Board of Trustees

Village Board of Trustees 05/10/2016 172 THREE THOUSAND TWO HUNDRED FIFTY-FIFTH REGULAR MEETING Rutherford Hall Village Hall May 10, 2016 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in the Rutherford Hall in Village Hall on Tuesday, May 10, 2016 at 8:00 P.M. Present were Mayor Mark, Trustees Callaghan, Finger, Pekarek, Samwick, and Veron. Also present were Village Manager Pappalardo, Deputy Village Manager Cole, Assistant Village Manager Richards, Village Attorney Esannason, Deputy Village Attorney Garrison, Village Treasurer McClure, Village Clerk Conkling. ******** The minutes of the Board of Trustees Regular Meeting of Tuesday, April 26, 2016 were approved on a motion entered by Trustee Veron, seconded by Trustee Pekarek, and carried unanimously. ******** Bills & Payroll Trustee Pekarek reported that she had audited the Abstract of Claims dated May 10, 2016 in the amount of $306,622.06 which includes $13,221.96 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and she moved that such payment be ratified. Upon motion duly made by Trustee Pekarek and seconded by Trustee Samwick, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated May 10, 2016 in the amount of $306,622.06 is hereby approved. Trustee Pekarek further reported that she had examined the payment of bills made in advance of a Board of Trustees audit totaling $50,393.06 which were found to be in order and she moved that such payments be ratified. Upon motion duly made by Trustee Pekarek and seconded by Trustee Samwick, the following resolution was adopted unanimously: RESOLVED, that payment of claims made in advance of a Board of Trustees audit Village Board of Trustees 05/10/2016 173 totaling $50,393.06 is hereby ratified. ******** Mayor’s Comments Mayor Mark stated that he has some brief comments this evening on sustainability matters: “Solar Power: Solar power is one item on the agenda this evening. Specifically, the Board will be asking the Conservation Advisory Council to study the subject of residential installation of solar energy systems. The CAC is being tasked with coming up with a recommendation to the Board on what municipal regulatory best practices are with respect to applications by residents to install solar energy systems at their homes. The hope is that some or all of what the CAC might find will encourage residents who wish to pursue this sustainable energy source to do so making the regulatory path to gaining approval for such installations simpler and more user friendly. We will be asking the CAC to report back to us within 90 days. Depending on what they learn and convey to us, we would consider what next steps, if any to pursue. Food Composting: We are aware of continuing interest on the part of some residents to institute a food composting program in the Village. We are continuing to consider the matter and Village staff has recently met with a County official to gain an understanding of how the County intends to proceed in this area, if at all. While there are no plans to institute a Village or County food composting plan in the near future, this topic will continue to receive attention with the objective of eventually putting together a program that makes sense from both a sustainability and economic point of view.” ******* Manager’s Comments Village Manager Pappalardo stated that he has a few items he would like to report to the Village Board this evening. The first one has to do with the Federal Environmental Protection Agency’s (EPA) Stormwater Phase II regulations. Village Engineer Frank Balbi is present this evening to give a brief presentation on the Village’s Annual Report that we are required to present on a yearly basis. Village Manager Pappalardo explained that in the year 2000, the Federal EPA promulgated rules establishing its Phase II National Pollutant Discharge Elimination System stormwater program. This Phase II rule required all operators of Municipal Separate Storm Village Board of Trustees 05/10/2016 174 Sewer Systems (MS4s) with populations under 100,000 residents, (Phase I was all the larger cities) to implement a stormwater management program as a means to control polluted discharges from their MS4s. The goal of the program was to reduce polluted stormwater discharges from these MS4’s to local streams and rivers and ultimately ending up in navigable waters of the Federal government. Common pollutants include oil and grease from roadways, pesticides from lawns, sediment from construction sites, and carelessly discarded trash, such as cigarette butts, paper wrappers, and plastic bottles. When deposited into nearby waterways through MS4 discharges, these pollutants can impair the waterways, thereby discouraging recreational use of the resource, contaminating drinking water supplies, and interfering with the habitat for fish, other aquatic organisms, and