City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA December 22, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Reverend Leonard Smalls, Litway Missionary Baptist Church Pastor, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen John Hall, Mary Ellen Sprague, Estella Shabazz, Carol Bell, Tom Bordeaux City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse Assistant City Attorney Lester Johnson, III Alderman Thomas asked Council and the citizens to keep in their hearts and minds the families of the six U.S. Servicemen lost yesterday in Afghanistan and asked that a moment of silence be observed. Alderman Johnson stated one of the Servicemen was a former Savannah State University student. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the agenda was amended to add a Miscellaneous item that Alderman Bordeaux will address. MINUTES Upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried the summary/final minutes for the City Manager’s briefing of December 10, 2015. Upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried the summary/final minutes for the City Council meeting of December 10, 2015. Mayor Jackson recognized Former Mayor Otis Johnson and the wife of Former Mayor Floyd Adams. APPEARANCES Request for Lt. Colonel Squires and Command Sergeant Rock to present the Wreath for Warriors Walk to the Mayor and Aldermen. Lt. Colonel Squires stated a ceremony was held on December 12 to pay respects to the Servicemen and women on Fort Stewart in Warriors Walk that made the ultimate sacrifice to the Nation. The tree garden now has a total of 468 crepe myrtles. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Memorial Day School Football Team appeared to be recognized for winning back to back Georgia Independent Schools Association AA State Championships. Alderman Johnson stated he doesn’t think the title on the agenda does the team justice as the Memorial Day School Football Team have won the State Champions five time in the past six years. He thanked them for being great young men and doing well in the community. Coach Thompson thanked Council for allowing them to be recognized today stating this has been their fourth appearance during the administration of Mayor Jackson. Mayor Jackson presented Coach Thompson and the team with a Certificate of Congratulations. Mayor Jackson recognized Mayor-elect DeLoach, Alderman-elect Miller and Commissioner Tony Center. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Sandra Baxter for Savannah History Museum, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Scott W. Smith at 303 Martin Luther King Boulevard, which is located between Louisville Road and Harris Street in District 1. The applicant plans to continue to operate as a restaurant. (New management/existing business) Recommend approval . Alderman Johnson asked Ms. Baxter if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the license can be revoked; if she promised to comply with those rules and regulations. Ms. Baxter responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Sandra Baxter for Georgia State Railroad Museum, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Scott W. Smith at 655 Louisville Road, which is located between Martin Luther King Boulevard and West Boundary Street in District 1. The applicant plans to continue to operate as a restaurant. (New management/existing business) Recommend approval. Alderman Johnson asked Ms. Baxter if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the license can be revoked; if she promised to comply with those rules and regulations. Ms. Baxter responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Wesley Santos for Hilton Garden Inn Savannah Airport, requesting to transfer liquor, beer and wine(drink) license with Sunday sales from Justin Davis at 80 Clyde E. Martin Drive, which is located between Stephen S. Green Drive and James B. Blackburn Drive in District 1. The 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 applicant plans to continue to operate as a hotel. (New management/existing business) Recommend approval. Alderman Johnson asked Mr. Santos if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Santos responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne, and unanimously carried. Approved upon motion of Alderman Osborne, seconded by Alderman Hall, and unanimously carried per the City Manager’s recommendation. Joseph G. Del Savio, for Coffee House Holdings, Inc. t/a Starbucks #8359, requesting beer and wine (drink) license with Sunday sales at 1 East Broughton Street, which is located between Bull Street and Drayton Street in District 2. The applicant plans to operate as a limited restaurant. (New request/existing business) Recommend approval. Kyle Baker, Council for Starbucks was also present Alderman Hall asked how the sale of beer and wine will be monitored. Mr. Savio replied all employees will be trained on the sale of alcoholic beverages, sales will begin at 2 p.m., more food items will also be added to the menu. Alderman Thomas asked Attorney Stillwell if the City of Savannah requires establishments to go through a City program or if it accepts programs from establishments. Attorney Stillwell replied many businesses have their own training programs but must comply with the City’s rules and regulations. Alderman Thomas asked if their program complies with the City’s. Judee Jones, Revenue stated bar cards are not required for a restaurant but they do accept alcohol wellness training from in house businesses. She stated she has not personally re viewed Starbucks’ program but she will. Alderman Thomas stated his concern is that there are other businesses that sell coffee other than Starbucks and this is something that may open itself up further. He is concerned about creating an unfair advantage for them as it relates to the standards the City holds to restaurants. Hearing closed upon motion of Alderman Hall, seconded by Alderman Sprague, and unanimously carried. Approved upon motion of Alderman Hall, seconded by Alderman Sprague, and carried per the City Manager’s recommendation, with the following voting in favor: Mayor Jackson, Aldermen Johnson, Bell, Sprague, Hall and Shabazz. Aldermen Thomas, Osborne and Bordeaux voted against. Joseph G. Del Savio, for Coffee House Holdings, Inc. t/a Starbucks #14467, requesting beer and wine (drink) license with Sunday sales at 2106 East Victory Drive, which is located between Skidaway Road and Camelia Avenue in District 3. The applicant plans to continue to operate as a limited service restaurant. (New request/existing business) Recommend approval. Hearing closed upon motion of Alderman Hall, seconded by Alderman Sprague, and unanimously carried. Approved upon motion of Alderman Hall, seconded by Alderman Sprague, and carried per the City Manager’s recommendation, with the following voting in favor: Mayor Jackson, Aldermen Johnson, Bell, Sprague, Hall and Shabazz. Aldermen Thomas, Osborne and Bordeaux voted against. Timothy Strickland for 417 East River St., LLC t/a One-Eyed Lizzy’s, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from John R. Turner at 417 East River Street, which is located between Lincoln Ramp and East Broad Ramp in District 2. The applicant plans to continue to operate as a full-service restaurant. (New ownership/management/existing business) Recommend approval. Alderman Osborne asked Mr. Strickland if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 can be revoked; if he promised to comply with those rules and regulations. Mr. Strickland responded yes to all questions. Hearing closed upon motion of Alderman Osborne, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Osborne, and unanimously carried per the City Manager’s recommendation. Heather Flagle for Hangfire, requesting to transfer liquor, beer and wine (drink) license from Wesley Daniels at 37 Whitaker Street, which is located between Broughton Street and Congress Street in District 2. The applicant plans to continue to operate as a bar/lounge. (New ownership/management/existing business) Recommend approval. Alderman Osborne asked Ms. Flagle if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the license can be revoked; if she promised to comply with those rules and regulations. Ms. Flagle responded yes to all questions. Hearing closed upon motion of Alderman Osborne, seconded by Alderman Johnson, and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Osborne, and unanimously carried per the City Manager’s recommendation. Stephen P. Magulias for Magu t/a Toucan Cafe, requesting to add liquor (drink) with Sunday sales to existing beer and wine (drink) license with Sunday sales at 531 Stephenson Avenue, which is located between Waters Avenue and Hodgson Memorial Drive in District 4. The applicant plans to continue to operate as a full-service restaurant. (New request/existing business) Recommend approval. Alderman Sprague asked Mr. Magulias if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Magulias responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne, and unanimously carried. Approved upon motion of Alderman Osborne, seconded by Alderman Hall, and unanimously carried per the City Manager’s recommendation. Ordinances