City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA May 26, 2016 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Pledge of Allegiance was recited in unison followed by the Invocation by Carol Bell, Alderman at Large Post 1. PRESENT: Mayor Eddie W. DeLoach, Presiding Mayor Pro-Tem, Carol Bell Alderman Julian Miller, Chairman of Council Alderman Brian Foster, Vice-Chairman of Council Tony Thomas, John Hall, Bill Durrence, Van Johnson, II Estella Shabazz (left at 2:45 due to family emergency) City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse MINUTES Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of May 12, 2016 were approved. Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of May 12, 2016 were approved. Upon motion of Alderman Johnson, seconded by Alderman Durrence, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) APPEARANCES Roger Moss and members of the Savannah Children’s Choir appeared. The choir sang two selections to include Happy Birthday to Mayor DeLoach. Mayor DeLoach announced Dyanne Reese, Clerk of Council returned today from her annual IIMC Conference in Omaha, NE. She asked that the following businesses be recognized for donating items to the silent auction to benefit clerk’s education and training. • Simply Savannah- Brian Armstrong- Manager 301 E River St, Savannah, GA 31401 and • Signature Gallery- Sharon Saseen (local artist) City Market, 303 West St. Julian Street, Savannah, GA 31401 Mrs. Reese also stated that over $22,000 was raised from the auction over the weekend. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 William Zieburtz, President of the Georgia Association for Water Professionals, appeared to present the “Best Water Consumer Confidence Report in Georgia” award to the City of Savannah. Mayor DeLoach asked John Sawyer, Water & Sewer Bureau Chief to come forward and accept the award. Mr. Sawyer stated Laura Walker and her staff does all the work and thanked them for all they do. Ms. Walker accepted the award and also thanked her staff for all they do. Alderman Miller introduced Taylor DeLoach, junior at St. Vincent’s Academy, who was named the 2015 Best of Preps Female Athlete of the Year for her accomplishments in track and field. Taylor plans to attend Ohio State University in the Fall on a full athletic scholarship where she will study Health Sciences and minor in Business Administration. Taylor is currently training for the 2016 U.S. Olympic trials. Taylor thanked Council for acknowledging her. Alderman Miller also acknowledged her father Robert DeLoach who is a volunteer coach for Savannah Stars in addition, he has a group called No One’s Listening Richard Gerbasi, Administrator, Armond Overton, Tru Bui, Marcus Zeigler, Ricky Birdsell and Michelle Dailey employees of the City of Savannah Cemeteries Department appeared to be recognized for their quick actions which helped save a man’s life in Bonaventure Cemetery on May 5. Ricky described the details of the incident and stated he has been in contact with the family and the man is doing well. Mayor DeLoach recognized Commissioner-elect Chester Ellis and congratulated him on his victory. Joe Shearouse, Leisure Service’s Bureau Chief, Barry Baker, Director, Woody Deloach, Edith Crawford, Shirley Smith, Pearlette Shuman, Jim Shirley and Ben Ellison employees of the City’s Leisure Services Bureau appeared to announce that the City of Savannah has been named a 2016 Playful City USA Community for our efforts to increase opportunities for play for our citizens. Mr. Baker stated this is the City’s 7th year receiving the recognition. Mayor DeLoach stated the City of Savannah has one of the best working forces in the area doing whatever their task is. He continued stating it is up to the Mayor and Aldermen to set the standards that are needed in the community. He thanked all City employees for doing the jobs they are called to do. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. William O’Brien for Thunderbird Inn, Inc. t/a Thunderbird Inn, requesting to add beer (package) license to the existing wine (package) license at 611 West Oglethorpe Avenue, which is located between Fahm Street and Papy Street in District 1. The applicant plans to continue to operate as a motel. (New request/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried. 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. Denis Ackah-Yensu for Savannah WWC, LLC t/a Wild Wing Cafe, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from William C. Crowley at 27 Barnard Street, which is located between Saint Julian Street and Bryan Street in District 2. The applicant plans to continue to operate a full-service restaurant. (New ownership/management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. Jayprakesh Patel for J & K Trading, Inc. t/a Quick Mart, requesting to transfer beer and wine (package) license from Hiteshkumar Patel at 4906 Paulsen Street, which is located between 65th Street and 66th Street in District 4. The applicant plans to continue to operate as a convenience store. (New ownership/management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Durrence, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, per the City Manager’s recommendation. ZONING HEARINGS Metropolitan Planning Commission (File No. 16-001927-ZA). The Planning Commission is recommending that sections 8-3082 and 8-3090 of the Zoning Ordinance