wildlife. Operators of regulated MS4s are required to design their programs to: ‘Reduce the discharge of pollutants to the “maximum extent practicable” (MEP); ‘Protect water quality; and ‘Satisfy the appropriate water quality requirements of the Clean Water Act. Implementation requires the development and implementation of Best Management Practices and the achievement of measurable goals to satisfy each of six identified minimum control measures. Successful execution of the Best Management Practices for these six measures are expected to result in significant reductions of pollutants discharged into receiving waterbodies. The six “minimum control measures,” are identified as: 1. Public Education and Outreach; 2. Public Participation and Involvement; 3. Illicit Discharge Detection and Elimination; 4. Construction Site Runoff Control; 5. Post Construction Runoff Control; 6. Pollution Prevention and Good Housekeeping. As an MS4, the Village of Scarsdale must report annually to the New York State Department of Environmental Conservation, who administers the Phase II program on behalf of the Federal EPA. The report details Scarsdale’s implementation of our reported goals and BMP’s for all six minimum measures. The report must be filed with the State by June 1st each year and be reported publically at a Village Board meeting. Village Engineer Frank Balbi is here this evening and will summarize the report for you. Village Manager Pappalardo commented that there are definite environmental benefits to this program; however, this is another unfunded mandate that the Village has to deal with that comes down through the Federal Government and the State. Over the last 16 years, the Village has spent approximately $1 million to be in compliance and to implement the programs. The Village has had to purchase equipment and vehicles, personnel from the Engineering office have spent most of their time on these programs, the Building Inspectors are out all the time ensuring that proper erosion control measures are implanted at construction sites. In addition, there are post construction requirements that are adhered to. Village Board of Trustees 05/10/2016 175 Village Engineer Frank Balbi spoke in regard to the Stormwater Phase II Notice of Intent Annual Report. He stated that he would briefly go through the minimum measures. Minimum measure 1 is the public education and outreach – the kiosk in the lobby and the Village’s website presents stormwater information and leaflets are distributed to the residents throughout the year. The outreach has been done, for example, through the Arbor Day plantings and the public has also participated in the Harwood Park improvements. Minimum measure 3 is the Illicit Discharge Detection and Elimination. This is the outfall inspections. Village Engineer Balbi explained that Scarsdale has 44 outfalls or pipes that discharge into watercourses throughout the Village. Every year these outfalls are inspected and if anything is found that is concerning, it is tracked down and resolved. There were three this year that were detected and those discharges have been removed. Minimum measures 4 & 5 are construction stormwater and post-construction stormwater mitigation. This would include the site plan reviews. For this report it would only concern those sites with a State permit, or an area with one acre or more of disturbance. The Engineer’s office does the reviews for these and ensure that the construction and post- construction mitigation measures comply with the State regulations. Mr. Balbi stated that the post-construction stormwater detention facilities are inventoried. Finally, minimum measure 6 is municipal maintenance, or housekeeping measures. The streets are swept every year and the basins are cleaned. There is a maintenance schedule that they follow at the highway garage – there are ‘hot’ spots for oils to enter the watercourses. They have oil-water separators and sumps to clean and/or prevent that from happening. Village Manager Pappalardo added that the report itself will be filed with the Village Clerk – it is already on the Village website and there will be a copy available in the Library. The Engineer’s office located on the second floor in Village Hall will also have copies available. ******* Village Manager Pappalardo stated that another item he would like to address is a new recyclable that is available to Scarsdale residents. Westchester County recently announced that residents of municipalities within their solid waste district are able to recycle beverage cartons with their co-mingled recyclables. This has been made possible due to an upgrade of the County’s recycling facility to which Scarsdale’s recyclables are disposed. Residents should include the cartons with their co-mingled recyclables. These cartons consist predominately of cardboard and include waxy, plastic type material used