City Council

http://www.savannahga.gov AGENDA MEETING OF THE MAYOR AND ALDERMEN DECEMBER 10, 2015 1. Approval of the summary/final minutes for the 2016 Budget Retreat of November 18-19, 2015. 2. Approval of the summary/final minutes for the City Manager’s Briefing of November 24, 2015. 3. Approval of the summary/final minutes for the City Council meeting of November 24, 2015. 3.1. An appearance by leaders from St. Joseph’s/Candler Health System to present a check for $15,000 for deposit into the Savannah Affordable Housing Fund in support of its home ownership partnership with the City to provide down payment assistance for modest-income employees. ALCOHOLIC BEVERAGE LICENSE HEARINGS 4. Issa Z. Abdallah for Budget Food Store, requesting to transfer beer and wine (package) license from Zaid Abdallah at 1028 West Bay Street, which is located between NE Lathrop Avenue and Lehwald Street in District 1. The applicant plans to continue to operate as a convenience store. (New ownership/ management/existing business) Recommend approval. 5. Gregory L. Bond for Crab Addison, Inc. t/a Joe’s Crab Shack, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Deidra Hall at 504 East River Street, which is located between East Broad Street and Lincoln Ramp in District 1. The applicant plans to continue to operate as a full-service restaurant. (New management/existing business) Recommend approval. 6. Ashraf Z Abdallah for U. S. Food Store, requesting to transfer beer and wine (package) license from Zaid Abdallah at 1315 Augusta Avenue, which is located between New Castle Street and Portland Street in District 1. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval.  -2- 7. John P. Collins for JP & LC Collins, LLC t/a The Roastery Café, requesting to transfer beer and wine (drink) license with Sunday sales from Michael S. Clee at 200 W. Oglethorpe Avenue, which is located between Barnard Street and Jefferson Street in District 2. The applicant plans to continue to operate as a café. (New ownership/management/existing business) Recommend approval. 8. Bobby Singh for Hargobind, Corp., requesting to transfer beer and wine (package) license from Pravin Patel at 502 West Bay Street, which is located between Martin Luther King Boulevard and Fahm Street in District 2. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. 9. Ketan Patel for Moket, Inc. t/a Discount Corner 4, requesting to transfer beer and wine (package) license from Ashok Patel at 902 Pennsylvania Avenue, which is located between Bolling Street and Alaska Street in District 3. The applicant plans to continue to operate as a convenience store. (New ownership/management/existing business) Recommend approval. 10. Devendrabhai Patel for Jay Ambe Food Mart 2015, LLC, requesting to transfer beer and wine (package) license from Rameshbhai P. Patel at 2511 Skidaway Road, which is located between 41st and 42nd Street in District 3. The applicant plans to continue to operate as a convenience store. (New ownership/new management/existing business) Recommend approval. 11. Jay Womble for Homewood Suites by Hilton Savannah, requesting to transfer ownership from Homewood Suites and transfer beer and wine (drink) license adding Sunday sales at 5820 White Bluff Road, which is located between Johnston Street and Lee Boulevard in District 4. The applicant plans to continue to operate as a hotel. (New ownership/existing management/existing business) Recommend approval. 12. Patrick Gilliland for Lucky’s Market of Savannah GA, LLC t/a Lucky’s Market, requesting to add wine (package) with tasting license to existing beer and wine (package) license at 5501 Abercorn Street, which is located between West 73rd Street and Janet Drive in District 4. The applicant plans to continue to operate as a grocery store. (New request/existing business) Recommend approval. 13. Walter R. Bozeman for Red Lobster, LLC t/a Red Lobster #0173, requesting to transfer liquor, beer and wine(drink) license with Sunday sales from Joseph Walsh at 11 West Montgomery Crossroad, which is located between White Bluff Road and Abercorn Street in District 5. The applicant plans to continue to operate as a full-service restaurant. (New management/existing business) Recommend approval.  -3- 14. Hector Chavez for El Paso, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Sharee Jenkins at 7921 Abercorn Street, which is located between White Bluff Road and Middleground Road in District 5. The applicant plans to continue to operate as a full-service restaurant. (New ownership/management/existing business) Recommend approval. 15. Tonya Kelly for Publix Super Market, Inc., t/a Publix #1186, requesting to transfer beer and wine (package) license from Christopher Scales at 11701 Abercorn Street, which is located between Largo Drive and Mercy Boulevard in District 6. The applicant plans to continue to operate as a grocery store. (New management/existing business) Recommend approval. 