Board of Trustees

Village Board of Trustees 09 -09-2014 P a g e | 268 THREE THOUSAND TWO HUNDRED THIRTEENTH REGULAR MEETING Rutherford Hall Village Hall September 9, 2014 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in Rutherford Hall in Village Hall on Tuesday, September 9, 2014 at 8:00 P.M. Present were Mayor Steves, Trustees Lee, Martin, Pekarek, Samwick, and Stern. Also present were Village Manager Gatta, Deputy Village Manager Pappalardo, Village Attorney Esannason, Deputy Village Attorney D’Andrea, Village Treasurer McClure, and Assistants to the Village Manager Scelza and Schnabel. ******** The minutes of the Board of Trustees Regular Meeting of August 26, 2014 were approved on a motion entered by Trustee Martin, seconded by Trustee Pekarek, and carried unanimously. ******** Bills & Payroll Trustee Pekarek reported that she had audited the Abstract of Claims dated September 9, 2014 in the amount of $681,556.61 which includes $7,073.72 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and she moved that such payment be ratified. Upon motion duly made by Trustee Pekarek and seconded by Trustee Martin, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated September 9, 2014 in the amount of $681,556.61 is hereby approved. Trustee Pekarek further reported that she had examined the payment of bills made in advance of a Board of Trustees audit totaling $75,232.63 which were found to be in order and she moved that such payment be ratified. Upon motion duly made by Trustee Pekarek and seconded by Trustee Lee, the following resolution was adopted unanimously: Village Board of Trustees 09 -09-2014 P a g e | 269 RESOLVED, that payment of claims made in advance of a Board of Trustees audit totaling $75,232.63 is hereby ratified. ******** Mayors Comments Mayor Steves noted that at recent past meetings he had announced the loss of two employees who had moved up and secured positions in other municipalities. He welcomed Chris Scelza to the staff as an Assistant to the Village Manager. The general public will get to know him quickly as a staff member in the Village Manager’s office and he is sure that Mr. Scelza will maintain the quality of staff in the Manager’s office that everyone has enjoyed in the past. Mayor Steves announced proudly that Jason Marra, Superintendent of Parks and Recreation, has been named an extern (one of four) to the Academy of Parks and Recreation Administrators. This is an excellent externship where they will pay for him to go to the conference and they will mentor him and be given the opportunity to work and learn with people with long tenures. On behalf of the Board, Mayor Steves extended his congratulations to Mr. Marra for that opportunity. On Sunday, September 28th, there will be a celebration of the 40th Anniversary of “Bike Sunday” on the Bronx River Parkway. Mayor Steves encouraged the bikers in the community to join the County in this celebration at the Westchester County Center. There will be flyers around the community and information on the usual public outlets regarding the details for this event. Prior to this meeting, the Board met with the Village’s auditors, who presented the audit for the last fiscal year, FY2013-2014. The Village received, as usual, an unqualified opinion. The Board and management took its time going through the comments and the financial statements as it should. By tomorrow, a copy of the financial statement will be up on the home page of the Village’s website. Mayor Steves noted that Thursday is September 11th and urged everyone, in their way, to stop and reflect on what that day meant to this Country, what lessons can be taken from that, and what responsibilities we have as citizens that were underscored by that day. ******** Manager’s Comments Village Manager Gatta stated that the Village was informed today by the City of White Plains that Saxon Woods Road from the White Plains line to Mamaroneck Road in White Plains will be closed off to all traffic. The only traffic that will be allowed will be those that have a residence or a business there. White Plains is undertaking major reconstruction of the road, curbing, drainage, and new gas lines. The road will be closed beginning September 15th. Village Board of Trustees 09 -09-2014 P a g e | 270 ******** Public Comments Elion Amidor, Teresa Group Resources, noted that he currently has a project at 10 Ogden Road and that Mr. Robert Harrison is constantly bothering the Village employees about this project. He stated that he spoke to Mr. Harrison and informed him that if he had any problems concerning the construction that he should contact him