be amended to establish a special parking district and standards for that district. The City of Savannah recently contracted with a national transportation and mobility consultant to undergo a parking study with the goal of establishing an implementable plan for parking and mobility in downtown Savannah. As a part of that study, the consultant was tasked with specifically considering an area in the vicinity of West River Street and to report on potential parking solutions to address the likely redevelopment of this downtown expansion area. Recognizing that this area is likely to redevelop to a more mixed use commercial and tourist oriented extension of downtown; and in an effort to support future redevelopment, the Planning Commission recommends amending the ordinance to establish a parking reduction area and to amend the requirements for shared, remote and on street parking. The recommendation includes establishing the West River Street area; an area bounded by West Bay Street, West River Street, Martin Luther King Jr. Boulevard and Warner Street. It is proposed that within this area a reduced parking requirement be established for certain uses, that the allowed distance for remote parking be extended, that shared parking opportunities be expanded and that certain on street parking spaces be allowed to count toward required parking. (An ordinance is attached.) Recommend approval. Marcus Lotson, Metropolitan Planning Commission briefly described the request. Alderman Johnson asked if the reduction in parking creating issues where parking challenges already exist. Mr. Lotson responded stating with the uses that are already established within the boundaries of the district parking has been addressed either onsite or with remote parking through the variance process, therefore those businesses already exist and parking requirements have been met. Any new business that would come in or redevelopment that would take place within only the boundaries of this area as described would 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 be able to benefit from the reductions being proposed. A substantial amount of parking would still need to be addressed but they will have the means to do so. Alderman Johnson stated his concern is that with the variance process you get to look at each application on a case by case basis and if it is changed that would be totally bypassed. He continued stating he doesn’t want to create a situation in which there is more of a problem and no way to get in to remedy it. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. ORDINANCES FIRST READINGS First Reading of Downtown Savannah Authority (DSA) Application on Behalf of the City of Savannah. The City of Savannah has requested the assistance of the Downtown Savannah Authority by the issuance of bonds. The bonds will be issued in two different series. The 2016 DSA Bonds Series A, will consist of approximately $33 million in new borrowings to be used for the construction of the West River Street Parking Garage and pay issuance costs incidental to the issuance of this series. The 2016 DSA Bonds Series B, will consist of approximately $8 million in new borrowings to be used for the construction of streetscape improvements for the corridors of Broughton Street, Bay Street and River Street and to pay issuance costs incidental to the issuance of this series. The City will enter into a contract with the DSA under which it will pledge to pay all interest and principal for the bonds. As required by state statue, the Authority in turn has made application to the City requesting the City Council’s express approval for the issuance of such bonds. The approximate amount of the new bond issue in total for both series is $41 million. Under state statue, the Authority’s application to the City to issue such bonds must receive two readings before City Council. The first reading is scheduled for the meeting of May 26, 2016. The second reading has been advertised for the meeting of June 9, 2016. No action is required on this first reading. Upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried the agenda was amended to add the First Reading of an ordinance to amend sections 8-3082 and 8-3090 of the Zoning Ordinance to establish a special parking district and standards for that district. Sections 8-3082 and 8-3090 (File No. 16-001927-ZA). An ordinance to amend sections 8-3082 and 8-3090 of the Zoning Ordinance to establish a special parking district and standards for that district. No action is required on this first reading. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 26th day of May, 2016 the Council entered into a closed session for the purpose of discussing Litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED and APPROVED: MAY 26, 2016 Resolution for Broughton Street Tree Planting – Georgia Department of Transportation TEA-21 Grant (PI0008996 Chatham County, CS 1021/Broughton Street FM SR 25 Conn to CS 909/East Broad Street). The Georgia Department of Transportation (GDOT) is requesting a resolution authorizing the City Manager and the GDOT to contract for funding under the Transportation Equity Act for Funding the 21st Century. This project will consist of removing existing underperforming trees, creating new tree wells by cutting open concrete sidewalks, expansion of existing tree wells, removal of existing soil and replacing with new top