Second Readings Robert Helmly appeared stating he lives around the corner and would like to see the property cleaned up. Alderman Bordeaux asked Mr. Helmly if he objects to the zoning request. Mr. Helmly stated he does object to it because they’ve been fighting for the past two or three years. He stated they use the entire area for a parking lot and although he understands the employees need a place to park it makes the area look bad. Marcus Lotson, Metropolitan Planning Commission stated he has not submitted a site plan at this time but has been through the court process. Alderman Sprague stated this has been an ongoing issue with this site and asked if there was a way to mandate a privacy fence for the location. Attorney Stillwell stated it cannot be required as it is not in the standards. He asked Mr. Lotson if there is a requirement for a site plan review. Mr. Lotson replied if the zoning is changed to B-N there is a separation requirement. In Mr. Nelson’s concept plan it shows the buffer and the 8 foot privacy fence. It can be made a condition of the site plan. Alderman Osborne asked Mr. Nelson if he is willing to work with the residents that have expressed concerns and if his site plan is inclusive of the items such as the privacy fence and 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 clearing of the muddy area. Mr. Nelson replied yes, it is a concept plan. Alderman Sprague stated she is fine with the change as long as Mr. Nelson agrees to put up an 8 foot opaque privacy fence. Mr. Lotson stated the Metropolitan Planning Commission will ensure the wishes of the Council in terms of the fence are complied with if Mr. Nelson submits a site plan for anything in the B-N zoning classification. Attorney Stillwell asked if the location is rezoned as B-N can Mr. Nelson operate the business without getting a site plan approved. Mr. Lotson replied if he wants to do anything on the property a site plan will have to be approved. Attorney Stillwell asked is this a legal use. Mr. Lotson replied yes. Attorney Stillwell asked will Mr. Nelson have to do the improvements to continue the use he wants. Mr. Lotson replied to establish the use he wants to do he would have to submit a site plan. Alderman Sprague made a motion to approve the request to change the zoning classification as long as Mr. Nelson agrees to put up an 8 foot opaque privacy fence, the motion was seconded by Alderman Johnson and unanimously carried. Ordinance read for the first time in Council December 22, 2015, then by unanimous consent of Council read a second time, placed upon its passage, and passed upon a motion by Alderman Sprague, seconded by Alderman Osborne, and unanimously carried per the City Manager’s recommendation. 7002 Skidaway Road (MPC File No. 15-004033-ZA). An ordinance to rezone 7002 Skidaway Road from a PUD-IS-B (Planned Unit Development - Institutional) and R-6 (One-Family Residential) zoning classifications to a B-N (Neighborhood Business) zoning classification. AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT PUD-IS-B (PLANNED UNIT DEVELOPMENT- INSTITUTIONAL) ZONING CLASSIFICATION TO A B-N (NEIGHBORHOOD BUSINESS) ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present PUD-IS-B zoning classification to a B-N zoning classification: Commencing from a point [X: 983802.511044 Y: 729181.279473], located at the approximate intersection of the centerlines of Eisenhower Drive/Beaumont Drive and Skidaway Road, Thence proceeding in a NE direction along the approximate centerline of Skidaway Road for approximately 159.9 ft. to a point [X: 993826.121611 Y: 729339.426859], said point being, THE POINT OF BEGINNING, Thence continuing along in a NE direction along the approximate centerline of Skidaway Road for approximately 162.598 ft. to a point [X: 993849.135021 Y: 729500.387953], 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Thence proceeding in a NE direction [N 84-25-37 E] along a line for approximately 429.772 ft. to a point, Thence proceeding in a SW direction [S 9-46-13 W] along a line for approximately 160.579 ft. to a point, Thence proceeding in a SW direction [S 84-0-31 W] along a line for approximately 425.83 ft. to a point, [X: 993826.121611 Y: 729339.426859], said point being, THE POINT OF BEGINNING, PIN: 2-0158 -04-023 SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 3rd day of November, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED AND APPROVED: DECEMBER 22, 2015 Ordinances First and Second Readings Ordinance read for the first time in Council December 22, 2015, then by unanimous consent of Council read a second time, placed upon its passage, and passed upon a motion by Alderman Johnson, seconded by Alderman Osborne, and unanimously carried per the City Manager’s recommendation. Sales of Consumer Fireworks (File No. 15-005416-ZA). An ordinance to amend Article A, Section 8-3002 (Definitions) and Section 3025(b) (B&I Use Schedule), of the City of Savannah Zoning Ordinance in order to create and regulate a use, “Sales of Consumer Fireworks”. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND PART 8, CHAPTER 3, ZONING TO ESTABLISH A DEFINITION FOR CONSUMER FIREWORKS; TO ESTABLISH CONSUMER FIREWORKS RETAIL SALES STAND AS A USE; TO ESTABLISH CONSUMER FIREWORKS RETAIL SALES FACILITY AS A USE; TO ESTABLISH ZONING DISTRICTS WHERE USES ARE PERMITTED; TO ESTABLISH USE CONDITIONS; AND 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Part 8, Chapter 3, Zoning of the Code of the City of Savannah, Georgia (2003) hereinafter referenced as "Code," be amended as follows: ENACT Article A. (Generally), Sec. 8-3002, (Definitions); Consumer Fireworks Consumer Fireworks. Any small fireworks devices containing restricted amounts of pyrotechnic composition, designed primarily to produce visible or audible effects by combustion, that comply with construction, chemical composition and labeling regulations as required by federal law, to include Roman candles. ENACT Article B. (Zoning Districts); Sec. 8-3025(b), Business and Industrial Use Schedule; Use 13g, Consumer Fireworks Retail Sales Stand RB-1 BN-1 BC-1 BG-1 BG-2 IL-B P-IL-T R-B-C RB-C-1 List of Uses R-B B-H B-N B-C B-G B-B I-L I-H O-I (13g) Consum er Firewor -- -- -- -- -- X -- X -- -- -- X X X -- -- -- -- ks Retail Sales Stand In addition to the licensing requirements of O.C.G.A. § 25-10-2, the following shall be required: 1. Such use shall maintain a separation of not less than 500 feet from any other consumer fireworks retail sales stand, as measured from property line to property line. 2. Such use shall maintain a separation of not less than 1,000 feet from any residential use, as measured from property line to property line. This requirement is not variable. 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 ENACT Article B. (Zoning Districts); Sec. 8-3025(b), Index for B and I Zoning Districts; Consumer Fireworks Retail Sales Facility, Use 47 List of Uses Use No. Consumer Fireworks Retail Sales Facility 47f ENACT Article B. (Zoning Districts); Sec. 8-3025(b), Business and Industrial Use Schedule; Use 47, Consumer Fireworks Retail Sales Facility RB-1 BN-1 BC-1 BG-1 BG-2 IL-B P-IL-T R-B-C RB-C-1 List of Uses R-B B-H B-N B-C B-G B-B I-L I-H O-I (47f) Consum er Firewor -- -- -- -- -- B -- B -- -- -- X X X -- -- -- -- ks Retail Sales Facility In addition to the licensing requirements of O.C.G.A. § 25-10-2, the following shall be required: a. Such use shall maintain a separation of not less than 1,000 feet from any residential use, as measured from property line to property line. This requirement is not variable. SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 16th day of November, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 3: Upon the effective date of the ordinance all ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: DECEMBER 22, 2015 Ordinance read for the first time in Council December 22, 2015, then by unanimous consent of Council read a second time, placed upon its passage, and passed upon a motion by Alderman 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Bell, seconded by Alderman Osborne, and unanimously carried per the City Manager’s recommendation. Waters Avenue Enterprise Zone. An ordinance to establish an Enterprise Zone on Waters Avenue for the purpose of supporting revitalization of the area by providing property tax and other incentives for qualifying job creation and business and residential development. An Enterprise Zone designation establishes a small geographic area in which property owners willing to make improvements to their property or to create new jobs may apply to the City to receive graduated property tax abatement over a 10 year period. Similar incentives will be provided to those involved with the development of new housing in the Enterprise Zone. It will also help developers and business owners compete for other funding and incentives necessary to revitalize the residential and commercial corridor included in the Enterprise Zone. Recommend approval. AN ORDINANCE AN ORDINANCE TO PROVIDE FOR THE CREATION AND REGULATION OF ENTERPRISE ZONES PURSUANT TO O.C.G.A. § 36-88-1, ET SEQ.; TO PROVIDE CERTAIN EXEMPTIONS OR ADVANTAGES FOR QUALIFYING BUSINESS AND SERVICE ENTERPRISES