City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA March 15, 2016 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Pledge of Allegiance was recited in unison followed by the Invocation by Dyanne C. Reese, Clerk of Council. PRESENT: Mayor Eddie W. DeLoach, Presiding Mayor Pro-Tem, Carol Bell Alderman Julian Miller, Chairman of Council Alderman Brian Foster, Vice-Chairman of Council Van Johnson, II, Tony Thomas, John Hall, Estella Shabazz, Bill Durrence City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse Upon motion of Alderman Bell, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation and Personnel for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) MINUTES Upon motion of Alderman Johnson, seconded by Alderman Miller, and unanimously carried the summary/final minutes for the City Manager’s briefing of March 3, 2016 were approved. Upon motion of Alderman Johnson, seconded by Alderman Miller, and unanimously carried the summary/final minutes for the City Council meeting of March 3, 2016 were approved. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Jeff Harris for Museum Café, LLC t/a Museum Café, requesting to transfer liquor, beer and wine (drink) license from Charles Smith at 601 Turner Street, which is located between Martin Luther King Jr. Boulevard and Fahm Street in District 1. The applicant plans to continue to operate as a full-service restaurant. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 Sandesh Pardeshi for RAASS, LLC t/a RAASS, requesting liquor, beer and wine (drink) license with Sunday sales at 201 James B. Blackburn Drive, which is located between Airways Avenue and Tom Coleman Highway in District 1. The applicant plans to operate a full-service restaurant. (New ownership/location) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Nicholas McNevin for The Collins Quarter, LLC t/a The Collins Quarter, requesting to transfer beer and wine (drink) license with Sunday sales from Brandy Bradley and add liquor (drink) license with Sunday sales to existing beer and wine (drink) license with Sunday sales at 151 Bull Street, which is located between Oglethorpe Avenue and York Street in District 2. The applicant plans to continue to operate as a full-service restaurant. (New management/existing business/new request) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Russ Harrison for Cinnamon Bear of Savannah, Inc. t/a Forsyth Park Inn, requesting to transfer wine (drink) license with Sunday sales from Alain Ray at 102 West Hall Street, which is located between Whitaker Street and Howard Street in District 2. The applicant plans to continue to operate as an inn. (New ownership/management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Christa M. Kahea for Noble Interstate Management Group, LLC t/a Staybridge Suites, requesting to transfer beer and wine (drink & package) from Stephanie Xamis at 301 East Bay Street, which is located between Lincoln Street and Habersham Street in District 2. The applicant plans to continue to operate as a hotel. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Maher Sammour for Penny Saver Mkt 1, requesting to transfer beer and wine (package) license from Abdulnasser Ali at 2205 Waters Avenue, which is located between East 38th Street and East 39th Street in District 2. The applicant plans to continue to operate as a convenience store. (New ownership/management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Isabel Aguirre for Panaderia La Canasta, LLC t/a Taqueria La Canasta 2, requesting liquor and beer (drink) license with Sunday sales at 2308 Skidaway Road, which is located between East 39th Street and East 40th Street in District 3. The applicant plans to operate as a full-service restaurant. (New ownership/management) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Katrita L. Wilson for Ganesh Garden, LLC t/a Clarion Inn & Suites, requesting beer and wine (drink) license at 6800 Abercorn Street, which is located between Stephenson Avenue and Jackson Boulevard in District 4. The applicant plans to continue to operate as a hotel. (New request/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Devika Patel for G DADA 1010, Inc. t/a J & J Food Mart, requesting to transfer beer and wine (package) license from Jitendra G. Patel at 848 Staley Avenue, which is located between Temple Street and Coleman Street in District 5. The applicant plans to continue to operate as convenience store. (New ownership/management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. ORDINANCES FIRST and SECOND READINGS Ordinance read for the first time in Council March 15, 2016, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Miller, and unanimously carried. 