City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA May 28, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given byRev. Da'Henri R. Thurmond, Sr., St. Paul CME Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen, Mary Ellen Sprague, John Hall, Estella Shabazz Tom Bordeaux, Carol Bell City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse MINUTES Upon motion of AldermanJohnson, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of May 14, 2015. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of May 14, 2015. Upon motion of Alderman Osborne, seconded by Alderman Johnson, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) APPEARANCES Step Up Savannah Executive Director Suzanne Donovan, and Chatham County Safety Net Planning Council Executive Director Lisa Hayes appeared, to provide an update on the Mayor’s Campaign for Healthy Kids and Families, whose goal is to cut in half the number of uninsured local children. Ms. Donovan and Ms. Hayes invited Council to consider becoming a part of the campaign. Alderman Osborne thanked Ms. Donovan for attending the Eastside Concerned Citizens meeting. Alderman Johnson thanked them for their diligence and all the work they are doing. Alderman Shabazz welcomed Ms. Donovan and Hayes to attend her Neighborhood Association meetings at any time. Upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried the agenda was amended to add a special presentation to Brian Gore. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Mayor Jackson asked Mr. Gore to come forward to present him with a plaque thanking and recognizing him for outstanding leadership and 35 years of dedicated service to the City of Savannah. Mr. Gore thanked Mayor Jackson and Council stating it has been a wonderful ride and he’s especially proud to have served under, four of Savannah’s City Manager’s and it has been his pleasure, honor and privilege to work with each of them. Alderman Thomas stated when he first came to City Hall Mr. Gore was the first person he met. He is the unofficial City Manager that has taken care of many people and citizen request allowing the City Manager’s to do the broader scale of things, making it easy for each of them. He continued stating he is proud to call him a friend and thanked him on behalf of himself and all the citizens that live in the 6th District. Alderman Bell stated she had the privilege of working with him as a City employee and as a member of Council and thanked him for all he’s done for the City and the community. Alderman Bordeaux stated he knows Mr. Gore’s decency, competency and dedication and thanked him for his many years of dedication to the City of Savannah. Alderman Osborne thanked Mr. Gore for all he has done for Council and the City of Savannah. Alderman Johnson thanked Mr. Gore for being synonymous with Savannah and Savannah City Government. He continued stating he appreciates Mr. Gore’s humility and willingness to be detail oriented and thanked him for all he has done. Alderman Sprague thanked and appreciated Mr. Gore for all he has done, his honesty, integrity and hard work. Alderman Hall thanked Mr. Gore for all he has done for the City of Savannah and making his term in office one of his most memorable. Alderman Shabazz thanked Mr. Gore for remaining the same dedicated person, being the true person he is committed and dedicated to the City of Savannah and its citizens. City Manager Cutter stated there’s so much that comes through the City Manager’s office and it must be a place of integrity, accountability and transparency. Mr. Gore was a very valuable part of the team reflecting all of those qualities to the public. She continued stating Mr. Gore cannot be replaced, but the work must go on and they will do their best to ensure the constituents of each Council member are received with the same level of excellent service in the future. Mr. Gore stated he would be remised if he did not acknowledge and thank his oldest and dearest friend at City Hall Dyanne Reese. Mayor Jackson stated she believes this year was one of the best Legislative years in a while, Mr. Gore diligently worked with the lobbyist and thanked him for all of his hard work. Mayor Jackson introduced Hunter Utley who was present in Council to see how government works in the City of Savannah. He is currently working on his Eagle merit badge. Mayor Jackson also acknowledged the participants from Leadership Savannah. Alderman Bell introduced a longtime friend of hers present in Council meeting today Vicky Newsome from Durham, NC 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Christopher Smith for 23 Management, LLC t/a Zunzi’s, requesting a beer and wine (drink) license at 108 E. York Street. This location is between Drayton Street and Abercorn Street in District 1. The applicant plans to operate a restaurant. (New request/existing business) Recommend approval. Mayor Jackson stated the license was discussed but Council has requested some additional information and is requesting the hearing be continued to the meeting of June 11, 2015. Alderman Johnson stated the issue is that there is a quirk in the ordinance that he has requested the City Manager and City Attorney to research it doesn’t have anything to do with the business in particular but does have something to do with the total impact of it. The question is for other establishments that are not as responsible as Zunzi’s. Hearing continued upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. ZONING HEARINGS Jason Leslie Combs, Petitioner, Pechorin Properties, LLC, Owner (File No. 15-001685-ZA), requesting to rezone 508 E. 37th Street from R-4 (Four Family Residential) to RB-C (Residential Business Conservation). The petitioner seeks rezoning to allow for possible use of the property as a bed and breakfast guest unit for the upstairs unit, and short-term vacation rental for the downstairs unit. The Metropolitan Planning Commission (MPC) recommends approval of the petitioner’s request to rezone 508 E. 37th Street from R-4 to RB-C. The Planning Commission believes that the property is uniquely situated adjacent to a commercial use that is zoned B-G (General Business) and that a rezoning to R-B-C is appropriate to allow the petitioner’s desired uses. Recommend denial of the R-B-C district. The Future Land Use Map designation of Single- family Residential for the property and the entire block east of the property support the desire to maintain this area as residential. The existing R-4 district, which the property has been zoned since 1960, is consistent with the Future Land Use Map designation while the R-B-C district is not. The R-B-C district could allow many uses on the property that are contrary to the existing neighborhood character, including a variety of institutional uses, retail uses, restaurants, and vehicle repair. Some of the R-B-C district development standards, such as no height maximum for non-residential uses, would be inappropriate for the neighborhood. Marcus Lotson, Metropolitan Planning Commission came forward to give a brief history of the petitioner’s request. Jason Leslie Combs, Petitioner came forward and requested a continuance as he does not believe three minutes is an adequate amount of time to inform Council of all the support received from the neighborhood to include the commercial neighborhood. Gwendolyn Wilcox representative from First Friendship Missionary Baptist Church at 506 Hamilton Court came forward stating they did not know what the changes would be and a bed and breakfast does not seem to be offensive to the church and does