AND RESIDENTIAL DEVELOPMENTS WITHIN THE ENTERPRISE ZONE; TO CREATE AN ENTERPRISE ZONE; TO PROVIDE AN EFFECTIVE DATE; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. WHEREAS, the Mayor and Aldermen have found and declared that economically and socially-depressed areas exist within the City of Savannah and that these areas contribute to or cause unemployment and underutilization of property, and, in general, have a deleterious effect on the public health, safety, welfare and morals; and WHEREAS, these areas are commonly characterized by the lack of investment by private enterprise in ventures which produce jobs, trade, provision of services, and other economic activities which individually and together contribute to a healthy society; and WHEREAS, the Mayor and Aldermen find that this lack of private investment and economic activity contributes materially to social and economic depressions in such areas; and WHEREAS, in accordance with the authorization powers granted local governments by O.C.G.A. § 36-88-1, et seq., to create Enterprise zones, the Mayor and Aldermen find the public interests will be served by providing incentives which encourage private enterprise to invest in such areas by creating jobs and trade, providing services, and by other economic activities; and WHEREAS, the Mayor and Aldermen find that the creation of Enterprise Zones in qualifying areas pursuant to the authority herein recited is consistent with the City’s comprehensive development plan. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND ALDERMEN 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 OF THE CITY OF SAVANNAH, GEORGIA in regular meeting of Council assembled and pursuant to lawful authority thereof: ENTERPRISE ZONE PROGRAM SECTION 1: Purpose and Scope. The Mayor and Aldermen find and declare that the proper economic and social environment to induce the investment of private resources in productive business enterprises located in areas meeting criteria established by the Enterprise Zone Employment Act of 1997, as amended (O.C.G.A. § 36-88-1, et seq.), and to provide appropriate housing and employment to residents of such areas, may be created by the establishment of enterprise zones in those areas of the City meeting the criteria set forth in said Act. SECTION 2: Procedures. Upon a determination that conditions exist in a designated area so as to meet the criteria to qualify the area as an Enterprise Zone pursuant to O.C.G.A. § 36-88-6, the Mayor and Aldermen may establish such area as an Enterprise Zone, which designation shall continue for a period of ten (10) years unless re-designated as an Enterprise Zone for an additional period. SECTION 3: Qualifications. The qualifications are as specified in O.C.G.A. § 36-88-6. SECTION 4: Incentives. The City may provide incentives in an area designated as an Enterprise Zone, including tax incentives to qualifying business and service enterprises and residential construction and/or rehabilitation projects, as defined by the Enterprise Zone Employment Act, which incentives are not applicable throughout the City, as follows: A. Qualifying businesses or service enterprises as described in O.C.G.A. § 36-88-4(b), may be exempted from municipal ad valorem property taxes, excluding property taxes imposed by Chatham County and school districts that would otherwise be levied on the qualifying homeowner or business in accordance with the following schedule: (1) One hundred percent of the property taxes shall be exempted for the first five years; (2) Eighty percent of the property taxes shall be exempted for the next two years; (3) Sixty percent of the property taxes shall be exempted for the next year; (4) Forty percent of the property taxes shall be exempted for the next year; (5) Twenty percent of the property taxes shall be exempted for the next year. B. Other incentives may be granted and will be determined on a case-by-case basis as approved by the City Manager and may include exemption from any or all of the following: (1) Water/Sewer fees; or (2) Occupation taxes, license fees, or other local fees and taxes; or (3) Other local fees or taxes as authorized by the Mayor and Aldermen. SECTION 5: Liaison. The City Manager shall serve as a liaison for purposes of communication with the Georgia Department of Community Affairs and all other interested public and private agencies and entities and shall oversee Enterprise Zone activities and administration, and shall recommend to the Mayor and Aldermen the establishment of Enterprise Zones. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 SECTION 6: Enforcement. The City Manager shall administer, require compliance with, and enforce the provisions of this Chapter and shall adopt such administrative rules or regulations as are necessary to accomplish the same, including, but not limited to, ensuring compliance with all reporting requirements of the Enterprise Zone Employment Act and requiring reports and data from businesses and residents within the Enterprise Zone that are taking advantage of the incentives created by this Chapter in order to verify compliance with this Chapter and state law. SECTION 7: Contractual Agreement. In order to obtain the incentives created by this Chapter, a qualifying business, service enterprise or resident shall enter into a contract that sets forth and defines the incentives offered to the business or resident and the guidelines for the recapture, revocation, or reimbursement should the terms of the contract be violated by the target business or resident. SECTION 8: Designation of the “Waters Avenue Enterprise Zone.” The Mayor and Aldermen find and determine that the area hereinafter described meets the eligibility criteria set forth in the Enterprise Employment Act of 1997 and specifically O.C.G.A. § 36-88-6, and hereby designate the area an Enterprise Zone to be known as the “Waters Avenue Enterprise Zone”, to wit: Boundary Description: Beginning at a point, which is the intersection of the centerlines of Wheaton Street and Waters Avenue; thence, in an easterly direction along the centerline of Waters Avenue to a point of intersection with the eastern property line of the parcel abutting Waters Avenue; thence, in a southerly direction along the eastern property lines of the parcels abutting Waters Avenue to the point of intersection of the centerline of Victory Drive; thence, in a westerly direction along the centerline of Victory Drive to the point of intersection with the western property line of the parcel abutting Waters Avenue; thence in a northerly direction along the western property lines of parcels abutting Waters Avenue to a point of intersection with the centerline of Wheaton Street, and to the point of beginning. The Mayor and Aldermen further find and determine that the creation of an enterprise zone in the area described and to be known as the “Waters Avenue Enterprise Zone” is consistent with the City’s comprehensive plan. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. This ordinance shall become effective: January 1, 2016 ADOPTED AND APPROVED: DECEMBER 22, 2015 Alderman Osborne thanked the City staff for working hard to establish the Waters Avenue area as an Enterprise Zone. She continued stating it is her hope that it will help stimulate businesses in the area and help the persons that want to establish businesses. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 RESOLUTIONS E-911 Telephone, Wireless and VoIP Fees. A resolution to authorize continued collection of $1.50 per month fees for enhanced emergency telephone service (E-911) from landline, cellular, and Voice over Internet Protocol (VoIP) subscribers whose billing address is in Savannah or whose exchange access facilities and access lines are in areas served by the Savannah-Chatham Metropolitan Police Department. State law allows up to $1.50 per month in E-911 fees and requires an annual reaffirmation of need. The fees do not cover the total cost for public safety communications but they do reduce reliance on property taxes. Recommend approval. ANNUAL RESOLUTION TO CONTINUE TO COLLECT E-911 FEES RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH, GEORGIA, TO REAUTHORIZE THE COLLECTION OF AN E-911 FEE FOR LANDLINE, CELLULAR, AND VOICE OVER INTERNET PROTOCOL TELECOMMUNICATIONS SERVICE BY SERVICE PROVIDERS AND TO AUTHORIZE COLLECTION OF MAINTENANCE FEES FOR EMERGENCY TELELPHONE SYSTEMS DIRECTLY FROM SUBSCRIBERS WHOSE BILLING ADDRESS IS WITHIN THE CITY OF SAVANNAH OR WHOSE EXHANGE ACCESS FACILITIES AND ACCESS LINES ARE IN AREAS SERVED BY THE CITY OF SAVANNAH. Whereas, E-911 emergency telephone services provides a life saving link between City residents and emergency services; and Whereas, The City of Savannah now provides this valuable service to promote the safety, health and well-being of residents and of the many visitors each year; and Whereas, it remains in the best interest of the citizens of the City of Savannah to continue the service, and the Mayor and Aldermen desire to authorize and reaffirm a method of funding the service that does not rely entirely on property taxes or other taxes; and Whereas, the Mayor and Aldermen of the City of Savannah previously adopted resolutions to provide for collection of E-911 fees by landline, wireless, and Voice Over Internet Protocol telecommunications service providers. Now, Therefore, Be It Resolved, that the Mayor and Aldermen of the City of Savannah reaffirm the necessity for collection of a monthly E-911 charge of $1.50 from each exchange access facility subscribed to by telephone subscribers whose exchange access lines are in the geographic areas of the City of Savannah served by the Savannah Chatham Metropolitan Police Department; reaffirm the necessity for a monthly charge of $1.50 per month per wireless connection subscribed to by wireless telephone subscribers whose billing address is within the geographic area of the City of Savannah for subscribers; and reaffirm the necessity for collection of a monthly E-911 fee of $1.50 upon each Voice Over Internet Protocol exchange access facility subscriber whose exchange to access lines are in areas within the City of Savannah service area. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 ADOPTED and APPROVED: DECEMBER 22, 2015 upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. Rockbridge Hotel/Montgomery Street Stairwell and Elevator Project. A resolution to approve amendments to the proposed agreements for the sale of easements and the acquisition of certain public improvements in connection with the development of a hotel facility to be situated at 412 Williamson Street. On June 25, 2015 Council approved resolutions authorizing the City Manager to enter into contracts with RB-CIV Savannah Hotel, LLC which would authorize the sale of certain easements within public rights-of-way and the purchase by the City of certain public improvements within those rights-of-way in connection with the construction of a hotel to be located on Williamson Street, and bounded by Martin Luther King, Jr. Boulevard, Montgomery and River Streets. The resolutions provide that the total amount the City will pay for the acquisition of the improvements will be actual cost of the improvements not to exceed $2.6 million. In final negotiations concerning these contracts, the City has agreed to apply any cash consideration which it receives for these easements to pay for any increase in the actual cost of the improvements in excess of $2.6 million. The resolution authorizes the City Manager to enter into a contract which will provide that the maximum amount to be paid by the City for the public improvements will not exceed $2.6 million plus the amount of cash consideration paid to RB-CIV to the City in consideration of the sale of the easements. Recommend approval. RESOLUTION TO APPROVE AMENDMENT TO THE PROPOSED AGREEMENTS FOR THE SALE OF EASEMENTS AND THE ACQUISITION OF CERTAIN PUBLIC IMPROVEMENTS IN CONNECTION WITH THE DEVELOPMENT OF A HOTEL FACILITY TO BE SITUATED AT 412 WILLIAMSON STREET WHEREAS, the Mayor and Aldermen adopted certain resolutions on June 25, 2015, authorizing the City of Savannah (the “City”) to enter into certain agreements (the “Agreements”) with RB-CIV Savannah Hotel, LLC (“RB-CIV”) governing: 1) the sale by the City to RB-CIV of certain easements within certain public rights-of-way (the “Project Easements”), and 2) the construction by RB-CIV of certain public improvements within those rights-of-way (the “Improvements”) and the sale of those improvements to the City; all in connection with RB-CIV’s proposed development of a hotel project (the “Project”) to be situated on property in the City; WHEREAS, said resolutions (the “Project Resolutions”) provide, among other things, that the price the City will pay RB-CIV for the acquisition of the Improvements shall be the actual cost to RB-CIV, provided that in no event shall the City be required to pay more than $2,600,000 for the acquisition of the Improvements without the approval of the City Manager and the Mayor and Aldermen of the City of Savannah; WHEREAS, the City Manager has recommended that the Project Resolutions be amended to provide that the price the City will pay RB-CIV for the acquisition of the Improvements shall in no event exceed the sum of $2,600,000 and the amount of cash paid by RB-CIV to the City for the Project Easements, without the approval of the City Manager and the Mayor and Aldermen of the City of Savannah; and 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 WHEREAS, the Mayor and Aldermen of the City of Savannah hereby find that it would be in the best interest of the City to accept the City Manager’s recommendation as set forth above; NOW, THEREFORE, the Mayor and Aldermen in a regular meeting assembled make the finding stated above and hereby amend the Project Resolutions to provide that the price the City will pay RB-CIV for the acquisition of the Improvements shall in no event exceed the sum of $2,600,000 and the amount of cash paid by RB-CIV to the City for the Project Easements, without the approval of the City Manager and the Mayor and Aldermen of the City of Savannah. Except as set forth above, the terms and conditions of the Project Resolution shall remain in full force and effect. ADOPTED and APPROVED: DECEMBER 22, 2015 upon motion of Alderman Johnson, seconded by Alderman Osborne, and unanimously carried per the City Manager’s recommendation. Resolution Adopting the Chatham County Multi-Jurisdictional Hazard Mitigation Plan. The City of Savannah and Chatham County’s other municipalities have collaborated with the Chatham Emergency Management Agency to develop the 2015 Multi-Jurisdiction Hazard Mitigation Plan. The Plan’s goal is to consolidate and organize data from natural hazard assessments and prioritize mitigation actions in order to make Savannah eligible for project grants to reduce the impact of natural disasters. The Federal Emergency Management Agency (FEMA) has conditionally approved the Plan, which is required in order to receive Hazard Mitigation Program project grants. A RESOLUTION OF THE CITY OF SAVANNAH AUTHORIZING ADOPTION OF THE CHATHAM COUNTY MULTI-JURISDICTION HAZARD MITIGATION PLAN WHEREAS, Chatham County and its municipal governments are vulnerable to an array of natural hazards that can cause loss of life and damages to public and private property; and WHEREAS, Chatham County and its municipal governments desire to seek ways to mitigate situations that may aggravate such circumstances; and WHEREAS, the development and implementation of a Multi-Jurisdiction Hazard Mitigation Plan can result in actions that reduce the long-term risk to life and property from natural hazards; and WHEREAS, it is the intent of Chatham County and its municipal governments to protect its citizens and property from the effects of natural hazards by preparing and maintaining a local hazard mitigation plan; and WHEREAS, it is the intent of Chatham County and its municipal governments to fulfill its obligation under the Georgia Emergency Management Act of 1981 and the Robert T. Stafford Disaster Relief and Emergency Assistance Act to remain eligible to receive state and federal assistance in the event of a declared disaster affecting Chatham County; and 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 WHEREAS, Chatham County, in coordination with Bloomingdale, Garden City, Pooler, Port Wentworth, Savannah, Thunderbolt, and Tybee Island, have prepared a Multi-Jurisdictional Hazard Mitigation Plan with input from the appropriate local and state officials; and WHEREAS, the Georgia Emergency Management Agency and the Federal Emergency Management Agency have reviewed the Chatham County Multi-Jurisdiction Hazard Mitigation Plan for legislative compliance and has approved the Plan pending the completion of local adoption procedures; NOW, THEREFORE, LET BE IT RESOLVED that the City of Savannah hereby adopts the Chatham County Multi-Jurisdictional Hazard Mitigation Plan; and agrees to take such other official action as reasonably necessary to carry out the proposed actions identified by the Plan. ADOPTED and APPROVED: DECEMBER 22, 2015 upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. MISCELLANEOUS Final Plat –Lot 19 and the Western Half of Lot 20, Mercer Ward. Recommend approval of a major subdivision plat of the Gwinnett and Price Street Townhomes that are located at the intersection of Gwinnett and Price Streets, City of Savannah. The subdivision is comprised of 0.213 acres creating 6 single family lots for three existing townhouses, in 2nd District. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. Final Plat – KB Market Walk Properties. Recommend approval of a major subdivision plat of a parcel as recorded in Plat Book 48P Page 104 located on Mall Boulevard between Abercorn Street and Hodgson Memorial Drive, Chatham County, Georgia, within District 4. The subdivision is comprised of 23.839 acres and creates 5 lots for existing businesses. Current property address: 318 Mall Boulevard. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. Award of Sale of 124 Ferrill Street. The above referenced property was declared surplus and available for sale to the public by City Council on August 20, 2015. RFP Event (#3583) for the sale of this property opened on September 15 and (after one extension) closed on October 27. One bid was received by Community Housing Services Agency, Inc. (CHSA). CHSA is working with a qualified home buyer under the St. Josephs’/Candler Employee Assisted Home Purchase Program. CHSA proposed a bid price of $89,900. CHSA plans to renovate the property and sell it to the homebuyer. The property was appraised in November 2015 at a reported “As Is” market value of $40,000. The bid price provides the City with an opportunity to recover its investment in the property and facilitate the sale of the house to a qualified low income home buyer. Recommend approval to award the bid of $89,900. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Mayor Jackson stated the item added to the agenda deals with felons who have moved through the penal system. She asked Alderman Bordeaux to draft a letter or resolution stating to the elected officials in Atlanta that the City of Savannah does not want to see these types of actions take place. Upon motion of Alderman Bordeaux, seconded by Alderman Shabazz, and unanimously carried the City of Savannah has adopted as one of its Legislative Priorities an amendment to O.C.G.A Section 42-9-47 to provide that the State Board of Pardons and Parole be required to give at least 30 days advance notice of the release of any inmate on parole and that the Mayor be further directed to notify the Legislative Delegation. Alderman Bordeaux made comments about violent offenders being released in the City of Savannah and the serious problem it could cause. In addition he gave the phone number of Terry E. Barnard, Chairman of the State Board of Pardons and Paroles 404-656-4661 for citizens to contact him to let him know that they are against violent criminals being let back out on the streets. Alderman Shabazz read the names of the Chatham County Legislative Delegation for the citizens to know who the letter was being addressed to. She continued stating she’s not saying all of the young men housed at the Transitional Center need to go through the process but she is in agreeance with the letter going to the Delegation. Mayor-elect DeLoach stated he understands what Council is passing but doesn’t want to lose sight of the fact that those Transitional Centers work really great on getting young men back into the community. He continued stating he believes they should be separated as he has employed several young men from the center to work for his company and they were wonderful employees. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Johnson, seconded by Alderman Thomas, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Coastal Workforce Development Board (CWDB) PY2015 Youth Service Provider Contract Termination & Awards. On November 24, 2015, the CWDB Executive Committee voted to terminate Telamon Corporation’s contract for youth services due to noncompliance with contractual obligations. Telamon has been given a 30 day notice and the contract will end on January 7, 2016. This change impacts services provided to Bryan, Bulloch, Effingham, Liberty, Long and Screven Counties. Chatham County is not affected. The total amount awarded to Telamon Corporation for services provided from July 1, 2015 – January 7, 2016 is $270,000 (Contract #15-0336-1: $135,000; Contract #15-0336-2: $135,000). The committee also voted and awarded the contract in the amount of $290,000 (Contract #15-0167-02: $170,000; Contract #15-0167-03: $120,000) to Paxen, a program of Eckerd, for the period of January 1, 2016 – June 30, 2016. Coastal Workforce Services is seeking approval to terminate Telamon Corporation’s contract effective January 7, 2016, and to award Paxen, a program of Eckerd, an emergency procurement contract over the remainder of the contract period effective January 1, 2016. Recommend approval. 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Memorandum of Understanding with Savannah Chatham County Public School System. Recommend approval of a Memorandum of Understanding between the Savannah Chatham County Public School System (SCCPSS) and the City of Savannah to allow for the temporary hiring of SCMPD Officers and SCCPSS Officers by each entity to supplement the permanent authorized force when necessary. Under the agreement, the receiving agency will be responsible for compensating cross-sworn officers for the time spent in service. Recommend approval. Diesel Engine Driven Wastewater Pumping System – Event No. 2913. Recommend approval to procure a diesel engine driven wastewater pumping system from Godwin Pump of America, Inc. in the amount of $53,981.53. The Conveyance and Water Distribution will use the engine for the pumping of wastewater at Lift Station #131. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Godwin Pump of America, Inc. (N. Charleston, SC) (D) $53,981.53 Western Oilfields Supply Company (D) $58,192.00 Goforth Williamson, Inc. (D) $69,756.00 Thompson Pump & Manufacturing, Inc. (D) $80,125.00 Funds are available in the 2015 Budget, Capital Improvement Projects/Other Costs/Lift Station Rehabilitation (Account No. 311-9207-52842-SW0931). A Pre-Bid Meeting was conducted and four vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Heavy Equipment Rental – Annual Contract – Event No. 3506. Recommend approval to award an annual contract for heavy equipment rental to Savannah River Utilities in the amount of $107,900.00. This equipment will primarily be used by the Sanitation Bureau to support the bureau’s machinery and equipment when it goes down for service and repairs. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Savannah River Utilities (Springfield, GA) (C) $ 107,900.00 United Rentals (D) (Partial Bid) $ 19,733.00 Funds are available in the 2015 and 2016 Budgets, Sanitation Fund/Refuse Disposal/Other Contractual Service (Account No. 511-7103-51295). A Pre-Bid Meeting was conducted and two vendors attended. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Groundwater Compliance and Consultant Services – Annual Contract – Event No. 3611. Recommend approval to award an annual contract for groundwater compliance and consultant services to Advanced Environmental Management, Inc. in the amount of $30,880.00. The services will be used for the sampling analysis of groundwater and surface water at the Dean Forest Road Landfill. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Advanced Environmental Management, Inc. (D) $30,880.00 (Cumming, GA) Atlantic Coast Consulting, Inc. (B) $41,927.20 Funds are available in the 2015 and 2016 Budgets, Sanitation Fund/Refuse Disposal/Professional Purchase Services (Account No. 511-7103-51238). A Pre-Proposal Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. Sewer Backup Cleaning Services – Annual Contract – Event No. 3654. Recommend approval to award an annual contract for sewer backup cleaning services to Belfor Property Restoration (Primary) and to ServiceMaster of Savannah (Secondary) in the amount of $29,330.00. These services will be used by the Conveyance and Distribution Department for emergency cleanup of sewage that has backed up into a residential or commercial establishment. This bid was advertised, opened, and reviewed. The bidders were: L.B. Belfor Property Restoration (D) (Primary) $29,330.00 (Garden City, GA) L.B. ServiceMaster of Savannah (B) (Secondary) $44,510.00 (Savannah, GA) Funds are available in the 2015 and 2016 Budgets, Water and Sewer Fund/Sewer Maintenance/Other Contractual Service (Account No. 521-2551-51295). A Pre-Bid Meeting was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Scrap Metal and Recycling – Annual Contract – Event No. 3688. Recommend approval to award an annual contract for the sale of scrap metals to Southern Metals Recycling, Inc. in the revenue amount of $181,500.00. This is a revenue-generating contract. The scrap metal is collected at the Dean Forest Landfill and other City locations and delivered to the contractor for recycling. Scrap disposed of in this manner includes white goods or appliances, steel wheels, and other refuse collected at the landfill, as well as scrapped parts from repairs made to City equipment. The bid requested pricing on scrap delivered by City staff to the recycler, as well as scrap stockpiled at the landfill for pick up by the contractor. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: H.B. Southern Metals Recycling (Savannah, GA) (B) $181,500.00 No City funds will be required for this contract as this is a revenue generating contract. A Pre- Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. Recommend approval. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Fifteen Passenger Van – Event No. 3709. Recommend approval to procure a fifteen passenger van from O.C. Welch Ford in the amount of $28,525.00. The fifteen passenger van will be used by the Savannah Chatham Metropolitan Police Department to replace a unit which is no longer economical to repair. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. O.C. Welch Ford (Hardeeville, SC) (D) $ 28,525.00 Langdale Chevrolet (D) $ 28,532.31 Wade Ford, Inc. (D) $ 28,563.00 J.C. Lewis Ford (B) $ 29,101.48 Dan Vaden Chevrolet (B) $ 29,500.