1650 East Victory Drive. An ordinance to allow a Special Use within a PUD- IS-B (Planned Unit Development-Institutional) zoning district for property located at 1650 East Victory Drive, with the following conditions: 1. The restaurant use shall be accessory to the existing principal retail use. A restaurant as a principal use shall not be permitted. 2. Any building addition established for the restaurant use shall not exceed 1,000 square feet. 3. The restaurant shall have a maximum of 49 seats. 4. The hours of operation shall not precede 9 a.m. or exceed 9 p.m. 5. The restaurant shall not include a drive-thru. 6. A site plan shall be reviewed and approved through the City of Savannah Development Services site plan review process exhibiting that all development standards including setbacks, buffers and required parking have been met prior to the use being established. Recommend approval. 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 AN ORDINANCE To Be Entitled AN ORDINANCE TO ALLOW A SIT-DOWN RESTAURANT OR CAFETERIA THAT SERVES ALCOHOLIC BEVERAGES AS SPECIAL USE WITH CERTAIN CONDITIONS LOCATED ON CERTAIN PROPERTY WITHIN A PUD-IS-B (PLANNED UNIT DEVELOPMENT-INSTITUTIONAL-BUSINESS) ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: A special use sit-down restaurant or cafeteria that serves alcohol (Use 48, Sec. 8- 3025(b) of the City of Savannah Zoning Ordinance) is permitted at 1650 East Victory Drive with the following conditions: 1. The restaurant use shall be accessory to the existing principal retail use*. A restaurant as a principal use shall not be permitted. 2. Any building addition established for the restaurant use shall not exceed 1,000 square feet. 3. The restaurant shall have a maximum of 49 seats. 4. The hours of operation shall not precede 9:00 a.m. or exceed 9:00 p.m. 5. The restaurant shall not include a drive-thru. 6. A site plan shall be reviewed and approved through the City of Savannah Development Services site plan review process exhibiting that all development standards including setbacks, buffers and required parking have been met prior to the use being established. Said conditions shall not be amended unless approved by the Mayor and Aldermen. *The existing use is an antiques store. PIN: 2-0078-01-026 SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 11th day of February, 2016, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED AND APPROVED: MARCH 15, 2016 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 15th day of March, 2016 the Council entered into a closed session for the purpose of discussing Litigation and Personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED and APPROVED: MARCH 15, 2016. MISCELLANEOUS License for use of Georgia Ports Authority property to stage industrial fire- fighting equipment at Garden City Terminal. The City of Savannah and the Georgia Ports Authority (GPA) have negotiated a license agreement for the use of warehouse facilities at the Garden City Terminal. The license will provide the City with an opportunity to stage industrial fire-fighting equipment at the terminal for use by the Savannah Fire and Emergency Services Bureau in the event of a large industrial fire or other emergency. The licensed area will consist of a 5,000-square-foot fenced area located within Building Shed 12. The term of the license will be one year and will automatically renew each year unless either party terminates. The license will provide use of the space at no rental cost to the City. The City will be responsible for any maintenance expenses and use will be subject to compliance with GPA security and operational constraints. The license agreement has been reviewed by Real Property Services, the Savannah Fire and Emergency Services Bureau, and the City Attorney’s Office. Recommend approval of a License with the GPA to use warehouse space at the Garden City Terminal, and authorization for the City Manager to execute the finalized License Agreement. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Military Zone Designation for Census Tracts 42.07, 43.00 and 109.01. Recommend approval to request the Commissioner of the Georgia Department of Community Affairs (DCA) to designate Census Tracts 42.07, 43.00 and 109.01 as a Military Zone (MZ). 