City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA February 4, 2016 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Rev. G. Lind Taylor, First Congressional Church Savannah, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Eddie W. DeLoach, Presiding Mayor Pro-Tem Carol Bell Alderman Julian Miller, Chairman of Council Alderman Brian Foster, Vice-Chairman of Council Van Johnson, II, Tony Thomas, John Hall, Estella Shabazz, Bill Durrence City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse Assistant City Attorney Lester Johnson, III Upon motion of Alderman Johnson, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation and Personnel for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) MINUTES Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of January 21, 2016 was approved. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of January 21, 2016 was approved. APPEARANCES The Frank Callen Boys & Girls Club 8 and Under Football Team appeared to be recognized for winning the National Prep and Youth Football Association’s All American Tournament in Orlando, Florida. Mayor DeLoach congratulated the coaches, team and parents and presented them with a certificate. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the agenda was amended to add an Appointment to the Housing Authority of Savannah. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Johnny Yang for 6730 Waters, LLC t/a Wok in Restaurant, requesting beer and wine (drink) license with Sunday sales at 116 East Broughton Street, which is located between Abercorn Street and Whitaker Street in District 2. The applicant plans to operate as a full-service restaurant. (New ownership/management) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. Grady Johnson for Bank Wings and Things, requesting liquor, beer and wine (drink) with Sunday sales at 2416 Montgomery Street, which is located between West 40th Street and 41st Street in District 2. The applicant plans to operate a full-service restaurant. (New ownership/management) Recommend continuing hearing for two weeks. Continued to the meeting of February 18, 2016 upon motion of Alderman Thomas, seconded by Alderman Miller and unanimously carried per the City Manager’s recommendation. Robert G. Kirk for Robert Guy Kirk t/a Pinkie Master’s Lounge, requesting transfer liquor, beer and wine (drink) license from 318 Drayton Street to 306 Upper Factors Walk West, which is located between Williamson Street and Barnard Street in District 2. The applicant plans to operate as a bar/lounge. (New location/existing management) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. Brenda Scarpati for Cool Places, LLC t/a Cool Savannah Tours & Gifts, requesting beer (package) and wine (package with tasting) license at 42 East Bay Street, which is located between East Upper Factors Walk and Drayton Street Ramp in District 2. The applicant plans to operate as a gift shop. (New ownership/request) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. Walter D. Wilcox for American 2015, LLC t/a Stop N Shop, requesting beer and wine (package) license at 1210 East DeRenne Avenue, which is located between Sanders Street and Ranger Street in District 3. The applicant plans to operate as a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 Kelsey C. Rozler for Georgia CVS Pharmacy, LLC t/a CVS Pharmacy 4261, requesting beer and wine (package) license at 2055 East Victory Drive, which is located between Truman Parkway and Skidaway Road in District 3. The applicant plans to continue to operate as retail store with a pharmacy. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. Harvey J. Tucker for Mutual Benevolent Society t/a Mutual House, requesting liquor, beer and wine (drink) with Sunday sales at 3030 Barnard Street, which is located between 45th Street and 46th Street in District 5. The applicant plans to continue to operate as a full-service restaurant. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. ZONING HEARINGS Advent Dental, PC, Petitioner (MPC File No. 15-004442-ZA), requesting to rezone 2423 Martin Luther King, Jr. Blvd; 510, 512, 514, 516 & 518 West 41st Street from the current R-4/P- N-C (Four Family Residential/Planned Neighborhood Conservation) zoning classifications to the R-B/P-N-C (Residential Business/Planned Neighborhood Conservation) zoning classifications. The subject properties include six lots which make up the majority of the block bounded by Martin Luther King Jr. Boulevard, West 41st Street, Burroughs Street and West 41st Street Lane. The lots, which are vacant, have maintained the existing R-4 base zoning district since the establishment of zoning in the City of Savannah. In 2003, these properties were granted Planned Neighborhood Conservation status by the Mayor and Aldermen with the adoption of the Cuyler – Brownville P-N-C overlay district. The Cuyler – Brownville overlay requires that additional