City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA June 11, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Pastor Thomas Williams, First African Baptist Church of East Savannah followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Carol Bell, John Hall, Estella Shabazz (left at 2:45 p.m.) City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Mayor Pro-Tem Van Johnson, II (out of town NLC) Aldermen Mary Ellen Sprague, Tom Bordeaux MINUTES Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of May 28, 2015. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of May 28, 2015. Upon motion of Alderman Osborne, seconded by Alderman Hall, unanimous approval was given for the Mayor to sign an affidavit and resolution on Real Estate for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) Upon motion of Alderman Hall, seconded by Alderman Shabazz and unanimously carried the agenda was amended to add an appearance by Mr. Joseph Ketchup and the presentation of Boy Scout Troop No. 7 of Savannah. Upon motion of Alderman Bell, seconded by Alderman Shabazz and unanimously carried the agenda was amended to move the Fellwood Manor 2015 Low Income Housing Tax Credit Application Resolution up on the agenda. APPEARANCES Timothy King, Executive Director For Hearts Sake, Inc. a local community based organization that provides support for after school and community based programming for children ages 8 to 18. Mr. King appeared to discuss Olympic Day on June 26, 2015 at 8:00 a.m. during which time 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 1,000 children will participate in a massive sports and culture event at Savannah State University. St. Joseph’s/Candler SmartSenior Program invite the community to the Smart Living Expo and Health Fair, from 9 a.m. to 1 p.m. Friday, June 19, at the Savannah Civic Center. Joseph Ketchup appeared to present Council with a copy of the book titled “Brother to Brother” Black Men Speak to Young Black Men a book that has an Anti-gang message in it and also explains the code of silence. Mr. Ketchup stated the cost of the book is $2 from the publisher and he asked that the City of Savannah provide 2,000 of the books to family’s in Savannah with an incentive to get feedback and give more if possible. Alderman Bell asked what kind of feedback has been received from students in his sessions after reading the book. Mr. Ketchup replied about 85% of the students that read the introduction read the book from cover to cover and the feedback was very positive. Mayor Jackson asked Mr. Ketchup if the book has been introduced to any local individuals such as Ministers, the School System, the County or any of the young black men asking them to critique it. Mr. Ketchup stated he has been working with Pastor Matthew Southhall Brown who read a portion of the book over the airways. He would have been present today but had to go out of town. Mayor Jackson stated Savanah is a City that is working with the National League of Cities and the government on a program for Black Men and suggested that Mr. Ketchup contact Alderman Johnson and Carliss Bates. Alderman Bell suggested giving a copy of the book to the youth working this summer in the Pre-Apprentice Program. Giovanni Caraballo-Flores, Corbin Miller, Thomas Snyder, and Chase Grover along with their Boy Scout Leader Jim Knauff of Boy Scout Troop 7 of Savannah appeared to observe the City Council meeting as one of their requirements to receive their Citizenship in the Community Merit Badge. RESOLUTION Fellwood Manor 2015 Low Income Housing Tax Credit Application. A Resolution of Support for the Fellwood Manor 2015 Low Income Housing Tax Credit (LIHTC) application that will be submitted by Fellwood Manor LLC and Cardinal Capital Management, Inc. to the State of Georgia Department of Community Affairs. The award of tax credits is essential to the ability to develop Fellwood Manor, which represents Phase V of the Housing Authority’s Sustainable Fellwood community in West Savannah. An award of 2015 LIHTC will result in a development of 48 units of senior housing backed by the Housing Authority’s project-based rental assistance program. A Resolution of Support is necessary to help make the application for statewide tax credits more competitive. Recommend approval. Upon motion of Alderman Shabazz, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. FELLWOOD MANOR 2015 LOW INCOME HOUSING TAX CREDIT APPLICATION. A RESOLUTION OF SUPPORT FOR THE FELLWOOD MANOR 2015 LOW INCOME HOUSING TAX CREDIT (LIHTC) APPLICATION THAT WILL BE SUBMITTED BY FELLWOOD MANOR LLC AND CARDINAL CAPITAL MANAGEMENT INC. TO THE STATE OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS. 