phase II 2015 Low Income Housing Tax Credit (LIHTC) application that will be submitted by the Hunt Companies and the Housing Authority of Savannah to the State of Georgia Department of Community Affairs. The award of tax credits is essential to the ability to redevelop the former Hitch Village public housing property with new affordable housing. An award of 2015 LIHTC will result in a development  -6- investment of about $15 million to construct 100 new affordable family apartments. Eighty (80) of the apartments will be reserved for low income households while the other 20 apartments have no household income restrictions—making it possible to have a mixed income neighborhood. A Resolution of Support is necessary to help make the application for statewide tax credits more competitive. Recommend approval. 20. Romana Riley Lofts 2015 Low Income Housing Tax Credit Application. A Resolution of Support for the Romana Riley Lofts 2015 LIHTC application that will be submitted by W.H. Gross Construction Company to the State of Georgia, Department of Community Affairs. The award of tax credits is essential to the ability to undertake an adaptive re-use and redevelop the former Romana Riley school site into new affordable housing. An award of 2015 LIHTC will result in a development investment of about $8.7 million to renovate and construct 57 new affordable senior apartments for low income residents. A Resolution of Support is necessary to help make the application for statewide tax credits more competitive. Recommend approval. 21. Telfair Arms 2015 Low Income Housing Tax Credit Application. A Resolution of Support for the Telfair Arms 2015 LIHTC application that will be submitted by National Church Residences to the State of Georgia, Department of Community Affairs. The award of tax credits is essential to the ability to renovate this property and to extend its use as affordable housing for senior citizens for another 30 years. This property is located on Park Avenue across the street from the southeast corner of Forsyth Park. An award of 2015 LIHTC will result in a development investment of about $8.1 million to renovate 52 affordable senior apartments for low income residents and 1 on- site manager apartment. A Resolution of Support is necessary to help make the application for statewide tax credits more competitive. Recommend approval. 22. Radar Permit Amendment – Ogeechee Road Between Liberty Parkway and Victory Drive. A resolution to be submitted to the Georgia Department of Transportation in support of amending the radar permit to allow radar enforcement on Ogeechee Road between Liberty Parkway and Victory Drive at the reduced speed limit of 35 MPH. Recommend approval. 23. Declare 0.52 Acres Surplus and Authorize Quit Claim Deed to Chatham County for Road Improvements. A resolution to declare a 0.52 acre portion of City-owned real property located at the northern terminus of E. White Hawthorne Drive as surplus, to approve granting a quit claim deed of this property to Chatham County for public road improvements; and to authorize the City Manager to execute the quit claim deed and easement reservation documents, once finalized.  -7- Chatham County has requested the City quit claim a 0.52 acre parcel at the northern terminus of E. White Hawthorne Lane in the Georgetown area for development of a cul-de-sac and associated improvements. Currently, E. White Hawthorne Lane terminates without a cul-de-sac and does not provide a turn-around area. The targeted site is part of City-owned real property that houses the Georgetown waste water treatment facility. The targeted site is vacant and currently serves as buffer to the plant. OCGA 36-37-6 authorizes municipalities to dispose of real property to the highest and most responsive bidder after due notice has been given. Section 2 of this statute provides an exception for disposition of municipal real property to another governing authority or government agency for public purposes. Chatham County is another government agency and plans to develop the property with public road improvements. This request has been reviewed by Real Property Services and the Bureau of Public Works and Water Resources. There is no objection to the requested conveyance, though it is recommended an easement be retained by the City across this parcel for access and utilities. (Exhibits depicting the quit claim area and the overall parent tract parcel are attached to the agenda.) Recommend approval. 