for juice and milk. (Gable top containers). Soup, broth, and egg substitute cartons are just some examples. These should not be put out at the curb with the newspapers, but should be placed with the glass, plastic and can recyclables. Scarsdale’s sanitation crews are prepared to begin collecting these beverage cartons as recyclables immediately. He encouraged all residents to comply. More information on this topic is posted on the Village website, Village Board of Trustees 05/10/2016 176 www.scarsdale.com under Village News. He thanked Michelle Sterling and the Scarsdale Forum Sustainability Committee for bringing this information to the Village. Trustee Veron asked Village Manager Pappalardo if the Village alerted the schools about this – a lot of the students drink from the milk cartons. Mr. Pappalardo stated that he will make sure that the schools are aware of this if they aren’t already. ******* Village Manager Pappalardo stated that the last announcement he has this evening is to announce that the Westchester County Mobile Shredder will be loaned to the Village again on Saturday, May 14th at the Recycling Center, 110 Secor Road between the hours of 10:00 A.M. to 1:00 P.M. Any Village resident who wishes to destroy unwanted personal papers and documents with personal information, this is a good way to combat against identity theft. The shredder is for residents only, not for commercial businesses including the Village government, schools, etc. Each resident may bring a maximum of four file boxes approximately 10” by 12” by 15” in size. All paper must be free of clips, bindings, folders, no bound or hard copy ledger books are allowed. For more information regarding this service, residents can check Westchester County’s website at www.westchestergov.com/recycling. ******* Public Comment Robert Harrison, 65 Fox Meadow Road, Chair, Scarsdale Taxpayers Alert, stated that he attended the Sustainability Committee meeting held earlier this evening and the Agenda meeting. There was some discussion regarding communications; he complimented Trustee Veron on bringing this subject. The Village should be communicating with its residents. The agenda packet on the website did not show the Sustainability Committee meeting being held earlier this evening. Mayor Mark noted that the notice for the Sustainability Committee meeting was on the website. Mr. Harrison encouraged the Board to include any other meetings being held the same day as the Board meeting should be included on the agenda. He again complimented Trustee Veron in trying to improve communication to the residents. He noted that if it wasn’t for Steve Rakoff, no one would have attended a meeting held on the revaluation last month; there was no notice in the Scarsdale Inquirer. Mr. Harrison stated that he was not able to attend the last meeting of the Board and the Village tax increase of 3.69% was passed at that meeting. He noted that he had sent an email for the April 12, 2016 Public Hearing on the Budget and stated that Scarsdale10583 didn’t post that this was on the Board’s agenda. Village Board of Trustees 05/10/2016 177 He reiterated comments he made at the April 12th meeting, noting again that through a FOIL request, he looked at the estimated fund balance shown in the filed Tentative Budget which, in 2011/12 was $5,565,000 and the audited number later in the summer was $6,026,977 - A plus variance of $371,000+. The following year, 2012/13, the estimated fund balance was $6,674,000 and the audited balance was $7,477,000 – a difference of $802,000. For 2013/14, $7,491,000 was the estimated fund balance and the audited number was $8,496,000, a positive variance of $994,000. Last year, the estimated fund balance was $7,264,000 and the audited balance was $8,700,000, a difference of $1,440,000. Mr. Harrison stated that he did not think the Board had these numbers and suggested that in the future, when the Treasurer’s office gives them the budget, there should be a page showing these numbers, possibly going back ten years. Mr. Harrison noted that the point is that the Village’s fund balance is excellent. He also cited an article in the Scarsdale Inquirer with the headline of “Seniors Say Reval Hit Them Hardest”. He stated that statistics from the School District show that 57% of Scarsdale households do not have children in the school system, and only 43% do. Mr. Harrison noted that the budget in the Assessor’s office is up approximately $60,000 and also noted that he had asked how much the Village is paying an Attorney from Albany and the Assessor from Eastchester that were present during his grievance process. He stated that he will be filing a FOIL request for information on this. Regarding the revaluation, Mr. Harrison stated that there were a lot of concerns about Mr. Ryan’s work. He stated that Mr. Ryan should provide residents with a new assessed value