16. Loc T. Lin for Seasons of Mandarin, LLC t/a Seasons of Mandarin, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Loan K. Tran at 11215 Abercorn Street, which is located between Largo Drive and Bedford Drive in District 6. The applicant plans to continue to operate as a full-service restaurant. (New ownership/management/existing business) Recommend approval. 17. Karl F. Schumacher for Benevolent & Protective Orders of Elks t/a Savannah Lodge 183 BPOE, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Reginald Abbott at 183 Wilshire Boulevard, which is located between Abercorn Street and Balboa Boulevard in District 6. The applicant plans to continue to operate as a lodge/restaurant. (New management/existing business) Recommend approval. 18. Dikshya Sharma for Dhanbantari, Inc., requesting to transfer beer and wine (package) license from Kinnree Patel at 10401 Abercorn Street, which is located between Tibet Avenue and Magnolia Avenue in District 6. The applicant plans to continue to operate as a convenience store. (New ownership/management/existing business) Recommend approval. PUBLIC HEARINGS 19. Budget Hearing. A hearing to present information and receive comments concerning the proposed 2016 Service Program and Budget. 20. West Downtown Urban Redevelopment Plan. A public hearing to receive comments and input on the West Downtown Urban Redevelopment Plan and the proposed designation of the West Downtown Urban Redevelopment Area.  -4- ZONING HEARINGS 21. Metropolitan Planning Commission (File No. 15-005416-ZA), requesting to amend Article A, Section 8-3002 (Definitions) and Section 3025(b) (B&I Use Schedule), of the City of Savannah Zoning Ordinance in order to create and regulate a use, “Sales of Consumer Fireworks”. The proposed use, Sales of Consumer Fireworks, was authorized earlier this year by the enactment of House Bill 110 (HB110), which amended the Official Code of Georgia Annotated to provide for the sale and usage of consumer fireworks, and to clarify local governments' role in regulating or prohibiting the sale and use of consumer fireworks. The proposed revision is consistent with the powers granted to the City of Savannah under the Planning Act and would enable the establishment of standards for the sales of consumer fireworks that would adhere to the limitations of the State law while maintaining the safety of the public. The existing State law states “it shall be lawful for any person, firm, corporation, association, or partnership to use or explode or cause to be exploded any consumer fireworks on any day between the hours of 10:00 A.M. and 12:00 Midnight only.” With this broad permission for the use of consumer fireworks, it is advisable that the sales of the commodity be kept separated from residential areas and areas of common outdoor public gathering in order to avoid impulsive acquisition and use of the explosives. The proposed Text Amendment would establish limitations on the appropriate zoning districts for the sales of consumer fireworks in Savannah, and the proposed separation from residential uses would ensure that sales of the product would not become widespread throughout the city. Recommend approval. ORDINANCES Second Readings 22. Budget Ordinance. An ordinance to adopt the 2016 Service Program and Budget proposed by the City Manager. 23. Revenue Ordinance. An ordinance to raise revenue for the City of Savannah the same as was adopted and amended for 2015 with certain changes.  -5- 24. Proposed Amendment to the City of Savannah Temporary Curfew Ordinance (Section 9-1024). An ordinance to temporarily amend the City of Savannah’s curfew ordinance and develop partnerships with nonprofit social service providers that the City funds to safely detain and assess minors until they can be safely returned to their parents or other responsible authority. (Continued from the meeting of October 29, 2015.) First and Second Readings 25. Sections 8-3028 Victorian District and Article K Mid-City District (MPC File No. 15-005456-ZA). An ordinance to amend Sections 8-3028 Victorian District and Article K Mid-City District to reference Animal Control Ordinance for the personal keeping of animals. 26. 5715 Skidaway Road (MPC File No. 15-005142-ZA). An ordinance to allow spirituous beverages to be served in conjunction with a meal in the restaurant and banquet hall subject to the conditions of approval for the previously approved specialty restaurant. 27. Victory Drive, Wicklow Street, Kerry Street and Dixie Avenue (MPC File No. 15-005157-ZA). An ordinance to rezone the area bounded by Victory Drive, Wicklow Street, Kerry Street and Dixie Avenue from the B-H, R-6, and PD-N zoning classifications to the B-C zoning classification. 28. Tri-Centennial Comprehensive Plan Future Land Use Map (MPC File No. 15- 005175-FLUM). An ordinance to amend the Tri-Centennial Comprehensive Plan Future Land Use Map to change the future land use category of the properties. 