consideration, above the standards of the base zoning, be given to development and restoration within the boundaries of the district. MPC Staff found that the rezoning of the petitioned properties to the R-B district for the purpose of addressing development standards was not appropriate. The proposed rezoning would allow both uses and standards that are inconsistent to a point in the neighborhood where these uses and standards would not typically be found. However, the development pattern along Martin Luther King Jr. Boulevard includes the R-B zoning classification and uses typically associated with that district. MPC Staff found that this zoning was appropriate for that portion of the petitioner’s property that abuts this corridor. MPC Staff recommended denial of the request to rezone properties along West 41st Street to R- B/P-N-C, but approval of the request to rezone the property along Martin Luther King Jr. Boulevard. The MPC, however, voted to recommend approval of the petitioner’s rezoning request. (Continued from the meeting of January 21, 2016) Recommend denial of the request to rezone the properties on 41st Street, however recommend approval to rezone the property along Martin Luther King, Jr. Boulevard. Marcus Lotson, Metropolitan Planning Commission came forward stating the hearing was continued to give the petitioner the 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 opportunity to meet with the neighborhood association. Alderman Johnson stated he was present at the meeting and there were extensive questions asked, and there are still some concerns as a result Gloria Williams, Cuyler/Brownsville Neighborhood Association President is present and would like to speak. Mr. Lotson stated any development within the Cuyler/Brownsville Neighborhood has to be approved by the Historic Preservation officer due to the planned neighborhood conservation overlay. Ms. Williams and members of the Cuyler/Brownsville Neighborhood Association came forward to read a letter on behalf of the members stating they are not opposed to development in the community that are for the better. She stated Mr. Phillips plans were shared with the members but they have several concerns to include density as there is not enough space for 56 units, the site plans were incomplete, Mr. Phillips indicated the carriage houses will be incomplete and buyers will complete and determine uses, increased flooding, the increase in off street parking, an encroachment to the current residents that live in the 500 block of West 40th Street and their backyards with automobile traffic entering and egressing the lane behind their homes throughout the day and night. They are asking that their concerns are considered before a final decision is made. Donna Bowers-Phillips, Co-owner came forward stating what was presented at the meeting was a proposed plan and wasn’t final. She stated the property is currently being used for parking and has been available for the neighborhood and residents for the past 17 years and they are ready to development the property. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. Advent Dental, PC, Petitioner (MPC File No. 15-004082-ZA), requesting to amend Section 8- 3002 adding a definition for Dwelling, Two family over/under (A two family dwelling structure containing units which are stacked vertically and on the same lot) and Section 8-3029 to add new designation, Two family over/under (Minimum lot area 1,200 square feet per unit; Minimum lot width 20 feet per unit). The petitioner is requesting amendments to the text of the zoning ordinance in both the definition section and the Cuyler – Brownville development standards to address a housing type definition and residential development standards to include a reduced minimum lot area and minimum lot width. Promoting new, compatible development is one of the tenants of the Cuyler - Brownville Planned Neighborhood Conservation overlay district. The proposed standards, while not the norm for two-family residential development, can be integrated with current standards to increase the opportunity for redevelopment in the neighborhood. The district is bounded primarily by arterial roadways and the character of those roadways is significantly different from the character of the internal streets. Allowing a scale of development along the major vehicular corridors that is consistent with the historic pattern is a benefit to the neighborhood. MPC recommends approval of the petitioner’s request to amend Section 8-3002 and 8-3029 of the zoning ordinance to create a new definition for Dwelling, two family over / under and to reduce the minimum lot area and lot width for two family attached and semi-detached residential. (Continued from the meeting of January 21, 2016) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 carried. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. PETITIONS Petition 141049 – Abandon and Release Utility Easement that is No Longer Needed. Lee Tanner (Petitioner) has petitioned the City to abandon, terminate, and release a portion of an existing 16-foot-wide City utility easement that traverses across the width of properties located at 3125 Skidaway Road (PIN 2-0100-02-007) and 3120 Gibbons Street (PIN 2-0100-02-008). Mr. Tanner is a principal with the ownership group and plans to redevelop the property. There is an existing 8-inch sewer line and manhole in a portion of this easement, but most of the easement area has no utilities present. This request has been reviewed by the Real Property Services Department, the Development Services Department, the Park and Tree Department, and the Bureau of Public Works and Water Resources, and the following conditions are recommended: 1. The property owner shall be responsible for all cost(s) associated with any adjustments to the City’s sanitary and/or water systems necessary to remove said facilities from that portion of the easement to be abandoned by the City. 2. All modifications to the City’s sanitary sewer and water systems shall be submitted for review and approval by the City prior to any work on said systems and prior to the transfer of the existing easement to the property owner. Recommend approval of the request that the City abandon, terminate, and release a portion of an existing 16-foot City utility easement (that will no longer used for the purpose for which it was established) across the properties noted as requested by the petitioner through Petition 141049; subject to the conditions noted. Further recommend authorization for the City Manager to sign and execute an Easement Termination and Release Agreement regarding this easement, as applicable, subject to the review and approval by the City Attorney. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Petition 160041 - Rail Crossing Easement at the Savannah-Ogeechee Canal. Phillip McCorkle, Attorney at Law, (Petitioner) on behalf of the Savannah Economic Development Authority (SEDA) and McDonald Georgia Commerce Center 500, LLC (Property Owner and Grantee) is requesting an easement for a rail crossing across the Savannah-Ogeechee Canal (the Canal). The easement area is situated between Telfair Road and Seaboard Coastline Drive, a short distance north of the Amtrak Station. The new rail line will provide spur service to a large warehouse on Telfair Road that is being sold to facilitate a new industry planning to create 60 new jobs in the area. The Canal is a 150 foot wide right-of-way at the proposed crossing. It is mostly wooded and overgrown, and the portion of the canal with water was relatively narrow on date of inspection. The width of the proposed rail crossing varies, but averages approximately 50 feet. Therefore, the easement area will be approximately 150 feet long by 50 feet wide, equating to approximately 7,500 square feet; subject to survey. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 The City of Savannah has already reviewed the rail crossing plans and issued a permit for development of the crossing. The plans require the petitioner to install a new 42 inch reinforced concrete pipe in the crossing area to maintain the flow of canal. Even though plans have been approved by the City, the title company involved in the warehouse transaction has requested the City grant an easement for the canal crossing to cure any potential title concerns. The easement would be non-exclusive for the sole purpose of the rail crossing and would be subject to the following conditions: • The City reserves the right to enhance or modify the canal in the easement area irrespective of the impact such actions may have on Grantee; as long as legal and physical access remains. • The easement is subject to a prior easement to Chatham County; • Any improvements will conform to approved and permitted plans, any modifications will be subject to City approval and will be incurred at grantee’s sole expense with no cost to the City, and all improvements will be maintained by the grantee at no cost to the City; • The easement will terminate if abandoned or no longer used for a period of three years, or if another route of legal access across the Canal is established; • Grantee agrees to provide indemnities and hold the City harmless from any injuries, damages, or adverse conditions which may arise from grantee’s use of this City real property; • This is an easement and not a fee simple transaction. The average assessed market value of adjoining land as reported by the Chatham County Board of Assessors is approximately $1.50 per square foot. The value of the easement is estimated at 25% to 50% of this fee value; which would indicate an easement value of approximately $2,800 to $5,600. This nominal value is being waived in consideration of the new jobs and economic development benefits being created by the new industry. Request