not seem like the worst thing. Alderman Osborne stated she thinks the church should consider what the change would mean to the neighborhood and the possible uses that would be allowed. Alderman Thomas asked if a meeting was held with the neighborhood notifying them of the changes. City Manager Cutter replied yes. Alderman Thomas stated in all fairness he thinks a very clear meeting needs to be held in the neighborhood 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 so the residents will be fully aware. Alderman Bordeaux stated the vote is not on whether to allow the petitioner(s) to open a bed and breakfast; the vote is on whether or not to allow a change in the zoning the bigger picture needs to be looked at. Ms. Wilcox asked how much space will be used for the changes. Alderman Johnson stated of all the things Council does zoning is one of the most important as it determines land use, the issue usually occurs after the change is made. Ms. Wilcox stated she thinks she has a good idea. Alderman Thomas stated the Clerk of Council made an observation suggesting four weeks may be needed to allow the petitioner and neighborhood an opportunity to meet. Alderman Bordeaux asked is the rezoning for the property or a larger area. Mr. Lotson replied the item being discussed is 508 East 37th Street, there are also proposed zonings for 509 and 510 East 37th Street, but those three properties are the only ones being discussed. Alderman Bordeaux asked why that wouldn’t be considered spot zoning. Mr. Lotson replied the petitioner has requested that the zoning be changed. The MPC always takes zoning cases on an individual basis and look at them for whatever merits they may or may not have based on the development pattern around the subject property and things that exist there today and how the neighborhood is. The MPC recommended approval based on the fact that there is existing commercial at the intersection adjacent to the properties and felt the proposed zoning could service the transition between that commercial and other residential properties along 37th Street. Alderman Bell stated this act does in fact constitute spot zoning. Mr. Lotson replied that’s probably a question for the City Attorney the term “spot zoning” is loosely defined and he wouldn’t consider it that. He feels you can look at a particular property and judge it on its merits and propose a change or not, he doesn’t believe in his opinion this constitutes spot zoning. Ms. Wilcox thanked Council and stating she sees they are taking the matter seriously, she will take the information back to the church. Alderman Osborne asked that she be notified if a meeting is set up with any of the neighborhood groups. Hearing continued to the meeting of June 25, 2015 upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried. Conner Hawkins, Petitioner, 10-4, LLC, Owner (File No. 15-001684-ZA), requesting to rezone 509 E. 37th Street from R-4 (Four Family Residential) to RB-C (Residential Business Conservation). The petitioner seeks rezoning to allow for possible use of the property as a bed and breakfast guest unit or short-term vacation rental. The Metropolitan Planning Commission (MPC) recommends approval of the petitioner’s request to rezone 509 E. 37th Street from R-4 to RB-C. The Planning Commission believes that the property is uniquely situated adjacent to a commercial use that is zoned B-G (General Business) and that a rezoning to R-B-C is appropriate to allow the petitioner’s desired uses. Recommend denial of the R-B-C district. The Future Land Use Map designation of Single-family Residential for the property and the entire block east of the property support the desire to maintain this area as residential. The existing R-4 district, which the property has been zoned since 1960, is consistent with the Future Land Use Map designation while the R-B-C district is not. The R-B-C district could allow many uses on the property that are contrary to the existing neighborhood character, including a variety of institutional uses, retail uses, restaurants, and vehicle repair. Some of the R-B-C district development standards, such as no height maximum for non-residential uses, would be inappropriate for the neighborhood. Hearing continued to the meeting of June 25, 2015 upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Barry Atwood, Petitioner (File No. 15-001686-ZA), requesting to rezone 510 E. 37th Street from R-4 (Four Family Residential) to RB-C (Residential Business Conservation). The petitioner seeks rezoning to allow for possible use of the property as a bed and breakfast guest unit. The Metropolitan Planning Commission (MPC) recommends approval of the petitioner’s request to rezone 510 E. 37th Street from R-4 to RB-C. The Planning Commission believes that the property is an appropriate location for an R-B-C district. Recommend denial of the R-B-C district. The Future Land Use Map designation of Single-family Residential for the property and the entire block east of the property support the desire to maintain this area as residential. The existing R-4 district, which the property has been zoned since 1960, is consistent with the Future Land Use Map designation while the R-B-C district is not. The R-B-C district could allow many uses on the property that are contrary to the existing neighborhood character, including a variety of institutional uses, retail uses, restaurants, and vehicle repair. Some of the R-B-C district development standards, such as no height maximum for non-residential uses, would be inappropriate for the neighborhood.Hearing continued to the meeting of June 25, 2015 upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried. Jeffrey Cramer, Agent, Petitioner (File No. 15-001513-ZA), requesting to rezone 304-308 W. Gwinnett Street; 714 Montgomery Street and 303 W. Hall Lane from R-B-C-1 (Residential Business Conservation Extended) to R-I-P-A (Medium Density Residential). The petitioner is seeking rezoning to accommodate a multifamily residential development. The Metropolitan Planning Commission (MPC) recommends approval of the petitioner’s request to rezone 304- 308 W. Gwinnett Street; 714 Montgomery Street and 303 W. Hall Lane from R-B-C-1 to RIP-A. There are four parcels associated with this rezoning request. The current use as an automobile sales lot predates the establishment of zoning in Savannah. The proposed zoning category is compatible with surrounding land uses and the general development pattern in the immediate vicinity of the subject properties. Although compatible development could be established on the subject properties under the current zoning, the proposed zoning is also compatible with the area and has been established immediately east of the subject properties. Further, this rezoning request, if approved, is likely to lead to a much needed redevelopment of a long underdeveloped property. Recommend approval. Marcus Lotson, MPC briefly described the property. Alderman Sprague stated the listing wasn’t in the packet and asked in the future that it be provided. She also stated 70 units per acre is a high density and there are single family dwellings in the area, is that still considered compatible. Mr. Lotson replied yes, this particular piece of property is less than an acre and the maximum lot coverage would still have to be considered along with onsite parking. Alderman Sprague asked can they be row houses and how high can they go. Mr. Lotson replied yes, they can be attached and there is no height maximum in RIP-A but it is governed by the density as well as the maximum lot coverage. Alderman Sprague asked if the neighbors have been notified. Mr. Lotson replied all neighbors within 300 feet were notified. Alderman Johnson stated there are very few residents within that 350 feet area, this is consistent with attempts to revitalize not only the Montgomery Street corridor but also the Marin Luther King, Jr. Blvd. corridor this is proof that the economy is turning around and will help to spur development of some previously blighted properties. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Savannah Spirits Group, Ltd., and Harold B. Yellin, Agent (File No. 15-001952-ZA), requesting an amendment to Article A, Section 8-3002 (Definitions) and Section B-3025(b) (Index for B&I Use Schedule) in order to create and regulate a use, “Craft Distillery.” The Metropolitan Planning Commission (MPC) recommends approval of the requested amendment to Article A, Section 8-3002 (Definitions) and Section B-3025(b) (Index for B&I Use Schedule). The proposed revision is consistent with the Savannah Zoning Ordinance and would enable the creation of an increasingly popular product, “craft” spirits. With over 600 such facilities in the nation and eight or more in Georgia, craft distilleries have proven to be low-impact, high- attraction businesses across the country. The impact of such a use outside of the property where it is located would be minimal, if any. Odors and noise from the operation of a craft distillery would not extend outside of the structure where it is located. The consumption of the distilled spirits produced would be governed by state and federal regulations. State regulations forbid direct sales of distilled spirit from the distillery to the consumer without the intervention of a licensed third-party distributor. Recommend approval. Marcus Lotson, MPC briefly described the details of the request. Alderman Sprague asked if any noise is associated with the distillery. Mr. Lotson replied no issues have arisen. She then asked if there is any trucking going and/ or coming back and forth with the request. Mr. Lotson replied the way he understands it, the delivery system is very infrequent due to the length of time it takes to create the product. Alderman Sprague asked is there any area that would cause offense to neighbors association with the brewer. Attorney Harold Yellin replied not that he is aware of. He introduced Dean Bell, Savannah Spirits, Principal and asked him to come forward to answer questions if necessary. Attorney Yellin stated a use is being created with the text amendment designed to mimic the microbrewery.Mayor Jackson asked if a site has been selected. Attorney Yellin replied a site has been selected but cannot disclose the site but will say it is downtown.Alderman Bordeaux asked how does what is being proposed act in conjunction with the Alcohol Ordinance revision that is in place. Attorney Yellinreplied currently until the City adopts if they so choose a more restrictive ordinance they are bound by state law, Senate Bill 63. If the City at a later date choses to amend, change or make it more restrictive that’s their option. Attorney Stillwell stated there is a difference between a regulatory ordinance and a zoning ordinance, this is a zoning ordinance which creates a use. What staff has been working on as it relates to the alcohol ordinance is procedure (regulatory). All definitions will be conformed in the alcohol ordinance that is currently being worked on. Alderman Johnson asked in approving this is it stating it will be allowed where beer is allowed. Attorney Yellin replied yes.Hearing closed upon motion of Alderman Bordeaux, seconded by Alderman Bell and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. PETITIONS Katie Joyner on behalf of Savannah Classical Academy – Petition 140617, requesting the price previously approved by City Council for acquisition of a 10-foot lane to expand the charter school campus be reduced from $2,250 to a nominal price of $101. On January 22, 2015, City Council approved the sale of a 10-foot unopened and unimproved lane located north of and abutting 1413 Grove Street to The Savannah Classical Academy at St. Pius, LLC. The $2,250 price was based on the assessed market value of adjoining parcels as reported by the Chatham County Board of Assessors. The petitioner plans to assemble this property with other parcels 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 acquired for use by the school and has requested a price reduction considering the education related intended use of the property. Recently, in response to a similar petition, City Council declared surplus and available for sale to the petitioner another unopened right-of-way. On June 12, 2014, recognizing the public education and economic development related benefits of the Savannah Classical Academy charter school project, City Council approved the sale of an unopened and unimproved section of E. 31st Street at a price of $101. OCGA 36-37-6 authorizes municipalities to sell and convey parcels of narrow strips of land, so shaped or so small as to be incapable of being used independently as zoned or under applicable subdivision or other development ordinances, or as streets, to abutting property owners without the need to solicit sealed bids. City staff contacted the two adjoining property owners, and only one owner (represented by the petitioner) was interested in acquiring the 10-foot lane property. City ordinance (Section 6–105) provides former right-of-way, which is no longer needed for the purpose for which it was established, can be sold for such consideration as the Mayor and Aldermen deemed reasonable and just. Recognizing the public education and economic development related benefits of the Savannah Classical Academy public charter school project in the area, recommend approval to convey the 10-foot lane at a reduced price of $101 and other considerations. Recommend approval.Approved upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. MISCELLANEOUS A recommendation to accept the Mediator’s settlement proposal in the amount of $16.5 million in the Batson Cook lawsuit. Attorney Stillwell recused himself. Assistant City Attorney Shearouse stated the item is in connection with the Batson-Cook Ellis Square Parking Garage litigation the City has been involved in since 2008. There was an original judgement entered against the City which was appealed and upheld and later vacated. The matter was sent back to Trial Court for retrial and both parties were instructed to enter into arbitration. The arbitrator was John A. Sherrill from Atlanta. As a result the parties have agreed to a settlement amount which was a disputed contract payment. Alderman Bordeaux stated this has been a long and miserable road and he doesn’t think anyone would disagree with that. It has been hard fought, and shown the worst of the judicial system because of the actions as recognized by the Supreme Court of Georgia and the Judicial Qualifications Council with regards to the trial court judge who was ultimately removed from this case and whose behavior caused the judgement against the City to be reversed. He does not think this Mayor and Council kept their fingers on the pulse of this as much as they should have, and he is as much to blame as anyone else. He continued stating they are being asked to settle this at an amount basically paying out as much as the verdict was 5 years ago when you take into account the millions in attorney fees paid. Alderman Bordeaux stated he does not want to misstate what he heard in Council as part of it was