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. HVAC Replacement for Mary Flournoy Center – Event No. 3714. Recommend approval to procure HVAC replacement services from Coastal Comfort Systems LLC in the amount of $35,391.00. Buildings and Grounds Department will use services to replace the existing HVAC system at the Mary Flournoy Center which is no longer economical to repair. The bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Coastal Comfort Systems LLC (Port Wentworth, GA) (D) $35,391.00 Waters Mechanical (D) $39,750.00 Southeastern Air Conditioning (D) $42,500.00 Boaen Mechanical Service Inc. (B) $50,925.00 Air Services and Refrigeration (B) $55,830.00 Funds are available in the 2015 Budget, General Fund/Buildings and Grounds/Building Repair (Account No. 101-6120-51245). A Pre-Bid Conference was conducted and eight vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Ride-On Sprayer – Event No. 3726. Recommend approval to procure a ride-on sprayer from Jerry Pate Turf and Irrigation, Inc. in the amount of $32,241.99. The ride-on sprayer will be used to maintain City property by the Buildings and Grounds Department. This equipment will expand our existing sprayer operations. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. Jerry Pate Turf and Irrigation, Inc. (Atlanta, GA) (D) $32,241.99 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Low Voltage Cabling Services – Annual Contract – Event No. 3747. Recommend approval to award an annual contract for low voltage cabling services to NetPlanner Systems, Inc. in an amount not to exceed $89,287.00. This amount is based on service usage in previous years and on projected need for future services in 2016. The services will be used to provide low voltage cabling at various City of Savannah facilities by the Information Technology Department in order to repair and enhance network connectivity. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. NetPlanner Systems, Inc. (Pooler, GA) (D) $ 57,787.00* Funds are available in the 2015 and 2016 Budget, in various accounts City-wide. A Pre-Bid Conference was conducted and two vendors attended. (D)Indicates non-local, non-minority owned business. *Indicates vendor’s proposal pricing. Recommend approval. Digital Radio Test Sets – Event No. 3777. Recommend approval to procure three digital radio test sets from Technical Communities, Inc. in the amount of $122,151.12. The digital radio test sets will be used to replace obsolete test sets currently in use at the Police and Fire Departments. The equipment has the ability to specifically test various types of mobile and portable radio equipment currently in use. These are the only instruments available on the market that can test all features of the new radio equipment and future purchases. The majority of repairs made to this equipment are required due to physical damage to the equipment as a result of the harsh environments where most of the City’s public safety radios are used. Physical damage repairs are not covered under equipment warranties. Whenever the City needs to make a repair to part of the radio that affects the technical specifications of the radio, the City is obligated by FCC rules to fully test the radio to ensure that it is performing in accordance with the rules. This equipment is only available from two authorized vendors in the United States, and pricing was obtained from both vendors. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Technical Communities, Inc. (San Bruno, CA) (D) $122,151.12 Integrated Procurement Technologies (D) $131,926.20 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/800 MHz Rebanding (Account No. 311-9207-52842-OP0206). A Pre-Bid Conference was not conducted as this equipment is only available from two sources and bids were obtained from both by the Information Technology Department. (D)Indicates non-local, non-minority owned business. Recommend approval. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 External Audit Services – Annual Contract Renewal – Event No. 3839. Recommend renewal of an annual contract for financial audit services to Karp, Ronning & Tindol in the amount of $128,372.00 for the 2015 audit. State law and the City charter require an audit of the City’s annual financial statements by an independent firm of CPAs. This is the second of four renewal options available. Responses were originally received on September 3, 2013. The RFP was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: Annual Estimated Hours Firm Total Five Partner Manager Senior Hours Staff Hours Total Annual Average Fee Year Fee Hours Hours Hours per hour Karp Ronning $628,050 330 240 306 424 1,300 $96.62 & Tindol Mauldin & $541,000 162 180 240 380 962 $111.23 Jenkins Clifton Larson $600,662 66 158 319 400 943 $124.37 Allen McGladrey $655,708 106 265 350 339 1,060 $118.87 Cherry $780,000 125 125 400 550 1,200 $125.00 Bekaert The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to fees. Proposals were received and evaluated on the basis of prior city government audit experiences, the audit plan, and the skills, experience, and effort of individual team members. Skills, Completeness of Prior Experience Experience, & Audit Plan/ with City/Local Effort of Understanding of Government Fee Individual Team City’s Needs Audits Total Members (25 points) (25 Points) (25 Points) (25 Points) (100 Points) B.P. Karp Ronning & 21.53 25 25 25 96.53 Tindol (B) Mauldin & Jenkins (D) 25.00 17 23 25 90.00 Clifton Larson Allen 22.52 14 22 15 73.52 (D) McGladrey (D) 20.63 18 22 15 75.63 Cherry Bekaert (D) 17.34 18 23 19 77.34 Funds are available in the 2016 Budget, General Fund/Finance/Professional Purchase Services (Account No. 101-1105-51238). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. Tree Procurement – Emergency Procurement – Event No. 3845. Recommend approval to procure 42 trees from Pineland Nursery in the amount of $2,210.00, 88 trees from Bold Spring Nursery in the amount of $11,595.00, 113 trees from Moons Tree Farm in the amount of $13,075.00, and 148 trees from Shady Grove Plantation and Nursery in the amount of $20,050.00 for a total amount of $46,930.00. The 391 trees will be planted at various City locations. These trees need to be purchased within a certain geographic area to ensure compatibility with our local climate. Vendors in the surrounding area were offered the 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 opportunity to bid on all trees needed and the staff visited the nurseries and determined which trees were best at each facility. The reason that this is an emergency procurement is because the trees must be purchased and planted during the winter months to ensure that they will thrive when planted in the ground. Bids were obtained from all vendors in the surrounding area who are able to meet the specific requirements of the City’s fall tree procurement. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Pineland Nursery (Pineland, SC) (D) $ 2,210.00 L.B. Bold Spring Nursery (Hawkinsville, GA) (D) $11,595.00 L.B. Moons Tree Farm (Loganville, GA) (D) $13,075.00 L.B. Shady Grove Plantation & Nursery (Orangeburg, SC) (D) $20,050.00 Funds are available in the 2015 Budget, General Fund/Escrow-Tree Protection Ordinance (Account No. 101-0000-21221). A Pre-Bid Conference was not conducted as bids were obtained by the Park and Tree Department. (D)Indicates non-local, non-minority owned business. Recommend approval. Life Line Loan Memorandum of Understanding. Memorandum of Understanding between the City of Savannah and the Georgia Heritage Federal Credit Union (GHFCU) to implement a small-dollar Life Line Loan program offered to City employees actively employed and in good standing. Life Line Loans would be offered to City employees as a benefit, administered through the Human Resources Department at no cost to the City. Employees in good standing and employed for 6 months will be eligible for loans between $300 and $1,500. The advance is repaid over 6- 12 months, as agreed to by the employee and GHFCU, through payroll deductions. Employees will be charged interest for the loan at a competitive rate and there are no other fees charged. Recommend approval. Alderman Johnson stated this is a unique relationship that provides short term emergency cash assistance to City employees and will help them improve their credit and wealth. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague, and unanimously carried per the City Manager’s recommendation. Athletic Equipment – Annual Contract – Event No. 3547. Recommend approval to award an annual contract for athletic equipment to BSN Sports in the amount of $29,498.53 and Baker’s Sports in the amount of $10,374.00 for a total contract amount of $39,872.53. The athletic equipment will be used by various youth sports teams at several City locations by the Parks and Recreation Department. The sports included are football, baseball, basketball, soccer, tennis, and cheerleading. Items were awarded to the low bidder for each line item. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Baker’s Sports (Jacksonville, FL) (D) (Partial Bid) $10,374.00 L.B. BSN Sports (Jenkintown, PA) (D) (Partial Bid) $29,498.53 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Richmond Supply Company (B) (Partial Bid) $1,286.40 Pyramid Paper Company (D) (Partial Bid) $13,769.58 Riddell/All American (D) (Partial Bid) $43,896.42 Funds are available in the 2015 and 2016 Budgets, General Fund/Athletic Services/Sports and Craft Supplies (Account No. 101-6116-51322). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Hall, and unanimously carried per the City Manager’s recommendation. End Gun Violence Professional Services – Event No. 3829. Recommend approval to award a contract for professional services to Maxine L. Bryant, Ph.D. in the amount of $63,829.00. These services will be used to provide leadership, daily management, oversight, and coordination of the End Gun Violence: Step Forward Project. This project is intended to help individuals turn away from lives of crime through outreach efforts and support services. The position was advertised on the City’s employment website on September 25, 2015. It was advertised continuously over two months and 189 applications were received. After reviewing all applications, four candidates were selected for phone interviews with representatives from the Savannah Chatham Metropolitan Police Department and the District Attorney’s office. The selected candidate was chosen due to her extensive experience and expertise. Dr. Bryant is a criminal justice professor at Armstrong State University and has worked extensively with release programs for inmates in institutions around the country. Delivery: As Requested. Terms: Net 30 Days. The vendor was: Maxine L. Bryant, Ph.D. (Savannah, GA) (B) $ 63,829.00 Funds are available in the 2015 and 2016 Budgets, General Fund/Police Chief/Other Contractual Services (Account No. 101-4201-51295). (B)Indicates local, non-minority owned business. Recommend approval. Alderman Sprague acknowledged the presence of Chief Lumpkin and thanked Alderman Osborne for being one for being one of the original people to push the initiative, stating she hopes it goes well and they keep the new Council abreast of the progress. Approved upon motion of Alderman Sprague, seconded by Alderman Johnson, and unanimously carried per the City Manager’s recommendation. Recorder’s Court Furniture – Event No. 3766. Recommend approval to procure furniture from National Office Systems in the amount of $87,546.17. Construction is taking place in the Chatham County Courthouse to build new offices for the Recorder’s Court and the anticipated move-in date is March 2016. These items will be used to furnish the newly constructed offices. Notifications were sent to all known vendors; however, only one response was received. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. National Office Systems (Savannah, GA) (B) $87,546.17 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 Funds are available in the 2015 Budget, General Fund/Recorder’s Court/Small Fixed Assets (Account No. 101-1120-51321). A Pre-Bid Conference was conducted and three vendors attended. (B)Indicates local, non-minority owned business. Recommend approval. Alderman Bell stated it appears the bed is not needed until March 2016 and suggested that staff rebid this contract to encourage more bidders to submit. Mayor Jackson recused herself from the vote and discussion stating the gentleman that owns the company worked as one of her campaign managers. Approved upon motion of Alderman Thomas, seconded by Alderman Sprague, and unanimously carried. ALCOHOLIC BEVERAGE LICENSE HEARINGS Recommendation for Show Cause Hearing – Club Rain. Recommend authorizing the City Attorney to notify Felichia Lalsee to appear at the City Council meeting of January 7, 2016 and show cause why her liquor, beer and wine (drink) license at 9 West Bay Street should not be suspended or revoked as requested by the Savannah-Chatham Metropolitan Police Department. Recommend approval. Alderman Thomas stated there was a request for a Show Cause Hearing for this location 2 years ago and it was declined at that time. He asked Attorney Stillwell what it takes to trigger a show cause hearing as there are others throughout the community that has been sent to the City Manager and Chief that have not come up. Attorney Stillwell stated the Police Department recommends them to staff. Alderman Thomas asked City Manager Cutter for permission to question Chief Lumpkin. City Manager Cutter stated there have been requests for Show Cause Hearings where Council made the decision not to move forward. She continued stating she thinks the stand being taken now which states if you want to do business in the City of Savannah you have to ensure that your business operations provide the necessary safeguards to protect the public. Chief Lumpkin has taken a no nonsense plan as it relates to public safety in Savannah and Chatham County. Alderman Thomas asked Chief Lumpkin is this the only problem bar in Chatham County. He replied, no they have been looking at one other to bring forward but it is his understanding they did not renew their alcohol license for 2016. He continued stating they have to connect the behavior to the bar itself and some deficit in its management and leadership. Alderman Thomas stated his concern is Council approves alcohol licenses by going through a lengthy process of questioning and very few establishments make it back before Council for Show Cause Hearings. This particular bar had an incident to occur which spilled over into the parking garage and resulting in incidents which made the front page of the newspaper. He continued stating his concerns are how far staff lets a bar go before something is done, as he doesn’t think it’s just a police issue he feels it is also a City Attorney issue as they are not being brought before Council and he feels they are under advice not to do so. If the City plans to be serious about this issue then things need to be changed as there is probably one in every district that could be called in for a Show Cause Hearing. Chief Lumpkin replied no, it does not have to end in a shooting for them to be brought in for a hearing but there has to be a behavior connected to the bar. If violence occurs inside a bar Council will likely see them for a Show Cause Hearing. Alderman Thomas stated he thinks it is ridiculous that it took this long for Club Rain to be brought before Council for a Show Cause Hearing as there have been several incidents that have occurred in and around the establishment. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague, and unanimously carried per the City Manager’s recommendation. 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 OTHER BUSINESS City Council Resolutions. Resolutions recognizing the contributions of outgoing Council members Mayor Edna Jackson, Alderman-at-Large Tom Bordeaux, District 2 Alderman Mary Osborne, and District 4 Alderman Mary Ellen Sprague. Mayor Jackson presented Resolutions to Aldermen Osborne, Sprague and Bordeaux and thanked them for their years of service. RESOLUTION WHEREAS: The City of Savannah is fortunate to have among its citizenry a select number of individuals who dedicate themselves to making our community a better place in to live, and today we recognize Tom Bordeaux for his public service to Savannah; and WHEREAS: Tom Bordeaux was elected to represent Savannah’s Post- 2 Alderman-at-Large seat on Savannah City Council in November 2011, serving the entire community admirably through December 2015; and WHEREAS: Alderman Bordeaux was an outspoken advocate on matters of public safety, providing a strong voice on matters such as police pay and the SCMPD merger agreement; and WHEREAS: Alderman Bordeaux was a key member of a Council that led Savannah out of a great recession and into a period of tremendous economic prosperity during which our community added 10,000 jobs, cut the unemployment rate in half, broke tourism records, and saw an unprecedented level of commercial investment; and WHEREAS: During Alderman Bordeaux’s tenure City finances prospered, resulting in a strong fund balance, low debt, and an upgrade in the City’s bond rating, which has saved taxpayers millions of dollars; and WHEREAS: During Alderman Bordeaux’s tenure the City embarked on an aggressive building campaign that completed the Bacon Park Tennis Complex, the Coffee Bluff Marina, three new fire stations, the City’s Critical Workforce Shelter, and the Police Administrative Services and Training Complex; and WHEREAS: Alderman Bordeaux was a strong advocate for government transparency and accountability; and WHEREAS: Alderman Bordeaux brought an approach to policy-making that combined big- picture thinking and a lawyer’s eye for detail, which helped make Savannah a better community. NOW, THEREFORE, BE IT RESOLVED that the Savannah City Council, desiring to express their official and personal appreciation to Tom Bordeaux, do hereby commend him on this day and wish him every success in the future. BE IT FURTHER RESOLVED that this commendation be entered in the Minutes of Savannah 25  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 City Council and that a copy of this commendation be presented to Tom Bordeaux. SIGNED AND SEALED THIS 22nd DAY OF DECEMBER, 2015 Approved upon motion of Alderman Hall, seconded by Alderman Sprague, and unanimously carried per the City Manager’s recommendation. RESOLUTION WHEREAS: The City of Savannah is fortunate to have among its citizenry a