that the City grant a non-exclusive easement for a rail crossing across the Savannah- Ogeechee Canal right-of-way as requested by Phillip McCorkle through petition 160041, subject to the conditions noted. Further recommend authorization for the City Manager to execute the finalized easement document. Recommend approval. Alderman Johnson expressed his concerns with the appearance of the train station stating the airport is nicely designed and the bus station was recently redesigned, there are many people that utilize trains to come to Savannah and the appearance in his opinion would make an individual not want return. He asked that the information be taken back to SEDA in an attempt to make the presentation more appealing. Approved upon motion of Alderman Johnson, seconded by Alderman Hall, and unanimously carried per the City Manager’s recommendation. ORDINANCES SECOND READINGS Community Redevelopment Tax Incentive Ordinance. Adoption of program and procedures that identify real properties maintained in a chronically blighted condition, and establishes a mechanism to tax those properties at a higher rate by increasing the millage rate applied to those properties by a factor of 7. City Manager Cutter stated there have been a lot of concerns as it 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 relates to the Community Redevelopment Tax Incentive Ordinance and recommended it being continued in an attempt to allow staff to respond to the questions from the citizens. Continued to the meeting of February 18, 2016 upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. ORDINANCES FIRST and SECOND READINGS Ordinance read for the first time in Council February 4, 2016, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Bell, seconded by Alderman Durrence, and unanimously carried. Addition of Parking on Madrid Avenue. An ordinance to amend the City Code to lift the parking prohibition for the north side of Madrid Avenue between Waters Avenue and Marcus Place to allow parking. Recommend approval. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING AT ALL TIMES: TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended as follows: AMEND SECTION 219, STOPPING, STANDING AND PARKING PROHIBITED AT ALL TIMES TO INCLUDE DELETE MADRID AVENUE On the north side of Madrid Avenue beginning 115 feet east of Waters Avenue and extending 80 feet to the east. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 ADOPTED and APPROVED: FEBRUARY 4, 2016 MISCELLANEOUS Acceptance of Easement Located at 11202 White Bluff Road. The City of Savannah requested an easement from Mr. John Buckman IV, property owner, as Trustee of the 2013 Buckman Family Revocable Trust property located at 11202 White Bluff Road. The purpose of the easement is for the installation and operation of traffic control devices associated with a new traffic signal located at the intersection of White Bluff Road and Wilshire Boulevard. Acceptance of 296-square-foot easement from Mr. Buckman for the purpose of installing traffic control devices at 11202 White Bluff Road. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Durrence, and unanimously carried per the City Manager’s recommendation. Settlement of Personal Injury Claim by Jeffrey Mason. Mr. Mason sustained certain personal injuries when the vehicle in which he was riding as a passenger was struck by an SCMPD officer. His claim was settled at mediation, contingent upon the approval of Council, for $88,000. City Attorney recommends approval. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Durrence, and unanimously carried per the City Manager’s recommendation. Appointment to the Housing Authority of Savannah. Upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried Kay Ford was nominated for the appointment. TRAFFIC ENGINEERING REPORTS Prohibition of Parking on Southern Boulevard. The Traffic Engineering Department is recommending that parking be prohibited in the cul-de-sac at the north end of Southern Boulevard, 1000 feet north of Southern Oaks Drive. Southern Boulevard is located on the east side of Chatham Parkway south of I-16. The area is a commercial business park including a medical lab, an electrical contractor, and a large Bell South facility. The street has no through connectivity and terminates in a large cul-de-sac on its northern end. Southern Corrections, LLC is in the process of relocating its offices from Skidaway Road to an existing facility on Southern Boulevard. Probation offices are required to have transit access in order to serve clients who do not have private transportation. Chatham Area Transit has agreed to extend an existing line in order to fulfill this requirement. Because Southern Drive is a dead end, it will be necessary for buses to be able to complete a U-turn in the cul-de-sac area. To ensure a sufficient turning radius, it is necessary to prohibit parking in the dead end area. Any restriction on parking is not expected to negatively impact access to either Southeast Corrections or the neighboring Bell South facility, as both have ample on-site parking available. 