directly. The Village employees are basically Mr. Harrison’s venting venue. None of the Village employees are happy with him. Mr. Amidor stated that when he asked Mr. Harrison to stop harassing the Village employees, Mr. Harrison said they are getting paid for that. He told Mr. Harrison that they are not getting paid to be harassed. They are getting paid to do their job and do their inspection. Mr. Amidor stated that Mr. Harrison attended the Board of Architectural Review (BAR) meeting regarding the project’s drainage. This is not the BAR’s issue. The BAR has no jurisdiction over drainage. As a taxpayer, Mr. Amidor stated that it is not right that Mr. Harrison is constantly using the Village resources and tying up employees’ time. It is not right that one person is going to keep the Building and Engineering Departments tied up and not think about the 6,000 families that we have in Scarsdale. Mayor Steves stated that the Building Department does a good job in sorting out what it feels is material and what is not material. He noted that the Board does not want to get into any issues between individuals, but Mr. Amidor’s point is heard. Robert Harrison, 65 Fox Meadow Road, stated that since Mr. Amidor raised his comments, he presented photos of 10 Ogden Road where the presence of mud is obvious because the erosion control fence is not doing its job and is falling down. The muddy water from that construction site goes onto 73 Fox Meadow Road, forming a muddy swimming pool over the Village’s sanitary sewer line which runs right under this property. Sewage water then backs up into his basement. Mr. Harrison stated that it is incumbent on the contractor if his erosion control fence comes down due to tree cutting to fix the fence. He said he didn’t know why Mr. Amidor was so upset. He stated that he knows that if you get a building permit, you are supposed to keep up with the regulations in place in the Village Code which includes keeping the erosion control fencing properly maintained. He also noted that Mr. Amidor has had his equipment at the site at 7:30 a.m., which is before the time of 8:00 a.m. allowed in the Code. Mayor Steves interjected, stating that this is not the forum to debate respective views between Mr. Harrison and Mr. Amidor. The Village Staff made the professional decisions when they went out to inspect the subject site. It is inappropriate to focus on a particular project at this meeting; there are other venues. The Board is not going to debate and is not going to draw any conclusions from the testimony given by either party as to the appropriateness of the activity on that site. That will be left to the professional staff. Mr. Harrison gave his congratulations to Jason Marra, Superintendent of Parks and Recreation for being named extern to the Academy of Parks and Recreation Administrators. He Village Board of Trustees 09 -09-2014 P a g e | 271 added that there was a Sports Jamboree on Saturday noted in the Inquirer which is a new activity that Jason and his staff organized. Another issue in his neighborhood is a blind curve at the corner of Ogden and Fox Meadow Roads. Cars come around the blind curve and there are people walking on the road and several driveways including his own that back out onto Fox Meadow Road near this curve. Mayor Steves noted that Mr. Harrison has already brought this to the attention of the Village. Mr. Harrison stated that he did, but that nothing has been done yet although he knows that the Village staff is looking into it. The low level evergreen bushes that are interfering with the line of sight at the curve need to be removed because they are a public safety hazard for everyone. Mr. Harrison noted that the Board had a very detailed Finance Committee meeting earlier this evening and that there are a number of issues that the Board will be addressing. He hope that the Board will keep the community informed on the issues that relate to the tax cap. He thanked the Board for all the time they have put into that. Mayor Steves noted that he attended the sports Jamboree on Saturday and stated that it was a job well done. He had the opportunity to thank everyone involved in all of the sports programs. With respect to the Budget, Mayor Steves stated that the Board did have a public Finance Committee meeting which had been announced to begin preliminary discussion on the FY2015- 2016 Budget – broad, philosophical discussions with respect to the cap. And as always, he noted that the Finance Committee meetings are public meetings. The public is always encouraged to attend; the Board is always looking for input on the Budget, both