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 WHEREAS, the City of Savannah has identified the development and retention of affordable rental housing for Savannah residents as a priority in the City’s 2013-2017 Housing and Community Development Plan; and WHEREAS, Fellwood Manor, LLC and Cardinal Capital Management, Inc., as developer, will apply to the Georgia Department of Community Affairs (“DCA”) for low-income housing tax credits for the development of 48 units of senior housing backed by the Housing Authority’s project-based rental assistance program within the city limits of Savannah, Georgia; and WHEREAS, the award of tax credits is essential to the ability to develop Fellwood Manor, which represents Phase V of the Housing Authority’s Sustainable Fellwood community in West Savannah; and WHEREAS, the proposed development of Fellwood Manor, will continue to offer quality, affordable housing to seniors, with 48 units of housing for those 55+ and disabled; and WHEREAS, the City of Savannah fully supports the development of Fellwood Manor, LLC; and WHEREAS, Cardinal Capital Management, Inc., as developer, has the means and interest to pursue the development of this property; and WHEREAS, the developer intends to submit an application for Low Income Housing Tax Credits to the Georgia Department of Community Affairs (DCA) for the project. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Aldermen of the City of Savannah declare their full support for the development of Fellwood Manor as proposed by Fellwood Manor, LLC and Cardinal Capital Management, Inc. for forty-eight units of affordable senior housing located in a section to be determine at the intersection of Bay Street and West Street in the city limits of Savannah, Georgia. ADOPTED AND APPROVED, JUNE 11, 2015 LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Devendrakumar Patel for Pavan Putra Enterprises, Inc. t/a Broughton Street Liquor, requesting a liquor (package) license to be added to an existing beer and wine (package) license at 414 W. Broughton Street. This location is between Martin Luther King, Jr. Boulevard and Montgomery Street in District 1. The applicant plans to operate a package store. It was determined by the City Attorney and Zoning Administrator that a package liquor store is not a permitted use at this location pursuant to the Broughton Street Urban Renewal Plan. (New 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 request/existing business) (Continued from April 16, 2015.) Recommend denial. Hearing closed upon motion of Alderman Hall, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Alderman Osborne stated the applicant was unaware why he was being denied for the license. Dyanne Reese, Clerk of Council stated he should have received a notice. Alderman Osborne stated having an alcohol license is a privilege and not a right and there are certain rules and regulations that go along with the responsibility of having the license and if they don’t abide by the rules and regulations they could possibly lose their license. Christopher Smith for 23 Management, LLC t/a Zunzi’s, requesting a beer and wine (drink) license at 108 E. York Street. This location is between Drayton Street and Abercorn Street in District 1. The applicant plans to operate a restaurant. (Continued from May 28, 2015.) (New request/existing business) Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Sean Ford for CEC Entertainment, Inc. t/a Chuck E. Cheese’s, requesting to transfer beer and wine(drink) license with Sunday sales from Keyur Shah at 6700 Abercorn Street, which is located between Stephenson Avenue and Jackson Boulevard in District 4. The applicant plans to operate as a full-service restaurant. (New management/existing business) Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Janak Desai for Jai Ambe Food Mart, Inc., requesting to transfer beer (package) license from Bharti Patel at 1300 East DeRenne Avenue, which is located between Ranger Street and Harry S. Truman Parkway in District 3. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Janak Desai for Shree Ram Skidaway, LLC, requesting to transfer beer and wine (package) license from Krishna Patel at 2016 Skidaway Road, which is located between Bonaventure Road and 37th Street in District 3. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Jarrod Hammer for Tijuana Flats #195, LLC t/a Tijuana Flats, requesting beer and wine (drink) with Sunday sales at 1800 East Victory Drive, Suite F, which is located between Victory Manor Drive and Harry S. Truman Parkway in District 3. The applicant plans to operate as a full-service restaurant. (New ownership/location) Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 ORDINANCES FIRST AND SECOND READINGS Ordinance read for the first time in Council June 11, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried. 304-308 W. Gwinnett Street; 714 Montgomery Street and 303 W. Hall Lane. AN ORDINANCE TO REZONE 304-308 W. GWINNETT STREET; 714 MONTGOMERY STREET AND 303 W. HALL LANE FROM R-B-C-1 (RESIDENTIAL BUSINESS CONSERVATION EXTENDED) TO R-I-P-A (MEDIUM DENSITY RESIDENTIAL). (MPC File No. 15- 001513-ZA) AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT R-B-C-1 (RESIDENTIAL-BUSINESS- CONSERVATION EXTENDED) ZONING CLASSIFICATION TO AN R-I-P-A (RESIDENTIAL-MEDIUM DENSITY) ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present R-B-C-1 zoning classification to an R-I-P-A zoning classification: Beginning from a point [X: 986719.575079 Y: 754002.689147], located at the approximate intersection of the centerlines of West Hall Lane & Jefferson Street, said point being, THE POINT OF BEGINNING, Thence proceeding along the centerline of Jefferson Street in a SW direction for approximately 183.757 ft. to a point , said point being located at the intersection of the centerlines of Jefferson Street & West Gwinnett Street, Thence proceeding along the centerline of West