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 It is recommended that parking be prohibited in the cul-de-sac at the north end of Southern Boulevard, 1000 feet north of Southern Oaks Drive and that the City Code be amended to reflect this change. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 4th day of February, 2016 the Council entered into a closed session for the purpose of discussing Personnel and Litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED and APPROVED: FEBRUARY 4, 2016. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Miller, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Authorization for City Manager to Sign and Administer through Sub-Recipients FY2016 Workforce Innovation and Opportunity Act (WIOA) Rapid Response Grant Funds. The City of Savannah has received a “Statement of Grant Award” for the Workforce Innovation and Opportunity Act (WIOA) Rapid Response Programs from the Georgia Department of Economic Development—Workforce Division (GDEcD-WFD). The GDEcD-WFD awarded WIOA FY2016 Rapid Response funds totaling $104,448 to the ten- county Coastal Region 12/Area 20: Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, McIntosh and Screven Counties. The Rapid Response Grant funds are used to provide early intervention services to businesses and workers who are facing business closures or reduction in force of 25 or more employees. Additionally, these services include but are not limited to WIOA services. These funds have greatly expanded the capacity for the Local Workforce Development Board to assist businesses 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 and workers experiencing lay-offs. The period of availability for this grant is October 1, 2015 through June 30, 2017. Recommend approval. PY15 YouthBuild Savannah Program Substance Abuse Education and Professional Counseling Contract – Event No. 3789. Recommend approval of drug and substance abuse education from Hillary Coslick of Coslick Recovery Group, LLC in the amount of $23,690, not to exceed $25,160 as budgeted in the Youth Build grant. In addition to drug and substance abuse education, the services provided will include drug test screening, individual assessments, guidance counseling, performance evaluations, and staff workshop sessions. The curriculum will include topics such as coping with stress, anger management, impact of drugs on family, impact of mental health on daily living, and maintaining a drug free status. This program is specifically designed for disadvantaged youth, ages 16 to 24 years. This project is funded by the Youth Build Grant and is sponsored by the US Department of Labor and the City of Savannah. Recommend approval. Pickup Trucks – Event No. 3502. Recommend approval to procure one additional pickup truck from J.C. Lewis Ford in the amount of $22,728.00. The pickup truck will be used for the new construction inspector position in the Development Services Department. The awarded bidder agreed to hold pricing for this vehicle. This bid was originally approved on October 1, 2015 for the purchase of 19 trucks. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. J.C. Lewis Ford (Savannah, GA) (B) $ 435,238.00* O.C. Welch Ford (D) $ 437,689.00* AutoNation (D) $ 439,500.00* Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. (*)Indicates original bid pricing. Recommend approval. Grounds Maintenance at Laurel Grove North Cemetery – Annual Contract – Event No. 3786. Recommend approval to award an annual contract for grounds maintenance to Sodman Landscaping, Inc. in the amount of $55,770.00. The contract will be used to maintain the grounds at Laurel Grove North Cemetery by the Cemeteries Department. This bid was awarded under our local vendor preference ordinance. Under this ordinance, if the lowest responsive bid is submitted by a non-local vendor, and a responsive local vendor’s bid is within 2 percent of that low bid, the local vendor is allowed the opportunity to match that non-local bid. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Sodman Landscaping, Inc. (Savannah, GA) (B) $ 55,770.00* Antonio Nixon Services, LLC (C) $ 55,770.00 Complete Lawn Care (D) $ 59,800.00 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 Dean Forest Nursery, Inc. (D) $ 59,982.00 Goodwill of the Coastal Empire (G) $ 86,476.00 Austin Outdoors, LLC (D) $ 95,888.52 The Greenery, Inc. (D) $ 116,870.00 First Cuts, LLC (D) $ 135,000.06 Funds are available in the 2016 Budget, General Fund/City Cemeteries/Other Contractual Service (Account No. 101-6124-51295). A Pre-Bid Conference was conducted and six vendors attended. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority- owned business. (D)Indicates non-local, non-minority owned business. (G)Indicates local, non- profit organization. (*)Indicates local vendor preference. Recommend approval. Manhole Rings and Covers – Annual Contract – Event No. 3791. Recommend approval to award an annual contract for manhole rings and covers to Ferguson Water Works in the amount of $112,321.28. The rings and covers will be used by the Sewer Conveyance and Water Distribution Departments as replacements on water and sewer lines. The rings and covers for water are maintained in inventory at the Central Warehouse. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Ferguson Underground Waterworks (Pooler, GA) (D) $112,321.28 HD Supply Waterworks, Ltd. (D) $122,350.68 Delta Municipal Supply Co. Inc. (D) $137,800.00 Fortiline Waterworks (D) $143,634.00 US Foundry & Mfg. Corp. (D) $165,914.64 Funds are available in the 2016 Budget, Water & Sewer Operating Fund/Sewer Maintenance/Construction Supplies & Materials (Account No. 521-2551-51340) and Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). A Pre- Bid Conference was conducted and no vendors attended. (D)Indicates non-local non-minority owned business. Recommend approval. Electric Motor Repair – Annual Contract – Event No. 3794. Recommend approval to award an annual contract for electric motor repair to TAW Georgia Service Centers in the amount of $76,648.00. The contract will be used primarily for rewinding and reconditioning electric motors and possible repairs by the Water Reclamation Department, the Industrial and Domestic Water Plant, and various other City departments. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. TAW Georgia Service Centers (Pooler, GA) (D) $76,648.00 Funds are available in the 2016 Budget, Water and Sewer Fund/President Street Plant/Other Contractual Service (Account No. 521-2553-51295) and I&D Water Fund/I&D Water Operation/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Bid Meeting was 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. City Wide HVAC Maintenance – Annual Contract – Event No. 3838. Recommend approval to award an annual contract for HVAC maintenance services to Coastal Comfort Systems LLC (Primary) and Edge Air Conditioning and Refrigeration (Secondary) in the amount of $54,000.00. These services will be used for HVAC maintenance by various City departments. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Coastal Comfort Systems, LLC) (D) (Primary) $54,000.00 (Port Wentworth, GA) L.B. Edge Air Conditioning & Refrigeration (D) (Secondary) $83,400.00 (Pooler, GA) Southeastern Air Conditioning (D) $91,800.00 Johnson Controls, Inc. (B) $93,380.00 Funds are available in the 2016 Budget, General Fund/Building & Electrical Maintenance/Building Maintenance (Account No. 101-6121-51244). A Pre-Bid Conference was conducted and four vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Drive Train Components – Annual Contract Renewal – Event No. 3931. Recommend approval to renew an annual contract for drive train components from Savannah Driveline & Hydraulic in the amount of $65,250.00. The drive train components will be used by Vehicle Maintenance Department to repair vehicles. This is the first of four renewal options available. Bids were originally received December 23, 2014. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Savannah Drive Line & Hydraulic (Savannah, GA) (B) $65,250.00 Funds are available in the 2016 Budget, Internal Service Fund/Inventory-Vehicle Parts (Account No. 611-0000-11325). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates non-local, non-minority owned business. Recommend approval. Vehicle Batteries – Annual Contract Renewal – Event No. 3932. Recommend approval to renew an annual contract for vehicle batteries from Parks Auto Parts in the amount of $37,610.71. The vehicle batteries will be used by Vehicle Maintenance Department to install in City vehicles as needed. This is the second of three renewal options available. Bids were originally received November 26, 2013. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 L.B. Parks Auto Parts, Inc. (Charleston, SC) (D) $ 37,610.71 Interstate Battery System (D) $ 38,861.78 Safe Start LLC (D) $ 45,894.50 NAPA Auto Parts (B) $ 51,589.57 White Bros Auto Supply (B) $ 54,285.71 Funds are available in the 2016 Budget, Internal Service Fund/Inventory-Vehicle Parts (Account No. 611-0000-11325). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Liberty Municipal Building Exterior Update and Repairs – Sole Source – Event No. 3948. Recommend approval to procure construction services from Johnson-Laux Construction in the amount of $898,840.58. Development Services Department will use this contract for exterior repairs and updates to the Liberty Municipal Building. The City of Savannah acquired this building with intention to convert it to a customer service center. The primary departments intended to occupy this facility are Revenue and Human Resources. This is a sole source because the exterior building repairs and updates must be completed prior to the beginning of interior renovations. It is the City’s intention to move quickly to expedite this process in order to occupy the building as soon as possible. As a result, the State of Georgia’s job order contractor will be used to perform this project to meet time constraints and City ordinance requirements. The State of Georgia’s job order contract is considered a convenience contract that is available for use by all State, City, and County public entities. The purpose of this contract is to provide multi-traded general construction services to accomplish small to medium sized projects for repair, alteration, modernization, rehabilitation, and minor new construction to infrastructure, buildings, structures, or other real property. The State of Georgia used a competitive bidding procedure to select Johnson-Laux Construction to serve as the sole provider of these services for this region. The MWBE goal for this contract is 9%: 6% MBE and 3% WBE. The contractor submitted participation of 22%. MBE participation will be in the amount of 7%, with 2% using Diaby Electric and 5% using Groundworks. WBE participation will be in the amount of 15% using RPI Residential. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Johnson-Laux Construction (Savannah, GA) (B) $898,840.58 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Project/Other Costs/ Liberty Street Building Improvements (Account No. 311-9207-52842- PB0152). A Pre-Bid Meeting was not conducted as this is a sole source. (B)Indicates local, non- minority owned business. Recommend approval. Median Grounds Maintenance – Annual Contract Renewal – Event No. 3957. Recommend approval to renew an annual contract for median grounds maintenance from Goodwill of the Coastal Empire in the amount of $14,450.02, Complete Lawn Care in the amount of $10,400.00, and Chase Landscaping in the amount of $7,800.00 for a total amount of $32,650.02. Each vendor selected was the lowest bidder for the line items awarded. 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 This is the first of three renewal options available. Bids were originally received December 9, 2014. This bid was advertised, opened and reviewed. Delivery: Bi-Weekly. Terms: Net-30 Days. The bidders were: L.B. Complete Lawn Care (Chatham County, GA) (D) $ 33,800.00* L.B. Chase Landscaping, Inc. (D) $ 36,606.00* L.B. Goodwill of the Coastal Empire (G) $ 39,480.74* Tidewater Landscape Management (D) $ 57,382.00* Sodman Landscape, Inc. (B) $104,400.46* Funds are available in the 2016 Budget, General Fund/Park and Tree/Other Contractual Service (Account No. 101-6122-51295). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. (G)Indicates local, non-profit owned business. (*)Indicates total bid pricing. Recommend approval. Construction Administration for Hitch Village Infrastructure (Phase I) – Sole Source – Event No. 3962. Recommend approval to procure construction administration services from Thomas and Hutton Engineering Co. in the amount of $73,695.00. The services will be used for the construction administration of the Hitch Village Infrastructure - Phase I project. This is a sole source procurement because this company was already selected by the Housing Authority to complete the design of the public and private infrastructure to serve the project. The Housing Authority previously selected and paid Thomas & Hutton Engineering to complete the design of the public and private infrastructure to serve the project, but construction administration services were left out of that agreement because the Housing Authority’s grant did not include them. The City is now performing construction and inspection for the infrastructure phase of this project. The City needs support from the original engineer of the project to perform construction administration of its design. The vendor is: S.S. Thomas and Hutton Engineering Co. (Savannah, GA) (B) $73,695.00 Funds are available in the 2016 Budget, Capital Improvement Projects/Other Costs/Hitch Village Redevelopment (Account No. 311-9207-52842-PD0117). A Pre-Proposal Conference was not conducted as this is a sole source purchase. (B)Indicates local, non-minority owned business. Recommend approval. Lighting for Waters Avenue Streetscape, Phase 1 – Sole Source – Event No. 3969. Recommend approval to procure lighting and electrical services from Georgia Power in the amount of $131,518.00. Georgia Power has made a lease offer to the City that will provide site lighting throughout Phase I of the Waters Avenue Streetscape project from Anderson Street to 37th Street. Similar agreements will be created for lighting for future phases of this project. The lease agreement requires an up-front cost of $131,518.00. The proposed lighting plan includes 40 lights throughout Phase I. Georgia Power will be responsible for providing and installing all 