City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA March 31, 2016 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Pledge of Allegiance was recited in unison followed by the Invocation by Pastor Charles Roberson, Kingdom Life Christian Fellowship. PRESENT: Mayor Eddie W. DeLoach, Presiding Mayor Pro-Tem, Carol Bell Alderman Julian Miller, Chairman of Council Alderman Brian Foster, Vice-Chairman of Council Van Johnson, II, Tony Thomas, John Hall, Estella Shabazz, Bill Durrence City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse Mayor DeLoach presented Dyanne Reese, Clerk of Council with her 40 year service pin thanking her for her many years of service. Mrs. Reese thanked Mayor DeLoach and Council. Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the agenda was amended to add an appointment to the Savannah Zoning Board of Appeals and approval of the City Attorney’s contract. Upon motion of Alderman Bell, seconded by Alderman Miller, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation and Personnel for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) MINUTES Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of March 15, 2016 were approved. Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of March 15, 2016 were approved. Michelle Thevenin, Executive Director of The Humane Society for Greater Savannah, appeared to discuss PetFix Savannah, a new low-cost spay/neuter clinic. Ms. Thevenin stated they have already spayed or neutered 700 animals since the opening which was in mid-February. The doggy carnival will be held May 15, 2016 at Forsyth Park. Mayor DeLoach thanked Ms. Thevenin for coming. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Robert H. Demere III t/a Enmark Stations Inc. #255 t/a Enmark Station #255, requesting to transfer beer and wine (package) license from Jerry L. Morris at 4318 Ogeechee Road, which is located between Chatham Parkway and Fall Avenue in District 1. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Nayan Patel for D’Nayan Kumar, Inc. t/a Five Point Beverage, requesting liquor, beer and wine (package) license at 2103 Skidaway Road, which is located between East 37th Street and East 38th Street in District 3. The applicant plans to operate a package store. (New ownership/management) Recommend approval. Patty Kenipher and William Woods appeared in opposition of the approval stating their concern about the reissuance of the license is that there are two churches and a daycare in the area. She stated they have been having problems with individuals sleeping on the church porch. In addition, they have been having problems with beer cans and liquor bottles being left on the property as well as someone continually breaking into their storage unit. Mr. Woods stated he is also concerned about the homeless individuals who wait for handouts. Alderman Hall stated there is a convenience store across from the location and there were no objections to it opening as it also sells beer and wine. Mr. Woods stated prior to the liquor store opening they did not have the problems they are currently having. Alderman Hall stated the applicant has met all requirements and should not be denied. Ms. Kenipher asked Council to consider continuing the matter until they have the opportunity to get the residents in the area to sign a petition. Alderman Johnson asked if there is a functioning neighborhood association in the area. City Manager Cutter replied yes, they spoke with them on March 2, 2016 and no issues were cited. Mayor DeLoach stated the establishment is in Alderman Hall’s district and if he is comfortable with approving the license Council should move forward. Alderman Hall stated he sees no reason to single this establishment out, they have been vetted and meet all requirements. Alderman Bell asked if there is a compromise that can be reached to make them good neighbors. Alderman Hall questioned why none of these concerns were brought up when the first establishment opened. Arpit Patel a business owner on Victory Drive appeared in opposition of the license stating there are more than enough businesses in the area that sell beer and wine. Alderman Hall stated he’s in the middle of this and he wants to do what’s right, he is familiar with Mr. Patel’s businesses and he runs a wonderful establishment. Mayor DeLoach stated he and Alderman Hall are willing to come to the community and speak with the residents to see how they can assist. Hearing closed upon motion of Alderman Hall, seconded by Alderman Foster, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Hall, per the City Manager’s recommendation. Robert H. Demere III t/a Enmark Stations Inc. #491 t/a Enmark Station #491, requesting to transfer beer and wine (package) license from Jerry L. Morris at 3219 Skidaway Road, which is 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 located between Sunset Boulevard and Dasher Street in District 3. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Robert H. Demere III t/a Enmark Stations Inc. #600 t/a Enmark Station #600, requesting to transfer beer and wine (package) license from Jerry L. Morris at 7406 Waters Avenue, which is located between Eisenhower Drive and Corinth Avenue in District 4. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Hitesh Patel for Nemo 21, LLC t/a Mickey’s Beverage, requesting to transfer liquor, beer and wine (package) license from Anikta Patel at 2714 Montgomery Street, which is located between West Victory Drive and West 44th Street in District 5. The applicant plans to continue to operate as a package store. (New ownership/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Robert H. Demere III t/a Enmark Stations Inc. #10 t/a Enmark Station #010, requesting to transfer beer and wine (package) license from Jerry L. Morris at 14000 Abercorn Street, which is located between Apache Avenue and Rio Road in District 6. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. ZONING HEARINGS Theresa Wexel, Agent (MPC File No. 16-000541-ZA), requesting to rezone 402 West 33rd Street and 402 and 403 West 34th Street from a PUD-IS-B (Planned Unit Development Institutional) zoning classification to an RIP-B (Residential - Institutional – Professional) zoning classification. The properties are currently vacant and are planned to be developed by the City of Savannah into the Savannah-Chatham Metropolitan Police Department Central Precinct. The subject properties, which consist of three parcels comprising 1.3 acres, were rezoned from the P-RM-25 (Planned Multifamily Residential/25 units per acre) zoning classification to the current PUD-IS-B classification (Planned Unit Development – Institutional) in 1994. As the petitioner, the City of Savannah is authorized to establish public uses in any zoning district. However, the current PUD-IS-B zoning district is prohibitive as it relates to buffer and setback requirements, which are not compatible with the development pattern in the vicinity of the subject properties. The proposed zoning is consistent with the Tri-Centennial Comprehensive 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 Plan Future Development Map and development standards in the adjacent Thomas Square and Cuyler-Brownville historic districts. MPC recommends approval of the petition to rezone the subject properties from PUD-IS-B to RIP-B. Recommend approval. Marcus Lotson, Metropolitan Planning Commission described the petitioner’s request. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Bell, per the City Manager’s recommendation. CFI Indian Street, LLC, Petitioner/Owner, and Attorneys Harold Yellin and Jonathan Porter, Agents (MPC File No. 16-000534-ZA), requesting to rezone 601 Indian Street from the current B-G (General Business) zoning classification to a B-C (Community Business) zoning classification. The subject property is 1.06 acres in size and is presently occupied by a commercial structure that has not been in operation for some time. The property was recently purchased by a new owner with plans to redevelop the site as a mixed-use development with retail commercial uses on the first floor and residential apartments on the upper floors. The Future Development Map designates the subject property as Downtown, which encourages retail, office, entertainment, civic and residential uses integrated into the urban fabric. The proposed zoning classification is more consistent with this designation than the existing zoning classification. MPC recommends approval of the petition to rezone the subject property from B-G to B-C. Recommend approval. Marcus Lotson, Metropolitan Planning Commission described the petitioner’s request. Hearing closed upon motion of Alderman Bell, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Durrence, per the City Manager’s recommendation. Kevin Klinkenberg, Applicant (MPC File No. 16-000117-ZA), requesting a text amendment to allow short-term vacation rental use in the Mid-City Traditional Neighborhood-2 (TN-2) district with restrictions. A short-term vacation rental (STVR) is defined as “an accommodation for transient guests where, in exchange for compensation, a residential dwelling is rented for lodging for a period of time not to exceed 30 consecutive days. Such use may or may not include an on-site manager.” The petitioner proposes that STVRs be limited to accessory dwelling units (e.g., a carriage house) and permitted only when the principal dwelling is owner-occupied. The text amendment would allow STVRs as a “by right,” and would not require Zoning Board of Appeals approval. MPC recommends approval of the request to amend Sec. 8-3214(2)(a), Traditional Neighborhood-2 (TN-2) zoning district to allow short-term vacation rentals as a by-right use and Sec.8-3217(5) Short-term Vacation Rental use conditions as follows: 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 a) The number of occupants shall not exceed two (2) adults per bedroom plus two (2) adults for each dwelling, subject to verification of building code compliance by the Zoning Administrator. b) There shall