Gwinnett Street in a NW direction for approximately 300.308 ft. to a point , said point being located at the intersection of the centerlines of West Gwinnett Street & Montgomery Street, Thence proceeding along the centerline of Montgomery Street in a NE direction for approximately 183.521 ft. to a point , said point being located at the intersection of the centerlines of Montgomery Street & West Hall Lane, 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 Thence proceeding along the centerline of West Hall Lane, in a SE direction for an approximate distance of 299.485 ft. to a point, said point being, THE POINT OF BEGINNING, SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 7th day of May, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED AND APPROVED: June 11, 2015 Ordinance read for the first time in Council June 11, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried. Savannah Spirits Group, Ltd. AN ORDINANCE TO AMEND ARTICLE A, SECTION 8- 3002 (DEFINITIONS) AND SECTION B-3025(B) (INDEX FOR B&I USE SCHEDULE) IN ORDER TO CREATE AND REGULATE A USE, “CRAFT DISTILLERY.” (MPC File No. 15- 001952-ZA) Ordinance not received as of 3:00 p.m. June 19, 2015, placed in caption form will be put in minutes at a later date. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 14th day of May, 2015 the Council entered into a closed session forthe purpose of discussing Litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 Resolution Authorizing a Contract with the Downtown Savannah Authority (DSA) and Approving the Issuance of Bonds by the Downtown Savannah Authority. A resolution to authorize a contract to secure and to approve the issuance of approximately $45,000,000 in Downtown Savannah Authority Refunding Revenue Bonds (City of Savannah Projects), Series 2015 for the purposes of: 1) refinancing all of the outstanding maturities of the DSA’s 2005 Bonds at lower interest rates to achieve debt service savings for the City, 2) fund a $10 million contractual payment to the Savannah-Chatham Board of Public Education, 3) provide $10 million in funding to construct drainage improvements to the Bilbo Canal and, 4) fund all issuance costs of bonds. The 2005 Bonds were originally issued to finance the construction of the Whitaker Street Parking Garage. Under the contract, the City guarantees that it will pay debt service on the bonds. Competitive bids for the bonds are scheduled to be received on the morning of Thursday, June 11, 2015. The exact amount of the bonds to be issued is subject to adjustment based on the amount of premium that may be offered by the best bid received on June 11th and will be reported to Council at the meeting. The projected present value savings from the refunding based on market conditions prevailing on May 26, 2015 is $3,697,896 or about $321,000 annually. This savings represents 15.0% of the par value of the refunded bonds, well above the customary 3% refunding trigger threshold. The exact actual savings achieved will be determined by market conditions on June 11th and will be reported to Council at the meeting. Minority firm participation was achieved in all phases of the bond issuance process including disclosure counsel, and financial advisory roles. The competitive bid rules also require that the winning bidder include a minority securities firm on its bidding team. Recommend approval. David Maxwell, Chief Financial Officer stated nine bidders were interested in the sale with the best bid being Robert W. Baird & Co. at a true interest cost of 3.16% approximately, the net present value of the savings is about $3.4M and that is about 13.85% of the refunded bonds. Typically the threshold that is looked at is 3% so there will be a large savings for the City. The average savings is about $299,000. Mayor Jackson commended City Manager Cutter and the Finance Department and staff for all their hard work by keeping a keen eye on the finances of the City of Savannah. Approved upon motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried per the City Manager’s recommendation. DOWNTOWN SAVANNAH AUTHORITY REFUNDING AND IMPROVEMENT REVENUE BONDS (CITY OF SAVANNAH PROJECTS), SERIES 2015 WHEREAS, the Mayor and Aldermen of the City of Savannah (the “City”) has requested the Downtown Savannah Authority (the “Authority”) to issue its REFUNDING AND IMPROVEMENT REVENUE BONDS (CITY OF SAVANNAH PROJECTS), SERIES 2015 (the “Bonds”), to provide funds for the purposes of (i) currently refunding all outstanding DOWNTOWN SAVANNAH AUTHORITY REVENUE BONDS (CITY OF SAVANNAH ELLIS SQUARE PARKING PROJECT), SERIES 2005, in order to achieve interest cost savings; (ii) financing a contractually required payment to the Chatham County School District (the “School District”) for use by the School District in the acquisition, construction, and 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 equipping of educational facilities in the City; (iii) financing the acquisition, construction, and equipping of improvements to the Bilbo Canal in the City; and (iv) paying the expenses incurred in connection with the issuance of the Bonds; and WHEREAS, pursuant to an Intergovernmental Contract (the “Contract”) between the Authority and the City, to be dated the date of issuance and delivery of the Bonds, the City will