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 components of the lighting system, and will be fully responsible for the operations, service, maintenance, and any necessary repairs of the installation for the duration of the agreement. The lights are base-mounted, post-top style with AC receptacles and banner arms on one side. The agreement will include a monthly operational expense that will be paid for by the Traffic Engineering Department. This is a sole source purchase because as Georgia Power is the only provider of electricity in the area and they have the unique position to provide the City with light fixtures, power, and associated equipment as owner of all the lighting equipment. The vendor is: S.S. Georgia Power (Atlanta, GA) (D) $131,518.00 Funds are available in the 2016 Budget, Capital Improvement Project/Other Costs/Waters Avenue Corridor Improvement (Acct. No. 311-9207-52842-PD0309). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates a non-local, non-minority owned business. Recommend approval. Savannah Gardens – Phase II Lighting Services – Sole Source – Event No. 3970. Recommend approval to procure lighting and electrical services from Georgia Power in the amount of $35,026.75. The service will be used to extend lighting to Savannah Gardens – Phase II. Eleven lights will be installed in this area. The agreement will include a monthly operational expense that will be paid for by the Traffic Engineering Department. This is a sole source purchase as Georgia Power is the only provider of electrical power in the area. Georgia Power will supply the lighting, installation, and power service. The vendor is: S.S. Georgia Power (Atlanta, GA) (D) $ 35,026.75 Funds are available in the 2016 Budget, Capital Improvement Project/Other Costs/Savannah Gardens Phase I (Acct. No. 311-9207-52842-PD0400). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Motorola Portable Radios for SCMPD – Sole Source – Event No. 3971. Recommend approval to procure 295 Motorola portable radios, related accessories, and software from Motorola Solutions, Inc. in the amount of $1,313,399.00. The radios will be used by SCMPD for communications between police in the field and dispatch. Motorola is the only known manufacturer and distributor of the Smartzone software that is necessary to operate on the existing City-wide radio network. These radios will replace those currently in the field which are at the end of their useful life. The replacement of the SCMPD portable radios is part of the City’s radio replacement program that was approved in the 2016 Budget. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 4, 2016 Delivery: 30 Days. Terms: Net 30 Days. The bidder is: S.S. Motorola Solutions, Inc. (Atlanta, GA) (D) $ 1,313,399.00 Funds are available in the 2016 Budget, Radio Replacement Fund/Radio Equipment/Small Fixed Assets (Account No. 614.9242.51321). (D)Indicates non-local non-minority owned business. A Pre-Bid Meeting was not held as this is a sole source procurement. Recommend approval. Water and Sewer Agreement – Dollar General. DG Strategic II, LLC has requested a water and sewer agreement for Dollar General. The water and sewer systems have adequate capacity to serve this 0.091 equivalent residential unit development located at 3111 Skidaway Road. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. Announcements Alderman Thomas referenced a memo Council received in January which refers to the past Administration stating they had a Record-breaking year in building construction. Based on issued building permits, the value of building construction totaled more than $404 million which is a new high for the City. The highest level permitted prior to the recession was $312 million in 2008. He stated hopefully this year that amount can be beat. Alderman Bell commended the Chatham County Public School System and students for their art exhibits and drawings on display at the S.P.A.C.E. Center on Henry Street. Eileen Baker, Cultural Arts Director described the exhibits as being stellar. Alderman Johnson announced the passing of Jibri Bryant, St. one of the City’s beloved basketball stars who graduated from Benedictine Military School. He was a student at Mercer University in Macon. He sent condolences to his family and classmates at both Benedictine and Mercer. Alderman Hall commended Alderman Johnson for his due diligence shown towards the residents of Sustainable Fellwood during their time of crisis and everyone else that assisted with getting the residents to their respective places. Ronald Williams, West Savannah Neighborhood Association President invited everyone to attend the Historical Marker Gathering and Commemoration of “The Weeping Time” on Saturday, February 20, 2016 at 11:00 a.m. the event will convene at Augusta Avenue and Dunn Street. There being no further business, Mayor DeLoach declared this meeting of Council adjourned. Dyanne C. Reese, MMC 16