before June 1st. Mr. Harrison stated that Josh Frankel called him and asked him to present information on Moody’s that Mr. Frankel had researched. On February 9, 2016, Moody’s Annual Comment on Scarsdale was briefly: Scarsdale’s credit position is outstanding and its Aaa rating far surpasses the median rating. Key credit factors include a large tax base with an exceptional socio-economic profile, a very healthy financial position, and it also incorporates a mid-range pension burden with extremely small debt liability. Mr. Harrison stated that the Village could have easily taken $380,000 out of the fund balance and helped the seniors with the tax burden. The Board should be more sympathetic to their situation. There being no further comment, the Mayor closed the public comment portion of the meeting. ******** Mayor Upon motion entered by Mayor Mark, and seconded by Trustee Samwick, the following resolution Referring to the Conservation Advisory Council a Request for Research Village Board of Trustees 05/10/2016 178 and Recommendation of Municipal Best Practices for Regulating the Installation of Solar Energy Systems was approved by a unanimous vote: WHEREAS, the Village of Scarsdale recognizes that the availability of reliable, resilient, and affordable electric service is critical to the welfare of its citizenry and is essential to New York’s economy; and WHEREAS, the State of New York’s Renewable Energy Vision (REV) has established ambitious goals to be reached by 2030, including ensuring that 50% of New York State’s electricity will come from renewables, that there will be a 40% reduction from 1990 greenhouse gas emission levels, and that energy consumption in buildings will be reduced 23% from 2012 levels; and WHEREAS, in order to encourage solar deployment and support REV goals, impediments to achieving energy independence from fossil fuels must be identified and remedied, including those arising from local public policy and other regulatory frameworks; and WHEREAS, to support informed deliberation, the Village Board is desirous of investigating the relationship between maintaining community quality of life and the actions that may be advantageous to the advancement of REV goals through supportive public policy and an improved local regulatory environment, understanding that New York State is expected to amend solar energy system building and fire prevention codes in 2016; now, therefore, be it RESOLVED, that the Village Board hereby refers to the Conservation Advisory Council the following questions for their research and recommendation of municipal best practices for regulating solar energy systems in our local context: What are the appropriate circumstances, conditions, and design choices under which residential solar energy system installations should be authorized in Scarsdale? Specific consideration shall be given to the following (without limitations): A. Should solar panels be authorized for installation upon the street facing elevations of residential properties and, if so, what are the appropriate rules, procedural requirements, or installation guidelines (including aesthetic guidelines), taking into consideration pending New York State 2016 building and fire prevention code amendments? Village Board of Trustees 05/10/2016 179 B. Should solar panels be authorized for installation on the ground and, if so, what are the appropriate rules, procedural requirements, or guidelines? C. Should property owners be authorized to modify their tree canopy to accommodate necessary solar exposure and, if so, what are the appropriate rules, procedural requirements, or guidelines? and be it further RESOLVED, that the Conservation Advisory Council shall provide a written report of its findings and recommendations with respect to the foregoing to this Board within 90 days from the date this resolution is adopted. ******** Municipal Services Committee Upon motion entered by Trustee Pekarek, and seconded by Trustee Veron, the following resolution regarding a Library Contract with Capital Campaign Assistant was approved by the vote indicated below: WHEREAS, the Scarsdale Public Library completed a Master Plan dated June 10, 2013, which identifies a number of building renovations and additions that will increase the capacity of the Library to provide a broader range of rapidly evolving library services while maintaining popular traditional collections and programs by offering a more balanced utilization of the building space within a safe, attractive and inviting comfortable environment; and WHEREAS, due to the limited availability of funding sources, the Scarsdale Public Library Board formed a Capital Campaign Committee to assist with fundraising efforts; and WHEREAS, in order to provide the necessary administrative support for the Capital Campaign Committee, various subcommittees, and the Library Board as