specific and general. The Board will always advise the public as to where and when they are going to meet and what the general discussion will be about. Mayor Steves noted again that he was not trying to be arbitrary in trying to cut off conversation earlier; he just wants to keep this forum appropriate. The Board understands that there are issues and the parties that need to be aware of those issues are aware of them and will carry out their professional responsibilities. As there were no further comments, Mayor Steves closed the public comments portion of the meeting. ******** Finance Committee Village Board of Trustees 09 -09-2014 P a g e | 272 Upon motion entered by Trustee Martin, and seconded by Trustee Lee, the following resolution regarding Fiscal Year 2013-2014 Closeout Balancing Budget Transfers was adopted by the vote indicated below: WHEREAS: Pursuant to the provisions of Section 5-520 of the New York State Village Law, the Board of Trustees, by resolution, may transfer funds from existing and unexpended balances; from a contingent account; from available cash surplus or unanticipated revenues within a fund; or by borrowing; and WHEREAS: at the end of the Village Fiscal Year 2013-2014, it is necessary to make balancing modifications to and from various accounts of already existing appropriations in the budget based on actual results of operations, and WHEREAS: the final 2013-2014 audit has been completed and in all cases, there are sufficient unexpended balances in various accounts, excess revenues or fund balances available to cover the transfers, now therefore be it RESOLVED: that pursuant to Village Law 5-520, the Board of Trustees hereby authorizes and directs the proper Village officers to modify the 2013-2014 Budget by making the following transfers: BUDGET MODIFICATIONS GENERAL FUND ACCOUNT From: EXISTING APPROPRIATIONS # AMOUNT Manager's Dept Parking Fuel Light & Power 1230.411 19,091.00 Treasurer's Dept Bank Fees 1325.475 5,621.00 Non-Departmental Insurance 9990.9730 52,249.00 Non-Departmental Unallocated 9990.1964 20,253.00 Non-Departmental Refund Real Property Tax 9990.1964 40,000.00 Non-Departmental Contingent 9990.1990 98,894.00 TOTAL 236,108.00 ACCOUNT To: # AMOUNT Court Personal Services 1110.100 7,738.00 Court Personal Services Part time 1110.130 22,367.00 Village Board of Trustees 09 -09-2014 P a g e | 273 Village Manager Administration Personal Services 1230.100 15,130.00 Village Manager Parking Personal Services 1230.120 22,977.00 Village Treasurer Accts Administration Personal Services 1325.100 4,767.00 Village Treasurer Accts Administration Audit Fees 1325.499 76,447.00 Village Treasurer Administration Water Services 1325.100 5,384.00 Village Attorney Personal Services 1420.100 6,039.00 Village Attorney Personal Services Part Time 1420.130 210.00 Village Attorney Books & Periodicals 1420.425 10,883.00 Village Attorney Consulting Services 1420.458 11,699.00 Human Resources Personal Services 1430.100 34,303.00 Human Resources Personal Services Part Time 1430.130 1,491.00 Planning Dept Personal Services 8020.100 3,677.00 Recreation Camps Personal Services 7020.200 2,996.00 Non-Departmental Human Services Teen 9990.451 10,000.00 TOTAL 236,108.00 LIBRARY ACCOUNT From: EXISTING APPROPRIATIONS # AMOUNT Personal Services Part Time Programs 7410.100 12,000.00 Personal Services Reference 7410.130 3,652.00 15,652.00 To: Health Insurance 7410.800 10,663.00 Fuel, Light & Power 7410.411 4,989.00 15,652.00 Village Board of Trustees 09 -09-2014 P a g e | 274 ENTERPRISE FUND - POOL ACCOUNT From: EXISTING APPROPRIATIONS # AMOUNT Pool Personal Services Part Time 2000.130 5,913.00 To: Pool Contractual 2000.499 5,913.00 ENTERPRISE FUND - WATER ACCOUNT From: EXISTING APPROPRIATIONS # AMOUNT Scarsdale Water Administration Contingent 8310.1990 30,000.00 Scarsdale Water Distribution Meters & Meter Maint 8310.424 27,269.00 Scarsdale Water Pump Fuel & Heating 8310.438 5,000.00 Scarsdale Water Pump Construction Supplies 8310.446 3,970.00 Scarsdale Water Pump Telephone 8310.453 3,200.00 Scarsdale Water Pump Repairs to Buildings 8310.461 6,000.00 Scarsdale Water Pump Contractual 8310.499 47,782.00 Scarsdale Water Pump Chemicals 8310.433 79,137.00 202,358.00 ACCOUNT To: # AMOUNT Scarsdale Water Pump OP/MT Personal Services OT 8310.100 1,693.00 Scarsdale Water Pump Water 8310.467 97,832.00 Scarsdale Water Distribution OP/MT Personal Services 8310.100 7,963.00 Scarsdale Water Administration Debt Interest 8310.9711 5,673.00 Scarsdale Water Benefits OPEB 8310.9089 89,197.00 Village Board of Trustees 09 -09-2014 P a g e | 275 TOTAL 202,358.00 INTERNAL