make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds as the same become due; and WHEREAS, the Bonds shall be issued in the aggregate principal amount, bear interest at rates per annum, and mature (or be subject to scheduled mandatory redemption) in the years and principal amounts set forth in a bond resolution (the “Bond Resolution”) adopted by the Authority on the date hereof, a certified copy of which Bond Resolution has been presented to this meeting; and WHEREAS, under the terms of the Contract, the City will make payments to the Authority sufficient to pay, when due, the principal of and interest on the Bonds; NOW, THEREFORE, BE IT RESOLVED, as follows: Section 1. Authorization of Contract. The execution, delivery, and performance of the Contract are hereby authorized and approved. The Contract shall be in substantially the form presented to this meeting, subject to such changes, insertions, or omissions as may be approved by the Mayor or City Manager, and the execution of the Contract by the Mayor or City Manager and the attestation of the same by the Clerk of Council as hereby authorized shall be conclusive evidence of such approval. Section 2. Approval of Acceptance of Bid for Purchase of Bonds. The acceptance by the Authority of the best bid for the purchase of the Bonds pursuant to a resolution adopted by the Authority on the date hereof, a certified copy of which resolution has been presented to this meeting, is hereby approved. Section 3. Authorization for Validation of Bonds. In order to carry out the issuance of the Bonds, and pursuant to the Constitution and laws of the State of Georgia, the Bonds must be validated through the Superior Court of Chatham County and the City will be made a party defendant to the validation proceedings. The Mayor or City Manager is hereby authorized to acknowledge service of the validation petition and to file an answer in said proceedings. Section 4. General Authorization. From and after the execution and delivery of the documents hereinabove authorized and approved, the proper officials of the City are hereby authorized, empowered, and directed to do all acts and things and to execute all documents as may be necessary to carry out and comply with the provisions of said documents as executed, and are further authorized to take any and all other actions and execute and deliver any and all other documents as may be necessary in the issuance of the Bonds and the execution and delivery of the Contract and all other documents authorized hereby. Section 5. Approval of Acts. All acts and doings of the officials of the City which 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 are in conformity with the purposes and intents of this resolution and furtherance of the issuance of the Bonds, and the execution, delivery, and performance of the Contract and all other documents authorized hereby shall be, and the same hereby are, in all respects approved and confirmed. ADOPTED this 11th day of June, 2015. Declaration of Subterranean Area As No Longer Needed, and Authorization of City Manager to Negotiate Easement with Drayton Parking Owner, LLC. A key component of the planned Perry Lane Hotel near Perry and Drayton streets is development of an underground garage to serve the hotel and surrounding businesses. Development of that garage requires easements to access subterranean areas owned by the City. The resolution declares the subterranean area below Perry Street between Drayton Street and Floyd Street, and below portions of Drayton Street, McDonough Street and Floyd Street (shown on Plat of the Subterranean Easement Area attached), as no longer necessary to serve the particular purpose for which the rights of way were originally established, making those areas available for sale to abutting property owners per Savannah City Charter Sec. 6-105. The resolution also authorizes the City Manager to negotiate with the Grantee, Drayton Parking Owner, LLC, to develop an easement to the subterranean area between approximately 4 and 20 feet below grade, to enable the Grantee to construct and operate an underground parking garage, subject to the following conditions: 1. Final terms of the easement will be approved by the City Manager 2. The garage will be constructed, owned and operated by the Grantee 3. Grantee will pay the City fair market value for the easement, to be established by an appraisal accepted by the City Manager 4. All existing utilities within the rights of ways upon which the easement is granted will be relocated at the expense of the Grantee, in accordance with plans approved by the City 5. The exact dimensions of the easement area will be determined by survey to be attached to the easement, and will be amended in an as-built survey to be provided to the City at the expense of the Grantee upon conclusion of construction 6. The Easement will terminate in the event the Grantee or its successor ceases to use the land for a parking garage Recommend approval. Nathan Godley resident at 323 East Oglethorpe Avenue who owns property located at 235 Abercorn Street came forward stating he has concerns about damage being done to his property by the underground digging and that there are no efforts in the planning of the property for any off street access for entering and exiting vehicles. He is opposed to the project. City