it relates to the fundraising campaign, the Library Director engaged the services of Melissa Biffert via agreement dated May 4, 2015 (attached); and WHEREAS, the Scarsdale Public Library Board, at their May 2, 2016 meeting, authorized the Library Director to re-engage the professional services of Melissa Biffert through a new one year agreement extending the weekly service hours from 15 to 25, at $35.00 per hour or roughly $45,500 annually, to be funded by utilizing donated funds from the Library Capital Campaign Account; now therefore be it Village Board of Trustees 05/10/2016 180 RESOLVED, that the Village Board of Trustees herein concurs with the Scarsdale Public Library Board’s authorization to enter into a one-year professional services agreement with Melissa Biffert, 110 Beverly Road, White Plains, NY, in substantially the same form as attached hereto; and be it further RESOLVED, that the cost of said agreement be charged to the Library Capital Campaign Fund Account HL-7497-964--2014-070, not to exceed $45,500. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Upon motion entered by Trustee Pekarek, and seconded by Trustee Samwick, the following resolution regarding Authorization to Execute a Professional Services Agreement for Scarsdale Public Library Subsurface Investigation and Analysis was approved by the vote indicated below: WHEREAS, Dattner Architects (Dattner), the Village’s Architect for the Scarsdale Library Addition and Renovation project, completed the project preschematic and schematic design phases in September 2015; and WHEREAS, to design the proposed basement modifications, addition foundations and all other geotechnical aspects of the proposed project, a subsurface investigation, analysis and report with recommendations are necessary; and WHEREAS, Hage Engineering (Hage), Dattner’s structural engineering consultant, prepared the general requirements for the subsurface investigation and analysis based on the schematic design documents prepared by Dattner; and WHEREAS, the Village solicited proposals for the subsurface investigation and analysis and received the lowest responsible proposal from Richard S. Kessler, P.E., Consulting Geotechnical Engineer (Kessler), Little Falls, NJ for $42,380; and Village Board of Trustees 05/10/2016 181 WHEREAS, Dattner and Village staff have reviewed the proposals and concur that Mr. Kessler’s proposal demonstrates an understanding of the scope of work, meets the objectives of the request, and the cost is reasonable for the level of work to be performed; now, therefore, be it RESOLVED, that the Village Board of Trustees hereby authorizes the Village Manager to execute a professional services agreement with Richard S. Kessler, P.E., Consulting Geotechnical Engineer, 59 Jacobus Avenue, Little Falls, NJ 07424, for $42,380 to provide Geotechnical Engineering Services for the Scarsdale Public Library Addition and Renovation Project subsurface investigation and analysis; and be it further RESOLVED, that the Geotechnical Engineering Services work be funded utilizing the available balances in the Library Capital Campaign Fund, specifically to Account # HL-7497-964 2016-074 Library Capital Preliminary Project Services; and be it further RESOLVED, that the Village Manager is herein authorized to undertake administrative acts that may be required pursuant to the terms of the agreement. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Land Use Committee Upon motion entered by Trustee Samwick, and seconded by Trustee Pekarek, the following resolution regarding a Subdivision Recreation Fee for 20 Claremont Road, Section 6, Block 6, Lot 7 was approved by a unanimous vote: WHEREAS, Section 7-730-4 of New York State Village law authorizes planning boards to reserve land in a subdivision for park, playground or other recreational purposes, and take money in lieu of land in cases where suitable park lands of adequate size cannot be properly located on a subdivision plat, the amount of said money to be established by the Village Board of Trustees; and Village Board of Trustees 05/10/2016 182 WHEREAS, on March 30, 2016, the Planning Board approved the two lot subdivision of 20 Claremont Road, identified on the Village tax map as Section 6, Block 6, Lot 7, creating one new buildable lot, after finding the proposed subdivision would not have a significant negative environmental impact pursuant to SEQRA; and WHEREAS, on April 27, 2016, the Planning Board recommended a payment in lieu of contribution of land as the dedication of land for park, playground or recreation purposes is not feasible in view of the small amount of land available in this two lot subdivision; and WHEREAS, the Village Department of Parks, Recreation and Conservation provides a variety of facilities to meet the interests and needs of the community including parks, playgrounds, ball fields and an