select number of individuals who dedicate themselves to making our community a better place to live, and today we recognize Mary Ellen Sprague for her public service to Savannah; and WHEREAS: Mary Ellen Sprague was elected to represent Savannah’s 4th District on City Council in November 2007, and served admirably through December 2015; and WHEREAS: Alderman Sprague was a powerful advocate for Savannah’s 4th District, pushing for roads and drainage improvements while remaining heavily engaged with her residents; and WHEREAS: Alderman Sprague was a champion of healthy living, helping to develop new bicycle lanes, parks and walking trails, and programs to address chronic health problems of diabetes and obesity; and WHEREAS: Alderman Sprague was a champion of the environment, ushering in Savannah’s first ever curbside recycling program and advocating for sustainable development; and WHEREAS: Alderman Sprague was a key part of an administration that successfully weathered one of the deepest recessions in Savannah’s history, and led the community through a period of unprecedented economic prosperity; and WHEREAS: During Alderman Sprague’s tenure City finances prospered, resulting in a strong fund balance, low debt, and an upgrade in the City’s bond rating, which has saved taxpayers millions of dollars; and WHEREAS: During Alderman Sprague’s tenure Savannah embarked on the most aggressive capital improvement campaign in its history, completing nearly $100 million in drainage improvements, redevelopment of Ellis Square, construction of the underground Whitaker Street Garage, restoration of the Fort at Forsyth Park, and construction of the Bacon Park Tennis Complex, the Coffee Bluff Marina, four new fire stations and the Police Administrative Services and Training Complex; and WHEREAS: Alderman Sprague brought a detail-oriented and numbers-based approach to policy making that helped make Savannah a better community. NOW, THEREFORE, BE IT RESOLVED that the Savannah City Council, desiring to express their official and personal appreciation to Mary Ellen Sprague, do hereby commend her on this day and wish her every success in the future. 26  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 BE IT FURTHER RESOLVED that this commendation be entered in the Minutes of Savannah City Council and that a copy of this commendation be presented to Mary Ellen Sprague. SIGNED AND SEALED THIS 22nd DAY OF DEEMBER, 2015 Approved upon motion of Alderman Hall, seconded by Alderman Sprague, and unanimously carried per the City Manager’s recommendation. RESOLUTION WHEREAS: The City of Savannah is fortunate to have among its citizenry a select number of individuals who dedicate themselves to making our community a better place to live, and today we recognize Mary Osborne for her public service to Savannah; and WHEREAS: Mary Osborne was elected to represent Savannah’s 2nd District on City Council in November 2003, and served admirably through December 2015; and WHEREAS: Alderman Osborne was a tireless advocate for her constituents, and aggressively advocated for better services and more investment in the neighborhoods she represented; and WHEREAS: Alderman Osborne was a master of community organization, and worked with residents across the eastside to strengthen their neighborhood associations; and WHEREAS: Alderman Osborne was a key part of an administration that successfully weathered one of the deepest recessions in Savannah’s history, and led the community through a period of unprecedented economic prosperity; and WHEREAS: Under Mayor Jackson’s leadership City finances prospered, resulting in a strong fund balance, low debt, and an upgrade in the City’s bond rating, which has saved taxpayers millions of dollars; and WHEREAS: During Alderman Osborne’s tenure Savannah embarked on the most aggressive capital improvement campaign in its history, completing nearly $100 million in drainage improvements, redevelopment of Ellis Square, construction of the underground Whitaker Street Garage, restoration of the Fort at Forsyth Park, and construction of four new fire stations and the Police Administrative Services and Training Complex; and WHEREAS: During Alderman Osborne’s tenure Savannah oversaw the development of high- quality, environmentally sustainable, affordable housing, transforming whole neighborhoods in the process, including creation of Sustainable Fellwood on the west side and Savannah Gardens on the east side; and WHEREAS: This commitment and dedication has helped make Savannah a better place. NOW, THEREFORE, BE IT RESOLVED that the Savannah City Council, desiring to express their official and personal appreciation to Mary Osborne, do hereby commend her on this day and wish her every success in the future. 27  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 BE IT FURTHER RESOLVED that this commendation be entered in the Minutes of Savannah City Council and that a copy of this commendation be presented to Mary Osborne. SIGNED AND SEALED THIS 22nd DAY OF DECEMBER, 2015 Approved upon motion of Alderman Hall, seconded by Alderman Sprague, and unanimously carried per the City Manager’s recommendation. Alderman Thomas made a presentation to Mayor Jackson and presented her with the resolution from Council. RESOLUTION WHEREAS: The City of Savannah is fortunate to have among its citizenry a select number of individuals who dedicate themselves to making our community a better place to live, and today we recognize Edna Jackson for her public service to Savannah; and WHEREAS: Edna Jackson was elected Alderman at Large- Post 1 in 1999, and served admirably for three terms through 2011; and WHEREAS: Edna Jackson was elected the 65th Mayor of Savannah in 2011; and WHEREAS: Mayor Jackson developed a reputation as Savannah’s greatest Ambassador, cultivating close relationships with leaders at home and abroad for the benefit of our business and educational institutions; and WHEREAS: Mayor Jackson led Savannah out of a great recession and into a period of tremendous economic prosperity during which our community added 10,000 jobs, cut the unemployment rate in half, broke tourism records, and saw an unprecedented level of commercial investment; and WHEREAS: Under Mayor Jackson’s leadership City finances prospered, resulting in a strong fund balance, low debt, and an upgrade in the City’s bond rating, which has saved taxpayers millions of dollars; and WHEREAS: Mayor Jackson launched a multi-year Mayor’s Business Roundtable that collaborated with the private sector to make dramatic enhancements to the City’s business permitting, recruitment and development processes; and WHEREAS: Under Mayor Jackson’s tenure the City built three new fire stations, and Savannah Fire’s rating was upgraded to ISO-1, achieved by less than 1 percent of fire departments in America, which has helped reduce homeowner insurance rates in Savannah; and WHEREAS: Throughout her tenure Mayor Jackson has been a champion of Savannah’s youth, working with community partners to launch initiatives that target youth development, childhood obesity, add summer jobs and cut in half the number of uninsured children in Savannah. NOW, THEREFORE, BE IT RESOLVED that the Savannah City Council, desiring to express 28  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 22, 2015 their official and personal appreciation to Edna Jackson, do hereby commend her on this day and wish her every success in the future. BE IT FURTHER RESOLVED that this commendation be entered in the Minutes of Savannah City Council and that a copy of this commendation be presented to Edna Branch Jackson. SIGNED AND SEALED THIS 22nd DAY OF DECMBER, 2015 Approved upon motion of Alderman Hall, seconded by Alderman Sprague, and unanimously carried per the City Manager’s recommendation. Mayor Jackson thanked everyone for attending the meeting stating she is humbled by the experience and appreciates the journey. Former Mayor Johnson came forward and asked Mrs. Adams, wife of Former Mayor Floyd Adams to come forward to acknowledge Mayor Jackson and thank her for all her years of service. Savannah Youth Council Members thanked Mayor Jackson, Aldermen Osborne, Sprague and Bordeaux for all their hard work for the youth in the community. The Emancipation Association of Savannah, GA, Inc. made a presentation to Mayor Jackson for her years of service as Mayor to the City of Savannah. City Manager Cutter made a presentation to Mayor Jackson, Aldermen Osborne, Sprague and Bordeaux on behalf of the employees of the City of Savannah. Aldermen Bordeaux, Sprague and Osborne made comments thanking everyone for their support and love throughout their journey. The A.E. Beach Class of 1962 made a presentation to Mayor Jackson. The West Savannah Community Neighborhood Association President thanked Mayor Jackson for all her hard work and dedication to the community and citizens of Savannah. Savannah State University President Cheryl Dozier, Alumni, Faculty and staff present thanked Mayor Jackson for her hard work and years of service. Mayor Jackson asked Bret Bell to generate a list of all the projects and programs completed and started during her administration. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 29