SERVICE FUND ACCOUNT From: EXISTING APPROPRIATIONS AND FUND BALANCE # AMOUNT Garage Operations Equipment 1640.200 15,000.00 Garage Admin Fuel Light & Power 1640.411 28,531.00 Garage Admin Telephone 1640.453 652.00 Garage Admin Travel 1640.454 2,434.00 Garage Admin Professional Development 1640.496 3,500.00 Garage Admin Benefits Dental Insurance 1640.9055 4,316.00 Garage Admin Benefits Health Insurance 1640.9060 13,850.00 Garage Admin Fuel 1640.439 24,445.00 Garage Admin Diesel 1640.440 5,608.00 Garage Admin Contingent Account 1640.1990 9,785.00 1000.2801- Garage Transfer from School (over Budget) 09 160,832.00 Garage Fund Balance 1640.9999 109,969.00 TOTAL 378,922.00 ACCOUNT To: # AMOUNT Garage Operations PM Auto Supplies 1640.413 37,546.00 Garage Operations PM Maintenance Supplies 1640.414 3,480.00 Garage Operations Repair Personal Services 1640.100 5,947.00 Garage Operations Repair Personal Services Part Time 1640.130 8,905.00 Garage Operations Repair - Auto Supplies 1640.413 14,305.00 Garage Operations Repair - Radio Repairs 1640.436 446.00 Garage Operations Repair - Tires & Repairs 1640.441 16,351.00 Village Board of Trustees 09 -09-2014 P a g e | 276 Garage Operations Repair - Repairs to Equipment 1640.460 4,148.00 Garage Operations Repair - Equipment Supplies 1640.462 42,142.00 Garage Operations Repair - Repairs to Cars & Trucks 1640.464 13,839.00 Garage Operations Support Personal Services 1640.100 73,036.00 Garage Admin Benefits OPEB Expense 1640.9089 158,777.00 TOTAL 378,922.00 AYES NAYS ABSENT Trustee Lee None Trustee Brodsky Trustee Martin Trustee Pekarek Trustee Samwick Trustee Stern Mayor Steves ******** Land Use Committee Upon motion entered by Trustee Lee, and seconded by Trustee Pekarek, the following resolution regarding the Extension of Building Permit #141635 for a Residence at 30 Lincoln Road was adopted by a unanimous vote: WHEREAS, Building Permit #141635 for exterior alternations and dormer additions at 30 Lincoln Rd., identified on the Village Tax Map as Section 18, Block 02, Lot 299, expired on June 27, 2014; and WHEREAS, the owner of the property at 30 Lincoln Rd. has been unable to complete the construction within the two (2) year period under said building permit and has requested an extension; and WHEREAS, the Building Inspector reviewed the application, visited the site, and based upon the outstanding items left to complete, estimates that the remainder of the work will take approximately eight (8) months to complete from the June 27, 2014 expiration date or until February 27, 2015; and WHEREAS, the Village has incurred additional costs to inspect the home and process this request for a building permit extension; and Village Board of Trustees 09 -09-2014 P a g e | 277 WHEREAS, §132-25 of the Village Code permits the Village Board to extend such building permits; now therefore be it RESOLVED, that Building Permit #141635 for exterior alternations and dormer additions at 30 Lincoln Rd., be extended for eight (8) months from the current expiration date of June 27, 2014 or until February 27, 2015; and be it further RESOLVED, that pursuant to the FY 2014-15 Village-Wide Fees and Charges Schedule, the owner shall pay to the Village of Scarsdale an additional fee of $425.00 based upon the original Building Permit Fee and the length of this extension and to compensate for the additional services required to complete this application. ******** Municipal Services Committee Trustee Stern stated that according to Section 272-3 of the Village Code, the Board of Trustees must determine the number of taxicabs to be licensed each year by the Village. Village Clerk Conkling has done a study and the demographics of the taxicab licenses that makes sense for the Village. The Village currently has 25 taxicab licenses authorized with 23 issued this current year. Based on demographic studies and Metro North train usage, the growth of the population in Scarsdale, it has been deemed that the 25 taxicab licenses is an adequate number to issue in Scarsdale. Trustee Stern stated that the Board will hold a Public Hearing on Tuesday, September 23, 2014 at 8:00 P.M. in Rutherford Hall in Village Hall regarding the number of taxicabs to be licensed in the Village in 2015 pursuant to Section 272-3 of the Village Code, so moved by Trustee Samwick and carried by a unanimous vote. ******** Upon motion entered by Trustee Stern, and seconded by Trustee Lee, the following resolution regarding an Intermunicipal Agreement with New York City Water Board for Water Demand Management Planning Assistance was adopted by the vote indicated below: WHEREAS, the Village of Scarsdale’s