outdoor pool; and WHEREAS, the Village Department of Parks, Recreation and Conservation has a Five Year Capital Plan which calls for the replacement of facilities and equipment as well as additional facilities that will be needed in the future; now therefore be it RESOLVED, the Board of Trustees hereby accepts the recommendation of the Planning Board that the applicant, Paul Diamond, pay to the Village an amount equal to 5.0% of the $825,000 Guideline Value of a lot in the A-3 zoning district pursuant to the 2007 Subdivision Recreation Fee Schedule, or $41,250, in lieu of a contribution of land for park, playground or other recreational purposes for the one new buildable lot resulting from the subdivision of property at 20 Claremont Road, identified on the Village tax map as Section 6, Block 6, Lot 7. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Law Committee Upon motion entered by Trustee Finger, and seconded by Trustee Veron, the resolution regarding Authorization to Execute a Hold Harmless Agreement with 50 Popham Village Board of Trustees 05/10/2016 183 Road to Install Additional Public Safety Communication Equipment was approved by the vote indicated below: WHEREAS, the Village Board of Trustees adopted a resolution on February 11, 1992 (attached), authorizing the Village Manager to enter into a Hold Harmless Agreement (attached) with Heathcote-Overhill Corporation for the installation of an antenna and radio receiver at 50 Popham Road to enhance the Village Police Department’s radio transmitting and receiving; and WHEREAS, a decline in radio system performance necessitates installation of additional equipment on the rooftop of 50 Popham Road, Scarsdale, NY 10583; and WHEREAS, the additional equipment to augment the existing 36-inch high antenna, includes a transmitter, antenna cable, and an approximately 36-inch high additional antenna with free standing mount; and WHEREAS, the installation and maintenance of this additional equipment will benefit the residents of the Village of Scarsdale by improving police radio capabilities; and WHEREAS, the Village and the Heathcote-Overhill Corporation have agreed to modify the Agreement to provide for the installation and maintenance of said additional equipment, conditioned upon the Village holding the Heathcote-Overhill Corporation harmless in connection with the described installation; and WHEREAS, the Village Attorney has reviewed the proposed Agreement and has approved it as to form; now, therefore, be it RESOLVED, that the Village Manager is authorized and directed to sign the attached Hold Harmless Agreement in connection with the installation of the additional public safety communication equipment to be installed on the rooftop at 50 Popham Road, Scarsdale, NY 10583. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark Village Board of Trustees 05/10/2016 184 ******** Recreation Committee Upon motion entered by Trustee Callaghan, and seconded by Trustee Samwick, the following resolution regarding the Award of VM Contract #1199 – Parks and Recreation Program and Staff Apparel was approved by the vote indicated below: WHEREAS, Recreation Department program participant and staff apparel are purchased on an annual basis in connection with the many athletic leagues and programs offered through the Parks and Recreation Department; and WHEREAS, on April 8, 2016, the Village of Scarsdale advertised for proposals for VM Contract #1199 – Parks and Recreation Program and Staff Apparel, with bid documents distributed to six (6) contractors; and WHEREAS, the bid specification included Unit A, representing essential apparel items, and Unit B, comprised of optional apparel, with the contract being awarded based on the lowest total cost for Unit A items; and WHEREAS, on the bid opening date of April 19, 2016, four (4) sealed bids were received and opened with the results recorded on the attached bid tabulation sheet; and WHEREAS, based on the bid results, the lowest responsible bid for VM Contract #1199 – Parks and Recreation Program and Staff Apparel, Unit A, was received from Aces Custom Apparel, 29 Hither Lane, Harwinton, CT 06791, said company having successfully provided apparel to the Village in the past and has proven its ability to meet all specifications and deadlines; and WHEREAS, Village staff thoroughly reviewed the bids submitted for Unit B and determined that better pricing can be achieved through the issuance of request for quotes, as needed, and therefore recommends rejecting all Unit B bids; and WHEREAS, the contract term is for two years starting May 10, 2016, with a Village option to renew for a second two-year term including unit price increases commensurate with any change in the cotton commodity price index, not to exceed 10%; now, therefore, be it RESOLVED, that VM Contract #1199 – Parks and Recreation Program and Staff Apparel, Unit