29. 7002 Skidaway Road (MPC File No. 15-004033-ZA). An ordinance to rezone 7002 Skidaway Road from a PUD-IS-B (Planned Unit Development - Institutional) and R-6 (One-Family Residential) zoning classifications to a B-N (Neighborhood Business) zoning classification. 30. Non-Discrimination Ordinance. An ordinance to establish non-discrimination policies in the areas of City employment, permitting and licensing. (An ordinance is attached.)  -6- RESOLUTIONS 31. Easement Limited Agreement with Georgia Department of Transportation – State Route 25 Connector/West Bay Street. A resolution to authorize the City Manager to sign the easement limited agreement for Georgia Project No. NHS00-0002-00(923). The project involves the reconstruction widening of State Route 25 Connector/West Bay Street between West Lathrop Avenue and East Lathrop Avenue. Right of Way easement for construction and maintenance of slopes will encroach on the City of Savannah’s easement which will be relocated within the Department’s Right of Way. Recommend approval. 32. West Downtown Urban Redevelopment Plan. A resolution authorizing the approval of the West Downtown Urban Redevelopment Plan and the designation of the West Downtown Urban Redevelopment Area. The Urban Redevelopment Area will be governed by the Plan, which focuses on redevelopment and revitalization of a blighted commercial and industrial area experiencing a high vacancy rate, economic obsolescence and underdevelopment and visual blight and improving neighborhoods. Recommend approval. 33. 2016 Savannah Affordable Housing Fund Policy Guidelines and Work Program. A resolution adopting the 2016 Savannah Affordable Housing Fund (SAHF) Guidelines and Work Program, and authorizing the City Manager to enter into the 2016 SAHF Implementation Contract with Community Housing Services Agency, Inc. (CHSA). The SAHF helps leverage local and other investment to address local affordable and workforce housing needs. CHSA has demonstrated experience implementing past SAHF programs and has agreed to continue to do so in 2016. Recommend approval. 34. Resolution Directing the City Manager to Implement a Level I Freeport Tax Exemption at the Rate of 20% to be Effective January 1, 2016. In accordance with State law, the City of Savannah held a voter referendum on May 20, 2014, at which a majority of the municipal voters approved a Level I Freeport Exemption. This exemption will engender a competitive business environment for manufacturers to remain, relocate or expand their operations in the City of Savannah. Almost all (89 percent) of Georgia’s counties and over 140 of the cities have adopted some level of the Level I Freeport Exemption. The City wishes to establish the initial Level I Freeport Exemption at 20% as authorized by O.C.G.A. 48-5-48.2. This exemption will apply to the following types of tangible personal property: 1. Inventory of goods in the process of being manufactured or produced including raw materials and partly finished goods. 2. Inventory of finished goods manufactured or produced in Georgia held by the manufacturer or producer for a period not exceed 12 months.  -7- 3. Inventory of finished goods on January 1 that are stored in a warehouse, dock, or wharf that are destined for shipment outside of Georgia for a period not to exceed 12 months. This action does not bind Council to increase the Freeport Exemption further in future years. Additional percentage increases will be reviewed by Council at that time to determine whether the fiscal impact can be offset based on projected revenues and expenditures. Recommend approval. 35. Resolution Authorizing the Issuance of a Water and Sewer Revenue Bond, Series 2015. A resolution to authorize the issuance of a Series 2015 Water and Sewer Revenue Bond in the approximate amount of $21,255,000 for the purpose of refinancing currently outstanding loans issued to the City by the Georgia Environmental Facilities Authority (GEFA) at lower interest rates to achieve debt service savings for the City. The original loans were used to finance water and sewer capital projects and were numbered as CW96-011 and DW97-001 by GEFA. Competitive bids for the bond are scheduled to be received on the morning of Thursday, December 10th. The exact amount of the bond to be issued will be reported to Council at the meeting. The projected present value savings from the refunding based on market conditions prevailing on November 16th are $515,000 or about 2.43% of the amount being refunded. This savings is slightly below the customary 3% refunding trigger threshold; however, because the rates on the original loans were so low, this may represent one of the few times a refunding on this particular debt will result in a savings. The exact actual savings achieved will be determined by market conditions on December 10th and will be reported to Council at the meeting. Recommend approval. MISCELLANEOUS 36. Final Plat – Waverly Major Subdivision, Phase 3B. Recommend approval of a major subdivision plat of Waverly Subdivision, Phase 3B, being of a portion of the Highlands at Godley Station located at Waverly Way in Aldermanic District 1. The subdivision is comprised of 8.23 acres creating 34 single family lots, with 1.808 acres of public right-of-way and 0.387 acres of common area. Recommend approval. 