water supply is received from the New York City Water Supply System and delivered through the Kensico-Bronx 48” pipeline, New York City Catskill Aqueduct and under certain conditions the Delaware Aqueduct; and WHEREAS, the New York City Department of Environmental Protection (DEP), through funding provided by the New York City Water Board, has initiated a large-scale Water Demand Management Program in New York Village Board of Trustees 09 -09-2014 P a g e | 278 City and certain “upstate” customers with the goal of reducing overall water system consumption by 5% by the year 2020; and WHEREAS, as part of this effort the New York City Water Board has contracted with a water demand management consulting firm, Water Demand Management, LLC (Water DM) of Boulder, Colorado, to develop water demand management plans for New York City customers as well as their ten largest consuming “upstate” customers in order to identify achievable water conservation measures to reach the 5% water reduction goal; and WHEREAS, the Village of Scarsdale is one of New York City’s ten largest “upstate” customers and the DEP has offered the assistance of Water DM in developing a Water Demand Management Plan at no expense to the Village, said plan to include: a water system profile and characterization including the establishment of baseline usage data; water conservation goals; proposal and evaluation of water conservation measures and an implementation plan; and WHEREAS, the New York City Water Board will assume all costs associated with this work provided the Village collaborates and works in good faith with Water DM to complete the Water Demand Management Plan, said arrangement memorialized through an intermunicipal agreement (IMA) with the New York City Water Board; and WHEREAS, upon completion of the Water Demand Management Plan, the Village will unilaterally decide whether or not to move forward with the systematic implementation of the plan measures and if implementation is pursued, the New York City Water Board has offered a funding option through a separate IMA with funding for the Village of Scarsdale currently earmarked at $650,000; now therefore be it RESOLVED, that the Village Manager is herein authorized to execute an agreement with the New York City Water Board in substantially the same form as attached hereto, to receive assistance from the Water Board and the New York City Department of Environmental Protection, for the preparation of a Water Demand Management Plan through the use of their professional consultant; and be it further RESOLVED, that the Village Manager is hereby authorized to undertake any and all administrative acts as may be required under said agreement. AYES NAYS ABSENT Trustee Lee None Trustee Brodsky Trustee Martin Trustee Pekarek Village Board of Trustees 09 -09-2014 P a g e | 279 Trustee Samwick Trustee Stern Mayor Steves ******** Recreation Committee Upon motion entered by Trustee Samwick, and seconded by Trustee Pekarek, the following resolution regarding Supply Field Building Use for Scarsdale Teen Center Halloween Event was adopted by the vote indicated below: WHEREAS, the Scarsdale Teen Center, a non-profit organization whose mission is to provide teens with fun, safe and substance-free activities, is planning their fourth annual Halloween “Zombie Asylum” Haunted House event and has requested the use of the Supply Field Building at 244 Heathcote Road in order to continue offering regular teen programming at the Teen Center at 862 Scarsdale Avenue; and WHEREAS, the haunted house event would be held on the second floor of the Supply Field building on nine Friday, Saturday and Sunday evenings from October 10, 2014 to November 1, 2014; and WHEREAS, the Village would allow access to the second floor storage area of the Supply Field Building in conjunction with the event from August 20, 2014 to November 14, 2014 in order for the Teen Center volunteers and the event vendor, Fright Room Productions, to erect and disassemble the haunted house and props; and WHEREAS, upon discussion with the Teen Center Executive Director regarding Village staff concerns about the potential adverse neighborhood impacts relative to noise, light spillage and potential disorderly conduct as well as pedestrian/vehicular conflicts, no ancillary entertainment activities, or music will be permitted around the perimeter of the building with the exception of a photo area and food table approved by the Village; and WHEREAS, the Scarsdale Teen Center will provide proper lighting and staff to safeguard the parking area at the Supply Field Building on all event dates; and WHEREAS, Village