City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA May 12, 2016 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Pledge of Allegiance was recited in unison followed by the Invocation by Rev. Thurmond Tillman, First African Baptist Church. PRESENT: Mayor Eddie W. DeLoach, Presiding Mayor Pro-Tem, Carol Bell Alderman Julian Miller, Chairman of Council Alderman Brian Foster, Vice-Chairman of Council Tony Thomas, John Hall, Estella Shabazz, Bill Durrence Van Johnson, II City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse MINUTES Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of April 28, 2016 were approved. Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of April 28, 2016 were approved. Upon motion of Alderman Durrence, seconded by Alderman Johnson, and unanimously carried the agenda was amended to add Recognition of Service. Upon motion of Alderman Bell, seconded by Alderman Miller and unanimously carried the agenda was amended to add an action item on the Summer 500 Program. APPEARANCES Alderman Durrence recognized Captain Ben Herron for being given the Robert McCallister Outstanding Public Service Award by the Savannah Downtown Neighborhood Association last week. Presentation of the Good Neighbor Awards to Mr. Ezekiel Brown and Mr. Raymond Arrington. The triannual (every four months) Good Neighbor Award recognizes the ongoing efforts of Savannah residents who are making exceptional contributions to their neighborhoods. The program is designed to honor those who make a difference in the community without seeking or receiving recognition for their efforts. Alderman Shabazz presented the recipients with their plaques. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Mayor DeLoach read the following statement relating to the crime in Savannah: Last Saturday we buried Mrs. Brown, a mother of 5. On that same Saturday we buried Mrs. Jones, who was breaking up a fight, was shot and killed by a 16 year old with the last name Jivens. In 1991 we got rid of the Jivens Gang with good police work and the help of citizens, and we reduced the crime rate for all of Savannah. Even as the police dept. became critically understaffed we continued to keep our crime rates at and below the national average. As crime continued to decline, poverty began to climb into the mid-20s. While we must focus on creating well-paying jobs, education, and poverty reduction we can, and must not use them as an excuse to allow criminals to remain on our streets. No one knows our neighborhoods like the people who live on our blocks. And it is these people who are needed to guide this effort to keep us safe. People on the block usually know, or have a good idea, who committed crimes there. That information is crucial for our law enforcement to keep us safe. We need our citizen support in all our neighborhoods. We can never have a police car or even a camera on every block. But we have a citizen/taxpayer on every corner. Those are the people on whom our safety rests. We don't need every resident to confide in police when things go array. If only 20 percent of them shared information with police, criminals soon would understand that this behavior is not going to be accepted in this community and we would turn this around. Most of you already have seen changes in the making. You have seen more officers on the streets, even though the majority of the 99 officers we were missing at the start of this year are not yet on the streets. The officers we have are working double time and even triple to fill these voids. By November, the remaining 87 should be on patrol, walking our neighborhoods, riding bicycles on patrol and getting to know our citizens. You will see us doing more in the very near future. But it is the citizens themselves who will make the difference. I am asking you not to wait until we have enough police officers to approach you for help. Take the initiative yourself to approach those who already are on the job. Too many of our children, too many of our neighbors, too many of our mothers are falling victims for us to wait. Once the officers are on the street, once the cameras are hung, and the citizens of Savannah step forward, we will reduce the crime rate. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Fernando Marquez for Jalapenos Mexican Grill #9, Inc. t/a Jalapenos Authentic Mexican Restaurant, requesting liquor, beer and wine (drink) license with Sunday sales at 7 East Broughton Street, which is located between Bull Street and Drayton Street in District 2. The applicant plans to operate a full-service restaurant. (New ownership/management) Recommend approval. Hearing closed upon motion of Alderman Hall, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Emily Cole for Fans First Entertainment t/a Savannah Bananas, requesting liquor, beer and wine (drink) license with Sunday sales at 1401 East Victory Drive, which is located between Bee Road and Waters Avenue in District 4. The applicant plans to operate a concession stand within a stadium. (New ownership/management) Recommend approval. Jessie and Emily Cole appeared to thank Council for the opportunity. Mayor DeLoach will throw the first pitch at the opening night. The ballpark is in unbelievable shape, a walk of fame will be done to celebrate the history of the ballpark. He stated there are 4 University of Georgia players on the team with aspirations to play professional baseball. Mr. Cole ended stating it’s all about the entertainment and there will be nonstop promotions and fun to go along with the good baseball. Hearing closed upon motion of Alderman Hall, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Miller, seconded by Alderman Thomas, per the City Manager’s recommendation. Rima Patel for Ambadi, Inc. t/a Lucky’s Convenience Mart, requesting to transfer beer and wine (package) license from Arvind Patel at 10004 Abercorn Street, which is located between Television Circle and West Montgomery Crossroad in District 5. The applicant plans to continue to operate a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Hall, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. Kailashben Patel for Ya Dada Corporation t/a S & M Food Mart, requesting to transfer beer and wine (package) license from Arvind Patel at 11711 Largo Drive, which is located between Abercorn Street and Tranquilla Drive in District 6. The applicant plans to continue to operate as a convenience store. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Hall, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, per the City Manager’s recommendation. PETITIONS Petition for Pedestrian Foot-Bridge at City Market. City Market Partners, LLC leases a portion of W. Julian Street from the City. Petitioner, Marcie Hill, on behalf of City Market Partners, LP is requesting an encroachment onto the Julian Street right-of-way (ROW) to build a pedestrian foot-bridge across an open staircase area that provides access to basement tenant space. The new pedestrian foot-bridge will be designed to match the exiting hardscape and will be flat with two steps at the building side. The foot-bridge will have a matching guard-rail and the walk-way will be of steel bar grating. The vertical clearance under the footbridge will not be 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 any less than the existing approved clearances. The tenant’s business signage will be relocated to one side of the footbridge. This encroachment request has been reviewed by Development Services, the Bureau of Public Works and Water Resources, Park & Tree, Tourism, and by Real Property Services, and the following conditions are recommended if approved: • The property owner shall enter into the Revocable License Encroachment Agreement (RLEA). • The property owner shall obtain all applicable building and development permits. • The property owner shall adhere to any conditions and/or requirements outlined in the Certificate of Appropriateness issued April 13, 2016 by the Historic District Review Board. • The property owner is solely responsible for maintenance and liability of the proposed pedestrian foot-bridge. • All modifications and/or additions to the City’s sidewalk must meet the latest Americans with Disabilities Act and City Construction Standards. • The Rotary Centennial Clock remains undisturbed. It is important to mention for the record that The Rotary Centennial Clock currently installed at City Market was a donation to the City of Savannah by Herb Traub, Chairman of The Rotary Clubs of Savannah, under Petition #10536, and was accepted by Council at the Official Proceeding of Savannah City Council on October 27, 2005. The lease agreement between the City and City Market Partners, LP, requires that any improvements within the ROW must be reviewed and approved by Council. The improvements will be governed by the City’s standard revocable license for encroachment agreement. Request that the City grant approval, subject to the conditions noted, for encroachment at 219 W. Julian Street in the City Market area of a foot-bridge as requested by Marcie Hill through Petition 160113. Further recommend authorization for the City Manager to execute the Revocable License Encroachment Agreement. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Hall, and unanimously carried per the City Manager’s recommendation. ORDINANCES FIRST and SECOND READINGS Ordinance read for the first time in Council May 12, 2016, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Shabazz, seconded by Alderman Bell, and unanimously carried. Nine Line Incorporated, Petitioner (MPC File No. 16-001497-ZA). An ordinance to rezone property at 400 Fort Argyle Road from the existing RA-CO (Residential Agriculture - Annexed) zoning classification to the B-G (General Business) and I-L (Light Industrial) zoning classification. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT R-A/CO (RESIDENTIAL- AGRICULTURE/ANNEXED) ZONING CLASSIFICATION TO B-G-2 (GENERAL BUSINESS TRANSITION 2) AND I-L (LIGHT INDUSTRIAL) ZONING CLASSIFICATIONS; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present R-A/CO zoning classification to a B-G and I-L zoning classifications: Frontage Portion 650 Feet from Fort Argyle Road (Portion to be rezoned to B-G-2): Commencing from a point [X: 922695.420647 Y: 734505.132998], located at the approximate intersection of the centerlines of Snow Green Road and Fort Argyle Road, Thence proceeding in a SE direction along the approximate centerline of Fort Argyle Road for approximately 333.00 ft. to a point, [X: 923026.524082 Y: 734469.562028], said point being, THE POINT OF BEGINNING, Thence proceeding in a NE direction [N 3-28-27 E] along a line for approximately 726.254 ft. to a point, Thence proceeding in a SE direction [S 81-39-20 E] along a line for approximately 500.00 ft. to a point, Thence proceeding in a SE direction [S 76-24-49 E] along a line for approximately 500.00 ft. to a point, Thence proceeding in a SE direction [S 71-10-18 E] along a line for approximately 500.00 ft. to a point, Thence proceeding in a SE direction [S 65-55-46 E] along a line for approximately 500.00 ft. to a point, Thence proceeding in a SE direction [S 60-38-58 E] along a line for approximately 500.00 ft. to a point, Thence proceeding in a SE direction [S 57-8-7 E] along a line for approximately 170.432 ft. to a point, Thence proceeding in a SW direction [S 49-30-0 W] along a line for approximately 694.765 ft. to 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 a point, [X: 925071.382663 Y: 733832.19017], said point being located on the approximate centerline of Fort Argyle Road Thence proceeding in a NW direction along the approximate centerline of Fort Argyle Road for approximately 2,109.118 ft. to a point, [X: 923026.524082 Y: 734469.562028], said point also being, THE POINT OF BEGINNING Rear Portion or Remainder of Property (Portion to be rezoned I-L): Commencing from a point [X: 922695.420647 Y: 734505.132998], located at the approximate intersection of the centerlines of Snow Green Road and Fort Argyle Road, Thence proceeding in a SE direction along the approximate centerline of Fort Argyle Road for approximately 333.00 ft. to a point, [X: 923026.524082 Y: 734469.562028], Thence proceeding in a NE direction [N 3-28-27 E] along a line for approximately 726.254 ft. to a point, [X: 923070.533802 Y: 735194.481685], said point being, THE POINT OF BEGINNING, Thence proceeding in a NE direction [N 3-28-27 E] along a line for approximately 1,779.42 ft. to a point, Thence proceeding in a NE direction [N 36-30-26 E] along a line for approximately 1,506.69 ft. to a point, Thence proceeding in a NE direction [N 35-50-43 E] along a line for approximately 10.262 ft. to a point, Thence proceeding in a SE direction [S 18-34-25 E] along a line for approximately 1,364.681 ft. to a point, Thence proceeding in a NE direction [N 34-53-10 E] along a line for approximately 495.00 ft. to a point, Thence proceeding in a SE direction [S 18-30-35 E] along a line for approximately 1,297.33 ft. to a point, Thence proceeding in a NE direction [N 78-27-50 E] along a line for approximately 3,411.59 ft. to a point, Thence proceeding in a NE direction [N 34-53-10 E] along a line for approximately 495.00 ft. to a point, Thence proceeding in a SE direction [S 17-36-45 E] along a line for approximately 1,018.38 ft. to a point, Thence proceeding in a NE direction [N 69-31-50 E] along a line for approximately 3,788.38 ft. to a point, 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Thence proceeding in a SE direction [S 42-0-45 E] along a line for approximately 1,004.353 ft. to a point, Thence proceeding in a SW direction [S 22-29-43 W] along a line for approximately 270.032 ft. to a point, Thence proceeding in a SW direction [S 76-15-45 W] along a line for approximately 7,634.432 ft. to a point, [X: 925563.226591 Y: 734299.9756], Thence proceeding in a NW direction [N 57-8-7 W] along a line for approximately 170.432 ft. to a point, Thence proceeding in a NW direction [N 60-38-58 W] along a line for approximately 500.00 ft. to a point, Thence proceeding in a NW direction [N 65-55-46 W] along a line for approximately 500.00 ft. to a point, Thence proceeding in a NW direction [N 71-10-18 W] along a line for approximately 500.00 ft. to a point, Thence proceeding in a NW direction [N 76-24-49 W] along a line for approximately 500.00 ft. to a point, Thence proceeding in a NW direction [N 81-39-20 W] along a line for approximately 500.00 ft. to a point, [X: 923070.533802 Y: 735194.481685], said point being, THE POINT OF BEGINNING. PIN# 2-1034 -01-002 SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 12th day of April, 2016, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED AND APPROVED: MAY 12, 2016 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 RESOLUTIONS Resolution of Support for the Romana Riley Lofts 2016 Low Income Housing Tax Credit (LIHTC) Application. W.H. Gross