soil, installing and maintaining new street trees, and installation of porous aggregate paving for tree surrounds. The funding source for this project is a federal grant in the amount of $183,498.40. Approval and execution of the resolution is necessary for the City to move forward with this project. Recommend approval. A RESOLUTION Of the MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH “CITY”: RESOLUTION AUTHORIZING THE CITY MANAGER (HEREINAFTER REFERRED TO AS “SPONSOR”) AND THE GEORGIA DEPARTMENT OF TRANSPORTATION (HEREINAFTER REFERRED TO AS “DEPARTMENT”) TO CONTRACT FOR FUNDING UNDER THE TRANSPORTATION EQUITY ACT FOR FUNDING THE 21st CENTURY (HEREINAFTER REFERRED TO AS “TEA-21”). WHEREAS, the Secretary of the United States Department of Transportation (hereinafter referred to as “US DOT) and the Commissioner of the DEPARTMENT are authorized to contract for Transportation Enhancement Projects; and 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 WHEREAS, the contract for financial assistance imposes certain duties upon SPONSOR including but not limited to the provision of its local share of the project costs; and WHEREAS, SPONSOR guarantees that it will comply with Title VI of the Civil Rights Act of 1964, all other pertinent directives and all US DOT requirements; and WHEREAS, to complete the project, SPONSOR will use Disadvantaged Business Enterprises to the fullest extent possible and will implement and administer procedures to ensure that minority businesses are competitive for contracts and purchase orders when procuring services including but not limited to construction contracts, supplies, equipment contracts or consultant contracts. NOW, THEREFORE, BE IT RESOLVED BY SPONSOR THAT: 1. City Manager Stephanie Cutter is authorized to execute the contract on behalf of the City with the DEPARTMENT for aid in financing construction, and all other activities incidental thereto, of Transportation Enhancement Activity pursuant to Public Law 105-178 (1998); and all other provisions as set forth in the contract with the DEPARTMENT. 2. City Manager Stephanie Cutter is authorized to execute and file an assurance or any other document required by the US DOT and the DEPARTMENT certifying compliance with Title VI of the Civil Rights Act of 1964. 3. City Manager Stephanie Cutter is authorized to furnish any and all additional information that may be required by US DOT or the DEPARTMENT in connection with the application for the Transportation Enhancement Activity project and budget. 4. That City Manager Stephanie Cutter is authorized to set forth and execute affirmative disadvantaged business policies in connection with the participation goal established by the Georgia Department of Transportation. ADOPTED and APPROVED: MAY 26, 2016 upon motion of Alderman Miller, seconded by Alderman Durrence, and unanimously carried per the City Manager’s recommendation. Resolution Authorizing The Sale of Vacant Surplus Real Property Located at 701 Montgomery Street. A resolution to authorize the sale of the surplus real property located at Martin Luther King, Jr. Boulevard and Hall Street to Harley Krinsky and Ian Smith at a price of $980,000. The buyer has proposed to develop the site with a multi-story mixed-use project that includes 73 residential units and first floor retail space. The resolution authorizes the City Manager to execute a contract to sell this property and to sign a quit claim deed and other documents at closing. Recommend approval. RESOLUTION A RESOLUTION AWARDING THE SALE OF CITY-OWNED SURPLUS REAL PROPERTY LOCATED AT 701 MONTGOMERY STREET AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A QUITCLAIM DEED AND RELATED CLOSING DOCUMENTS. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 WHEREAS, the Mayor and Aldermen of the City of Savannah (the “City”) own a vacant parcel of land located at the intersection of Martin Luther King Jr. Boulevard and Hall Street with an address of 701 Montgomery Street, also referenced as PIN #2-0045-28-012, (the “Property”); and WHEREAS, O.C.G.A. § 36-37-6 governs the sale and/or transfer of municipal real property to the highest and most responsive bidder after due notice has been provided, and authorizes the municipal corporation to reject any and all bids or cancel a proposed sale; and WHEREAS, the Property was declared surplus and available for sale by City Council on May 3, 2012; and WHEREAS, the City has issued a series of requests for proposals (RFP) soliciting bids from the public for sale of the Property; and WHEREAS, the highest and most responsive bidder of the most recent RFP is Ian Smith and Harley Krinsky, who have proposed developing the Property with a multi-story mixed use project and offered a price of $980,000. NOW, THEREFORE, the Mayor and Aldermen of the City of Savannah, in a regular meeting assembled, do hereby approve the sale of the Property to Ian Smith and Harley Krinsky based on the project and price noted and subject to the terms and conditions of the request for proposals, and also hereby authorize the City Manager to execute a Quit Claim deed and associated closing documents in conformance with this resolution. ADOPTED and APPROVED: MAY 26, 2016 upon motion of Alderman Durrence, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Resolution Declaring a Portion of Randolph Street as Surplus. Authorizing the sale of the surplus parcel in exchange