37. Naming Daffin Park Tennis Courts. Alderman Sprague has requested that the tennis courts at Daffin Park be named the “Malcom Maclean Tennis Courts” after the late Savannah Mayor and avid tennis player. Mayor Maclean, who died in 2001, served in office from 1960-1966, and worked tirelessly with leaders such as W.W. Law to peacefully transition Savannah into desegregation.  -8- 37.1. Settlement of Personal Injury Claim by Arnold Famble. Mr. Famble sustained certain personal injuries when his car was struck by an Savannah Chatham Metropolitan Police Department officer who failed to yield the right-of-way at an intersection. His claim was settled at mediation, contingent upon the approval of Council, for $52,500. Recommend approval. BIDS, CONTRACTS AND AGREEMENTS 38. 48-Inch I & D Waterline Relocation Services – Amendment No. 3 - Event No. 371. Recommend approval of Amendment No. 3 to Thomas & Hutton in the amount of $287,000.00. The original agreement was for consultant engineering and design services for a 48-inch water line relocation that would cross under the proposed Georgia Department of Transportation (GDOT) Jimmy DeLoach connector. The consultant services included design, bidding, construction, and close out services, in addition to the required survey to prepare easement and property acquisition plats for the relocation of the water line. GDOT is preparing to cross the City's 48-inch diameter industrial and domestic water distribution line again at Grange Road. This line is the only water service for the City's large industrial customers. Due to its size, unique material, and construction, this water main requires a very special level of expertise to perform adequate design of its relocation. The City has rights to the lines' current location so GDOT will pay 80% of the cost. The City will pay the remaining 20%. The original contract was approved by Council on June 14, 2012 in the amount of $67,500.00. The total amount of this contract to date, including this modification, is $423,022.00. The only other proposal was submitted by Hussey, Gay, Bell & DeYoung in the amount of $157,060.00. These amendments could not have been foreseen by either proposer. Recommend approval of Amendment No. 3 to Thomas & Hutton in the amount of $287,000.00. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Jimmy DeLoach Connector (Account No. 311-9207-52842-WT0727). Recommend approval. 39. Wayfinding Sign Installation – Contract Modification No. 2 – Event No. 3380. Recommend approval of Contract Modification No. 2 to CanAm Signs in an increased amount of $8,799.00. This modification includes changes to 15 poles.  -9- The original contract was for the installation of 15 poles and wayfinding signage to be installed along Oglethorpe, Drayton, Montgomery, and Liberty Streets. After installation began, the Traffic Engineering Department determined that all sign locations would require breakaway devices and all nuts and bolts would need to be covered due to safety precautions. The original purchase was approved by the City Manager on July 27, 2015 in the amount of $14,749.95. The total contract amount, including this modification, now requires Council approval. The total amount of this contract to date, including this modification, is $28,698.95. Recommend approval of Contract Modification No. 2 to CanAm Signs, in the amount of $8,799.00. This contract modification results in an increase to the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Pedestrian Wayfinding Signage (Account No. 311-9207- 52842-OP0145). Recommend approval. 40. Natural Gas (Firm) Fixed Rate – Annual Contract – Event No. 3571. Recommend approval to award an annual contract for natural gas services to Mansfield Power and Gas in the amount of $76,814.38. The City currently has approximately 60 meters at various facilities. The natural gas supplier will be responsible for delivering 100% of the City's firm natural gas requirements on a continuous basis. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30-Days. The bidders were: L.B. Mansfield Power and Gas (Gainesville, GA) (D) $ 76,814.38 Gas South (D) $ 85,828.27 Funds are available in the 2015 Budget, Various Departments. A pre-proposal conference was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. 