Manager Cutter stated this is not a public hearing this is just an agenda item authorizing her to negotiate. Once negotiations begin and a development agreement is established language will be put in it to ensure that citizens are protected and as the site development process continues they will ensure there is ingress and egress in the area and safe guards in place to provide security for the residents living in the area. Mr. Godley asked will there be a public hearing. City Manager Cutter replied as they go through the different processes where public hearings are required yes there will be one. Mr. Godley replied the only variance being requested is a height variance and if approved today it’s a done deal. City Manager Cutter replied that is incorrect this authorizes the City Manager to begin negotiations. Mr. Godley asked 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 does that involve the public. She replied no, it’s between the government and the developer what is being authorized is to be able to move forward with negotiations, if they cannot negotiate satisfactorily this ceases however, if the negotiations are successful the project moves forward. Any changes or variances that are required a public hearing will be held for the community to provide feedback if there is a requirement. Mayor Jackson suggested that Mr. Godley meet with the City Manager or her designee to inform her of his concerns. Approved upon motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. RESOLUTION TO DECLARE A LIMITED PORTION OF THE SUBSURFACE AREA OF EAST PERRY STREET, DRAYTON STREET, EAST MCDONOUGH STREET AND FLOYD STREET AS SURPLUS AND AVAILABLE FOR SALE TO ADJOINING PROPERTY OWNERS, AND TO AUTHORIZE THE SALE OF CERTAIN EASEMENTS AND ENCROACHMENTS IN SAID PROPERTY TO ADJOINING PROPERTY OWNER WHEREAS, the Mayor and Aldermen of the City of Savannah have heard and considered the petition of Drayton Parking Owner, LLC (“Drayton Parking”), the developer of the proposed hotel development to be known as the Perry Lane Hotel (the “Hotel Development”) and to be situated on certain tracts of property in the City of Savannah that abut East Perry Street, East McDonough Street, Drayton Street and Floyd Street, as more particularly shown on the attached plat (the “Hotel Property”), for an agreement or agreements between Drayton Parking and the City of Savannah whereby the City of Savannah would convey certain easements and encroachment rights with respect to certain portions of the aforementioned City of Savannah public roads that abut the Hotel Property to construct an underground parking garage and related improvements (the “Parking Garage”) in connection with the development of the Hotel Property; WHEREAS, the Mayor and Aldermen of the City of Savannah, pursuant to Official Code of Georgia Annotated Sections 32-7-3 and 32-7-4, and City of Savannah Charter Section 6-105, has full power and authority to convey all or any part of property acquired by the City of Savannah for public road purposes, including any interest in such property, when such property is no longer needed for such purposes because of changed conditions or the particular street, lane, alley and/or way no longer serves the particular purpose for which said street, lane, alley and/or way was originally established; WHEREAS, the Mayor and Alderman of the City of Savannah hereby find that the following portions of property that were acquired by the City of Savannah for public road purposes and that abut the Hotel Property (collectively, the “Abutting City Property”) are no longer needed for such purposes because of changed conditions and no longer serve the particular purpose for which said streets, lanes, alleys and/or ways were originally established, thus making easements, encroachments and other real property interests in said following portions of property available for sale to abutting property owners: a limited portion of the subsurface area located under the right-of-way of East Perry Street between Drayton Street and Floyd Street and under the rights- of-way of East McDonough Street, Drayton Street and Floyd Street, all as more particularly shown and delineated as the Subterranean Easement and/or Underground Encroachments areas on the attached plat; and 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 WHEREAS, the Mayor and Aldermen of the City of Savannah hereby further finds that it would be in the best interest of the City of Savannah to enter into an agreement or agreements with Drayton Parking conveying certain easements and encroachment rights to Drayton Parking with respect to the Abutting City Property; NOW, THEREFORE, the Mayor and Aldermen in a regular meeting assembled, with more than two-thirds (2/3) of the Aldermen present and voting in the affirmative, make the findings stated above, and authorize the City Manager to enter into an agreement or agreements with Drayton Parking conveying certain easements and encroachment rights to Drayton Parking with respect to the Abutting City Property (collectively, the “Easement Agreements”), subject to the following conditions: 1. The final terms of the Easement Agreements will be subject to approval of the City Manager; 2. The Parking Garage will be constructed, owned and operated by Drayton Parking. 