for the conveyance to the City of a parcel needed by the City for the realigned right-of-way of Randolph Street, and providing for a cash payment by Randolph Street Development, LLC to be used in the construction of the realignment project. The City is in the process of widening and realigning General McIntosh Boulevard, President Street and the Bilbo Canal to improve safety and traffic flow in the Eastern portion of the City. In connection with this project, the City and Randolph Street Development, LLC (“RSD”), which is the owner of the Trustees Garden parcel to the West of General McIntosh, have agreed to realign the intersection of Randolph Street with General McIntosh Boulevard so that the streets will intersect at approximately right angles, at the point where a new traffic light will be installed, and to line up with the newly realigned Congress Street to the East of General McIntosh. Recommend approval of a resolution declaring an 11,088 square foot portion of Randolph Street as surplus and available for sale to RSD (the sole adjoining property owner) for consideration as follows: 1) the City will retain utility easements over, under, and across the 11,088 square foot parcel; 2) RSD will grant to the City at no cost a 3,985 square foot parcel needed for the realignment project, and 3) RSD will make a cash payment of $678,903 for certain public roadway improvements to be made by the City’s contractor constructing the project; said funds to be deposited in an escrow account and governed by an escrow agreement. Also recommend 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 authorization for the City Manager to execute the associated deed, contracts, and closing documents. Recommend approval. RESOLUTION A RESOLUTION DECLARING A PORTION OF RANDOLPH STREET AS SURPLUS TO THE NEEDS OF THE CITY, AUTHORIZING THE PURCHASE AND SALE OF PARCELS FOR THE RANDOLPH STREET REALIGNMENT PROJECT, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A QUITCLAIM DEED AND RELATED DOCUMENTS FOR CONSIDERATION AS FOLLOWS: WHEREAS, the Mayor and Aldermen of the City of Savannah (the “City”) is making improvements to General McIntosh Boulevard, President Street, and the Bilbo Canal as part of a large public works project to improve transportation and drainage systems within the City of Savannah; and WHEREAS, as part of this public works project the City is seeking to realign the intersection of Randolph Street at General McIntosh Boulevard with the newly re-aligned Congress Street to establish a new four-way intersection that will enhance public access and safety in the area; and WHEREAS, the re-alignment of Randolph Street as so described will result in an 11,088 square foot section of City right-of-way (“Parcel A” – see attached survey) that will no longer be paved or needed for the purpose for which it was originally established; and WHEREAS, to develop and construct the new four-way alignment a 3,985 square foot parcel (“Parcel B” – see attached survey) of real property is needed from Randolph Street Development, LLC; and WHEREAS, Randolph Street Development, LLC is also interested in improving public access and safety in the area, supports the proposed new four-way intersection project, is the sole adjoining property owner to Parcel A, is seeking to acquire the surplus Parcel A right-of-way, and has agreed to participate in the cost of the project; and WHEREAS, O.C.G.A. § 32-7-1 authorizes a municipality to abandon any public road under its jurisdiction and O.C.G.A. § 36-37-6(g) authorizes the governing authority of a municipal corporation to sell and convey parcels of narrow strips of land, so shaped or so small as to be incapable of being used independently as zoned, to abutting property owners; and WHEREAS, City Ordinance (Section 6-105) authorizes the Mayor and Alderman of the City of Savannah to offer surplus right-of-way property for sale to abutting property owners for such compensation as The Mayor and Alderman of the City of Savannah deem reasonable; NOW, THEREFORE, the Mayor and Aldermen of the City of Savannah, in a regular meeting assembled, with more than two-thirds of the Aldermen present and voting in the affirmative, hereby declare Parcel A as surplus to the needs of the City and available for sale to the adjoining property owner – Randolph Street Development, LLC based on consideration as follows: 1) the City will retain utility easements over, under, and across Parcel A; 2) Randolph Street 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 Development, LLC will grant Parcel B to the City at no cost to the City, and 3) Randolph Street Development, LLC will make a cash payment of $678,903 for certain public roadway improvements to be made by the City’s contractor constructing the project; said funds to be deposited in an escrow account and governed by an escrow agreement. The Mayor and Aldermen of the City of Savannah do also hereby authorize the City Manager to execute and deliver a deed, closing documents, and related contract documents that conform with this Resolution. ADOPTED and APPROVED: MAY 26, 2016 upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. MISCELLANEOUS Appointments to Boards, Commissions and Authorities. Upon motion of Alderman Foster, seconded by Alderman Durrence, and unanimously carried Fred Bailey was appointed to the Pension Board. Upon motion of Alderman Foster, seconded by Alderman