24. Resolution Supporting “Ban the Box” Policy within the City of Savannah. Resolution that would support the national “Ban the Box” policy and affirm its use within City of Savannah employment hiring. Ban the Box is a movement lead by policy and social groups that aims to allow those with criminal convictions in their backgrounds access to all pertinent job opportunities. The group recognizes research that shows the likelihood of someone re-offending is lowered when that person has access to employment and housing. The City of Savannah would affirm its current policy to not have criminal convictions as an automatic disqualifier of employment within the organization. Recommend approval. MISCELLANEOUS 25. Appointments to Boards, Commissions and Authorities. (Continued from April 30, 2015) 26. Sale of City-Owned Real Property along Jim Benton Court – Petition 140226 and Petition 140675. City property located at 102 Jim Benton Court was placed on the market for sale via Request for Proposal (RFP) Event No. 2739. Sale of the property to the highest and most responsive bidder was considered by the Mayor and Aldermen during the April 30, 2015 City Council meeting.  -8- City staff is requesting the sale of 102 Jim Benton Court be continued until such time as a formal written agreement is finalized with the Petitioner/Buyer. Once finalized, the agreement and associated terms and conditions will be re- submitted to the City Manager for review and placement on an upcoming City Council agenda for consideration by the Mayor and Aldermen. (Continued from April 30, 2015) (An aerial photo and exhibit are attached.) Recommend continuing this agenda item until a formal written agreement is finalized for City Council consideration on June 11, 2015. 27. Final Plat – Cumberland Point at the Highlands, Phase II. Recommend approval of a major subdivision plat of Cumberland Point at the Highlands Phase II, a portion of Phase 2 being a portion of Tract K-1 The Highlands Subdivision located at Greyfield Circle in District 1. The subdivision is comprised of 13.997 acres creating 28 single family lots, 4.852 acres open space and 1.998 acres of public right-of-way. Recommend approval. 28. Final Plat – Spring Lakes Subdivision, Phase 4. Recommend approval of a major subdivision plat of Spring Lakes Subdivision, Phase 4, a portion of Phase 2 being a portion of Tract K-2, The Highlands Subdivision at Godley Station located at Crystal Lake Drive in District 1. The subdivision is comprised of 8.906 acres creating 43 single family lots, 1.281 acres open space and 1.804 acres of public right-of-way. Recommend approval. 29. Final Plat – Willow Point, Phase 5. Recommend approval of a major subdivision plat of Willow Point, Phase 5, a portion of Phase 2 being a portion of Tract K, The Highlands at Godley Station located at Wind Willow Drive and Willow Point Circle in District 1. The subdivision is comprised 13.167 acres creating 38 single family lots, 0.216 acres open space and 1.957acres of public right-of-way. Recommend approval. 30. Settlement of Claim by Robert Burris. Mr. Burris suffered personal injuries in an accident with a Savannah-Chatham Metropolitan Police Department vehicle driven by an officer who was at fault in the accident. At mediation, we negotiated a settlement of the claims for $70,000 pending Council approval. The City Attorney recommends approval. Recommend approval. BIDS, CONTRACTS AND AGREEMENTS 31. Donation Agreement for Historic School Building at 11305 White Bluff Road. The historic school building located at 11305 White Bluff Road was recently acquired by a developer as part of a commercial redevelopment project. The developer has offered to donate the historic school building to the City if the City will incur the cost of relocation. According to a memorandum prepared by the City Library and Archives Department:  -9- • The building “is one of the few remaining rural one-room schoolhouses in Chatham County [which] has remained basically intact except for minor changes.” Source: September 1993 survey of property for the Georgia Department of Natural Resources, Historic Preservation Section. • The building was constructed in 1907 by the Board of Public Education of the City of Savannah and County of Chatham to serve area white children in grades one to six and was used as a school until 1957. • After 1957, the building was briefly used for school