Construction Company is seeking a Resolution of Support from the Mayor and Aldermen for his 2016 LITHC application that if approved by the State of Georgia will result in a roughly $5.5 million adaptive reuse and renovation of the vacant and dilapidated Romana Riley School and Annex located at 1108 East Anderson Street in the 2nd District into 57 apartments for senior citizens. W.H. Gross Construction Company previously purchased the property necessary to development the Romana Riley Lofts from the School Board and City of Savannah. The LIHTC application is due in early June with award notices expected in December, 2016. Recommend approval. RESOLUTION OF SUPPORT Romana Riley Lofts WHEREAS, the former Romana Riley School and adjoining annex, historic buildings located at a key intersection along the Waters Avenue corridor, have been empty for years and are considered key buildings that, if properly renovated, can once again become assets to the neighborhood and the Waters Avenue corridor; and WHEREAS, the City of Savannah has identified the development and retention of affordable rental housing for Savannah residents as a priority in the City’s 2013-2017 Consolidated Housing and Community Development (HCD) Plan; and WHEREAS, the HCD plan also identifies as a goal the revitalization of neighborhood commercial corridors, recognizing the Waters Avenue corridor as one of nine target corridors; and WHEREAS, the City of Savannah adopted the Waters Avenue Enterprise Zone, effective January 1, 2016, which includes the former Romana Riley School site; and WHEREAS, the City of Savannah is currently making approximately $1.2 million in streetscape improvements along the Waters Avenue corridor to include the portion of Waters Avenue that adjoins the former Romana Riley School site; and WHEREAS, the production and retention of affordable housing is also consistent with the Comprehensive Plan adopted by the City of Savannah; and WHEREAS, the former Romana Riley School and adjoining annex are located in and consistent with plans for housing and neighborhood revitalization identified in the East Savannah Gateway Transformation Plan that was prepared by the Housing Authority of Savannah as part of its Choice Neighborhoods Planning Grant, approved by HUD on March 17, 2014, and adopted by City Council on May 15, 2014; and WHEREAS, the former Romana Riley School and annex are listed in the National Register of Historic Places, have significant historical significance to the neighborhood, and are worthy of renovation; and 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 WHEREAS, developer W.H. Gross Construction Company has proposed undertaking a roughly $5.5 million adaptive reuse and renovation that will result in 57 units of new affordable housing for senior citizens on the site of the former Romana Riley School and annex if awarded 2016 low income housing tax credits by the State of Georgia Department of Community Affairs; and WHEREAS, developer W. H. Gross Construction Company has acquired the Romana Riley School and annex from the Board of Education and has acquired adjoining lots it needs from the City of Savannah in anticipation of receiving a 2016 low income housing tax credit award; NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Aldermen of the City of Savannah declare their full support for the conversion, renovation, and construction of 57 affordable apartments on the former Romana Riley School and annex site for senior citizens using 2016 low income housing tax credits as proposed by W.H. Gross Construction Company. ADOPTED and APPROVED: MAY 12, 2016 upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Resolution for Approval to Change the FY 2015 Continuum of Care (CoC) Renewal Grant Project Sponsor to the Chatham-Savannah Authority for the Homeless (CSAH) and Authorization to Award CSAH $20,110 in CoC Renewal Grant Funds and $78,000 in Community Development Block Grant (CDBG) Funds to Provide Services to Homeless Persons. On November 12, 2015, Savannah City Council approved a resolution authorizing the submission of an application to the United States Department of Housing and Urban Development (HUD) for FY2015 Continuum of Care funding for the Shelter Plus Care grant program and to enter into an agreement with subrecipient, Union Mission for federal assistance as our Project Sponsor. On March 28, 2016, Union Mission notified the City of Savannah that it would not be able to undertake the role of Project Sponsor. Therefore, the Community Planning and Development Department is seeking approval for the City of Savannah to enter into an agreement with the Chatham-Savannah Authority for the Homeless (CSAH) to serve as the FY 2015 Project Sponsor for the upcoming Shelter Plus Care (S+C) grant, replacing Union Mission as the Project Sponsor, for the grant period of May 1, 2016 to April 30, 2017. There are no revisions or material changes to the agreement’s scope of work which addresses both the residential and treatment needs of the homeless substance abuse and disabled populations. The CoC award is in the amount of $670,087 to implement a supportive housing program that provides $40,219 in administration expenses and $629,868 in tenant-based rental assistance. CSAH, as the Project Sponsor, would receive $20,110 in administration funds to provide the following services: S+C program oversight, administration and reporting; the coordination of client services including client intake, eligibility, assessment and supervision of two full-time positions (program coordinator and case manager) in the delivery of tasks and services. The Department of Community Planning and Development will retain $20,109 in administration funds to process tenant-based rental assistance payments to reduce the cost burden on the agency. Staff is also seeking City Council authorization to amend the 2016 One Year Action Plan to 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 include an allocation of $78,000 in Community Development Block Grant (CDBG) human services funds to CSAH to support the program coordinator and case manager positions needed to carry out S+C services. Listed below are the contract amounts including the funding sources: Project Sponsor S+C Amount CDBG Amount Total 2016 Award CHSA $20,110 $78,000 $98,110 Recommend approval. RESOLUTION WHEREAS the City of Savannah has been awarded a Continuum of Care (CoC) Renewal Grant, on behalf of project sponsor, Union Mission, Inc., from the U. S. Department of Housing and Urban Development totaling $670,087; and WHEREAS Union Mission notified the City of Savannah that it would not be able to undertake the role of Project Sponsor for the FY 2015 grant year; and WHEREAS Chatham-Savannah Authority for the Homeless (CSAH) is a non-profit organization concerned with providing case management services for all homeless persons through its unified case management system; and providing services for the homeless; and WHEREAS it is necessary to change the CoC Renewal Grant Project Sponsor from Union Mission, Inc. to the CSAH, to serve as the FY 2015 Project Sponsor for the upcoming grant period of May 1, 2016 to April 30, 2017; and WHEREAS it is necessary to amend the 2016 One Year Action Plan to include an allocation of $78,000 in Community Development Block Grant human services funds to CSAH to support the program coordinator and case manager positions needed to carry out the CoC Renewal Grant; and WHEREAS it is also necessary for the City of Savannah to enter into an agreement in the amount of $98,110 with CSAH to implement the CoC Renewal Grant program. This amount represents an award to $20,110 in CoC Renewal Grant funds and $78,000 in Community Development Block Grant funds to support the program coordinator and case manager positions needed to carry out CoC Renewal Grant program known as Shelter Plus Care. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah, Georgia, hereby resolve and authorize Stephanie S. Cutter, City Manager, to enter into a grant agreement with the Chatham-Savannah Authority for the Homeless for the purposes cited above. ADOPTED and APPROVED: MAY 12, 2016 upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 MISCELLANEOUS Final Plat – Godley Park Major Subdivision, Phase 1C. Recommend approval of a major subdivision plat of Godley Park Subdivision, Phase 1C, being of a portion of the Highlands at Godley Station located at Gardenia Drive and also Hawkhorn Court in Aldermanic District 1. The subdivision is comprised of 24.795 acres creating 72 single family lots, with 3.625 acres of public right-of-way and 7.985 acres of common area. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Revocable License to Work within City Right-of-Way to RB-CIV Savannah Hotel, LLC. RB-CIV is the developer of the 173 key, luxury hotel which will be located South of River Street between MLK, Jr. and Montgomery Street. The construction is scheduled to start within the next two months. The developer has requested permission to operate a crane within the city right of way during the construction. This has been reviewed by Development Services and Traffic Engineering, and by the City Attorney’s office, and is necessary to facilitate the construction of this $60 million hotel, and the adjacent construction of a new city elevator and stairway for improved public access to River Street and the Riverwalk via Montgomery. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Appointments to Boards, Commissions and Authorities. Upon motion of Alderman Durrence, seconded by Alderman Johnson, and unanimously carried Katherine Williams was appointed to the Traffic Calming Committee as the District 2 representative. Upon motion of Alderman Thomas, seconded by Alderman Miller, and unanimously carried Alderman Brian Foster was appointed as the Council representative to the Pension Board. Summer 500 Program. Alderman Bell stated notice was received yesterday that Chatham County has approved 20 internship positions for the Pre-Apprentice program and 20 for the Summer 500 program for the summer, which is an equivalency of approximately $118,000 in value. She continued stating she would like to ask for the support of Council to grant approval to the City Manager to move $60,000 which is the equivalency of 20 internships for the Summer 500 program as the Pre-Apprentice Program has already been budgeted for the year. Alderman Johnson stated he’s baffled because when the discussion first came up it was indicated that there was currently a summer internship program. Thus, he along with members of Council were told the Summer 500 program was an independent, free running program that would take care of itself and would not need the financial support of the City. He continued stating when it was discussed previously it was stated by Alderman Bell that “we would cross that bridge when we get to it”. He stated he is not against young people having these opportunities however, when planning and appropriate planning is discussed it requires the expenditures of dollars and those are the aspects that the entire Council should have been involved with from the beginning. Mayor DeLoach stated the City is receiving interns its being done with the Pre-Apprentice program and they are asking Council to support it to be done with the Summer 500 program as well. Alderman Johnson reiterated his statement that he isn’t against the program, just the process in which it is being handled. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Mayor DeLoach thanked Chairman Scott and the County Commissioners for their support of the Summer 500 Program although it was not budgeted in their budget, they realized the benefit this would have and took it upon themselves to authorize and internship from different groups in an attempt to give youth an opportunity to work. Upon motion of Alderman Bell, seconded by Alderman Johnson, and unanimously carried Council granted approval to the City Manager to move $60,000 which is the equivalency of 20 internships for the Summer 500 program. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Thomas, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Project DeRenne Phase III – Amendment No. 3 – Event No. 2837. Recommend approval of Amendment No. 3 to Kimley-Horn & Associates in the amount of $259,167.00. The original contract was for consulting services for Phase III of Project DeRenne. This amendment is needed because additional professional services associated with the project were not included in the original contract. This amendment includes tasks which were required by the Georgia Department of Transportation as part of the ongoing preliminary design phase of the development process. The tasks include geotechnical investigation, underground storage tank and hazardous waste investigation, and preliminary lighting design. The original contract was approved by Council on August 24, 2011 for $2,804,404.00. The total cost of this contract to date, including this amendment, is $3,403,734.05. Recommend approval of Amendment No. 3 to Kimley-Horn & Associates in the amount of $259,167.00. Funds are available in the 2016 Budget, Capital Improvement Projects/Other Costs/DeRenne Avenue Traffic Analysis (Account No. 311-9207-52842-TE0309). Recommend approval. Savannah-Chatham Metropolitan Police Department Uniforms – Annual Contract – Event No. 3954. Recommend approval to award an annual contract for Savannah-Chatham Metropolitan Police Department (SCMPD) uniforms to Patrick's Uniforms in the amount of $748,859.30 and Smyrna Police Distributors, Inc. in the amount of $21,296.00, for a total of $770,155.30. Both vendors are being awarded a partial amount as one item bid by Patrick’s Uniforms did not meet specifications and was awarded to the lowest responsive, responsible bidder. SCMPD will use the items to fit officers and maintain quartermaster storeroom inventory. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidders were: L.B. Patrick’s Uniforms (Chatham County, GA) (D) $768,659.30 L.B. Smyrna Police Distributors, Inc. (D) (Partial Bid) $396,690.45 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 NAECO (D) (Partial Bid) $ 92,952.20 DGG Tactical Supply, Inc. (D) (Partial Bid) $285,689.00 Funds are available in the 2016 Budget, General Fund/Administrative Services Division/Clothing and Laundry (Account No. 101-4240-51310). A Pre-Proposal Meeting was conducted and three vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Demolition of Structures – Annual Contract – Event No. 4009. Recommend approval to award an annual contract for demolition services to JCS Associates, LLC (Primary) and Moss Construction (Secondary) in the estimated amount of $199,386.10. Property Maintenance Department will use the demolition services for abandoned and condemned homes throughout the City on an as-needed basis. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidders were: L.B. JCS Associates, LLC (Savanah, GA) (A) (Primary) $199,386.10 L.B. Moss Construction (Bluffton, SC) (D) (Secondary) $214,960.29 American Clearing (A) $248,250.50 Funds are available in the 2016 Budget, Sanitation Fund/Property Maintenance Enforcement/Housing Demolition (Account No. 511-7110-51297). (A)Indicates local, minority- owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Pothole Patcher – Event No. 4067. Recommend approval to procure one truck-mounted single operator pothole patcher from Reynolds-Warren Equipment in the amount of $196,435.00. The pothole patcher will be used in the Streets Maintenance Department to quickly and efficiently repair potholes found on City streets. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Reynolds-Warren Equipment Co. (Lake City, GA) (D) $196,435.00 Adams Equipment Co., Inc. (D) $199,887.00 Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Meeting was conducted and two vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Barricades, Lights, and Safety Equipment – Annual Contract – Event No. 4076. Recommend approval to award an annual contract for barricades, lights, and safety equipment to Hagemeyer in the estimated amount of $41,952.50. These items are used by the Traffic Engineering Department as safety and directional aids throughout the City when needed. Bids were advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 L.B. Hagemeyer (Garden City, GA) (D) $ 41,952.50 Richmond Supply Company (B) (Partial Bid) $ 40,375.00 Garden State Highway Products (D) $ 45,590.00 Safety Zone Specialists, Inc. (D) $ 45,953.00 Transafe, Inc. (D) $ 52,738.00 Safeware (D) $ 52,822.50 Protection Services, Inc. (D) $ 62,512.00 Funds are available in the 2016 Budget, General Fund/Traffic Engineering/Construction Supplies & Materials (Account No. 101-2103-51340). A Pre-Bid Meeting was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Street Sweepers – Event No. 4077. Recommend approval to procure two revolving broom street sweepers from Environmental Products of FL in the amount of $393,846.00. The street sweepers will be used by the Sanitation Department to clean streets throughout the City. These units will replace units that have reached to the end of their useful lives. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Environmental Products of FL (Atlanta, GA) (D) $393,846.00 Tennant Sales and Service Comp. (D) $305,269.26* Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Meeting was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. (*)Indicates low bidder did not meet specifications. Recommend approval. Street Sweeper Parts – Annual Contract – Event No. 4236. Recommend approval to renew an annual contract for street sweeper parts with Environmental Products of FL in the amount of $58,014.21. The street sweeper parts will be used by the Street Cleaning Department to replace brooms that have reached the end of their useful lives. This is the first of three renewal options available. Bids were originally received on January 6, 2015. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Environmental Products of FL (Atlanta, GA) (D) $ 58,014.21 Old Dominion Brush Company (D) $ 59,408.75 Funds are available in the 2016 Budget, Internal Service Fund/No Department/Inventory - Vehicle Parts (Account No. 611-0000-11325). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Recycled Crushed Aggregate Stone – Annual Contract – Event No. 4094. Recommend approval to award an annual contract for recycled crushed aggregate stone from ADRS Services, Inc. in the amount of $55,450.00. This stone material is used by the Streets Maintenance Department on the roads that are used to haul materials to the landfill. It is also used to fill in holes on other roads as needed. Notifications were sent to all known vendors; however, only one response was received. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. ADRS Services, Inc. (Savannah, GA) (B) $ 55,450.00 Funds are available in the 2016 Budget, General Fund/Streets Maintenance/Construction Supplies and Materials (Account No. 101-2105-51340). A Pre-Proposal Meeting was conducted and no vendors attended. (B)Indicates a local, non-minority owned business. Recommend approval. Rear Loader Refuse Bodies – Event No. 4110. Recommend approval to procure six rear loader refuse bodies from Consolidated dba Wastebuilt in the amount of $467,862.00. The rear loader refuse bodies will be mounted on crane carrier chassis for use by the Sanitation Department. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. Consolidated dba Wastebuilt (Smyrna, GA) (D) $467,862.00 Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Meeting was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Filter Belts for Water Reclamation – Annual Contract – Event No. 4125. Recommend approval to award an annual contract for filter belts to Clear Edge Filtration in the amount of $29,771.00. The filter belts will be used by the Water Reclamation Department to dewater excess biological sludge and primary sludge from the water reclamation process. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Clear Edge Filtration (Tulsa, OK) (D) $ 29,771.00 Richmond Supply Company (B) $ 53,481.07 Funds are available in the 2016 Budget, Water and Sewer Fund/President Street Plant/Equipment Maintenance (Account No. 521-2553-51250). A Pre-Bid Meeting was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Preventative Maintenance Service Agreement – Sole Source – Event No. 4214. Recommend approval of an annual preventative maintenance service agreement from Siemens Industry, Inc. in the amount of $42,192.00. This agreement will be used for preventative maintenance on the Robicon variable frequency drives by the Industrial and Domestic Water Plant at all pumping locations. This is a sole source because this company is the original manufacturer of Robicon variable frequency drives and is the only company that can offer factory trained authorized technicians and genuine replacement parts when needed. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Siemens Industry, Inc. (Savannah, GA) (B) $ 42,192.00 Funds are available in the 2016 Budget, I&D Water Fund/I&D Water Operation/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Proposal Meeting was not conducted as this is a sole source procurement. (B)Indicates local, non-minority owned business. Recommend approval. Traffic Sign Blanks – Annual Contract Renewal – Event No. 4229. Recommend approval to renew an annual contract for traffic sign blanks to Vulcan Signs in the amount of $29,521.40 and to Osburn Associates, Inc. in the amount of $30,540.80 for a total of $60,062.20. The traffic sign blanks are maintained in inventory at the Central Warehouse and are used by the Sign Shop in the assembly of traffic signs. This is the first of two renewal options available. Bids were originally received April 21, 2015. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Vulcan Signs (Foley, AL) (D) $ 60,386.20 L.B. Osburn Associates, Inc. (Logan, OH) (D) $ 60,609.80 MD Solutions (D) (Partial Bid) $ 13,465.50 Georgia State Correctional (D) (Partial Bid) $ 18,212.10 Garden State Highway (D) $ 62,822.20 Kolob Industries, LLC (D) $ 68,961.80 Newman Signs, Inc. (D) $ 74,220.30 LittKare, LLC (C) $149,913.00 Funds are available in the 2016 Budget, General Fund/Traffic Engineering/Construction Supplies & Materials (Account No. 101-2103-51340) and Internal Service Fund/No Department /Inventory-Central Stores (Account No. 611-0000-11330). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (C)Indicates non-local, minority-owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Disposal of Scrap Tires – Annual Contract Renewal – Event No. 4232. Recommend approval to renew an annual contract for the disposal of scrap tires services from Quality Tire Recycling, 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Inc. in the amount of $26,000.00. This contract will be used by the Vehicle Maintenance and Refuse Disposal Departments to dispose of used tires in an environmentally safe and legal manner. This is the second of three renewal options available. Bids were originally received on March 11, 2014. Notifications were sent to all known vendors; however, only one response was received. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. Quality Tire Recycling, Inc. (Jackson, GA) (D) $26,000.00 Funds are available in the 2016 Budget, Internal Service Fund/Vehicle Maintenance/Other Contractual Service (Account No. 611-1130-51295). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Towing of Class II Vehicles – Annual Contract Renewal – Event No. 4233. Recommend approval to renew an annual contract for towing of class II vehicles with Jackson Brothers Car Care Center in the estimated amount of $34,580.00. The towing services will be used by the Vehicle Maintenance Department to transport inoperable heavy equipment such as street sweepers and garbage trucks. This is the second of three renewal options available. Bids were originally received on March 18, 2014. Notifications were sent to all known vendors; however, only one response was received. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. Jackson Brothers Car Care Center (Savannah, GA) (A) $34,580.00 Funds are available in the 2016 budget, Internal Service Fund/Vehicle Maintenance/ Towing of Class II Vehicles (Account No. 611-1130-51286). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (A)Indicates local, minority owned business. Recommend approval. Technical Assistance – Sole Source – Event No. 4240. Recommend approval to procure technical assistance and guidance from Mr. John Chamberlin in the amount of $40,000.00. This assistance and guidance will be used by the Coastal Workforce Development Board to ensure compliance with the Workforce Innovation and Opportunities Act (WIOA) federal regulations as they transition from the Workforce Investment Act of 1998. Additionally, Mr. Chamberlin will provide technical assistance to Coastal Workforce staff in the development of WIOA adult, dislocated worker, and youth programs. This is a sole source because Mr. Chamberlin is the only known professional who is a practicing lawyer that can provide detailed guidance and insight into the new WIOA regulation as it pertains to local workforce development boards and WIOA programs. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 The vendor is: S.S. John Chamberlin (Corbett, OR) (D) $40,000.00 Funds are available from various Coastal Workforce grant funds including WIO Adult, Dislocated Worker, and Youth Grants. (Account Nos. 211-3391-51237-AD0115, 211-3301- 51237-DW0115, and 211-3391-51237-YT0115). A Pre-Proposal Meeting was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Gasoline and Diesel Fuel – Annual Contract Renewal – Event No. 4244. Recommend approval to renew an annual contract for transport truckloads of unleaded and diesel fuel from Sommers Company in the amount of $4,851,643.39, and an annual contract for tank wagon loads of unleaded and diesel fuel from Barrett Oil Distributors in the amount of $756,044.00. The total estimated amount of this annual contract is $5,607,687.39. The fuel will be used by various City departments. This is a cooperative bid which was solicited by Chatham County, however, the opportunity to meet the low bidder’s pricing for tank wagon diesel and gasoline was extended to Barrett Oil Distributors under the local preference ordinance. Barrett Oil agreed to match the non-local low bidder’s bid for tank wagon diesel and gasoline. This is the last of three renewal options available. Bids were originally received February 6, 2013. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: Transport - Transport- Tank Wagon Tank Wagon Diesel Unleaded Diesel Unleaded L.B. Sommers Oil (D) $2,005,445.07 $2,846,198.32 No Bid No Bid (Richmond Hill, GA) L.B. Barrett Oil (B) $2,034,307.87 $2,900,942.06 $636,686.78* $119,357.22* (Savannah, GA) Strickland Oil (D) No Bid No Bid $636,686.78 $119,357.22 Ports Petroleum (D) $2,006,022.33 $2,847,150.38 $681,537.72 $129,065.15 Mansfield Oil (D) $2,004,175.11 $2,849,911.37 $652,750.92 $122,834.28 Great Lakes Petroleum (D) $2,012,083.51 $2,851,386.74 $644,013.03 $120,942.98 Funds are available in the 2016 budget, Internal Service Fund/Inventory-Gasoline/Diesel (Account No. 611-0000-11350) and (11340). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non- local non-minority owned business. (*)Indicates local vendor preference. Recommend approval. Gate and Tapping Valves – Annual Contract Renewal – Event No. 4247. Recommend approval to renew an annual contract for gate and tapping valves from Consolidated Pipe & Supply Co. in the amount of $109,583.10. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 The gate and tapping valves are used by the Water Distribution Department in the maintenance and repair of the City’s water lines. Several items are maintained in inventory at the Central Warehouse; others are maintained in inventory at the Water Distribution Department. This is the second of two renewal options available. Bids were originally received on April 1, 2014. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Consolidated Pipe & Supply Co. (Garden City, GA) (D) $109,583.10 HD Supply Waterworks, Ltd (D) $128,084.70 Ferguson Waterworks (D) $129,244.58 Fortiline Waterworks (D) $137,068.08 Funds are available in the 2016 Budget, Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330) and Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local non-minority owned business. Recommend approval. Flygt Pump Repair – Annual Contract Renewal – Event No. 4253. Recommend approval to renew an annual contract to procure equipment, repair parts, and services for Flygt pumps from Xylem Water Solutions in the estimated amount of $325,000.00. Prices were negotiated with the vendor and are based on a 15% discount for Flygt products, 15% gross margin for custom pump controls, VFD controllers, safe hatch access covers, miscellaneous buy-outs, 20% discount off list price for Flygt parts, and labor rates at $87.00 per hour. The repair parts and services are needed to maintain Flygt pumps in the waste water collection and stormwater systems. This is a sole source because Xylem Water Solutions is the only vendor authorized to service Flygt brand pumps for this area. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Xylem Water Solutions (Charlotte, NC) (D) $ 325,000.00 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Various CIPs (Account No. 311-9207-52842-various CIPs) and Water & Sewer Operating Fund/Lift Station Maintenance/Equipment Maintenance (Account No. 521- 2552 -51250). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Oils, Lubricants, and Anti-Freeze – Annual Contract Renewal – Event No. 4257. Recommend approval to renew an annual contract for oils, lubricants, and anti-freeze from Colonial Oil Industries, Inc. in the amount of $76,363.95. Several items are maintained in inventory at the Central Warehouse; others are in inventory at the Vehicle Maintenance Department. The oils, lubricants, and anti-freeze will be used by the Vehicle Maintenance 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Department to maintain the City’s vehicle fleet and by other departments for use in equipment and machinery. This is the second of two renewal options available. Bids were originally received March 4, 2014. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B. Colonial Oil Industries, Inc. (Chatham County, GA) (D) $76,363.95 Barrett Oil Distributors (B) $77,759.50 Funds are available in the 2016 Budget, Internal Service Fund/No Department/ Inventory-Central Stores (Account No. 611-0000-11330) and Internal Service Fund/Vehicle Maintenance/Oil and Grease Fund (Account No. 611-1130-51365). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. Coplogic/Lexis Nexis – Sole Source – Event No. 4226. Recommend approval to procure Coplogic from Coplogic/Lexis Nexis in the amount of $52,950.00. Coplogic is a reporting tool that allows citizens to file police reports online. SCMPD uses online reporting to make it easier for citizens to file reports and increase departmental efficiencies. This amount includes the set up fees and maintenance fees for 2016 and 2017. The reason this is a sole source is because this is the only software that is compatible with SCMPD's current records management system. Delivery: As Requested. Terms: Net 30 Days. The vendor is: S.S. Coplogic/Lexis Nexis (New York City, NY) (D) $52,950.00 Funds are available in the 2016 Budget, Condemned Assets Fund/Federal/Other Contractual Service (Account No. 102-4121-51295) and General Fund/Patrol and Special Operations/Other Contractual Services (Account No. 101-4210-51295). A Pre-Proposal Meeting was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Water and Sewer Agreement – Woodlands Villas, Southbridge Phase 18. Lamar Smith Signature Development, LLC has requested a water and sewer agreement for Woodlands Villas, Southbridge Phase 18. The water and sewer systems have adequate capacity to serve this 38 equivalent residential unit development off Woodside Crossing. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. Parking Guidance System Upgrade Phase I, $192,372.34 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval for Parking Guidance System Upgrade Phase I with SoniPark in the amount of $192,372.34. SoniPark is a parking guidance system that uses sensors, and LED displays to communicate the direction, and 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 number of parking spaces available within a parking deck. The initial SoniPark system was installed in 2007 and needs to be upgraded to sustain its usability. The project will be completed in 4 phases beginning with the 1st level of the hourly long-term parking deck. The remaining 3 levels will be upgrade in subsequent years. Phase I of the project will include upgrading the system software and front-end control unit, upgrade of 16 external and internal signs, and the replacement of 358 detection/display sensors. SoniPark, LLC is our Parking Guidance System provider; therefore, this is a sole source procurement. Recommend approval. City Works Asset Management System, $152,713.89 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Woolpert, Inc. for the implementation of City Works Asset Management System in the amount of $152,713.89. City Works is an Asset Management System (AMS) which allows multiple departments such as Maintenance, Operations, Airfield, Engineering, and Information Technology, to integrate separate information systems into a single software solution with a common interface. By combining systems and providing a single location for information input and retrieval, City Works enables departments to share and access pertinent information easily and efficiently. The access rights and software licenses will be obtained from the City of Savanah’s existing City Works software agreement. Woolpert, Inc. is the City of Savannah’s City Works provider and developer; therefore, this is a sole source procurement. Recommend approval. Woodward and Associates, $48,000.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Woodward and Associates in the amount of $48,000.00. Staff has been using the services of Woodward and Associates for support to the Savannah/Hilton Head International Airport on mutually-agreed government relations, including but not limited to work with the Federal Aviation Administration (FAA). This work also includes assisting the airport in efforts to continue its operational and financial viability and growth. The retainer fee for these services is $4,000 per month. The agreement will run annually beginning May 1, 2016 and ending April 30, 2017, with automatic annual renewals thereafter unless either party gives 30 days’ notice. Recommend approval. 2017 Ford Explorer SUV, City of Savannah Event No. 4075, $29,870.00 - Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase one 2017 Ford Explorer SUV from JC Lewis Ford in the amount of $29,870.00. Local vendor preference was applied. JC Lewis Ford falls within the city limits and has a business tax certificate with the City. Their bid fell within 2% of the lowest bidder’s price. Bidders were: L.B. JC Lewis Ford, Savannah, GA (B) $29,870.00 OC Welch Ford Lincoln, Hardeeville, SC (D) $29,870.00 Griffin Ford Sales, Inc., Griffin, GA (D) $27,837.18** **The bid specifications indicated current model. This company provided a bid for the 2016 not the 2017. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Hurt, Norton and Associates, $84,000.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Hurt, Norton and Associates in the amount of $84,000.00. The Commission executed a contract agreement in January of 2014 with Hurt Norton for lobbying, consulting, coordination, watchdog and facilitation services. The initial term of the contract ended December 31, 2014, but the agreement automatically renews unless either party provides 30 days’ notice of termination. In 2015, Hurt Norton increased their fees by $24,000 which was approved by Purchase Board. Since this agreement now requires payment of annual fees in the amount of $84,000, staff requests that the Commission approve the renewal of this agreement for calendar year 2016. Recommend approval. Woolpert, Inc., $92,941.