not clear. He believes Mr. Morgan one of the lead attorneys could not recommend that we take the $16.5 million number which is the mediator number, and he is unclear as to whether Mr. Blackburn recommends Council takes the number 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 and apologized if he lack of understanding was on his part. The first rule of holes is when you want to get out of one stop digging, we have dug to the tune of about $4 million in Attorney fees, Gone through several appeals much due to unethical conduct of the judge and he doesn’t think anyone on the dais is happy about it but recognizes that there is no good way out of the hole than to stop digging and close it out. It would cost millions more to retry it and no one knows what the outcome of the next trial would be but he very reluctantly will vote for the settlement for the reasons he has stated. Alderman Sprague thanked Attorney Blackburn and Morgan for 7 years of very hard work in representing the City. They got a very bad and unfair shake when it came to the original judge in this case and she feels like there was no other choice but to appeal given the conditions of the original jury trial. She knows they were treated badly by that judge and she is glad the appeals court sustained what happened and the judge was removed. Since then it has been rocky for the legal staff or Council. She continued stating she isn’t happy about the settlement but will vote in favor of it. Alderman Shabazz thanked Attorney Blackburn for all of his years of service to the City of Savannah, she stated she is not totally satisfied with what has taken place but wanted to publicly thank the legal team for all the work done on the case. Alderman Johnson stated litigation has its impact on an organization beyond the legal time but staff time in responding and a variety of other things. He stated he is not totally happy with it but this has been the most complicated case in all of his years on Council. He is confident that the funds will not come from the operating budget but will come from the parking fund which makes the burden a little less for the taxpayers. Alderman Hall thanked the legal staff for their services. He stated Batson Cook delivered the City a quality product and something everyone is proud of despite the circumstances that arose to get where we are today. Alderman Bell stated she thinks everyone is saying Council is reluctantly accepting the settlement proposal that has gone on long enough. She reiterated that the funds are parking services funds not general funds. Alderman Osborne concurred with her colleagues and thanked the legal staff for all their hard work. Alderman Thomas echoed the sentiments of Council and stated this is a reluctant decision but the best decision for the taxpayers relieving them of any future liabilities stemming from this. A great product came from this and more money may have been spent on it but many generations after this administration is gone will enjoy it for years to come. Mayor Jackson stated she would like the public to know this didn’t just happen it has been going on since 2008. She commended Mr. Blackburn, Mr. Guisti and Mr. Morgan for allthey have done since the beginning. She also commended the three City Manager’s that were involved in the issue and for keeping Council informed. Approved upon motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried. A board vote was taken and it was unanimous. STATEMENT FROM MAYOR JACKSON ON SETTLEMENT The action taken today represents Council’s acceptance of the Court-appointed mediator’s recommended settlement of a lawsuit filed in 2008 by contractor Batson-Cook and subcontractor 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Raito Inc. It resolves all claims resulting from construction of the underground Whitaker Street Parking Garage and Ellis Square. It is important to remind our citizens that this project has been a tremendous success for Savannah. It doubled the amount of parking in the City Market area, created one of the most popular public spaces in our City, restored one of Savannah’s original squares, and spurred more than $100 million in private investment in the immediate area. The lawsuit was over who should pay for extra costs that resulted during construction. We disagreed strongly with the initial jury award, which totaled nearly $20 million including interest. Thus, we were gratified with later court actions that resulted in that award being set aside and a new trial being ordered. We must acknowledge, however, that a new trial comes with great risk, likely further appeals, and escalating legal costs. In 2010 City Council set aside existing parking garage and meter revenue to pay these claims. No property tax dollars will be used in this settlement. Council’s action today does not affect services, and puts this case behind us so we can continue with the progress of the City. None of us are happy with this settlement. But we believe that doing so is in the best interest of our citizens and our community. Thank you. Acceptance of Utility and Temporary Construction Easements at Savannah River Landing for President Street Project. The City of Savannah requested utility and temporary construction easements across the Savannah River Landing property for construction of improvements associated with the President’s Street road project. The property owner of Savannah River Landing (MMA/PSP Savannah River, LLC) has agreed to grant these non-exclusive easements and has executed the easement documents. These easements have been reviewed by Public Works and Water Resources, Real Property Services, and the Assistant City Attorney. The easements must be accepted by the City to become effective. Recommend acceptance of utility and temporary construction easements from MMA/PSP Savannah River, LLC over, under, and across designated portions of the Savannah River Landing project for construction of improvements associated with the President Street road project. Recommend approval.Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 At the meeting held on the 28thday of May, 2015 the Council entered into a closed session forthe purpose of discussing Litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Coastal Workforce Services and Coastal Workforce Investment Board PY15 Adult and Dislocated Worker Service Provider Contract Award. Providence Community Services, Inc. d/b/a Ross Innovative Employment Solutions for One-Stop Operator, Business Services Support & Compliance, Career & Case Management Services and Resources Room Services. As approved by the Coastal Workforce Investment Board on May 1, 2015, funding in the amount of $1,510,000 will be used to support the Coastal Region’s “One Stop” Delivery System as it pertains to job training, preparation and placement services throughout Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, McIntosh and Screven Counties from June 1, 2015 through June 30, 2016. Pursuant to the Workforce Innovation and Opportunity Act (WIOA) of 2014, recommend approval to authorize the City Manager to enter into grant administration agreements with sub- recipients in accordance with City of Savannah’s procurement policies and procedures. The PY15 Adult and Dislocated Worker Service Provider contract allocations are as follows:Recommend approval. 