board storage and for six months as a fire station. • The building reverted to private ownership thereafter and has been used as rental property. Currently, the property is used as a day care and commercial use. A donation agreement has been negotiated between the City and the developer Polestar. The agreement provides the City until August 22, 2015 to enter the property and relocate the building. The City is currently preparing to relocate the building to the Mohawk Lake Site. The Purchasing Department will bid the relocation cost for Council’s approval. The City must relocate the building by August 22, 2015, otherwise the developer plans to demolish the building as part of the redevelopment of the underlying land. Real Property Services and the Assistant City Attorney have negotiated the donation agreement, and Development Services staff will manage the relocation of the building to the Mohawk Lake site. Recommend acceptance of donation of the historic school building currently located at 11305 White Bluff Road, subject to identification of a suitable site for the relocation and future approval of bid relocation costs; and authorization for the City Manager to execute the Donation Agreement. (A location map and photo are attached to the agenda.) Recommend approval. 32. Motorola Network Upgrades, Expansion, and Equipment – Sole Source – Event No. 3244. Recommend approval to procure network infrastructure upgrades, expansion, and radio equipment from Motorola in the amount of $2,601,666.54. This purchase includes planned upgrades to the radio network and planned replacements for hand-held radio units. The radio network serves and supports radio operations in Chatham, Bryan, Bulloch, Effingham, Glynn, and Liberty Counties. This purchase is for equipment to upgrade the radio operations in Savannah and Chatham County. The total cost of the upgrade and equipment is $6.8 million and will be shared with the County, with the City’s cost totaling $2,601,666.54.  - 10 - The reason this is a sole source is because Motorola is the only manufacturer and supplier of the existing radio infrastructure equipment that will be used for these upgrades. The upgrades to the network include a six-channel expansion to provide the capability to establish more digital radio on the network for the most efficient and high quality operation. Also included is a replacement of the 911 Center Radio console system, and an enhanced data GPS component that will allow for location tracking of emergency personnel to improve life-saving procedures. The equipment to be purchased under this contract includes hand-held radios to be provided to Public Safety personnel. The Motorola radios demonstrate the best performance on the Motorola network. Further, the IT Department has extensive experience and support in place to maintain Motorola radio models. Staff support for these units includes spare parts, training, and technical expertise in repair and maintenance. Motorola is also the only provider that has local support for these units. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Motorola Solutions (Atlanta, GA) (D) $ 2,601,666.54 Funds are available in the 2015 Budget, Radio Replacement Fund/Radio Equipment/Small Fixed Assets (Account No. 614-9242-51321), Capital Improvements Fund/Capital Improvement Projects/Other Costs/Radio Network Infrastructure (Account No. 311-9207-52842-OP0932), Capital Improvements Fund/Capital Improvement Projects/Other Costs/911 Center Radio Dispatch Equipment (Account No. 311-9207-52842-OP0934) and Capital Improvements Fund/Capital Improvement Projects/Other Costs/800 Mhz Rebanding (Account No. 311-9207-52842-OP0206). A Pre-Proposal Meeting was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. 33. Coffee Bluff Management and Operation – Event No. 3135. Recommend approval to award a contract for the management and operation of Coffee Bluff Marina to Metzger Marine Services. The proposed revenue amount of this contract for the initial contract term is $39,500.00. The marina, located at 14915 Coffee Bluff Road, was recently constructed and includes a modern playground, picnic shed, fishing pier, and a parking lot for 30 trailers and 20 vehicles. It is a state of the art marina with modern boat hoist and water slips for 20 boats. Requirements of this contract include the management, operation, and maintenance of the marina, facilities, and concessions, as well as improvements for an initial contract term of four years. Upon mutual agreement of both parties, the City may extend the contract for four additional four year periods.  - 11 - The method used for this procurement was the Request for Proposal (RFP) which evaluates criteria in addition to costs. Criteria evaluated in this RFP were the proposer’s qualifications and experience, maintenance and operations plans, financial capabilities, proposed improvements, proposed revenue, MWBE participation, and local participation. Metzger Marine Services submitted a detailed and realistic sales forecast and operating plan, and provided strong evidence of financial capability. No numerical MWBE goals were established for this project, but proposers were encouraged to achieve the highest possible MWBE participation and were allotted a maximum of 10 points in the evaluation criteria. Neither proposer submitted MWBE participation. The RFP was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Metzger Marine Services (Chatham County, GA) (D) $39,500.00 Marine Management of Savannah (D) $55,200.00 Criteria: Qualifications Maintenance Financial Proposed Proposed MWBE Local Total Experience and Capability Improvements Revenue Participation Operations Proposer: (20 pts) (20 pts) (20 pts) (10 pts) (15 pts) (10 pts) (5 pts) Metzger Marine 15 18 17 6 11 0 0 67 Services Marine Management 17 16 8 2 15 0 0 58 of Savannah No City funds will be required for this contract. A Pre-Proposal Conference was conducted and 6 vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. 34. Chevrolet Suburbans – Event No. 3057. Recommend approval to procure two Chevrolet Suburbans from Dan Vaden Chevrolet in the amount of $91,798.00. The Chevrolet Suburbans will be used by the Savannah- Chatham Metropolitan Police Department (SCMPD) Bomb Squad Division. While bids were solicited from all known suppliers, only one bid was received. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Dan Vaden Chevrolet (Savannah, GA) (B) $ 91,798.00  - 12 - Funds are available in the 2015 Budget, Grant Fund/Homeland Security/Vehicular Equipment/Department of Homeland Security GEMA SCPMD Bomb Disposal (Account No. 212-3114-51515-GT0092). The grant has an expiration date of June 30, 2015. All program activities must be completed by this date. A Pre-Proposal Meeting was conducted and one (B) vendor attended. Indicates local, non-minority owned business. Recommend approval. 35. Roofing Materials for Summer Rehabilitation Program – Event No. 3088. Recommend approval to procure roofing materials from Southern Roof Center in the amount of $115,422.56. The Housing Department will use the materials as part of the summer rehabilitation program. While bids were solicited from all known suppliers, only one bid was received. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Southern Roof Center (Savannah, GA) (B) $ 115,422.56 Funds are available in the 2015 Budget, Community Development Fund/Emergency Repair/Other Contractual Service (Account No. 221-3259- 51295). A Pre-Bid Meeting was conducted and three vendors attended. (B) Indicates local, non-minority owned business. Recommend approval. 36. Painting Materials for Summer Rehabilitation Program – Event No. 3107. Recommend approval to procure painting materials from the Sherwin Williams Company in the amount of $28,163.94. The Housing Department will use the materials as part of the summer rehabilitation program. While bids were solicited from all known suppliers, only one bid was received. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. The Sherwin Williams Company (Savannah, GA) (B) $28,163.94 Funds are available in the 2015 Budget, Community Development Fund/Emergency Repair/Other Contractual Service (Account No. 221-3259- 51295). A Pre-Bid Meeting was conducted and one vendor attended. (B) Indicates local, non-minority owned business. Recommend approval. 37. Mowing Services for Streets Maintenance – Annual Contract – Event No. 3112. Recommend approval to procure an annual contract for mowing services from Complete Lawn Care in the amount of $41,472.00. The mowing services will be used by the Streets Maintenance Department to maintain 288 City lots.  - 13 - This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Complete Lawn Care (Chatham County, GA) (D) $ 41,472.00 ELP Landscape Services (Pooler, GA) (D) $118,124.16 The Greenery, Inc. (Hilton Head, SC) (D) $126,720.00 Residential Enhancements, LLC (Tucker, GA) (D) $138,240.00 Funds are available in the 2015 Budget, General Fund/Streets Maintenance/Other Contractual Agreement (Account No. 101-2105-51295). A Pre-Proposal Meeting was conducted and one vendor attended. (D) Indicates non-local, non-minority owned business. Recommend approval. 38. Rotary Riding Mowers – Event No. 3128. Recommend approval to procure three rotary riding mowers from Hendrix Machinery in the amount of $58,372.00. The rotary riding mowers will be used by the Vehicle Maintenance Department to replace units which are no longer economical to repair. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Hendrix Machinery (Pooler, GA) (D) $ 58,372.00 Emery Lawn & Tractor (D) $ 69,976.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre- Proposal Meeting was conducted and no vendors attended. (D)Indicates non- local, non-minority owned business. Recommend approval. 39. Cart Tippers – Event No. 3159. Recommend approval to procure fourteen cart tippers from Consolidated Disposal Systems in the amount of $36,687.00. The cart tippers will be used by the Vehicle Maintenance Department to replace units which are no longer economical to repair. While bids were solicited from all known suppliers, only one bid was received. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Consolidated Systems (D) $ 36,687.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre- Proposal Meeting was conducted and no vendors attended. (D)Indicates non- local, non-minority owned business. Recommend approval.  - 14 - 40. Preventative Maintenance Service – Sole Source – Event No. 3219. Recommend approval to procure a preventive maintenance service agreement from Siemens Industry, Inc. in the amount of $42,192.00. This service agreement will be used for maintenance on variable frequency drives at all pumping stations by the Industrial and Domestic Water Plant. This is a sole source because Siemens Industry, Inc. is the only known supplier of this service for the equipment currently in place in the plant. Delivery: As Needed. Terms: Net 30 Days. The bidder was: S.S. Siemens Industry, Inc. (New Kensington, PA) (D) $42,192.00 Funds are available in the 2015 Budget, I&D Water Fund-Operating/I&D Water Operation/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Proposal Conference was not conducted as this is a sole source (D) procurement. Indicates non-local, non-minority owned business. Recommend approval. 41. Gasoline and Diesel Fuel – Annual Contract Renewal – Event No. 3232. Recommend approval to renew an annual contract for transport truckloads of unleaded and diesel fuel from Sommers Company in the amount of $4,851,643.39, and an annual contract for tank wagon loads of unleaded and diesel fuel from Barrett Oil Distributors in the amount of $756,044.00. The total estimated amount of this annual contract is $5,607,687.39. The fuel will be used by various City departments. This is a cooperative bid which was solicited by Chatham County, however, the opportunity to meet the low bidder’s pricing for tank wagon diesel and gasoline was extended to Barrett Oil Distributors under the local preference ordinance. Barrett agreed to match the non-local low bidder’s bid for tank wagon diesel and gasoline. This is the second of four renewal options available. Bids were originally received February 6, 2013. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net-30 Days. The bidders were:  - 15 - Transport - Transport- Tank Wagon Tank Wagon Diesel Unleaded Diesel Unleaded (D) L.B. Sommers Oil $2,005,445.07 $2,846,198.32 No Bid No Bid (Richmond Hill, GA) L.B. Barrett Oil (B) $2,034,307.87 $2,900,942.06 $636,686.78* $119,357.22* Savannah, GA) Strickland Oil (D) No Bid No Bid $636,686.78 $119,357.22 Ports Petroleum (D) $2,006.,022.33 $2,847,150.38 $681,537.72 $129,065.15 Mansfield Oil (D) $2,004,175.11 $2,849,911.37 $652,750.92 $122,834.28 Great Lakes (D) $2,012,083.51 $2,851,386.74 $644,013.03 $120,942.98 Petroleum Funds are available in the 2015 Budget, Internal Service Fund/Inventory- Gasoline/Diesel (Account No. 611-0000-11350 and 11340). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local non-minority owned business. (D)Indicates non-local, non-minority owned business. (*)Indicates local vendor preference. Recommend approval. 