3. Drayton Parking will pay the City of Savannah the market value for the real property interests conveyed pursuant to the Easement Agreements, with such market value to be established by an appraisal or appraisals accepted by the City Manager; 4. All existing utilities within the Abutting City Property will be relocated at the expense of Drayton Parking, in accordance with plans approved by the City of Savannah. 5. The precise dimensions of the Abutting City Property will be determined by survey or surveys to be attached to the Easement Agreements, and will be supplemented by as-built survey or surveys to be provided to the City and attached to the Easement Agreements upon substantial conclusion of the construction of the Parking Garage, all at the expense of Drayton Parking; 6. At the time the City of Savannah conveys to Drayton Parking the real property interests identified in the Easement Agreements, Drayton Parking, its successors or assigns, shall be the owner or the assignee of the owner of all of the property that abuts the Abutting City Property; and 7. The Easement Agreements will provide that the property interests and rights granted to Drayton Parking under the Easement Agreements shall terminate in the event Drayton Parking, its successors or assigns, ceases to use the Abutting City Property as an underground parking garage and related improvements. ADOPTED and APPROVED this 11th day of June, 2015. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 MISCELLANEOUS Reappointment of William Broker and Alderman Mary Osborne to the Chatham Area Transit Board for a three-year term. Deferred to the meeting of June 25, 2015 upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried. Preservation Covenant Agreement – Former Central of Georgia Railroad Coach Shop Building Located at 650 W. Jones Street. Work is under way to restore and preserve the former Central of Georgia Railroad Coach Shop, a 126,000-square-foot facility that is the oldest surviving and most complete antebellum industrial railroad manufacturing facility in the United States. Budgeted repairs included replacement of the roof and skylights, installation of new windows, stabilization of the foundation (due to settlement), graffiti removal, and other repairs, and was partially funded with a matching grant from the National Park Service. One of the requirements of the grant is that a 50-year preservation covenant be granted to the State Historic Preservation Office or other approved entity to preserve the structure, document its features, and provide opportunities for public access. The covenant will be granted to the State of Georgia Department of Natural Resources, and the Coastal Heritage Society will manage obligations of the preservation agreement. The preservation agreement has been reviewed by the Tourism Management Department, the City Attorney, and Real Property Services. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Acceptance of Non-Exclusive Easement from State of Georgia for Use of 1.83 Acres Associated with East-Side Riverwalk Project. This agreement will document the use of the easement area for public record. Upon approval and execution by the City, the easement will be forwarded to Atlanta for execution by the Governor as Chairman of the State Properties Commission. The fully executed easement would then be returned to the City for recording in the public record. Matters relating to this easement have been reviewed by the Assistant City Manager, the City Attorney, and Real Property Services. Approval authorizes the City Manager to execute the easement document. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Five-Year Option Agreement for Sale of Surplus Property at 102 Jim Benton Court, and Sale of 0.495-Acre Right of Way on Jim Benton Court. Staff and Buyer Hallex Holdings LLC 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 have negotiated a five-year option agreement for the sale of a 3.3-acre site and 0.495-acre right- of-way (ROW) parcel at the price of $545,000. Buyer will pay an option fee of $5,000 per year for the first two option years, and then $10,000 per year for the last three option years. These fees would be non-refundable, but would be credited against the purchase price in the event the deal closes. If Buyer exercises the option and acquires the Site, he would then be the sole adjoining owner of the ROW parcel. In an assemblage of the parcels, the former right of way would no longer serve the purpose for which it was originally established and will be declared surplus and available for sale to Buyer (the sole adjoining property owner). Under the agreement, Buyer would be required to develop a new cul-de-sac at the revised terminus of Benton Court and relocate all utilities involved, subject to review and approval by applicable City departments. City Council declared the 3.3-acre property surplus on July 24, 2014. A subsequent appraisal reported the market value of the property at $350,000, which was below the $545,000 the City paid for the property in 2007. Petitioner Hallex Holdings LLC was the sole responder to an RFP for sale of the property, submitting a price of $226,000 on January 6, 2015. The petitioner then increased his price to $350,000 after being informed of the appraised value. At the urging of Council at the April 30, 