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 Under Georgia law, the DCA has the authority to evaluate Census tracts each year to determine eligibility under the Job Tax Credit Law. Census Tracts 42.07 (West Montgomery Crossroad/Middleground Road/Tibet Avenue area), 43.1 (Hunter Army Air Field) and 109.01 (Savannah Mall/Rio Road/Apache Avenue/Middleground Road area) are eligible to receive the DCA’s MZ designation. Census tract 109.01 is located within Savannah and Unincorporated Chatham County. Coordination has been completed between City of Savannah and Chatham County staff. Consistent with the Job Tax Credit Program, the designation of CTs 42.07, 43.00 and 109.01 as MZ would enable the City of Savannah to encourage creation of new employment opportunities within this census tract. A significant number of businesses are located within this area and can reap the benefits of the following incentives: 1. $3,500 tax credit per year, per new job (minimum of two) created, for up to 5 years. 2. Credits can be claimed against 100% of the business’ Georgia Income Tax liability, with excess credit claimed against payroll withholding taxes. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. TRAFFIC ENGINEERING REPORTS Prohibition of Commercial Vehicles on Berkley Place, Monterey Avenue, and Thackery Place. Resident concerns about cut-thru traffic on Berkley Place, Monterey Avenue, and Thackery Place have prompted Traffic Engineering staff to undertake data collection and analysis to determine actual conditions and evaluate a request to prohibit commercial vehicles in the Sylvan Terrace neighborhood. Traffic Engineering has investigated resident concerns. Based on their findings, they have determined that at a minimum, prohibiting commercial vehicles will extend the life expectancy of the streets themselves, eliminate damage to City trees caused by the taller vehicles, and improve the quality of life for the residents of Sylvan Terrace. Recommend that commercial vehicles be prohibited on Berkley Place, Monterey Avenue and Thackery Place between Montgomery and Bull Streets. Recommend approval. Approved upon motion of Alderman Shabazz, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Miller, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Facility Encroachment Agreement with CSX Transportation, Inc. – Corvair Avenue Water Line Extension. A resolution to authorize the City Manager to sign the Facility Encroachment Agreement with CSX Transportation, Inc. for an 8-inch water line crossing to the CSX right of way at Corvair Avenue. It is agreed that the City will pay CSX a one-time license fee of $4,000.00, Railroad Protective Liability Insurance Fee of $1,125.00 and a 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 General Liability Insurance Surcharge of $375.00 for a total of $5,500.00. Recommend approval. Wayfinding Sign Installation – Contract Modification No. 3 – Event No. 3380. Recommend approval of Contract Modification No. 3 to CanAm Signs in an increased amount of $2,128.00. The original contract was for the installation of 15 poles and wayfinding signage to be installed along Oglethorpe, Drayton, Montgomery, and Liberty streets. After installation began, the Traffic Engineering Department determined that all sign locations would require breakaway devices and all nuts and bolts would need to be covered due to safety precautions. During the installation of the breakaway devices, technicians encountered additional work that had not been anticipated. The original purchase was approved by the City Manager on July 27, 2015 in the amount of $14,749.95. The total contract amount, including this modification, now requires Council approval. The total amount of this contract to date, including this modification, is $30,826.95. Recommend approval of Contract Modification No. 3 to CanAm Signs, in the amount of $2,128.00. Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Pedestrian Wayfinding Signage (Account No. 311-9207- 52842-OP0145). Recommend approval. Sludge Removal – Event No. 3818. Recommend approval to procure sludge removal service from C&M Dredging, Inc. in the amount of $155,000.00. This service will be used to dredge approximately 2,500 cubic yards of accumulated alum sludge from the alum sludge pond and pumping it into a drying cell at the Industrial and Domestic Water Plant. Two bids were received, but only one met the MWBE provisions required in the specifications. An 8% MWBE goal was established for this project, with a breakdown of 8% MBE and 0% WBE. The recommended bidder submitted participation of 9% MBE using Willis Logistics, LLC dba Perfect Image. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. C&M Dredging, Inc. (Leesburg, FL) (D) $155,000.00 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Sludge Pond Dredging (Account No. 311- 9207-52842-WT0821). A Pre- Bid Meeting was conducted and four vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Sludge Hauling – Annual Contract – Event No. 3877. Recommend approval to award an annual contract for sludge hauling to Denali Water Solutions in the amount of $458,850.00. This service will be used for the hauling of dewatered sewage sludge from the City of Savannah’s President Street Water Reclamation Facility to the landfill. The contract amount is 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 assessed based on transportation costs to the landfill. The hauling of sludge is required under the newly adopted EPA and Georgia EPD rules for air emissions. The new rules go into effect on March 16, 2016. In its current state, the facility will be unable to meet these permit requirements. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Denali Water Solutions (Russellville, AR) (D) $458,850.00 ADRS Services, Inc. (B) $560,000.00 Waste Management of Georgia, Inc. (D) $780,000.00 Funds are available in the 2016 Budget, Capital Improvement Projects/Other Costs/Treatment Plant Capital Improvement (Account No. 311-9207-52842- SW0811). A Pre-Bid Meeting was conducted and four vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. City Wide HVAC Maintenance – Contract Modification No. 1 – Event No. 3838. Recommend approval of Contract Modification No. 1 to Coastal Comfort Systems, LLC in an increased amount of $12,000.00. Coastal Comfort Systems LLC submitted a bid with a calculation error on its material cost. This was not discovered until after the contract had already been approved. The original contract was approved by Council on February 4, 2016 in the amount of $54,000.00. The total amount of this contract and all modifications to date, including this modification, is $66,000.00. The second low bid was submitted by Edge Refrigeration in the amount of $83,400.00. The second low bidder was also awarded the secondary vendor contract. Recommend approval of Contract Modification No. 1 to Coastal Comfort Systems, LLC in the amount of $12,000.00. Funds are available in the 2016 Budget, General Fund/Building & Electrical Maintenance/Building Maintenance (Account No. 101-6121-51244). Recommend approval. Water Level Monitoring Equipment – Annual Contract – Event No. 3955. Recommend approval to award an annual contract for water level monitoring equipment to Siemens Industry in the amount of $52,687.00. This equipment will be used for monitoring level control and ultrasonic measurement of water by the Water Resources Bureau. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Siemens Industry (Carol Stream, IL) (D) $52,687.00 Ferguson Waterworks (D) $91,912.00 Siemens is a manufacturer of the water level monitoring equipment, and offers a municipal discount, while Ferguson is a distributor of the equipment. This accounts for much of the discrepancy in price. 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 Funds are available in the 2016 Budget, Water and Sewer Fund/Lift Station Maintenance/Equipment Repair Parts (Account No. 521-2552-51335). A Pre- Bid Meeting was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Ready-Mix Concrete – Annual Contract Renewal – Event No. 4039. Recommend approval to renew an annual contract for ready-mix concrete from Custom Concrete Construction (Primary) and Savannah River Utilities (Secondary) in the amount of $239,700.00. The contract will be used by the Streets Maintenance Department and other City departments for routine maintenance and small projects. This is the second of three renewal options available. Bids were originally received November 5, 2013. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Custom Concrete Construction (D) (Primary) $239,700.00 (Pooler, GA) L.B. Savannah River Utilities (C) (Secondary) $396,070.00 (Springfield, GA) Funds are available in the 2016 budget, General Fund/Streets Maintenance/Construction Supplies & Materials (Account No. 101-2105- 51340). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Painting Materials for Summer Rehab Program – Annual Contract Renewal – Event No. 4044. Recommend approval to renew an annual contract for painting materials from the Sherwin Williams Company in the amount of $28,163.94. These materials will be used primarily as part of the Summer Rehabilitation Program by the Housing Department. The City sponsors volunteer groups which work on houses for the elderly and disabled during the summer. Many of these projects are exterior paint jobs. Over the course of the summer, approximately 100 houses will be painted. This is the first of three renewal options available. Notifications were sent to all known vendors, and only one response was received. Bids were originally received April 21, 2015. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidder was: L.B. The Sherwin Williams Company (Savannah, GA) (B) $28,163.94 Funds are available in the 2016 Budget, Community Development Fund/Emergency Repair/Other Contractual Service (Account No. 221-3259- 51295). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 Roofing Materials for Summer Rehab Program – Annual Contract Renewal – Event No. 4045. Recommend approval to renew an annual contract for roofing materials from Southern Roof Center in the amount of $115,422.56. These materials will primarily be used as part of the summer rehabilitation program by the Housing Department. This program will take place during the summer with volunteers contributing labor to refurbish houses in low income areas. This is the first of three renewal options available. Notifications were sent to all known vendors, and only one response was received. Bids were originally received April 21, 2015. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net 30 days. The bidder was: L.B. Southern Roof Center (Savannah, GA) (B) $115,422.56 Funds are available in the 2016 Budget, Community Development Fund/Emergency Repair/Other Contractual Service (Account No. 221-3259- 51295). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. 2016 Summer Lunch Program – Sole Source – Event No. 4070. Recommend approval to renew a seasonal contract for catering services for the Summer Lunch Program from the Savannah-Chatham Board of Education in the amount of $3.35 per lunch, for a total of $351,857.20. The summer lunch program is administered state wide through Bright From The Start and the Georgia Department of Early Care and Learning. The Parks and Recreation Services Department provides children enrolled in the Summer Recreation Programs a well- balanced lunch during the summer when school is not in session. This year the program will run from May 31st through July 22nd and will serve an estimated 105,032 meals. This is a sole source because the Summer Lunch Program is funded by a grant from the U.S. Department of Agriculture. Federal guidelines mandate that local school nutrition services be used to provide this service where feasible. The vendor is: S.S. Savannah-Chatham Board of Education (G) $351,857.20 (Savannah, GA) Funds are available in the 2016 Budget, Summer Lunch/Leisure Services Department/Food Catered Meals/Summer Lunch Program (Account No. 212- 6130-51271-GR0132). A Pre- Proposal Conference was not conducted as this is a sole source purchase. (G)Indicates local, non- minority, non-profit owned business. Recommend approval. Emergency By-Pass of Lift Station No. 65 – Emergency Purchase – Event No. 4080. Notification of an emergency procurement of a by-pass pipe rental from Xylem Water Solutions USA in the amount of $40,885.00. This item is being used by the Conveyance and Distribution Department to by-pass sewage while Lift Station #65 is being repaired. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 This was an emergency procurement because Lift Station #65, which is the City's second largest station, has a break on the force main next to the Casey Canal. In order to repair the force main, it must be taken out of service. The rented by-pass pipe will be used while the force main is repaired. The vendor is: E.P. Xylem Water Solutions USA (Charlotte, NC) (D) $40,885.00 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/ Sewer Line Rehabilitation (Account No. 311-9207-52842-SW0131). A Pre-Proposal Conference was not conducted as this is an emergency purchase. (D)Indicates non- local, non-minority owned business. Recommend approval. Water & Sewer Agreement – Cumberland Point Phase 2. Coastal Development Group, Inc. has requested a water and sewer agreement for Cumberland Point Phase 2. The water and sewer systems have adequate capacity to serve this 28 equivalent residential unit development on Greyfield Circle. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed by the City Attorney for legal format. Recommend approval. Savannah Square Sky Light Reseal – Phase 2. $61,200.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with W.S. Nielsem Co. Inc. in the amount of $61,200.00 to furnish and install materials to 100 percent wet-seal all glass perimeters on the three (3) remaining Hipped-Ridge Skylights over Savannah Square. These skylights and seals were designed to withstand hurricane winds. This work includes replacement of the horizontal two-sided engineered silicone joints and the re- sealing of the engineered gutter joints around the skylights. W.S. Nielsen is a qualified skylight and specialty company that has previously installed skylights at the airport and is the only company that will provide a warranty for its work. W.S. Nielsen sealed one (1) of the four (4) sections of the Hipped-Ridge Skylights under a previous contract. Since this