Recreation Department supervisory staff and Village Volunteer Firefighters or, in their absence career Fire Department staff will be onsite during the event hours to oversee the operation, safeguard the building and represent the Village, and Village Board of Trustees 09 -09-2014 P a g e | 280 WHEREAS, the Teen Center has requested that the Recreation and Fire Department expenses related to the event be absorbed by the Village and, upon referral by the Village Board at their August 12, 2014 meeting, the Land Use Committee of the Village Board met on August 26, 2014 and recommended favorably on the request, provided that the Teen Center make a strong effort to have volunteers from the Scarsdale Volunteer Fire Department cover the fire watch for the nine day period; now therefore be it RESOLVED, that the Village Board of Trustees herein approves the use of the Supply Field Building at 244 Heathcote Road, by the Scarsdale Teen Center in conjunction with their annual Halloween “Zombie Asylum” Haunted House event during the period of August 20, 2014 through November 15, 2014, during the hours specified in the event schedule and as needed for the preparation and disassembling of the haunted house and props; and be it further RESOLVED, that the Scarsdale Teen Center must provide proper lighting and staff to safeguard the Supply Field parking area during event dates and make an extraordinary effort to have volunteers from the Scarsdale Volunteer Fire Department cover the fire watch for the nine day period so as to limit the costs for the Village by making the facility available; and be it further RESOLVED, that the Scarsdale Teen Center and Fright Room Productions will indemnify and hold harmless the Village of Scarsdale in all actions, claims, judgments, costs or expenses arising from the haunted house event; and be it further RESOLVED, that the Scarsdale Teen Center shall provide the Village with a certificate of liability insurance naming the Village as an additional insured, at limits approved by the Village Attorney. AYES NAYS ABSENT Trustee Lee None Trustee Brodsky Trustee Martin Trustee Pekarek Trustee Samwick Trustee Stern Mayor Steves ******** Upon motion entered by Trustee Samwick, and seconded by Trustee Lee, the following resolution regarding Acceptance of a Gift – Basketball Hoops for Municipal Pool Complex was adopted by a unanimous vote: Village Board of Trustees 09 -09-2014 P a g e | 281 WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; and WHEREAS, at the August 12, 2014 meeting the Village Board granted permission to Bootleg Productions Inc., 15 Washington Avenue, Suite 3365 Brooklyn, New York 11205, to use the Scarsdale Municipal Pool Complex, specifically the diving pool, upper parking lot and leaf transfer parking lot, for the purpose of filming a scene for the television show “Boardwalk Empire”; and WHEREAS, Bootleg Productions Inc., used the Municipal Pool Complex diving pool for two days beginning at 7:30 AM on August 26, 2014 and concluding at 4:00 PM on August 27, 2014, for setup and filming which resulted in the diving pool being closed to pool members for a total of 12 operating hours; and WHEREAS, for use of the Municipal Pool Complex, Bootleg Productions Inc. paid the Village $20,000 and reimbursed the Village an additional $796.67 for overtime staff costs related to their use of the facility; and WHEREAS, as an act of appreciation of the Village’s granting them use of the Municipal Pool Complex and for the Village staff’s cooperation during filming, Bootleg Productions Inc. is desirous of donating an additional $3,000 to the Village for the purchase of two new replacement fiberglass basketball hoops at the Municipal Pool Complex; and WHEREAS, the new fiberglass basketball hoops would be purchased by the Village through the Pool Enterprise Fund ER-2000-POOL-POOL-400 and the Village would be responsible for the removal of the old basketball hoops and the installation of the new fiberglass basketball hoops; now therefore be it RESOLVED, that the Village Board of Trustees herein accepts a gift of $3,000 from Bootleg Productions, Inc. for the purchase of two fiberglass basketball hoops to be installed at the Municipal Pool Complex; and be it further RESOLVED, that the Board of Trustees hereby extends its thanks and appreciation to Bootleg Productions Inc., 15 Washington Avenue, Suite 3365 Brooklyn, New York 11205, and Boardwalk Empire for this generous gift to the community. ******** Village Board of Trustees 09 -09-2014 P a g e | 282 Upon motion entered by Trustee Samwick, and seconded by Trustee Martin, the following resolution