48” I & D Waterline Relocation – Amendment No. 2 – Event No. 371. Recommend approval of Amendment No. 2 to Thomas & Hutton in the amount of $15,522.00. The original agreement was for consultant engineering and design services for a 48-inch water line relocation that would cross under the proposed Georgia Department of Transportation (GDOT) Jimmy DeLoach connector. The consultant services included design, bidding, construction, and close out services, in addition to the required survey to prepare easement and property acquisition plats for the relocation of the water line. The water line relocation work is 92% complete at this time. However, GDOT has requested that the City retain Thomas & Hutton to provide additional construction and administrative services 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 for an additional four months of construction work. Based on the revised schedule of the contractor and GDOT, this additional time will be required to complete the work. The consultant will provide up to eight hours per week for that additional four months of construction time. The original contract was approved by Council on June 14, 2012 in the amount of $67,500.00. The total amount of all modifications to date, including this modification, is $68,522.00, making the total contract price $136,022.00. This cost is 100% reimbursable by GDOT. Hussey, Gay, Bell & DeYoung was the only other proposer for this project, with a proposal of $157,060.00. These changes could not have been foreseen by either proposer. Recommend approval of Amendment No. 2 to Thomas & Hutton in the amount of $15,522.00. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Jimmy Deloach Connector (Account No. 311-9207-52842-WT0727). Recommend approval. Crossroads Force Main and Lift Station Improvements – Contract Modification No. 3 – Event No. 1726. Recommend approval of Contract Modification No. 3 to Southern Champion Construction, Inc. in the amount of a reduction of $51,785.00. The project included the construction of approximately 6,800 linear feet of 20” PVC force main, additional 20 HP pump at Lift Station 158, and a new triplex 140 HP pumps at Lift Station 159. The decrease in the total amount of the contract is the result of field adjustments of quantities based on actual installation as well as City-requested changes. This project is 100% complete. The original contract was approved by Council on November 26, 2013 in the amount of $2,932,000.00. The total amount of all contract modifications to date, including this modification, is a reduction of $35,370.00, making the total contract price $2,896,630.00. The second low bidder was BRW Construction Group in the amount of $3,099,415.00. Recommend approval of Contract Modification No. 3 to Southern Champion Construction, Inc., in the amount of a reduction of $51,785.00. This contract modification results in a reduction to the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Contract Costs/Crossroads Force Main and Pump Station (Account No. 311-9207-52840-SW0624). Recommend approval. Directional Boring – Annual Contract – Event No. 2831. Recommend approval to award an annual contract for directional boring from D&C Directional Boring, LLC in the amount of $66,980.00. This contract will be used for installation of underground pipes by the Water Conveyance and Distribution Department. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. D&C Directional Boring, LLC (Ellabell, GA) (D) $66,980.00 Funds are available in the 2015 Budget, Water and Sewer Fund/Water Distribution/Construction Supplies and Materials (Account No. 521-2503-51340). A Pre-Bid Conference was conducted 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 and three vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Street Repair and Resurfacing – Annual Contract – Event No. 3013. Recommend approval to award an annual contract for street repair and resurfacing services from Savannah River Utilities in the amount of $949,000.00. The services will be used by Streets Maintenance for minor street repairs, such as pot holes and utility cuts, and street resurfacing. The project includes an overall MWBE goal of 19%, with the breakdown of 14% MBE and 5% WBE. Based on the proposed schedule of MWBE participation submitted by the low bidder, the overall M/WBE participation will be 100%, with 95% MBE and 5% WBE being performed by Savannah River Utilities and The AVA Company, respectively. Two responses were received; however, one bidder did not meet the required MWBE goal and was deemed non-responsive. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Savannah River Utilities (Springfield, GA) (C) $ 949,000.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Local Maintenance & Improvement Grant Program (Account No. 311- 9207-52842-SP0116) and General Fund/Streets Maintenance/Construction Supplies and Materials (Account No. 101-2105-51340). A Pre-Bid Conference was conducted and one vendor attended. (C)Indicates non-local, minority owned business. Recommend approval. Tree Root Damage Repair – Annual Contract – Event No. 3072. Recommend approval to award an annual contract for tree root damage repair services from Savannah River Utilities in the amount of $329,250.00. The services will be used by the Streets Maintenance Department to repair sidewalks and streets damaged by the intrusion of tree roots. The project includes an overall M/WBE goal of 15%, with the breakdown of 11% MBE and 4% WBE. Based on the proposed schedule of MWBE participation submitted by the low bidder, the overall MWBE participation will be 100%, with 95% MBE and 5% WBE being performed by Savannah River Utilities and The AVA Company, respectively. This bid has been advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Savannah River Utilities (Springfield, GA) (C) $ 329,250.00 Savannah Paving Company (D) $ 508,620.00 Savannah Construction & Preservation (B) $ 557,100.00 S.A.B.E, Inc. (D) $ 924,008.60 Coastline Concrete Services, Inc. (D) $ 986,000.00 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Funds are available in the 2015 Budget, General Fund/Street Maintenance/Other Contractual Services (Account No.101-2105-51295). A Pre-Bid Conference was conducted and two vendors attended. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Traffic Sign Blanks – Annual Contract – Event No. 3086. Recommend approval to award an annual contract for traffic sign blanks from Vulcan Signs in the amount of $29,521.40 and Osburn Associates, Inc. in the amount of $30,540.80 for a total of $60,062.20. The traffic sign blanks are maintained in inventory at the Central Warehouse and are used by the Sign Shop for traffic sign assembly. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Osburn Associates, Inc. (Logan, OH) (D) $ 60,609.80 L.B. Vulcan Signs (Foley, AL) (D) $ 60,386.20 MD Solutions (D) (Partial Bid) $ 13,465.50 Georgia State Correctional (D) (Partial Bid) $ 18,212.10 Garden State Highway (F) $ 62,822.20 Kolob Industries, LLC (D) $ 68,961.80 Newman Signs, Inc. (D) $ 74,220.30 LittKare, LLC (F) $149,913.00 Funds are available in the 2015 Budget, Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330) and General Fund/Traffic Engineering/Construction Supplies and Materials (Account No. 101-2103-51340). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. (F)Indicates non-local, woman owned business. Recommend approval. Surveying and Drafting Services – Annual Contract – Event No. 3154. Recommend approval to award an annual contract for surveying and drafting services from Brewer Land Surveying in the amount of $30,600.00. The surveying and drafting services will be used by the Development Services Department to survey properties throughout the City. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience, specific personnel experience, local participation, and fees. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Brewer Land Surveying (Pooler, GA) (D) $ 30,600.00 EMC Engineering (B) $ 37,600.00 Hussey, Gay, Bell & DeYoung (B) $ 46,850.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Various CIP Projects, (Account No. 311-9207- 52482). A Pre-Proposal 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Conference was conducted and two vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Computer Hardware – Annual Contract Renewal – Event No. 3252. Recommend approval to renew an annual contract for computer hardware from New Century for desktop computers, laptop computers, and monitors in an amount not to exceed $280,000.00. Throughout the year, the Information Technology Department purchases 200 to 250 personal computers and 100 laptop computers as replacements. Additional equipment is also purchased as staffing needs change. The method used for this procurement was the Request for Proposal (RFP), which evaluates criteria in addition to cost. Criteria evaluated for this RFP were qualifications, experience and support, technical specifications, references, and fees. This is the second of three renewal options available. Proposals were originally received on March 19, 2013. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. New Century (Charlotte, NC) (D) $ 238,668.00 Integrated Office Solutions (C) $ 272,800.00 Howard Industries (D) $ 263,050.00 Lenovo (D) $ 249,900.00 Entre Solutions (B) $ 289,195.00 Technology Integration Group (D) $ 253,100.00 Funds are available in the 2015 Budget, Computer Replacement Fund/Computer Purchases/Small Fixed Assets (Account No. 612-9240-51321). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Security for I&D Water Plant – Annual Contract Renewal – Event No. 3256. Recommend renewing an annual contract for security services from Dothan Security, Inc. in the amount of $33,750.00. The security services are needed to enhance the safety and security of the employees and visitors to the Water Plant. The services will be provided during normal business hours and will not include weekends or city holidays. This is the last of two renewal options available. Bids were received February 12, 2013. This bid was advertised, opened, and reviewed. The bidders were: L.B. Dothan Security, Inc. (Dothan, AL) (F) $ 33,750.00 Norred& Associates, Inc. (D) $ 38,760.00 AP Security Agency (A) $ 38,910.00 Saber Security & Investigation (E) $ 39,300.00 Vescom Corporation (D) $ 40,170.00 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Funds are available in the 2015 Budget, I&D Water Fund/I&D Water Operation/Security Guard Services (Account No. 531-2581-51241). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (A)Indicates local, minority owned business. (D)Indicates non-local, non-minority owned business. (E)Indicates local, woman owned business. (F)Indicates non- local, woman owned business. Recommend approval. Gate and Tapping Valves – Annual Contract Renewal – Event No. 3263. Recommend approval to renew an annual contract for gate and tapping valves from Consolidated Pipe & Supply Company in the amount of $109,583.10. The gate and tapping valves will be used by Water Distribution in the maintenance and repair of the City’s water lines. Several items are maintained in inventory at the Central Warehouse; others are maintained in inventory at Water Distribution. This is the first of two renewal options available. Bids were originally received on April 1, 2014. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Consolidated Pipe & Supply (Garden City, GA) (D) $109,583.10 HD Supply Waterworks, Ltd. (D) $128,084.70 Ferguson Waterworks (D) $129,244.58 Fortiline Waterworks (D) $137,068.08 Funds are available in the 2015 Budget, Internal Service Fund/Inventory-Central Stores (Account No. 611-0000-11330) and Water and Sewer Fund/Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local non-minority owned business. Recommend approval. Aerial Apparatus Truck – Event No. 3264. Recommend approval to procure one aerial apparatus truck from Sutphen Corporation in the amount of $1,149,366.00. The aerial apparatus will be used by Savannah Fire and Emergency Services to replace a unit which is no longer economical to repair. Sutphen Corporation has agreed to hold pricing from Event 1955. Event 1955 was approved by Council on February 20, 2014 and contained a specification stating that the successful bidder agreed to accept additional orders within three years of the bid date with no price increases. Bids were originally received January 1, 2014. Notifications were sent to all known vendors, and only one responded. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: S.S. Sutphen Corporation (Dublin, OH) (D) $ 1,149,366.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Proposal Conference was not conducted as 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Parkeon BNS Strada Meters – Event No. 3266. Recommend approval to procure eleven Parkeon BNS Strada meters from ITR of Georgia in the amount of $122,795.00. In 2011, the Mobility and Parking Services Department procured 63 BNA Strada multi-space parking meters from Parkeon USA and throughout the downtown area. The banking area of Johnson Square is the only area in downtown Savannah that has not been upgraded with the new units. The reason this is a sole source is because ITR of Georgia is the only authorized agent of Parkeon USA to sell the proprietary BNA Strada units. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. ITR of Georgia (Tucker, GA) (D) $ 122,795.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Meter Collection (Account No. 311-9207-52842-OP0723). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non- minority owned business. Recommend approval. Scrap Metal and Recycling – Annual Contract – Event No. 3144. Recommend approval of an annual contract for the sale of scrap metals to Southern Metals Recycling, Inc. in the revenue amount of $307,875.00. The scrap metal is collected at the Dean Forest Landfill and other City locations and delivered to the contractor for recycling. Scrap disposed of in this manner includes white goods or appliances, steel wheels, and other refuse collected at the landfill, as well as scrapped parts from repairs made to City equipment. The bid requested pricing on scrap delivered by City staff to the recycler, as well as scrap stockpiled at the landfill for pick up by the contractor. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: H.B. Southern Metals Recycling (Savannah, GA) (B) $ 307,875.00 Jarrell’s Top Dollar Recycling (D) $ 221,250.00 Gann Car Crushing, Inc. (D) $ 195,795.00 No City funds will be required for this contract. A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Casey Canal South Connection System Drainage Improvements Phase II – Amendment No. 5 – Event No. 3269. Recommend approval of Amendment No. 5 to EMC Engineering Services, Inc. in the amount of $8,500.00. This contract modification is for additional design services for the Casey South Storm Drainage Improvements - Phase II. The additional work to be performed includes another examination of the drainage basin in an effort to find opportunities to leverage existing improvements and to find a phased approach to implementing the new drainage improvements. Under the original 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 contract, the 63rd Street drainage basin along Abercorn and Habersham Streets was studied in order to eliminate intersection flooding. Plans for this project were finalized and construction bids received on July 29, 2014. The single bid received exceeded appropriated capital fund allocations for construction. A subsequent analysis provided recommendations in an attempt to lower overall costs. Alternative routes which utilize Columbus Drive for a new drainage line have been recommended, as well as the use of the existing triple 8’ x 8’ box culvert on 56th Street. The original contract for these services was approved by Council on September 30, 2004 in the amount of $284,000.00. The total amount of all modifications to date, including this modification, is $778,500.00, making the total contract price $1,062,500.00. Recommend approval of Amendment No. 5 to EMC Engineering Services, Inc. in the amount of $8,500.00. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Casey South Drainage Project Phase II (Account No. 311- 9207-52842-DR911). Recommend approval. Alderman Sprague stated this is another look at how to deal with the drainage issues in that area in trying to figure out how to deal with a very difficult issue. Approved upon motion of Alderman Sprague, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Civic Center/Arena Site Study – Event No. 2691. Recommend approval to award a contract for a study of the existing Civic Center and new arena sites to Barrett Sports Group in the amount of $175,800.00. The City endeavors to collect, analyze, understand, and compare information necessary to make critical decisions related to the arena and existing Civic Center sites. This study will determine the function, size, and program for a new arena that will serve the City and the surrounding communities. The method used for this procurement was the Request for Proposal (RFP) which evaluates criteria in addition to costs. Criteria evaluated in this RFP were the proposer’s qualifications and experience, methodology, team, MWBE and local participation, and fees. The recommended proposer’s team is comprised of specialists who have extensive experience in the sports andentertainment industries. Members of the team have completed over 1,000 industry projects and provide an efficient combination of local and national resources. The consulting team also has extensive project experience in the state of Georgia, including the Georgia Dome, Phillips Arena, the new Atlanta Falcons stadium, and the Gwinnett arena project. Additionally, five Savannah area firms are included on the team. No numerical MWBE goals were established for this project, but proposers were encouraged to achieve the highest possible MWBE participation and were allotted a maximum of 10 points in the evaluation criteria. The recommended proposer submitted 5.12% MWBE participation, with 3.56% MBE participation using Coastline Consulting Service, and 1.56% WBE using Ecological Planning Group, LLC. The RFP was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 B.P. Barrett Sports Group (Manhattan Beach, CA) (D) $175,800.00 Brailsford&Dunlavey (C) $174,000.00 Stafford Sports(D) $198,500.00 CSL International(D) $245,000.00 AECOM(D) $322,500.00 Odell(D) $358,640.00 Rosser International (B) $252,000.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/New Civic Center Arena (Account No. 311-9207-52842-CC0206). A Pre- Proposal Conference was conducted and 19 vendors attended. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. City Manager Cutter stated this process has been underway for quite some time and staff is ready to move forward. The scope of work for this bid award is to help identify the appropriate size and use of the facility to include other ancillary service development opportunities for the site. It is not in competition with nor a duplication of the City’s statement of qualifications for program management, it is totally separate, it is a highly technical function and the expertise of qualified arena professionals are need to help guide staff through what the building will look like in the future. Louis Wilson who resides at 1529 Agape Street came forward to express his displeasure in reference to the arena study. Alderman Johnson asked City Manager Cutter where the site for the arena is, if it has changed and in addition to that, is there a canal district that will connect the Downtown onto the Carver Heights Community. She replied Stiles and Gwinnett, the location has not changed and yes a canal district has been proposed. Mr. Wilson asked Alderman Johnson to explain what he means by a canal district. Alderman Johnson replied as a part of putting the arena site at Gwinnett Street it creates an opportunity for the City to reconnect the Westside of Savannah back to the Downtown area which has been systematically disconnected because of industry well before this administration. He continued stating Council has not waver from the original plan and asked City Manager Cutter to explain the purpose of the study. City Manager Cutter replied the purpose of the study is to provide expert guidance in building the site, size seating, and possible sports teams of an arena at Stiles and Gwinnett. As it relates to the entire site a contract was issued to Wolverton & Associates to do a traffic study, the City is also working with the Georgia Department of Transportation to possibly raise Gwinnett Street to help prevent flooding. All of the site conditions have to be examined very closely to prevent any negative impact on the surrounding areas. There are several sub committees that are a part of the arena advisory committee looking at the existing facility, transportation and mobility, economic development opportunities, programming and various issues associated with the project. Alderman Johnson stated those communities in and around that corridor will be better with the arena at that location. Mr. Wilson asked that Council come to speak with the residents so they won’t have the misconceptions he has. Alderman Johnson stated the Carver Heights Community meeting is every 2nd Monday beginning next month at 6 p.m. it will be at the expanded Community Center. Alderman Bordeaux asked for clarification where it states the recommended proposer (Barrett Sports Group) submitted 5.12% MWBE participation, but it appears to read to him they were awarded 0.9% for M/WBE. Molly Huhn, Purchasing Director stated this is done on a sliding scale. The M/WBE scoring is done on a weighted scale and there are no actual numerical goal put into a proposal. There is a formula that the M/WBE program uses based on the highest proposer in the prime contractor area and the sub-contractor area, those two are added 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 together to come up with the scoring. The maximum number of points to be given would be 10, six points for subcontractor involvement and 4 points for prime contractor involvement. City Manager Cutter stated what Council needs to remember is that the M/WBE goals as stated is what they are goals. Oftentimes, they come in higher than originally projected and other times they may come in a little lower. But the voice of Council to contractors that contract with the City of Savannah has been to engage and make available opportunities to all that are ready, willing and able to do the work, which is a very strong message. On these technical projects and contracts the City has to ensure they have the best qualified vendors that are available. The arena project is going to cost over $200 million and we need the very best contractors and those that have a proven history of experience on this type of project. It is the goal that the end result will be higher