Thomas, and unanimously carried Dr. Nicholas L. Henry was appointed to the Savannah/Chatham County Historic Sites and Monuments Commission. Upon motion of Alderman Miller, seconded by Alderman Johnson, and unanimously carried David L. Tanner was appointed as to the Traffic Calming Committee as the District 4 representative. Downtown Savannah Authority Intent to Issue Bonds on behalf of the City of Savannah. The Downtown Savannah Authority (DSA) intends to issue bonds to assist the City of Savannah in constructing the West River Street Parking Garage and in constructing downtown streetscape improvements on Broughton, Bay and River Streets. This is an official announcement only; no Council action is required for this agenda item. Declaring Three City-Owned Parcels of Real Property Surplus and Available for Sale to The Public. The City of Savannah currently has three residential properties improved with single-family homes that were acquired via foreclosure. The properties are located at 618 Magazine Avenue, 913 W. 39th Street, and 2116 Utah Street. Staff is requesting to declare these properties surplus to the needs of the City and available for sale to the public. If so approved, a request for proposals will be issued soliciting bids from the public for these real properties. Acceptable highest and most responsive bids will then be submitted to City Council for approval. (Photos are attached.) Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Acquisition of Additional Easements for the Coffee Bluff Sidewalk Project. The City was able to come to terms with two additional property owners for acquisition of easements needed for the sidewalk project. The owners, property locations, and appraised values follow: 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 Appraised Owner Pin Number Address Value 2-0765-02-001 14302 Coffee Bluff Road $262 Gregory P. Deloach Richard L. Simms 2-0686-01-001 Coffee Bluff Road $402 Authorization for the City Manager to acquire and accept these additional easements and pay consideration of appraised value to the property owners noted to facilitate the Coffee Bluff Sidewalk project. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Bell, and unanimously carried per the City Manager’s recommendation. Authorize the City Manager to Enter Into an Escrow Agreement Between the City, O&M Title Company as Agent for First American Title Insurance Company, and Randolph Street Associates, LLC, (“RSD”) To Reimburse the City for Realignment of Randolph Street. The City has reached an agreement under which RSD will pay $678,903 toward the construction cost of the realignment of Randolph Street at its intersection with General McIntosh Boulevard. The parties have agreed that the funds will be placed in escrow, and disbursed periodically to pay for construction. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Memorandum of Understanding Between Savannah Economic Development Authority and the City of Savannah to establish a Savannah Area Film Office. Under a current MOU between the parties, SEDA is responsible for most marketing functions for the film industry, and the City is responsible for permitting films in Savannah, as well as providing many support services such as maintaining data bases of locations and service providers, and conducting site visits. Since many films coming to our area are now regional productions, which involve coordination with other local governments, SEDA has proposed that we modify our agreement to create an area wide film office to be run by SEDA. The City would transfer the funds it is currently allocating to the film office to SEDA, and SEDA will perform most of these functions. The City film office will continue to issue permits and to coordinate with City agencies like the police and sanitation bureaus. Current staff will be offered positions with SEDA. The current film commission will become an advisory committee to SEDA for the remainder of this year, after which time, the advisory committee will be reorganized with representation based on the percentage of financial support to the program from SEDA, the City, and other local governments. Adoption of the proposal will simplify and modernize our sales and service functions for this growth industry, while maintaining City control of essential permitting functions. (Continued for further discussion.) Recommend approval. Continued to the meeting of June 23, 2016 upon motion of Alderman Johnson, seconded by Alderman Durrence, and unanimously carried. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Miller, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 Construction Agreement with CSX Transportation, Inc. – Mills B. Lane Bridge Over CSX Railroad. Requesting approval to authorize the City Manager to sign the Construction Agreement with CSX Transportation, Inc. for the rehabilitation of the Mills B. Lane Bridge which is located between Ross Road and Rockdale Street which is over the CSX Railroad. It is agreed that the City will pay CSX Transportation construction engineering, inspection and flagging expenses of $75,040.00. Funds are available in the 2016 Budget Account No. 311-9207- 52842-SP0117 (Capital Improvements Fund/Capital Improvements Projects/Other Costs/Bridge Maintenance). Recommend approval. Mower and Tractor Parts – Annual Contract Renewal – Event No. 2012. Recommend approval to renew an annual contract for mower and tractor parts with Hendrix Machinery in the amount of $33,000.00. Vehicle Maintenance Department will use the contract to maintain City's tractors. This is the second of three renewal options available. The bid was originally received February 1, 2014. Notifications were sent to all known vendors, and one response was received. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. Hendrix Machinery (Pooler, GA) (D) $ 33,000.00 Funds are available in the 2016 Budget, Internal Service Fund/Inventory - Vehicle Parts (Account No. 611-0000-11325). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Tractors – Event No. 4136. Recommend approval to procure three tractors from Hendrix Machinery in the amount of $89,949.00. Vehicle Maintenance Department will use the tractors to replace Streets Maintenance units that are no longer economical to repair. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Hendrix Machinery (Pooler, GA) (D) $ 89,949.00 Gridiron, LLC (D) $ 105,609.00 Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Weed Control Chemicals – Annual Contract Renewal – Event No. 2274. Recommend approval to renew an annual contract for weed control chemicals with Harrell’s, LLC in the amount of $27,499.83 and with Crop Production in the amount of $46,644.75, for a total of $74,144.58. Several items are maintained in inventory at the Central Warehouse; others are in inventory in the Stormwater Management Department. The weed control chemicals are used by 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 various City departments to facilitate the management of vegetation. Both recommended vendors are the lowest responsive bidders meeting specifications for the items being awarded. This is the second of two renewal options available. Bids were originally received May 20, 2014. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Harrell’s, LLC (Lakeland, FL) (D) (Partial Bid) $35,399.83* L.B. Crop Production (Greensboro, GA) (D) $78,252.75* Red River Specialties, Inc. (D) $81,257.20* CWC Chemical, Inc. (D) $85,539.50* Funds are available in the 2016 Budget, General Fund/Stormwater Management/Chemicals (Account No. 101-2104-51323) and Internal Service Fund/Inventory/Central Stores (Account No. 611-0000-11330). (D)Indicates non-local, non-minority owned business. (*)Indicates total bid amount. Recommend approval. Street Repair and Resurfacing – Annual Contract Renewal and Contract Modification No. 1 – Event No. 3013. Recommend approval of Contract Modification No. 1 and renewal of an annual contract with Savannah River Utilities in the amount of $949,000.00. Streets Maintenance Department will use the services for both minor street repairs and street resurfacing. The original annual contract was for street repair and resurfacing. The contractor has agreed to the addition of the Davis-Bacon provisions and there is no change to the contract amount. This modification is necessary to implement the Davis-Bacon Act provisions into the terms and conditions. The Davis-Bacon Act requires that all federally-assisted construction projects must comply with the Davis-Bacon prevailing wage requirements for the trades used for the project. It is required for all projects that are funded in whole or in part with federal funds. When funded in part with federal funds, the entire project is subject to Davis-Bacon Act compliance. The act states that all laborers and mechanics employed by contractors and subcontractors on federally funded construction projects are required to be paid wages at not less than those prevailing on projects that are similar in the locality. The project included an overall MWBE goal of 19%, with a breakdown of 14% MBE and 5% WBE. Based on the proposed schedule of MWBE participation submitted by the low bidder, the overall MWBE participation is 100%, with 95% MBE and 5% WBE being performed by Savannah River Utilities and The AVA Group, respectively. Bids were originally received on April 7, 2015. This bid was advertised, opened, and reviewed. Two responses were received, but the second bidder did not meet the required MWBE goal and was deemed non-responsive. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Savannah River Utilities (Springfield, GA) (C) $949,000.00 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Local Maintenance & Improvement Grant Program (Account No. 311- 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 9207-52842-SP0216), General Fund/Streets Maintenance/Construction Supplies and Materials (Account No. 101-2105-51340). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (C)Indicates non-local, minority owned business. Recommend approval. Snack Vending Machine Service – Annual Contract – Event No. 3821. Recommend approval to award an annual contract for snack vending machine services to Savannah Healthy Vending dba HUMAN Healthy Vending. This service will be used to provide City employees and the public with refreshments while in City facilities. There will be no cost to the City for these services. Instead, revenue will be generated at a rate of 10% of gross retail sales paid on a monthly basis. The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost. The criteria evaluated as part of this RFP were the proposers’ product lines and equipment, references, revenue to the City, and local vendor participation. The proposal was advertised, opened, and