41. Personal Paper Products – Annual Contract – Event No. 3614. Recommend approval to award an annual contract for personal paper products to Paper Chemical Supply Company in the amount of $59,616.67. This bid was awarded under our local vendor preference ordinance. Under this ordinance, if the lowest responsive bid is submitted by a non-local vendor, and a responsive local vendor’s bid is within 2 percent of that low bid, the local vendor is allowed the opportunity to match that non-local bid. The inventory of personal paper and janitorial products are maintained at the Central Warehouse and are utilized by various City departments. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were:  - 10 - L.B. Paper Chemical Supply Company (Savannah, GA) (B) $ 59,616.67* Dade Paper Company (F) $ 59,616.67 Central Poly Corporation (B) (Partial Bid) $ 60,208.00 Haskins-Doyle Chemical Supply (B) $ 63,075.01 (D) Hagemeyer $ 74,016.33 Pyramid Paper Company (D) $ 79,459.18 (C) Unique Supplies & Equipment Co. $ 82,001.93 VIP Office Furniture & Supply (E) $ 84,872.88 (D) UniFirst Corporation $129,422.64 Funds are available in the 2015 Budget, Internal Service Fund/Inventory/Central Stores (Account No. 611-0000-11330). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non- minority owned business. (C)Indicates non-local, minority owned business. (D) (E) Indicates non-local, non-minority owned business. Indicates local, (F) woman-owned business. Indicates non-local, woman-owned business. (*) Indicates local vendor preference. Recommend approval. 42. Hitch Village Infrastructure – Event No. 3620. Recommend approval to procure construction services from McLendon Enterprises in the amount of $1,085,530.20, funded with voter-approved SPLOST 6 revenue. These services will be used by the Public Works Bureau and include the installation of approximately 1,150 linear feet of roadway, as well as water, sewer, and storm line work within the property previously occupied by the Hitch Village Housing Development. This phase will provide infrastructure to support 72 units of affordable housing. This is the first of three phases of construction. The project includes an overall MWBE goal of 13%, with the breakdown of 10% MBE and 3% WBE. Based on the proposed schedule of MWBE participation submitted by the recommended bidder, the overall MWBE participation will be 13%, with 10% MBE being performed by SABE, Inc. and 3% WBE being performed by Carroll and Carroll, Inc. Three contractors were pre-qualified for this project. Of those, two submitted bids. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. McLendon Enterprises (Savannah, GA) (B) $ 1,085,530.20 E & D Contracting (B) $ 1,443,547.50 Funds are available in the 2015 Budget, Capital Improvements Fund/Contracts Payable/Hitch Village Redevelopment (Account No. 311- 0000-21128-PD0117). A Pre-Bid Meeting was conducted and four vendors attended. (B)Indicates local, non-minority owned business. Recommend approval.  - 11 - 43. Wide Area Mower – Event No. 3657. Recommend approval to procure a wide area mower from Reynolds-Warren Equipment Co. in the amount of $114,000.00. The mower will be used by the Stormwater Management Department to mow canal banks, right of ways, and other City property maintained by the department. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Reynolds-Warren Equipment (Clayton, GA) (D) $ 114,000.00 ATMAX Equipment Co. (D) $ 123,500.00 Coblentz Equipment & Parts Co. (D) $ 124,500.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. 44. Six-Inch Sound Attenuated Pump – Event No. 3658. Recommend approval to procure a six-inch sound attenuated pump from Godwin Pumps of America, Inc. in the amount of $41,714.08. The pump will be used by the Sewer Maintenance Department to replace an existing pump that is no longer economical to repair. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Godwin Pumps of America (North Charleston, SC) (D) $41,714.08 Mersino Dewatering (D) $43,876.00 Thompson Pump & Mfg. Co., Inc. (D) $49,400.00 (D) Waterborne Technologies $54,203.00 Funds are available in the 2015 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. 45. Gwinnett Street Widening – Amendment No. 10 – Event No. 3802. Recommend approval of Amendment No. 10 to Hussey Gay Bell in the amount of $478,852.60. The original contract with Hussey Gay Bell was executed in 2004 for the design of the Gwinnett Street Widening Project.  - 12 - This amendment includes professional services to complete Phase 1, design and right-of-way acquisition for the four-lane widening project, and Phase 2 bid and construction services. The project will include complete street design, including bicycle and pedestrian facilities. The original contract was approved by Council on April 13, 2004 in the amount of $168,750.00. The total amount of all modifications to date, including this modification, is $744,507.60, bringing the total contract amount to $913,257.60. Recommend approval of Amendment No. 10 to Hussey Gay Bell in the amount of $478,852.60. Funds are available in the 2015-16 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Gwinnett Street Widening Design (Account No. 311-9207-52842-TE0709). Recommend approval. 