2015 meeting, Petitioner agreed to enter negotiations to develop a five- year option agreement on the surplus property. This matter has been reviewed by Real Property Services, the Assistant City Attorney, Development Services, and the Bureau of Public Works and Water Resources. Approval includes authorization for City Manager to execute the option contract and sign a Quit Claim deed at closing if the option is exercised. (Continued from May 14, 2015.) (An aerial photo and exhibit are attached.) Recommend approval. Design Services for Sweetwater Fire Station – Event No. 3160. Recommend approval to procure design services from Kern & Co. in the amount of $151,998.00. The design services will be used by the Development Services Department for the replication of an existing fire station prototype in Savannah. The work will include site design specific to the location, updating the design for current building codes, construction management and oversight, and adapting the prototype design to the new site. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience, methodology, references, local and MWBE participation, and fees. Responses were received from two proposers. Both proposals were fully evaluated. The MWBE goal for this proposal was 5%, with the breakdown being 2% MBE and 3% WBE. The recommended proposer submitted participation of 5.5% MWBE, 2.25% MBE using CSI Geo, Inc., and 3.25% WBE utilizing Collins Construction Services, Inc. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 B.P. Kern & Co., LLC (Savannah, GA) (B) $ 151,998.00 Precision Planning, Inc. (B) $ 199,000.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Fire Station Sweetwater (Account No. 311-9207-52482-PB0533). A Pre- Proposal Conference was conducted and three vendors attended. (B)Indicates local, non-minority owned business. Recommend approval. Utility Vehicles – Event No. 3187. Recommend approval to procure two utility vehicles from Wade Ford, Inc. in the amount of $51,226.00. The utility vehicles will be used by the Streets Maintenance Department and the President Street Plant to replace units which are no longer economical to repair. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Wade Ford, Inc. (Smyrna, GA) (D) $ 51,226.00 O.C. Welch Ford Lincoln (D) $ 51,446.00 AutoNation (D) $ 54,114.00 J.C. Lewis Ford (B) $ 54,498.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Proposal Meeting was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Emergency Notification System – Annual Contract – Event No. 3221. Recommend approval to procure an annual contract for an emergency notification system from SwiftReach Networks in the amount of $37,500.00. The system will be used by Savannah Chatham Metropolitan Police, Savannah Fire and Emergency Services, Public Information Office, Citizen Office and Information Technology Department to offer web-based automated notifications to citizens. The system will deliver timely messages via multiple communication channels to allow for reliable reports to citizens and members of predetermined groups regarding emergencies, weather events, and community activities. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience, capabilities and functional requirements, references, local participation, and fees. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. SwiftReach Networks (D) $37,500.00 Everbridge, Inc. (D) $56,195.00 Blackboard, Inc. (Washington, DC) (D) $40,920.00 Emergency Communications Network (Code Red) (D) $37,500.00 AT&T (B) $42,000.00 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 Funds are available in the 2015 Budget, Emergency Communications Fund/Public Safety Communications/Other Contractual Services (Account No. 241-4251-51295), General Fund/Public Information/Other Contractual Services (Account No. 101-0123-51295), General Fund/Community and Economic Development Chief/Other Contractual Services (Account No. 101-3101-51295), and General Fund/City Wide Planning/Other Contractual Services (Account No. 101-5102-51295). A Pre-Proposal Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local non-minority owned business. Recommend approval. Microfilm Services – Annual Contract Renewal – Event No. 3272. Recommend approval to award an annual contract to procure microfilm services from Tameran Graphic Systems in the amount of $60,240.00. The microfilm services will be used by the Development Services Department for management of plans and records. This is the first of three renewal options available. Bids were originally received April 1, 2014. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Tameran Graphic Systems (Solon, OH) (D) $ 60,240.00 The DRS Group (D) $ 94,120.00 Funds are available in the 2015 Budget, General Fund/Development Services/Other Contractual Services (Account No. 101-2131-51295). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Printing Insertion & Mailing – Annual Contract Renewal – Event No. 3273. Recommend renewing an annual contract for printing and mailing services from Sure Bill in the amount of $58,150.00. The services include printing, insertion, and mailing of City bills, notices, and other mailings to the public. Through the outsourcing of this function, the City ensures compliance with USPS specifications to qualify for postal discounts and receipt of the lowest possible postal rates. Upon receipt of the files at the vendor's facility, bills and notices are usually printed and mailed within 24 hours. The method used for this procurement was the Request for Proposal (RFP), which evaluates criteria in addition to costs. The criteria for this RFP included qualifications and experience, technical capabilities, references, MWBE participation, and fees. Twelve proposals were received and reviewed. The annual contract holder has extensive experience in the industry, has additional facilities for back-up printing and mailing, and is located outside of Atlanta. While no specific MWBE goal was set for this RFP because of the estimated contract value, a maximum of 10 points could be awarded to firms submitting MWBE participation. The recommended firm submitted participation of 20% MBE using Secure Holdings. This is the first of four renewal options available. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 Proposals were originally received November 5, 2013. The proposers were: B.P. Sure Bill (Duluth, GA) (D) $ 58,150.00 QuestMark Information Management, Inc. (D) $ 61,122.00 A.B. Data, Ltd. (D) $ 69,187.72 Cash Cycle Solutions (D) $ 63,413.80 Pinnacle Data Systems (D) $ 64,256.00 Billtrust (D) $ 64,256.00 DataProse (D) $ 63,178.00 Dove Mailing, Inc. (D) $ 74,838.00 Moonlight Business Process Outsourcing (D) $ 79,081.40 Diversified Companies, LLC (D) $ 89,560.80 Carolina Technology Associates, LLC (D) $ 94,228.04 Commercial Mail Service (D) $117,511.80 Funds are available in the 2015 Budget, Water & Sewer Operating Fund/Water & Sewer Fund/Outside Printing/Postage (Account No. 521-1112-51275/51307). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. Recommend approval. Landfill Cover Material – Emergency Purchase – Event No. 3278. Notification of an emergency procurement of landfill cover material from ED Trucking, LLC (formerly Kelly Dukes Inc.) in the amount of $29,190.00. This material will be used for covering the landfill with soil by the Refuse Disposal Department. This was an emergency procurement because this material is required by the EPA. This vendor was the first available to respond with the type and quantities of material needed. Delivery: Immediately. Terms: Net 30 Days. The vendor was: E.P. ED Trucking, LLC (Savannah, GA) (A) $ 29,190.00 Funds are available in the 2015 Budget, Sanitation Fund/Refuse Disposal/Other Contractual Service (Account No. 511-7103-51295). A Pre-Proposal Conference was not conducted as this was an emergency procurement. (A)Indicates local, minority owned business. Recommend approval. Microsoft ELA Renewal – Annual Contract Renewal – Event No. 3316. Recommend approval to renew a Microsoft Enterprise License Agreement (ELA) with CDW-G in the amount of $426,875.99. The City’s current ELA expires June 30, 2015. This is the second of a three-year agreement that is renewable annually and provides licensing for Microsoft software used by City employees. The software includes operating systems, Microsoft Office Suite, email, SQL server, and all licensing required to support client access to servers across the City’s network. Pricing is based on the State of Georgia state-wide contract. The bidder was: L.B. CDW-G (D - Chicago, IL) $ 426,875.99 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 11, 2015 Funds are available in the 2015 Budget, Internal Service Fund/Information Technology/Operating Supplies and Materials (Account No. 611-1140-51320). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. Recommend approval. Upgrade Existing MITEL Telephone Switch, City of Savannah Event No. 3177, and $166,650.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Integrated Network Solution (INS), in the amount of $166,650.00 for the Upgrade Existing MITEL Telephone Switch project. The Airport’s existing phone system has been in place for more than 20 years. While the system has been highly maintained and is still functioning, the analog technology it uses is outdated, and needs to be converted to the newer digital standard. The benefits of a digital IP system include:  Easier installation, configuration, and management  Reduced service costs  Reduced phone cabling  Better scalability  Increased phone system features  Desktop and Cell phone integration The project will consist of upgrading the existing head end control unit, the installation of a fail- over control unit, replacement of 140 analog handsets, cable and network installation, and desktop integration. The RFP Notice was sent to approximately 300 companies; however, we only had ten companies request the RFP documents, and INS was the only company to respond. Recommend approval. The following announcements were made: City Manager Cutter stated for the purpose of being a part of the minutes the full and final settlement agreement release waiver and convenient not to sue as it relates to the Batson-Cook Litigation has been signed today. Alderman Thomas stated thoughts and prayers go out to an aspiring new business in the community at Coffee Bluff, B’s Cracklin BBQ that burned last night. The restaurant has been written about in several magazines for its delicious foods. He stated he met with them earlier at the scene and they informed him they will come back. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 17