A, is herein awarded to the lowest responsible bidder, Aces Custom Apparel, 29 Hither Lane, Harwinton, CT 06791, for the Village Board of Trustees 05/10/2016 185 unit prices identified in the bid tabulation sheet attached hereto and made a part hereof, not to exceed budgeted appropriations of approximately $45,000; and be it further RESOLVED, that the bids for VM Contract #1199 – Parks and Recreation and Staff Apparel, Unit B, are herein rejected; and be it further RESOLVED, that the Village Manager is herein authorized to execute an Agreement with Aces Custom Apparel, Harwinton, CT 06791 for Unit A of VM Contract #1199 – Parks and Recreation and Staff Apparel; and be it further RESOLVED, that the cost of said VM Contract #1199 be charged to the appropriate Recreation General Fund Operating Budget accounts, subject to adequate budget appropriations, as determined by the Recreation Superintendent and Village Treasurer; and be it further RESOLVED, that the Village Manager, in accordance with Section 2.12 of the Village’s Internal Control Policy, is authorized to renew this agreement for an additional two-year period as provided for in the contract, subject to adequate budget appropriations. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Other Committee Reports None. ******** Liaison Reports Trustee Pekarek stated that she had two announcements relating to the Friends of the Scarsdale Parks. On Friday, May 13th at 6:00 P.M. at Hyatt Park, the Friends of the Scarsdale Parks will dedicate their 4th Heritage Tree. This year it is the Tulip tree. They have in the past dedicated a White Oak, a New Dawn Redwood, and a Sugar Maple. Village Board of Trustees 05/10/2016 186 Trustee Pekarek continued, stating that on Saturday, May 14th, between 10:00 A.M. and 4:00 P.M., the Friends of the Scarsdale Parks in conjunction with the Department of Parks and Recreation and DPW is once again receiving well over 250 trees from the New York State Department of Environmental Conservation and they will be planting with the help of community members at Harwood Park between the Library and the gravel lot at the High School. So far there are at least 85 people who have signed up to participate and help the FOSP with the plantings. Interested parties should go to the Department of Parks and Recreation website and register. She stated that the FOSP has done an awesome job cleaning and leveling Harwood Park and the plantings that were done last year are thriving. ******** Trustee Callaghan reported on Scout Government Day, held last Wednesday, May th 4 . Assistant to the Village Manager Josh Ringel and Deputy Superintendent of Public Works Tyler Seifert did a wonderful job scheduling the day. The scouts spent a lot of time at the Reeves-Newsome Pump Station and Water Superintendent Steve Johnson was present to answer their many questions regarding the pump station and water service to the residents. The Police Chief and the Fire Chief were very responsive to the scouts who in turn were very impressed. On Friday, May 13th, from 6:00 P.M. to 8:00 P.M., Trustee Callaghan stated that there will be a Grand Opening of Hyatt Field. It will be a party in the park event. There will be a D.J. present, face painting for the children, ice cream, etc. He urged residents to turn out for this remarkable event. ******** Written Communications Village Clerk Conking stated that all communications can be viewed on the Village’s website, www.scarsdale.com under the Board of Trustees or Village Clerk section. She reported that nine (9) communications have been received since the last meeting:  Mayor Mark’s response to residents regarding the 2016 Revaluation  A memo from Paul Diamond, Claremont Road Properties regarding the subdivision recreation fee for 20 Claremont Road  An email from Michelle Sterling regarding beverage carton recycling.  A news release from the Westchester County Executive regarding the expansion of the recycling program to include beverage carton recycling.  An email from Lisa Coleman Bradlow regarding her interest in participating in the Food Compost Pilot Program.  An email from Mayor Mark to SNAP Board members regarding the inclusion of beverage carton recycling to the Westchester County Recycling Program. Village Board of Trustees 05/10/2016 187  An email from Madelaine Eppenstein, 19 Autenrieth Road, regarding Grasscycling and the Leaf Education Task Force Program.  An email from John Schwarz, 2 Norma Place, regarding the proposed tax increase.  A letter from Michael Levine, 54 Walworth Avenue, with questions concerning the 2016 Revaluation. The Assessor’s responses to these questions are noted on the document. ******** There being no further business to come before the Board, Trustee Finger moved to adjourn the meeting at 8:55 P.M. seconded by Trustee Veron and carried by a unanimous vote. Donna M. Conkling Village Clerk