be no change in the exterior appearance of the dwelling and premises, or other visible evidence of the conduct of a short-term vacation rental. c) In the TN-2 district, such use is permitted only within an accessory dwelling and only when the principal residence is owner-occupied. Recommend approval. Charlotte Moore, Metropolitan Planning Commission appeared to describe the petitioner’s request. Mayor DeLoach asked can an individual open a vacation rental whenever they choose. Ms. Moore replied there is an application process that they must go through. Alderman Miller asked what the difference is between a bed and breakfast room and a short term vacation rental. Ms. Moore replied bed and breakfast is an actual guest room within the principle resident, short term vacation rental is the rental of the entire dwelling. Alderman Miller asked if Council approves the petition will it affect the entire City. Ms. Moore replied no it would only apply to Mid-City Traditional Neighborhood-2 (TN-2) district. Alderman Shabazz asked Mr. Lotson how is it possible for one area of the City to allow for the use of an additional dwelling unit but not another, for example there is an area in District 5 in the Liberty City Community. Mr. Lotson replied more than likely the property’s zoning and development standards o not allow an additional dwelling unit on the property. There is a different development pattern in the Downtown area as it relates to carriage houses. Mr. Klinkenberg appeared stating the reason he went forward with the petition is because of the quirky situation specific to Thomas Square and the Metropolitan which doesn’t make much sense to them. He ended stating he thinks the compromise to have the dwellings owner occupied is a great one. Melissa Vanderberg appeared stating there is little to no practical difference between the already allowed by right use of a bed and breakfast guest house and a short term vacation rental in terms of the impact on the neighborhood. She stated she is in support of the change and the residents in the area were in support at the meeting which was held at the MPC. Virginia Mobley appeared stating she is not against the use of an accessory building for a short rental period but asked that there not be a classification of a short term rental and that the accessory building be made a part of the principle use of the lot. Her concern is parking for the area as there isn’t enough space due to density issues. She requested that another use not be added rather extend the bed and breakfast to accessory dwellings. Alderman Johnson stated Mrs. Mobley raised an interesting point and asked staff if the petition is approached the way Mrs. Mobley suggested will it achieve the same result without going through a text amendment. Ms. Moore replied text amendments would have to be done regardless. City Manager Cutter stated staff has put a lot of thought into the recommendation and she concurs with the MPC’s recommendation. Mayor DeLoach expressed his concerns in reference to individuals owning houses and renting them out strictly for the money. He suggested Council determine what is best for the community and figure out a way to limit the intrusion on resident’s lifestyles to satisfy someone’s ability to make money. He continued stating he doesn’t want to move forward until it is thoroughly looked at by Council to determine if this will be feasible for the community. Ms. Moore stated under this text amendment the owner has to live on the property which is not a requirement for any other area where short term vacation rentals is permitted. Alderman Thomas stated this is something that is changing globally and is something that Council needs to look further into. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 City Manager Cutter stated one restriction that has been placed on this text amendment that protects the community is that the property owner has to live in the primary residence. Many cities are examining Savannah’s ordinance as it relates to short term vacation rentals because of the amount of study and time that has been invested in creating it. Alderman Durrence stated Council has to find a way to manage the issue to protect the neighborhoods and find a way to create a density limitation. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried. Continued to the meeting of June 9, 2016 to enable further study of the effects of this action and others upon motion of Alderman Miller, seconded by Alderman Johnson, and unanimously carried. ORDINANCES FIRST and SECOND READINGS Ordinance read for the first time in Council March 31, 2016, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Shabazz, seconded by Alderman Durrence, and unanimously carried. Prohibition of Commercial Vehicles on Berkley Place, Monterey Avenue, and Thackery Place. An ordinance to prohibit commercial vehicles on Berkley Place, Monterey Avenue and Thackery Place between Montgomery and Bull Streets. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 215 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1032 OF SAID CODE TO PROVIDE THROUGH TRUCK TRAFFIC BE PROHIBITED ON BERKLEY PLACE BETWEEN MONTGOMERY STREET AND BULL STREET; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 215 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1032 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 215, COMMERCIAL VEHICLES PROHIBITED ENACT BERKLEY PLACE Berkley Place between Montgomery Street and Bull Street. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: MARCH 31, 2016 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 215 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1032 OF SAID CODE TO PROVIDE THROUGH TRUCK TRAFFIC BE PROHIBITED ON MONTEREY AVENUE BETWEEN MONTGOMERY STREET AND BULL STREET; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 215 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1032 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 215, COMMERCIAL VEHICLES PROHIBITED ENACT MONTEREY AVENUE Monterey Avenue between Montgomery Street and Bull Street. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: MARCH 31, 2016 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 215 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1032 OF SAID CODE TO PROVIDE THROUGH TRUCK TRAFFIC BE PROHIBITED ON THACKERY PLACE BETWEEN MONTGOMERY STREET AND BULL STREET; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled and pursuant to lawful authority thereof: 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 SECTION 1: That Appendix I, Section 215 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1032 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 215, COMMERCIAL VEHICLES PROHIBITED ENACT THACKERY PLACE Thackery Place between Montgomery Street and Bull Street. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: MARCH 31, 2016 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 31st day of March, 2016 the Council entered into a closed session for the purpose of discussing Litigation and Personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED and APPROVED: MARCH 31, 2016 2016 Housing Opportunity for Persons Living with HIV/AIDs (HOPWA) Renewal Applications. A resolution authorizing the City Manager to submit two renewal grant applications to the United States Department of Housing and Urban Development on behalf of project sponsor Union Mission, Inc. The grants will provide permanent supportive housing for low-income persons living with HIV/AIDS. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. WHEREAS the City of Savannah has received notification from the U.S. Department of Housing and Urban Development that it may apply for two FY2016 HOPWA Competitive 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 Renewal grants totaling $954,974 as described below; and WHEREAS it is necessary for the City Council to authorize this application for federal assistance, on behalf of project sponsor Union Mission, Inc., to submit a renewal grant application for $685,696 to implement the project known as Project House Call-Renewal #6; and WHEREAS it is necessary for the City Council to authorize this application for federal assistance, on behalf of project sponsor Union Mission, Inc., to submit a renewal grant application for $269,278 to implement the project known as Daniel-Flagg Villas-Renewal #5. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah, Georgia, hereby resolve and authorize Stephanie S. Cutter, City Manager, to submit the foregoing two grant applications to the U.S. Department of Housing and Urban Development to provide permanent supportive housing for low-income persons living with HIV/AIDS. ADOPTED and APPROVED: MARCH 31, 2016 Resolution to Authorize the Use of Eminent Domain to Acquire a Strip of Land at Savannah River Landing for Widening of the Bilbo Canal as Part of the General McIntosh/President Street Project. The City of Savannah has been negotiating with MMA/PSC Savannah River LLC (the “Property Owner”) to acquire a strip of land located along the easterly boundary of the Savannah River Landing project as it adjoins the existing Bilbo Canal. The City is seeking to acquire this strip of land to facilitate widening of the Bilbo Canal as a critical part of the General McIntosh/President Street road improvement project. To date, the City has made offers based on appraisals, but the property owner has not accepted the offer price. Staff will continue to negotiate, but this is becoming time sensitive as the General McIntosh/President Street project is currently under construction. In the event the parties cannot reach agreement on purchase price, then staff is seeking authorization to use the governmental power of eminent domain to acquire the property. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Johnson, and unanimously carried per the City Manager’s recommendation. RESOLUTION of the MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH WHEREAS, the City of Savannah has laid out and determined to construct certain roads or highways as part of the City of Savannah road system known and designated as General McIntosh Boulevard/President Street realignment and improvements and intersection improvements, including connection of Congress Street to General McIntosh Boulevard, which shall include certain drainage improvements to the Bilbo Canal, all of same to be a part of the City road system (hereinafter referred to as “the Project”), said improvements being within the corporate limits of the City and said improvements being more fully shown on a map or maps and drawings on file in the Office of the City Manager, City Hall, 2 East Bay Street, Savannah, Georgia, and WHEREAS, an offer to purchase the property has been made to the owners and a final 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 offer will be made before any condemnation action is filed which final offer if rejected will necessitate the City to use its power of eminent domain in order for the project to proceed. NOW THEREFORE, IT IS found and determined by the Mayor and Aldermen of the City of Savannah that the City exercise its power of eminent domain to condemn whatever interest the owners may have in the property shown and designated Parcels A-1, A-2, A-3, B-1, B-2, B-3, C-1, C-2, D-1, and D-2 on the map attached hereto as Exhibit “A.” SO RESOLVED and APPROVED the 31th day of March, 2016. Alderman Thomas stated he is concerned that all options have been exercised before moving to this level. He continued stating these things can get sticky when you take imminent domain as it can end up being a legal case and become costly. He ended stating he hopes this doesn’t end up being a folly. City Attorney Stillwell stated it has been known for at least a decade that the Bilbo Canal would be widened as there is a note on the map. Due to the height rising on President Street project it’s going to dramatically increase the amount of water that goes through the Bilbo Canal and the width of the Bilbo needs to be wider than originally anticipated years ago. MISCELLANEOUS Settlement of Workers’ Compensation Claim by Samantha Deloach. Ms. Deloach is a former police officer who sustained a series of compensable orthopedic injuries in connection with her law enforcement duties. Her workers’ compensation claim was settled at mediation for $193,005, contingent upon the approval of Council. City Attorney recommends approval. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried per the City Manager’s recommendation. Settlement of Workers’ Compensation Claim by Jacqueline Smith. Ms. Smith, a former Community Resource Officer with SCMPD, sustained injuries to both knees and wrists, right ankle, and left foot and ankle in connection with her duties. Her workers’ compensation claim was settled following a mediation for $119,784, contingent upon the approval of Council. City Attorney recommends approval. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried per the City Manager’s recommendation. Appointment Zoning Board of Appeals. Upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried Parker Morgan was appointed to the Savannah Zoning Board of Appeals. Appointment City Attorney. Upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried Brooks Stillwell was reappointed as City Attorney for the City of Savannah. Alderman Johnson read the details of the engagement into the record. (Engagement on file in the Office of the Clerk of Council). Alderman Thomas stated he has concerns as it relates to the City Attorney’s office and he will meet with him next week to discuss those. He stated there is one thing that Council needs to consider in his engagement dated September 18, 2012, the Assistant City Attorneys are appointed by the Mayor and Aldermen and asked will it be taken in one action or will it be separate. Attorney Stillwell stated he will bring the 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 information back to Council. Alderman Hall asked Attorney Stillwell to bring back the names of the Assistant City Attorney’s that Council will be engaging. Alderman Johnson stated just as Council came to terms and entered an engagement with him he should do the same with the Assistant City Attorney’s. TRAFFIC ENGINEERING REPORTS Closure and Vacation of Right of Way in the 400 Block of W. 34th Street for Construction of a New Savannah-Chatham Metropolitan Police Department Central Precinct. Pursuant to City Ordinance Sec. 6-106, the Mayor and Aldermen may close streets for the purpose of erecting municipal buildings. The Mayor and Aldermen previously approved construction of a new police precinct facility in the Metropolitan neighborhood. The specific site is situated between Martin Luther King, Jr. Boulevard and Montgomery Street on the east and west and encompasses the single parcel on the north side of the 400 block of West 33rd Street, the single parcel between West 33rd and West 34th Streets, and the single parcel that lies on the south side of the 400 block of West 34th Street. Prior to the start of construction, it is necessary to recombine the three separate parcels into one, necessitating the closure and vacation of the right of way of the 400 block of West 34th Street. It is not necessary to close West 33rd Street, as it will be relocated to the north and remain open. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Hall, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Uniform Rental Services – Annual Contract – Event No. 3636. Recommend approval to award an annual contract for uniform rental services to Cintas in the estimated amount of $318,200.40. The uniform rental program is used by various departments throughout the City. This contract provides a complete redress of uniformed employees, excluding Savannah- Chatham Metropolitan Police Department and Savannah Fire and Emergency Service employees. The basic work uniform provides each uniformed employee eleven complete new uniforms consisting of shirts, pants, and two jackets. The service also includes uniform laundering and maintenance. Other types of uniforms, such as flame resistant clothing, high visibility clothing, coveralls, and polo shirts are included in this contract. The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost. Proposals were received and evaluated on the basis of qualifications and experience, evaluation of uniforms, references, methodology, local vendor participation, and fees. All proposers made presentations to a selection committee comprised of representatives from bureaus with uniformed employees. The vendors brought samples of uniforms for the selection committee to review. The recommended proposer was determined to have the highest uniform quality and an excellent method of uniform repair and laundering. The recommended proposer also holds the national contract for uniforms for Gulfstream and for the City of Pooler. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Cintas (Savannah, GA) (B) $ 318,200.40 Unifirst (D) $ 248,281.20 Aramark (B) $ 297,577.80 Funds are available in the 2016 Budget, Various Accounts. A Pre-Proposal Conference was conducted and two vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Professional Search Services for the Position of City Manager – Event No. 4010. Recommend approval to procure professional search services for the City Manager position from Colin Baenzinger & Associates in the amount of $24,250.00. These services will be used to conduct a thorough and extensive executive search for the position of Savannah’s City Manager. The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost. Proposals were received and evaluated on the basis of qualifications and experience, search approach, references, local vendor participation, and fees. Proposals were received from four firms. The proposals were evaluated by former Savannah City Manager Michael Brown, former Chatham County Manager Russ Abolt, former Savannah Assistant City Manager Israel Small, and former Assistant Chatham County Manager Pat Monahan. The request for proposal was advertised, opened, and reviewed. Delivery: As Soon As Possible. Terms: Net 30 Days. The proposers were: B.P. Colin Baenzinger & Associates (Savannah, GA) (D) $24,250.00 The Mercer Group (D) $24,500.00 Waters & Company (D) $24,500.00 Stanton Chase International Executive Search Consultants (D) $50,000.00 Funds are available in the 2016 Budget, City Manager Search Firm (Account No. 101-0110- 51295). A Pre-Proposal Conference was not conducted; however, the event was advertised in the Savannah Morning News, as well as on the City’s website for 20 consecutive days. (D)Indicates non-local, non-minority owned business. Recommend approval. Police Consulting Services – Event No. 3787. Recommend approval to procure police consulting services from Berkshire Advisors in the amount of $109,500.00. The consulting services will be used by the City and Chatham County to conduct an organizational review, workload, and performance study for the Savannah-Chatham Metropolitan Police Department. The consultant will work with the City and the County staff as part of a committee to review operations and performance metrics, to conduct an assessment of police services provided within each jurisdiction, determine service needs based on relevant statistics and compare services against funding levels. This cost will be split equally with the County. The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost. Proposals were reviewed and evaluated by a selection committee 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 comprised of staff from both the City and the County. Proposals were evaluated on the basis of qualifications, technical capabilities, references, local and MWBE participation, and fees. The MWBE goal for this proposal was 6%, with the breakdown being 5% MBE and 1% WBE. The recommended proposer submitted participation of 6% MWBE, 5% MBE using Yortech Solutions, and 1% WBE using Symbioscity, LLC. This proposal was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The proposers were: B.P. Berkshire Advisors (Bay Village, OH) (D) $109,500.00 Management Partners (D) $ 89,990.00 Matrix Consulting (D) $157,500.00 Winbourne Consulting (D) $160,000.00 Novak Consulting (D) $ 98,500.00 Alexander Weiss Consulting (D) $220,000.00 Funds are available in the 2016 Budget, General Fund/Other Expenses/Technical Purchasing Services (Account No. 101-8114-51239). A Pre-Proposal Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Swimming Pool Chemicals – Annual Contract – Event No. 3961. Recommend approval to award an annual contract for swimming pool chemicals to Savannah Brush & Chemical, Inc. in the amount of $47,468.75. The swimming pool chemicals will be used in various City-owned swimming pools and by the President Street Water Reclamation Plant to treat the water system. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Savannah Brush & Chemical, Inc. (Savannah, GA) (B) $47,468.75 Leslie’s Poolmart, Inc. (D) (Partial Bid) $47,798.55 The Dycho Company, Inc. (D) $51,038.00 Hawkins, Inc. (D) $51,088.58 Funds are available in the 2016 Budget, General Fund/Buildings and Grounds/Chemicals (Account No. 101-6120-51323) and Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). A Pre-Bid Conference was conducted and two vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Elevator Servicing – Annual Contract – Event No. 3978. Recommend approval to procure an annual contract for elevator servicing with Georgia Elevator Company c/o Oracle Elevator Company in the amount of $46,200.00. The elevator servicing contract is needed to maintain and repair the elevators in various City buildings and garages. Bids were received March 1, 2016. This bid has been advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 L.B. Georgia Elevator Company (Savannah, GA) (B) $46,200.00 Kone (D) $93,215.28 Funds are available in the 2016 Budget, Various Departments/Building Maintenance (Account No. 51244). A Pre-Proposal Meeting was conducted and two vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Tree Planting Contract – Event No. 4019. Recommend approval to procure a contract for tree planting from Pine Hollow Nursery and Landscape in the amount of $56,510.00. The contract will be used by the Park and Tree Department to plant 76 trees in Baldwin Park to replace trees removed for the 40th Street drainage project, and 35 trees along Augusta Avenue as part of the streetscape phase of the Augusta Avenue Revitalization Project. The contract also includes monthly maintenance and watering for one year. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Pine Hollow Nursery and Landscape (Metter, GA) (D) $ 56,510.00 Turf Services Unlimited, Inc. (D) $ 91,295.00 Moss Construction (D) $177,064.58 Fund are available in the 2016 Budget, General Fund/No Department/Escrow Tree Protection Ordinance (Account No. 101-0000-21221). A Pre-Bid Meeting was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Furniture for Coastal Workforce Services Career Center—Event 4020. Recommend approval to purchase career center furniture from McWaters in the amount of $58,245.86. As a part of the Workforce Innovation and Opportunity Act transition, Coastal Workforce Services now operates and manages the American Job Centers throughout the 10-county region. Furniture was procured to outfit the resource room, conference room, staff space of centers, etc. This project is funded by the Workforce Innovation and Opportunity Act and is sponsored by the Georgia Department of Economic Development, Workforce Division and City of Savannah. Bids were originally received March 8, 2016. This bid was advertised, opened and reviewed. Terms: Net-30 Days. The bidders were: L.B. McWaters (D) $58,245.86 Georgia Correctional Industries (D) $68,184.72 (D)Indicates non-local, non-minority owned business. Recommend approval. Office Supplies – Annual Contract – Event No. 3649. Recommend approval to award an annual contract for office supplies to Staples Advantage in an amount not to exceed $500,000.00. This contract will be used by City staff to procure various supply needs, such as office supplies, copy paper, office equipment, and small furniture items. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost. Proposals were received and evaluated on the basis of qualifications and experience, including distribution capability, a user friendly website, discount pricing and rebates, references, local presence, and fees. Proposals were received from three vendors. All three vendors made presentations to a selection committee comprised of bureau representatives. Additionally, a review of a sample supply list of the most frequently ordered items was made. Each vendor's proposed discount pricing and rebates were evaluated by the Finance Department. The Staples Advantage supply list indicates discount pricing for each item on the list. Discounts are offered for office supplies at 67%, paper at 78-84.54%, small furniture at 55%, technology at 40%, OEM ink and toner at 38%, remanufactured ink and toner at 55%, Staples brand products at 70%, and miscellaneous