42. Coastal Regional Metropolitan Planning Organization (CORE MPO) Memorandum of Understanding (MOU) in the amount of $10,250.00 – Savannah/Hilton Head International Airport. Over the last year, the Chatham County – Savannah Metropolitan Planning Commission has met with Airport staff to provide briefings on the CORE MPO reapportionment process and progress, and solicited staff’s input. Several Review Committee meetings, for which staff was invited and advisory committee members to attend and assist in drafting the relevant documents were held. By executing the MOU an Airport Commission representative will continue as a member engaged in a collaborative decision-making process. The MOU provides for the intention of the parties. Most of the items are duties of the Georgia Department of Transportation, CORE MPO and the Chatham County- Savannah Metropolitan Planning Commission (staff to the CORE MPO). The MOU states the Savannah Airport Commission will assist the MPO in gathering information and data relating to the planning process as may be necessary to ensure that the Savannah Airport Commission is adequately served by the CORE MPO. Such data includes, but is not limited to; employment, land use, traffic, air traffic, and major street or enplanement changes. The Savannah Airport Commission will contribute funds to support the CORE MPO’s operations as established by the adopted Unified Planning Work Program (UPWP) and funding contribution formula as follows: the total amount of each member’s contribution would be a base of $1,000.00 plus a proportion based upon population. Authorities would contribute a fixed amount based upon the 70th percentile of the counties and municipalities contribution and would be subtracted from total local fund contribution amount before applying the proportional plus $1,000 base formula. Recommend approval.  - 16 - 43. Task Order No. 11 with URS (AECOM) for Southeast Quadrant Planning, not to exceed $50,000.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Task Order No. 11 with URS (AECOM) in an amount not to exceed $50,000.00. URS (AECOM) will provide planning services for the construction of new facilities and infrastructure in the Southeast Quadrant such as: aircraft parking aprons, new hangars, automobile parking, and associated development as part of the SEQ optimization plan. These new facilities may require the relocation and demolition of older existing facilities in order to provide suitable sites for the construction of upgraded new facilities. The planning services will identify, evaluate, and recommend options for accomplishing potential relocations of existing facilities while improving the development potential of available parcels in the southeast quadrant of the airport. Recommend approval. 44. Task Order No. 3 with RS&H to Design an Updated Checked Baggage Conveyance System, $578,924.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Task Order No. 3 with RS&H (Reynolds, Smith and Hill) in the amount of $578,924.00. The existing outbound baggage handling system is 20 (+) years old and was designed prior to government regulations requiring inspection of checked bags. Modern outbound baggage systems provide efficiencies which minimize bag handling by the airlines by delivering checked bags to the proper location for inspection and delivering them back to the airlines for loading. The proposed partial in-line conveyance system creates these efficiencies by reducing the current redundant manual handling of checked bags by the airlines. Recommend approval. 45. Remove and Repaint Hold Bars, City of Savannah Event No. 3047 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with JJ Cunningham in the amount of $45,020.00 for the Remove and Repaint Hold Bars project. This project consists of removing Hold Position Markings and repainting all markings on specified taxiways per AC 150/5340-1L and AC 150/5370-10F. Contractors shall have, at minimum, five (5) years of experience in layout and painting of markings on runways and taxiways per FAA Advisory Circular 150/5340-1L and AC 150/5370-10F. The bidders were: (D) L.B. JJ Cunningham, Clarks Summit, PA $45,020.00 (D) Axtells, Inc., Jermyn, PA $69,325.00 (D) Hi-Lite Airfield Services, Adams Center, NY $79,420.00 (D) Peek Pavement Marking, LLC, Columbus, GA $92,680.00 (D) Indicates non-local, non-minority owned business. Recommend approval.  - 17 - 46. Four Mid-Size, Four Door, 2 Wheel Drive SUVs, City of Savannah Event No. 3067 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase four Mid-size, Four Door, 2 Wheel Drive SUVs from Wade Ford in the amount of $100,872.00. These vehicles will be used to replace pool vehicles used by the Airport Administrative Staff, Airport Marketing Advertising Manager, Airport Aviation Fuel Storage Facility Operator, and Airport Purchasing Fuel Farm; the older vehicles will be life-cycled out of service (units 24, 28, 4, 6). Each vehicle comes with a Standard 3 year/36k mile bumper to bumper warranty and a 5 year/100k mile powertrain warranty. These vehicles are 2016 models and will be delivered after production. The bidders were: (C) Wade Ford, Smyrna, GA $ 100,872.00 (B) JC Lewis Ford, Savannah, GA $ 103,596.00 (D) OC Welch Ford, Hardeeville, SC $ 108,860.00 (F) Family Ford, Inc., Dallas, GA $ 111,664.00 (B) Dan Vaden Chevrolet, Savannah, GA $ 146,648.00 (B) (C) Indicates local, non-minority owned business. Indicates non-local, (D) minority owned business. Indicates non-local, non-minority owned business. (F)Indicates non-local, woman owned business. Recommend approval. 47. Telescopic Boom Lift, City of Savannah Event No. 3110 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase one Telescopic Boom Lift from LiftOne in the amount of $129,900.00. The Boom Lift will be used by the maintenance department to perform their various duties. This is a new piece of equipment which comes with a 5 year frame and mast columns warranty, a 1 year hydraulic, parts, etc. policy and 90-day battery warranty. The bidders were: (D) L.B. LiftOne, Pooler, GA $129,900.00 (D) United Rentals, Garden City, GA $132,416.52 (D) Border Equipment, Pooler, GA $145,892.56 (D) Atlantic Coastal Equipment, Richmond Hill, GA $150,095.00 (D) Indicates non-local, non-minority owned business. Recommend approval.  - 18 - 48. Ramp Information Display System (RIDS) – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase a Ramp Information Display System (RIDS) from Infax, Inc. in the amount of $154,430.34. The RIDS system will be used to display real-time flight arrival and departure information to airport operations, flight crews, and ground personnel, in order to improve efficiency and turn time. The project will consist of the installation of 15 Daktronics displays, installed on the external wall of the terminal building, at each gate location, and the integration of a head end control unit, which will connect the RIDS to the existing Flight Information System (FIDS). Infax, Inc. is Savannah Airport Commission’s FIDS provider; therefore, this is a sole source procurement. Recommend approval.  - 19 - City of Savannah Summary of Solicitations and Responses For May 14, 2015 Local MWBE Received Estimated Estimated Low Bid Local Event Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Preference Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Applied 3244 Motorola No No 1 0 1 0 $2,601,666.54 0 D 0 0 No Network Upgrades, Expansion, and Equipment 3135 X Coffee Bluff No No 240 34 2 0 0 0 D 0 0 No Marina Management & Operations 3057 Chevrolet Yes Yes 98 4 1 0 $91,798.00 0 B 0 0 No Suburbans 3088 Roofing Materials Yes Yes 136 20 1 0 $115,422.56 0 B 0 0 No for Summer Rehab Program 3107 Painting for Yes Yes 207 36 1 0 $28,163.94 0 B 0 0 No Summer Rehab Program 3112 X Mowing Services Yes Yes 156 26 4 0 $41,472.00 0 D 0 0 No for Streets Maintenance 3128 Rotary Riding Yes Yes 72 11 2 0 $58,372.00 0 D 0 0 No Mowers 3159 Cart Tippers Yes Yes 144 6 1 0 $36,687.00 0 D 0 0 No 3219 Preventive No Yes 1 0 1 0 $42,192.00 0 D 0 0 No Maintenance Service Agreement 3232 X Gasoline & Diesel Yes Yes 18 6 6 0 $5,607,687.39 0 B, D 0 0 Yes Fuel  - 20 - City of Savannah Summary of Solicitations and Responses For May 14, 2015 Local MWBE Received Estimated Estimated Low Bid Local Event Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Preference Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Applied 3067 Four Mid-Size, Yes Yes 77 4 5 2 $100,872.00 0 C 0 0 Four Door 2 WD SUVs 3110 One Telescopic Yes Yes 123 7 4 0 $129,900.00 0 D 0 0 Boom Lift 3047 Remove and No Yes 426 61 4 0 $45,020.00 0 D 0 0 Repaint Hold Bars Vendor(s)* A. Local Minority Owned Business B. Local Non-Minority Owned Business C. Non-Local Minority Owned Business D. Non-Local Non-Minority Owned Business E. Woman Owned Business F. Non-Local Woman Owned Business G. Local Non-Profit Organization  - 21 - Petition 140647 - 22 -  - 23 - Right of Way Proposed East White Hawthorne  - 24 - Petition 140226 and Petition 140675 - 25 -  - 26 - 11305 White Bluff Road