regarding Acceptance of a Gift – Counter Top and Sink for the Weinberg Nature Center was adopted by a unanimous vote: WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; and WHEREAS, during the winter and spring of 2014, the Village completed renovations of the meeting room and kitchen area at the Weinberg Nature Center which included a replacement tile floor, painting, lighting fixtures, refinishing of kitchen cabinets and construction of a dividing wall in the main entrance area; and WHEREAS, renovation work at the Weinberg Nature Center was performed in-house by the Department of Public Works Facilities Maintenance Division and funds for construction material were used from the Weinberg Nature Center FY 2013-14 General Maintenance Fund A-7020-NATUR MAINT-400; and WHEREAS, to assist the Village in completing the renovation at the Weinberg Nature Center, the Friends of the Weinberg Nature Center wish to donate a granite kitchen counter top and sink to be installed in the recently renovated kitchen; and WHEREAS, the cost to purchase and install the proposed counter top and sink by an outside contractor is estimated at $2,662.77; now therefore be it RESOLVED, that the Board of Trustees hereby accepts the Friends of the Weinberg Nature Center’s gift of the purchase and installation of a granite counter top and sink at the Weinberg Nature Center to complete the recent renovations to the kitchen; and be it further RESOLVED, that the Village Board of Trustees hereby extends its thanks and appreciation to the Friends of the Weinberg Nature Center for this generous gift to the community. ******** Other Committee Reports Trustee Stern stated that he was very happy to report that the Sustainability Committee attended an all-day program entitled “Solarize Westchester”. He, Trustee Pekarek, Deputy Superintendent of Public Works Justin Datino, and CAC member Ron Schulof attended the Village Board of Trustees 09 -09-2014 P a g e | 283 meeting. He explained that the basic idea is to encourage solar power on commercial, residential and school buildings. The goal of New York State is that in Westchester County we should put down 2.5 gigawatts of solar power on all of these types of buildings. The conference explored all the different types of incentives. The two incentives that are available to residents are a rebate that covers about 1/3 or more of the installation and a federal tax credit in addition to that. The other initiative that the State is undertaking is to solarize all of the schools, public and possibly private schools. These are very strong programs that the State wants to implement. He added that the Village of Scarsdale has one of the most friendly approval processes in the State with regard to the installation of solar panels. He also noted that the Village is looking into putting solar energy panels on Firehouse #1 during renovations there. ******** Liaison Reports None. ******** Written Communications Village Treasurer McClure reported on behalf of Village Clerk Conkling that two (2) written communications have been received since the last meeting:  Letters from Lillian Killian, One Forest Lane, and Frederick and Linda Ball, 55 Tunstall Road, expressing their concerns and suggestions in regard to the proposed termination of municipal leaf removal. ******** Mayor Steves noted that both of the communications received dealt with the resolution that has been sent to the Municipal Services Committee with respect to a proposal for a mulching program in the Village. He stated that he would like to emphasize that the Board’s strategy is that they have brought their best thinking together into that proposal at the time to get in front of the community a specific course of action that had implications to generate community feedback. Letters are appreciated, the Board asks the community to pay attention to the proposal and to communicate to the staff or the Trustees your thoughts on mulching. The Board wants to do what they do in the most informed way and to consider as much as possible each of the needs and concerns of the Village. There will be public meetings on the topic; we are reaching out to the gardeners who will have a big part to play in this. We will also have an educational component as well. This is not a done deal; we want to move this issue along and encourage community input. ******** Village Board of Trustees 09 -09-2014 P a g e | 284 ******** There being no further business to come before the Board, Mayor Steves moved to adjourn the meeting, seconded by Trustee Lee and carried by a unanimous vote at 8:41 P.M. Donna M. Conkling Village Clerk