46. HVAC Maintenance for Water Treatment Facilities – Annual Contract Renewal – Event No. 3805. Recommend renewing an annual contract for HVAC maintenance services from Daiken Applied America's, Inc. in the amount of $65,150.00. The HVAC maintenance contract will be used to maintain the HVAC systems at both the President Street Water Treatment Plant and I & D Water Treatment Facility. This is the first of two renewal options. Bids were originally received on October 14, 2014. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Daiken Applied America’s, Inc. (Savannah, GA) (B) $65,150.00 Covert Aire(D) (Partial Bid) $29,064.00 SCM, Inc.(D) $69,071.02 (B) Boaen Mechanical Service, Inc. $71,026.52 Southeastern Air Conditioning (D) $71,970.00 Funds are available in the 2015 Budget, Water & Sewer Fund/Water Supply & Treatment/Equipment Maintenance (Account No. 521-2502-51250) and I & D Water Fund/I & D Water Operations/ Equipment Maintenance (Account No. 531-2581-51250). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D) Indicates non-local, non-minority owned business. Recommend approval. 47. Protective Clothing for Savannah Fire and Emergency Services – Annual Contract Renewal – Event No. 3811. Recommend approval to renew an annual contract for protective clothing with Ten-8 Fire & Safety Equipment in the amount of $139,445.55. This contract will be used by Savannah Fire and Emergency Services to supply personnel with protective gear.  - 13 - This is the second of four available renewal options. Bids were originally received August 19, 2014. This bid has been advertised, opened, and reviewed. Deliver: As Requested. Terms: Net 30 Days. The bidders were: L.B. Ten-8 Fire & Safety Equipment (Forsyth, GA) (D) $139,445.55 Georgia Fire $ Rescue Supply (D) (Partial Bid) $ 28,246.00 North America Fire Equipment (D) Partial Bid) $ 39,166.05 FireLine, Inc. (D) (Partial Bid) $ 42,200.00 Funds are available in the 2015 Budget, General Fund/Fire Administration/Clothing and Laundry (Account No. 101-5101-51310). A Pre- Bid Conference was not conducted as this is an annual contract renewal. (D) Indicates non-local, non-minority owned business. Recommend approval. 48. Management Training Program – Annual Contract Renewal – Event No. 3812. Recommend renewing an annual contract for management training services from The University of Georgia Carl Vinson Institute in the amount of $34,000.00. This contract will provide the Human Resources Department with a comprehensive management training program for City employees. This program is designed to offer high quality management training for those individuals who are or aspire to be in management positions within the City. Employees will be empowered with new skills to increase organizational effectiveness, and will then teach these skills to others within the organization. These tools will help the City develop its internal talent pool and will develop leaders who can possibly succeed others when positions are vacated. An anticipated 20 employees will enroll in the intensive 20-class program in 2016. This is the first of three renewal options available. Proposals were originally received on March 10, 2015. Notifications were sent to all known suppliers, however, only one response was received. This proposal was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposer was: B.P. The University of GA Carl Vinson Institute (Athens, GA) (H)$34,000.00 Qualifications & Description Local References Fees Total Qualification Criteria Experience of Vendor Curriculum Proposer 20 (pts) 35 (pts) 5 (pts) 10 (pts) 30 (pts) 100 (pts) The University of Georgia Carl Vinson 20 35 0 10 30 95 Institute  - 14 - Funds are available in the 2015 Budget, General Fund/Human Resources/Other Contractual Service (Account No. 101-1103-51295). A Pre- Proposal Conference was conducted and one vendor attended. (H)Indicates non-local, non-profit business. Recommend approval. 49. Panasonic Toughbooks – Event No. 3816. Recommend approval to procure 115 Panasonic Toughbook laptops from ARC Acquisition, Inc. in the amount of $443,579.15. The laptops will be used by the Information Technology Department to replace Savannah-Chatham Metropolitan Police Department (SCMPD) field laptops which are no longer operational and is part of the City’s initiative to support the SCMPD. On October 15, 2015, Council awarded the purchase of 10 laptops from this vendor. The vendor has agreed to hold pricing for a full twelve month period. *Indicates original bid pricing. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. ARC Acquisition, Inc. (Austin, TX) (D) $ 38,572.10* Firmament Solutions, Inc. (D) $ 48,524.50* CDW Government, LLC (D) $ 48,706.20* En Pointe Technologies, LLC (D) $ 56,506.70* Omni Systems, Inc. (A) $ 62,136.00* Funds are available in the 2015 Budget, Capital Improvement Projects/Other Costs/Public Safety Video Service (Account No. 311-9207-52842-OP0136); Grant Fund-Other Fed/Justice Assistance Grant/Small Fixed Assets/2015 E. Byrne JAG Grant (Account No. 212-4282-51321-GT0755); General Fund/Patrol and Special Ops/Small Fixed Assets (Account No. 101-4210- 51321); General Fund/Traffic Unit/Small Fixed Assets (Account No. 101- 4231-51321); General Fund/Canine Unit (Account No. 101-4235-51321). A Pre-Proposal Conference was not conducted. (A)Indicates local, minority- (D) owned business. Indicates non-local, non-minority owned business. Recommend approval. 50. Cost Estimating Services – Annual Contract – Event No. 3555. Recommend approval to procure professional cost estimating services from Costing Services Group, Inc. in an amount not to exceed $50,000.00. These services will be used for various City projects and will include review and recommendation of costs related to task order contracts, construction manager at risk, design/bid/build, and design/build projects to assure that costs are commensurate with project scope and local market conditions. The average hourly cost for these services is $132.50. This is based on the average hourly rates for the following positions: Principal/lead cost manager, cost manager, assistant cost manager, and administrative assistant.  - 15 - Three proposals were received, but one was deemed non-responsive as the fee proposal was not included. This proposal has been advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Costing Services Group (Atlanta, GA) (D) $ 132.50 Project Controls Group (D) $ 82.52 Qualifications Technical References Local Vendor Fees Total & Experience Capabilities Proposers (40 pts) (25 pts) (5 pts) (5 pts) (25 pts) (100 pts) Cost Services 35 25 5 0 15.57 80.57 Group Project 25 20 5 0 25 75 Controls Group Funds are available in the 2015 Budget, Various Accounts. A Pre-Proposal Conference was conducted and one vendor attended. (D)Indicates non-local non-minority owned business. Recommend approval. 51. Mechanical, Electrical, and Plumbing Engineering Design Services – Annual Contract – Event No. 3599. Recommend approval to award an annual contract for mechanical, electrical, and plumbing design services to Sebring Engineering, LLC (Primary) and RWP Engineering (Secondary) in an amount not to exceed $50,000.00. This contract will provide limited-scope engineering services including heating, ventilation, and air conditioning systems, elevators, fire sprinklers and alarms, switch gears, and other systems in existing City facilities including critical systems assessments for emergency management use. The contract fees are based on hourly rates for principal engineers, senior mechanical engineers, senior electrical engineers, mechanical engineers, electrical engineers, junior engineers, drafting technicians, and administrative assistants. The recommended primary proposer’s average hourly rate for these positions is $96.25, and the secondary proposer’s average hourly rate is $109.38. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Sebring Engineering, LLC (Savannah, GA) (B) (Primary) $ 96.25 B.P. RWP Engineering (Savannah, GA) (B) (Secondary) $109.38 Qualifications Methodology References Local Fees Total & Participation Proposers Experience (45 pts) (20 pts) (5 pts) (5 pts) (25 pts) (100 pts) Sebring 45 10 5 5 25 90 Engineering, LLC RWP 45 10 5 5 22 87 Engineering, Inc.  - 16 - The funds are available in the 2015 Budget, Various Accounts. A Pre- Proposal Conference was conducted and three proposers attended. (B) Indicates local, non-minority owned business. Recommend approval. 52. Professional Services with Ailevon Pacific Air Service – Savannah/Hilton Head International Airport. The Savannah Airport Commission request approval of a contract with Ailevon Pacific Air Service Consulting in the amount of $125,000.00. This contract will build on the Airport’s efforts to attract new air service and/or new routes to enhance our existing air service. Staff recommends renewing professional services with Ailevon Pacific Aviation Consulting. This agreement will be effective as of January 1, 2016 through December 31, 2016. The total amount of compensation will be inclusive of conference fees, travel-related expenses and other related incidentals and will be invoiced in 12 monthly installments on the first day of each month. In the last four years Ailevon has done an excellent job preparing carrier-specific presentations and assisting SAC in discussions with airline representatives. In 2016 the focus of our air service efforts will continue to be adding Florida and Canada service, secure year round daily DCA service, augment existing routes and continue building relationships with air carrier representatives. Recommend approval.  - 17 - City of Savannah Summary of Solicitations and Responses December 10, 2015 Agenda Local MWBE Received Estimated Estimated Low Bid Local Event Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Preference Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Applied 3571 X Natural Gas (Firm) Yes Yes 43 5 2 0 $ 76,814.38 0 D 0 0 No Fixed Rate 3614 X Personal Paper Yes Yes 127 34 9 2 $ 59,616.67 0 B 0 0 No Products 3620 Hitch Village Yes No 3 0 2 0 $1,085,530.20 0 B $141,118.93 10%-A No Infrastructure 3%-F 3657 Wide Area Mower Yes Yes 96 15 3 0 $ 114,000.00 0 D 0 0 No 3658 Six-Inch Sound Yes Yes 164 11 4 0 $ 41,714.08 0 D 0 0 No Attenuated Pump 3805 X HVAC Maintenance Yes Yes 162 13 5 0 $ 65,150.00 0 B 0 0 No for Water Treatment Facilities 3811 X Protective Yes Yes 124 7 4 0 $ 138,445.55 0 D 0 0 No Clothing for SFES 3812 X Management Yes Yes 287 150 1 0 $ 34,000.00 0 H 0 0 No Training Program 3816 Panasonic No No 1 0 1 0 $ 443,579.15 0 D 0 0 No Toughbooks 3555 X Cost Estimating Yes Yes 265 41 3 0 $ 50,000.00 0 D 0 0 No Services 3555 X Mechanical, Yes Yes 269 33 2 0 $ 50,000.00 0 B 0 0 No Electrical, and Plumbing Design Services  - 18 - Vendor(s)* A. Local Minority Owned Business B. Local Non-Minority Owned Business C. Non-Local Minority Owned Business D. Non-Local Non-Minority Owned Business E. Woman Owned Business F. Non-Local Woman Owned Business G. Local Non-Profit Organization H. Non-Local Non-Profit Business  19 AN ORDINANCE TO BE ENTITLED AN ORDINANCE TO ESTABLISH NON-DISCRIMINATION POLICIES IN THE AREAS OF CITY EMPLOYMENT, PERMITTING AND LICENSING, BY ADDING A NEW SECTION 2-3066, “EQUAL EMPLOYMENT OPPORTUNITY AND NON- DISCRIMINATION POLICY,” TO PART 2, “GOVERNMENT AND ADMINISTRATION,” CHAPTER 3, “GENERAL ADMINISTRATION,” ARTICLE C, “OTHER ADMINISTRATIVE PROVISIONS” OF THE CODE OF ORDINANCES OF THE CITY OF SAVANNAH (HEREINAFTER, THE”CODE”), AND BY ADDING A NEW SECTION 6-1002, “NON-DISCRIMINATION POLICY FOR LICENSING AND PERMITTING,” TO PART 6, “LICENSING AND REGULATION,” CHAPTER 1, “BUSINESS AND OCCUPATIONS,” ARTICLE A, “GENERAL PROVISIONS,” OF THE CODE; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES WHEREAS, the City of Savannah has the authority under its general police power to enact anti-discrimination laws, and this power enables the city to prohibit discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, age or disability as part of its regulation of city employment, business licensing and permitting; and WHEREAS, the Mayor and Aldermen find that discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, age or disability is inconsistent with the Constitution, laws and policies of the United States, state and city, and that it is in the public interest to establish specific policies to prohibit such discrimination; BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: Part 2, Chapter 3, Article C, Section 2-3066 of the Code of Ordinances of the City of Savannah is deleted in its entirety, and a new section 2-3066 shall be inserted in lieu thereof as follows: Section 2-3066. Equal Employment Opportunity and Non-discrimination policy (a) It shall be the policy of the city to provide equal opportunity to all applicants and to all employees. Discrimination against any person in hiring, training, promotion, retention, discipline or other terms, conditions, or privileges of employment because of political or religious opinions or affiliations or because of race, color, national origin, religion, sex, sexual orientation, gender identity, age or disability shall be prohibited, except where religion, sex, national origin or age constitute a bona fide occupational qualification reasonably necessary for the normal operations of the city.  20 (b) It shall be the policy of the city to reasonably accommodate qualified individuals with disabilities unless the accommodation would impose an undue hardship, the individual poses a direct threat to the health or safety of other individuals in the workplace, or such accommodation would be inconsistent with business necessities. (c) Personnel operations of the city shall be administered and interpreted consistent with all applicable federal and state laws prohibiting discrimination in employment. SECTION 2: A new section 6-1002 is hereby added to Part 6, Chapter 1 of the Code of Ordinances of the City of Savannah, as follows: Section 6-1002. Non-discrimination policy for licensing and permitting (a) This provision shall apply to all aspects of licensing and permitting. (b) No license or permit shall be denied nor shall the applicant be given less favorable treatment than other applicants on account of the political affiliation, race, color, national origin, religion, sex, sexual orientation, gender identity, age or disability of the applicant and/or the customers of the business or organization, or the participants in the event for which the license or permit is sought. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be effective as of the date of its adoption. ADOPTED AND APPROVED: _____________________________, 2015. ____________________________________ MAYOR ATTEST: _______________________________ CLERK OF COUNCIL