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Woolpert, Inc. in the amount of $92,941.00. Woolpert will provide UAS consulting services as directed by the Savannah Airport Commission. Woolpert will work with SAV Staff and the FAA to support the integration of UAS technology and capability into regular SAV airport operations. Woolpert’s initial support will include the integration of UAS technologies at SAV for daytime perimeter surveillance and wildlife management operations. Future integration support may include planning for irregular operations, disaster response/recovery operations, nighttime surveillance, airfield asset management, construction observation operations, and other tasks that are traditionally not supported by manned operations. Woolpert has an FAA permit to control UAS operations and is familiar with our environment. Recommend approval. Visit Savannah Advertising Campaign, $150,000.00 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to participate in the Visit Savannah Advertising Campaign in the amount of $150,000.00. Visit Savannah has entered into an agreement with Orbitz Worldwide and three other online travel websites for a 2016 summer/fall co-op advertising campaign. The campaign will highlight Savannah/Hilton Head International Airport and will be marketed to non-stop destinations. Visit Savannah has found these partnerships to be their highest return on investment (ROI) expenditures offering measurable results. The campaign is scheduled to launch in the summer and will run through November 2015. This will be the Savannah Airport Commission’s fourth year of participation. Recommend approval. Intergovernmental Agreement with the Savannah-Chatham County Board of Education. The Board of Public Education of the Savannah-Chatham County Public School System (BOE) and the Mayor and Aldermen of the City of Savannah (City) entered into three (3) agreements in 1982, 1983, and 1993 regarding shared use of certain Board facilities. The agreements provided the City with use of the Golden Age Center & Community Center at Windsor Forest Elementary School (WFES), the lighted athletic field at Windsor Forest High School (WFHS), and two (2) athletic fields at White Bluff Elementary School (WBES). The City provides various senior, youth, and other community programs at these facilities during agreed upon periods of time. The City and BOE seek to extend this working relationship and consolidate use of the three properties into one agreement. The proposed term will be for ten years through year 2026, though the agreement can be terminated by either party with at least 180 day notice. 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Student populations and programming are reportedly growing at the Windsor Forest Elementary School, placing various demands on limited facilities. Therefore, in the long term, the City is planning to acquire lands in the vicinity and develop a new Golden Age and Community Center. This Intergovernmental Agreement will provide the City with continued use of limited portions of the Windsor Forest Elementary School until such time as the new facility can be constructed. Request approval of the proposed Intergovernmental Agreement with the BOE to provide shared use of BOE facilities, and further recommend authorization for the City Manager to execute the Intergovernmental Agreement. Recommend approval. Alderman Thomas stated this item addresses the urgency in the problem that is being dealt with on the Southside, as the Windsor Forest Golden Age Center is the highest attended center in the City. Approved upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried per the City Manager’s recommendation. Sidewalk Installation – Coffee Bluff Road – Event No. 4057. Recommend approval to procure construction services from Savannah Construction & Preservation in the amount of $280,985.12. The services will be used for the construction of a pedestrian sidewalk on one side of Coffee Bluff Road between Back Street and Coffee Pointe Drive. Also included in the project are the construction of three pedestrian crosswalks with rectangular rapid flashing beacons at Coffee Point Drive, Coffee Bluff Villa Drive, and Rose Dhu Road. The project includes an overall MWBE goal of 21%, with the breakdown of 16% MBE and 5% WBE. Based on the proposed schedule of MWBE participation submitted by the low bidder, the overall MWBE participation will be 21%, with 16% MBE being performed by Atlantic Building Constructions and 5% WBE being performed by Ram Tool. Five bids were received for this event; however, two did not meet the MWBE provisions and were unopened. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Savannah Construction & Preservation (B) $ 280,985.12 (Savannah, GA) SABE, Inc. (A) $ 499,204.65 PINCO (D) $ 705,586.00 Funds are available in the 2016 Budget, Capital Improvements Fund/No Department/Contracts Payable/White Bluff/Coffee Bluff Road (Account No. 311-0000-21128-SP0808). A Pre-Bid Meeting was conducted and four vendors attended. (A)Indicates local, minority owned business. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Thomas gave a brief history of the funding for this project. Approved upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. Cann Park Playground – Sole Source – Event No. 4268. Recommend approval to procure playground equipment from GameTime in the amount of $68,915.00. The playground equipment will be at Cann Park by the Parks and Recreation Department. 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 The procurement method used for this procurement was a Request for Proposal issued by Charlotte-Mecklenburg County, NC as part of the U.S. Communities Government Purchasing Alliance. U.S. Communities is a purchasing cooperative that provides procurement resources and solutions to local and state government agencies, K-12 school districts, higher education institutions, and non-profit organizations at the contractor’s lowest available government pricing. Third party audits are performed on all contracts and benchmarking analysis conducted to ensure ongoing value. U.S. Communities adheres to a stringent competitive selection process for all contracts offered through the program. Lead governmental agencies issue the competitive solicitations and oversee the evaluation, award, and contractual process. Cooperative purchasing is authorized as an appropriate procurement method in Division 10 Section 4-4152 of the purchasing ordinance. Proposals were received from nine proposers May 5, 2010. An evaluation selection team comprised of representatives from Charlotte-Mecklenburg County, Fairfax County VA schools, Davis, CA United schools, and the city of Los Angeles, CA reviewed and scored the proposals. A contract was awarded by Charlotte-Mecklenburg County and a master agreement with U.S. Communities was signed through September 16, 2016. Delivery: 30-45 Days. Terms: Net 30 Days. The proposer was: B.P. GameTime c/o Dominica Recreation Products, Inc. (Longwood, FL) (D) $68,915.00 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Cann Park Improvements (Account No. 311-9207-52842-RE0224). A Pre- Bid Conference was not conducted as this is a sole source. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Shabazz thanked City Manager Cutter and staff for bringing this project into fruition. Approved upon motion of Alderman Shabazz, seconded by Alderman Foster, and unanimously carried per the City Manager’s recommendation. Announcements Alderman Hall stated in the past 2 weeks it was a brutal week in District 3. Edgemere Sackfield and Avondale neighborhoods are crying out for help and asked that pressure is placed on landlords that are renting to people in slum like conditions. It isn’t right for people to live in those conditions. Alderman Thomas echoed the need to revisit the Landlord Responsibility Ordinance to see what can be done to landlords that are not being accountable for their properties. Alderman Miller stated it is time to revisit the Parental Responsibility Ordinance as well as the Curfew Ordinance as issues with crime are rising. 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 12, 2016 Alderman Bell offered condolences to Cynthia Moore and her family for the loss of her mother. Ms. Moore is a 311 operator for the City of Savannah and attends community and neighborhood meetings. The funeral will be held Saturday, May 14, 2016. There being no further business, Mayor DeLoach declared this meeting of Council adjourned. Dyanne C. Reese, MMC 25