repair, leaks have been eliminated from this section of skylight. Recommend approval. Landfilling of Biosolids – Annual Contract – Event No. 3878. Recommend approval to award an annual contract for landfill services to Republic Services of Georgia (Primary) and Waste Management of Georgia, Inc. (Secondary) in the amount of $601,875.00. These services will be used in conjunction with the sludge hauling contract. The dewatered sludge will be hauled from the President Street Water Reclamation Facility and delivered to the landfill. The landfilling of biosolids is required under newly adopted EPA and Georgia EPD rules for air emissions, which go into effect March 16, 2016. In its current state, the facility will be unable to meet these permit requirements. This contract is for an alternative landfill should the City’s Dean Forest Landfill be unable to receive delivery. The two bids received were submitted in the same amount. Republic Services of Georgia was selected as the primary landfill because it is closer in distance to the President Street Plant than the Waste Management landfill (9 miles vs. 20 miles). This shorter distance reduces the price of the recommended sludge hauling contractor from 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 $239.40 per load to $219.45 per load. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Republic Services of Georgia (D) (Primary) $601,875.00 (Chatham County, GA) L.B. Waste Management of Georgia, Inc. (D) (Secondary) $601,875.00 (Chatham County, GA) Funds are available in the 2016 Budget, Capital Improvement Projects/Other Costs/Treatment Plant Capital Improvement (Account No. 311-9207-52842- SW0811). A Pre-Bid Meeting was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Bell stated her concern is that both companies submitted a bid for the same amount, and is an odd in her opinion and she doesn’t feel comfortable awarding one company over the other. Alderman Johnson asked City Manager Cutter if the bid went through the normal process, and if it is a public record. City Manager Cutter replied yes to both questions. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz and carried. A board vote was taken with the following voting in favor: Mayor DeLoach, Aldermen Johnson, Thomas, Hall and Shabazz. Aldermen Durrence, Bell, Miller and Foster voted against the motion. The motion passed with a 5 to 4 vote. Announcements Alderman Shabazz announced the 5th District Town Hall & Public Safety meeting Wednesday, April 6, 2016 from 6:00 p.m. to 8:00 p.m. at the Liberty City Community Center. Mayor DeLoach, City Manager Cutter, Chief Lumpkin and staff will be present to answer the concerns of the community. Alderman Hall announced the 3rd District Town Hall meeting in the Sol C. Johnson High School Auditorium Monday, March 21, 2016 from 6:00 p.m. to 7:30 p.m. City staff will be present to answer questions. Alderman Hall also acknowledged the passing of former Savannah educator, administrator and School Board member Alexander Luten, Sr. his funeral will be held Saturday, March 19, 2016 at the Speedwell United Methodist Church on Skidaway Road in the Sandfly Community. Alderman Miller announced a Traffic Calming meeting for the residents that live between 56th and 60th Streets at Jacob G. Smith Elementary School Tuesday, March 22, 2016 at 6:00 p.m. City Traffic Engineers will be present he is asking residents of the Olen Heights Neighborhood and anyone interested to please attend. Alderman Miller also announced Ask an Alderman hosted by Alderman Bell for District 4 residents Monday, March 28, 2016 in the Marsh Auditorium at Candler Hospital beginning at 6:00 p.m. Alderman Johnson announced a meeting which will be held for the residents in the Highlands area on Wednesday, March 23, 2016 at 6:00 p.m. at Godley Station School. The meeting will be 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 15, 2016 held to give residents the opportunity to meet an alcoholic beverage license applicant who wants to establish a business in the area. Alderman Thomas announced a meeting which will be held in District 6 at the Crusader’s Center on Tuesday, March 22, 2016 at 6:30 p.m. with the Georgia Department of Natural Resources and Police officials to discuss possible option to deal with the overpopulation of deer in the area. Mayor DeLoach announced Dorothy Cannon, mother of our Clerk of Council, Dyanne Reese will be celebrating her 90th Birthday tomorrow – March 16th . We join her family of 7 children, 21 grands, 48 great-grands and 11 great-great grands in wishing her a Happy Birthday. There being no further business, Mayor DeLoach declared this meeting of Council adjourned. Dyanne C. Reese, MMC 13