items at 40%. Additionally, they offer a $6.00 credit applied to every order placed over $200.00. A retention rebate of $20,000.00 will be paid to the City within 45 calendar days of the executed agreement. The request for proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Staples Advantage (Savannah, GA) (B) $153,694.87* VIP Office (F) $144,963.76* Office Services (B) $163,051.24* Funds are available in the 2016 Budget, Various accounts. A Pre-Proposal Conference was conducted and three vendors attended. (B)Indicates a local non-minority owned business. (F)Indicates a non-local woman-owned business. (*)Indicates pricing on frequently ordered items. Recommend approval. Water & Sewer Agreement – Spring Lakes Phase IV. North Godley Industrial Park, LLC has requested a water and sewer agreement for Spring Lakes Phase IV. The water and sewer systems have adequate capacity to serve this 43 equivalent residential unit development on Crystal Lake Drive. The agreement is consistent with policy directives given by the Mayor and Aldermen. Recommend approval. Water & Sewer Agreement – Willow Point Phase V. Harmony Partners, LLC has requested a water and sewer agreement for Willow Point Phase V. The water and sewer systems have adequate capacity to serve this 38 equivalent residential unit development off Willow Point Circle. The agreement is consistent with policy directives given by the Mayor and Aldermen. Recommend approval. Announcements Inga Benton appeared stating last year in the Savannah Morning News there was a $2M budget to develop the community centers, she performed research and sketched out a Youth Advisory Council. She has a list of individuals that are willing to help her develop the centers as well as a list of activities to add allowing for more enrichment at the centers during the centers. She sated she would like to use the budget to develop her idea. Mayor DeLoach asked Ms. Benton to get in contact with City Manager Cutter and himself and they will discuss the ideas. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING March 31, 2016 George Culpepper appeared with concerns about the construction of the new Police Precinct that will be across the street from the American Legion Post 500. He stated the Post is struggling and wanted to ensure it and its members would not be affected negatively. Alderman Johnson stated he has been in communication with members and they are looking for ways to use some synergy of the coming property that may be of some benefit to them. Alderman Durrence announced the Starland District and Savannah Development Renewal Authority will be hosting a Better Block Party in the Starland District on Bull Street on Friday, April 1, 2016 from 3:00 p.m. until 9:00 p.m. Alderman Shabazz asked the residents of Feiler Park and the Feiler Park Neighborhood Association members to join her on Monday, April 4, 2016 at 10:00 a.m. at the Southwest corner of Meding and Montgomery Streets for the unveiling of the Feiler Park Community sign. She also invited the residents of the 5th District to attend a Town Hall and Public Safety Meeting, on Wednesday, April 6, 2016 from 6 p.m. to 8 p.m. at the Liberty City Community Center, located at 1401 Mills B. Lane Blvd. Residents will have the opportunity to speak with their district representative and ask questions regarding their district. Alderman Johnson recognized the presence of Ronald Williams, President of the West Savannah Community Association. Alderman Johnson stated there is still an unacceptable level of gun violence in the community, everyone pledged to do something about the crime while on the campaign trail and now with more officers on the streets crime is still on the rise. He continued stating it requires continued leadership and outreach from Council each time there is violence in the community. He asked members in the community when they see something to say something as that is the only way crime will stop. Sarge Adams appeared to discuss his concerns about the Disparity Study, he stated a Disparity Study is not needed to see where the funds are going. He stated government does not run businesses, government takes care of the citizens. He stated they would like to meet with Council to discuss their concerns. Mayor DeLoach thanked Mr. Adams for his comments and asked him to be present for the meeting that will take place. City Manager Cutter stated the consultant will return once the final document is completed. There is a staff report that Council has been issued that Council needs to read and understand as it relates to M/WBE participation locally. The Disparity Study’s data isn’t incorrect it’s based on a larger region, more states other than Georgia. Councils concern is on how well the City is doing with affording local M/WBE’s to participate in the procurement process. The document gives a good snapshot of how well the City of Savannah is doing locally. There being no further business, Mayor DeLoach declared this meeting of Council adjourned. Dyanne C. Reese, MMC 16