than the finished goal if at all possible. Mayor Jackson thanked City Manager Cutter and staff for all their hard work. Savannah–Chatham Metropolitan Police Department 2015 Agreement Framework.The City of Savannah and Chatham County staff worked to develop a merger framework agreement that governs operations and cost allocations for a two year period. The proposed framework includes commitment to data collection and analysis to support the development of a 10-year merger agreement. The proposed framework also includes the intent of both parties to affirm a new Recorder’s Court agreement concurrent with the adoption of a new SCMPD Merger Agreement within 60 days of acceptance of agreement framework. Recommend approval. Alderman Johnson recused himself. City Manager Cutter stated she thinks all members of Council can appreciate the effort that has been put into the development of the framework of the agreement. The agreement represents compromise from both the City and the County it is a reflection of a better working relationship between City and County staff it is a reflection of public safety as a priority and what should be done in the best interest of the shared community. We have made every attempt to put every issue on the table and come back with a recommendation that is satisfactory for both governing bodies. It outlines how we will proceed in the next two years with development of a long term merger agreement. Alderman Shabazz stated she supports the recommendation of City Manager Cutter. Alderman Hall thanked everyone involved for making the agreement work. Alderman Sprague thanked everyone involved with making the merger happen stating public safety is very important and its Council’s number one concern. She stated the priority needs to be on the operations and supporting him in the future. She stated she discussed the agreement with City Manager Cutter and although she is not crazy about the terms of the agreement she will at this time go along with it. Alderman Thomas stated he would have rather seen the issue resolved in a long term agreement but is appreciative of the job done by the City Manager. He thinks the City has gotten the best deal they could get and allows staff two years to work collectively together with the County enhancing law enforcement throughout the community. He continued stating he respects and appreciates everything Chief Lumpkin is doing and thanked Assistant Chief Tolbert for standing up for the City during one of the its worst times of public safety. Alderman Osborne stated she thinks it’s important for the citizens to understand that we have a merger framework agreement that governs operations and cost allocations for a two year period at which time it will be reevaluated. This is not like the former agreement that was long term, 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 nonetheless this is a starting point. She continued stating she believes the City will be fine under the leadership of Chief Lumpkin, City Manager Cutter and Council. Alderman Bordeaux stated he wanted to be very clear from the outset that his remarks should in no way be interpreted as a lack of confidence in the City Manager or the Command staff of the Police. He thinks the City Manager has been incredibly hard working, patient and tolerant beyond belief in dealing with what she has dealt with. This is not an agreement it is an agreement to agree to recommend two years down the road. We have simply kicked the can down the road for two years for the most part as to how things will be run. In the meantime, what both entities is agreeing to do is the city will pay 100% of any additional patrol costs that come up within the two years and the County will do the same in their “area”. It doesn’t make sense to him to bend over so far backwards as the City has done. A meeting will be held tomorrow in District 3 with the Eastside Alliance tomorrow evening and one of the things they asked for when they appeared before Council a few weeks ago was a precinct in that district as they are tired of the crime that is occurring in the area. Under this agreement if the City were to so choose to put a precinct in that district the taxpayers in Savannah will have to pay 100% of the cost even though the precinct will be in the County of Chatham. Under the current agreement 78% of the cost is paid by the City of Savannah’s taxpayers and 22% is paid by the County. As a resident of the City of Savannah four times as much is paid in taxes which push us farther apart. We are a community and this agreement makes us less of a community in the sense that there is a community cost. He continued stating it makes him want to move out of the City of Savannah so he doesn’t have to pay 4 times as much as the person living 50 yards to the south. He feels the City has given away too much on this in an effort to move forward. He stated the City and County are in this together and if one entity sinks the other will as well. This agreement to agree to recommend doesn’t advance us as a community and doesn’t put a fair burden on the taxpayers he represents. He stated he will vote against this not because he doesn’t believe we need a merged police department or because he doesn’t believe Chief Lumpkin and staff is working daily beyond human capability, but because he does not believe this is a merger in the best interest of the constituents he represents. Mayor Jackson stated she was very close to this process from the beginning and saw what staff, the Attorney’s and City Manager Cutter were going through. City Manager Cutter worked tirelessly through the holidays and during the illness of her mother to bring back a framework best for both entities. The agreement isn’t perfect but it is something that can be built upon, this is a step that has been put into place. We must get back to the business of the City as this merger has been going on for entirely too long. Mayor Jackson thanked Chief Lumpkin and Assistant Chief Tolbert for sticking with the process throughout all its difficulties. Upon motion of Alderman Bell, seconded by Alderman Osborne and carried per the recommendation of the City Manager. A board vote was taken with the following voted in favor: Mayor Jackson, Aldermen Thomas, Osborne, Bell, Hall, Sprague and Shabazz. Alderman Bordeaux voted against the motion. Alderman Johnson recused himself and left the room at the beginning of the discussion. The following announcements were made: Mayor Jackson acknowledged the passing of Randolph Scott, Sr. a 20 year City employee who will be funeralized Saturday at Saint Phillip AME Church on Martin Luther King, Jr. Blvd. condolences are extended to his family with thanksgiving for the service he rendered to the City of Savannah. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 28, 2015 Alderman Bell commended the Command Staff particularly Major Branson who has been going around to neighborhood association explaining his new duties and reintroducing himself to the community after the changes made by Chief Lumpkin. Mayor Jackson congratulated Assistant Chief Tolbert for being recognized at the Women Who Rule Luncheon. City Manager Cutter invited staff to come to the Rotunda area outside of Council Chambers to wish Mr. Gore well and enjoy cake and punch with him for his last Council meeting. Assistant City Attorney Shearouse stated on behalf of himself and Dyanne Reese he wanted to state they are the only two City employees that were here when Mr. Gore started and they will miss him. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 21