reviewed. Notifications were sent to all known vendors, and one response was received. Savannah Healthy Vending offers healthy, high quality food options. The vending machines are state-of-the-art and eco-friendly. They are all refrigerated to allow flexibility in serving fresh food and drinks. Sales are monitored throughout the day to determine re-stocking schedules. The proposer was: B.P. Savannah Healthy Vending dba HUMAN Healthy Vending (Chatham County, GA) (D) Proposer’s Revenue to References Local Total Product Line and the City of Vendor Equipment Savannah (30 pts) Participation (100 pts) (30 pts) (30 pts) (10 pts) H.U.M.A.N. Healthy 30 30 30 0 90 Vending Budgetary funding is not required for this contract as this is a revenue generating contract for the City. A Pre-Proposal Conference was conducted and one vendor attended. (D)Indicates non- local, non-minority owned business. Recommend approval. Evidence.com License Agreement – Contract Modification No. 1 – Event No. 4036. Recommend approval to award Contract Modification No. 1 to Taser International in the amount of $102,730.00. Savannah Chatham Metropolitan Police Department (SCMPD) used the original contract for the purchase of additional Evidence.com licenses and body camera docking stations for one year. Evidence.com is the digital evidence management system used by SCMPD. It automatically stores the body camera videos while providing proper chain of custody controls. 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 This contract modification is needed to approve the remaining three years of the contract. This contract is related to the five year agreement with Taser International to provide SCMPD with body cameras and related accessories, a digital evidence management system, and conducted electrical weapons and related maintenance, which was approved on October 16, 2014. The additional equipment and licenses will be provided to sergeants and above so that they have the ability to review and monitor video footage. The original contract was approved by Council on April 14, 2016 in the amount of $39,460.00. The total cost of this contract to date, including this modification, is $135,454.35. This modification includes a reduction in the Year One amount of $6,735.65 as well. The cost for each of the four years of this contract will be as follows: • Year One (2016) - $32,724.35 • Year Two (2017) - $35,160.00 • Year Three (2018) - $35,160.00 • Year Four (2019) - $32,410.00 Recommend approval of Contract Modification No. 1 to Taser International in the amount of $102,730.00. Funds will be allocated in the 2017, 2018, and 2019 Budgets, General Fund/Patrol and Special Operations/Other Contractual Services (Account No. 101-4210-51295). Recommend approval. Curbside Carts – Annual Contract – Event No. 4117. Recommend approval to award an annual contract for curbside carts to Toter, Inc. in the amount of $327,220.00. The Residential Refuse Department will use this contract to provide mobile refuse containers to City residents. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Toter, Inc. (Statesville, NC) (D) $327,220.00 Otto Environmental (D) $306,420.00* Rehrig Pacific Company (D) $346,160.00 Funds are available in the 2016 Budget, Sanitation Cart Purchase Fund/Operating Supplies and Materials (Account No. 513-0000-51320). A Pre-Bid Conference was conducted one vendor attended. (D)Indicates non-local, non-minority owned business. (*)Indicates vendor not meeting specifications. Recommend approval. Front Loading Refuse Truck – Event No. 4121. Recommend approval to procure a front loading refuse truck from Bunch Truck & Equipment in the amount of $241,534.00. Vehicle Maintenance Department will use the front loading refuse truck to replace a Sanitation unit that is no longer economical to repair. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Bunch Truck & Equipment (Garden City, GA) (D) $241,534.00 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 Consolidated dba Wastebuilt (D) $246,000.00 Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and two vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Cleaning and Treatment Services of Stored No. 2 Diesel Fuel – Annual Contract – Event No. 4161. Recommend approval to award an annual contract for cleaning and treatment services of stored No. 2 diesel fuel to Southern Fox Services, Inc. in the amount of $62,050.00. Stormwater Management Department will use the services to clean diesel fuel storage tanks. Two bids were received for this event; however, one vendor did not include the required documentation. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Southern Fox Services, Inc. (Arnoldsville, GA) (D) $62,050.00 Funds are available in the 2016 Budget, General Fund/Stormwater Management/Equipment Maintenance (Account No. 101-2104-51250). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Trunked Mobile Radios – Event No. 4184. Recommend approval to procure mobile radios from Williams Communications in the amount of $45,351.75. The Information Technology Department will purchase 25 TIA/EIA 102 standards based 700/800 MHz trunked mobile radios for use by various Public Works employees in the field. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Williams Communications, Inc. (Rome, GA) (D) $45,351.75 Motorola Solutions (D) $65,243.75 Funds are available in the 2016 Budget, Various Departments/Communications (51210). A Pre- Proposal Conference was conducted and one vendor attended. (D)Indicates non-local, non- minority owned business. Recommend approval. Computer Hardware – Annual Contract Renewal – Event No. 4271. Recommend approval to renew an annual contract for computer hardware with New Century for desktop computers, laptop computers, and monitors in the estimated amount of $238,668.00. Throughout the year, the Information Technology Department (IT) purchases approximately 225 personal computers and 100 laptop computers as replacements. Additional equipment is also purchased as staffing needs change. This renewal option also includes a price increase of $84.62 for laptops to have an internal air card on our standard orders. The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to cost. Criteria evaluated for this RFP were qualifications, experience, and support, technical specifications, references, and fees. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 This is the third of three renewal options available. Proposals were originally received on March 19, 2013. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. New Century (Charlotte, NC) (D) $ 238,668.00 Lenovo (D) $ 249,000.00 Technology Integration Group (TIG) (D) $ 253,100.00 Howard Industries (D) $ 263,050.00 Entre Solutions (B) $ 289,195.00 Integrated Office Solutions (C) $ 272,800.00 Funds are available in the 2016 Budget, Computer Replacement Fund/Computer Purchases/Small Fixed Assets (Account No. 612-9240-51321). (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Cann Park Picnic Shelter – Sole Source – Event No. 4281. Recommend approval to procure a picnic shelter from GameTime (c/o Dominica Recreation Products, Inc.) in the amount of $40,711.00. The picnic shelter will be used to replace the existing picnic shelter at Cann Park by the Parks and Recreation Services Department. The procurement method used for this procurement was a Request for Proposal issued by Charlotte-Mecklenburg County, NC as part of the U.S. Communities Government Purchasing Alliance. U.S. Communities is a purchasing cooperative that provides procurement resources and solutions to local and state government agencies, K-12 school districts, higher education institutions, and non-profit organizations at the contractor’s lowest available government pricing. Third party audits are performed on all contracts and benchmarking analysis conducted to ensure ongoing value. U.S. Communities adheres to a stringent competitive selection process for all contracts offered through the program. Lead governmental agencies issue the competitive solicitations and oversee the evaluation, award, and contractual process. Cooperative purchasing is authorized as an appropriate procurement method in Division 10 Section 4-4152 of the purchasing ordinance. Proposals were received from nine proposers May 5, 2010. An evaluation selection team comprised of representatives from Charlotte-Mecklenburg County, Fairfax County VA schools, Davis, CA United schools, and the city of Los Angeles, CA reviewed and scored the proposals. A contract was awarded by Charlotte-Mecklenburg County and a master agreement with U.S. Communities was signed through September 16, 2016. Delivery: 30-45 Days. Terms: Net 30 Days. The proposer was: B.P. GameTime c/o Dominica Recreation Products, Inc. (Longwood, FL) (D) $40,711.00 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING May 26, 2016 Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Cann Park Improvements (Account No. 311-9207-52842-RE0224). A Pre- Bid Conference was not conducted as this was a cooperative bid. (D)Indicates non-local, non- minority owned business. Recommend approval. Water and Sewer Agreement – SCAD Weston-Dyson Housing Redevelopment. The Savannah College of Art and Design, Inc. has requested a water and sewer agreement for SCAD Weston-Dyson Housing Redevelopment. The water and sewer systems have adequate capacity to serve this 38.66 equivalent residential unit development off West Boundary Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. Announcements Alderman Foster stated Council is continuing to work on the issue of Public Safety as it is a top priority. He met with members of the community to last week to discuss the possibility of a Public/Private partnership to help accelerate the installation of security cameras throughout the community. He continued stating it was a very positive meeting and another will be held tomorrow with a member of the community and the City. Mayor DeLoach asked Council to pray for the family of Alderman Shabazz she left Council meeting early due to a family emergency. Alderman Johnson stated as an update on the City Manager search the committee is proposing within a week to place a survey on the city’s webpage for the citizens to share what their thoughts are on the qualities they would like to see in the next City Manager. It will be open for 3 weeks details will follow within the week. Alderman Miller asked City Manager Cutter where staff is on the adjustment of the other police fire and departmental salaries. City Manager Cutter replied the Police component is scheduled for June, they are still working through compression issues with Fire and the plan for the general population is by June 30th. There being no further business, Mayor DeLoach declared this meeting of Council adjourned. Dyanne C. Reese, MMC 17