Board of Trustees

Village Board of Trustees 05/24/2016 188 THREE THOUSAND TWO HUNDRED FIFTY-SIXTH REGULAR MEETING Rutherford Hall Village Hall May 24, 2016 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in the Rutherford Hall in Village Hall on Tuesday, May 24, 2016 at 8:00 P.M. Present were Mayor Mark, Trustees Callaghan, Finger, Pekarek, Samwick, and Veron. Also present were Village Manager Pappalardo, Assistant Village Manager Richards, Village Attorney Esannason, Deputy Village Attorney Garrison, Village Treasurer McClure, and Village Clerk Conkling. ******** The minutes of the Board of Trustees Regular Meeting of Tuesday, May 10, 2016 were approved on a motion entered by Trustee Pekarek, seconded by Trustee Veron, and carried unanimously. ******** Bills & Payroll Trustee Samwick reported that he had audited the Abstract of Claims dated May 24, 2016 in the amount of $1,259,409.49 which includes $54,101.30 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Samwick and seconded by Trustee Pekarek, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated May 24, 2016 in the amount of $1,259,409.49 is hereby approved. ******** Mayor’s Comments Mayor Mark stated that he has a number of comments this evening on a variety of topics: Village Board of Trustees 05/24/2016 189 “Hyatt Playground Opens: A formal opening of the new playground at Hyatt Park took place on May 13, 2016. The playground has been in use since late winter 2015 and has already been enjoyed by many in the neighborhood. The success of the park is very clear even during a brief visit. The park teems with youngsters, their parents and caregivers all enjoying the physical activity the park invites. The zip line gets a very good workout and the shouts of excited pleasure from young riders are infectious. Congratulations are in order to the many whose efforts contributed to this park designed with a health and fitness theme in mind. Among the many who contributed to the success of the playground I wish to note that the project owes much to Jason Marra, our former Parks Superintendent, and his deputy Anthony DiDomenico for their planning, oversight and execution. Equally important in the development of the plan for the park was the input from residents, particularly the members of the Bramlee Heights and Crane Berkley Neighborhood Associations. Thanks also to Benny Salanitro and the Department of Public Works for preparing the site, installing the playground equipment, assisting in the building of the comfort station and installing drainage and walkways. Our thanks to the Scarsdale Little League and the Scarsdale Raiders Youth Softball Association for their significant donations toward construction of the comfort station and to Friends of Scarsdale Parks for their donation that contributed to the creation of the Butterfly Garden. Madelaine Eppenstein and Susanne Jones of the Friends also helped arrange for the planting of the trees on Arbor Day and for that they have our thanks. Finally, I would be remiss if I did not recognize the tireless efforts of Dan Hochvert in preparing the playground for this celebration. Heritage Tree: Also on May 13th one of several Tulip trees at the north end of Hyatt Park was designated as a heritage tree. The Heritage Tree project was started by Friends of Scarsdale Parks (FOSP) in 2013 with the designation of the historic white oak at the Woman’s Club, the dawn redwoods at the Library Pond in 2014, and the sugar maples at the Fox Meadow School last year. Each event has been held in conjunction with either a FOSP-Scarsdale Forum sponsored lecture. The purpose of the project is to raise public awareness of the importance of the tree canopy to our local environment, a goal which FOSP shares with the Village. LED Streetlight Pilot: The LED Ad Hoc Committee is close to launching the pilot program involving the installation of 25 LED street lights on high-traffic streets and post-style lamps. The Committee expects to have the lights installed by the first couple of weeks of June. Some lights have already arrived and have been installed on Mamaroneck Road and Post Road. It will be appreciated if residents can be on the lookout for the lights at night and send any comments they have on them to the Ad Hoc Committee. There will be a link on the Village web site to which email comments may be sent. The hope is that we will get some meaningful resident feedback on the lights and so please do comment. Whether comments are very specific or more general observations it is preferable that we hear something rather than nothing. We thank the Village Board of Trustees 05/24/2016 190 Ad Hoc Committee, Chair Ron Schulhof and other committee members Farley Baker, David Raizen, Michelle Sterling and Benny Salanitro, for their continued work on this project. National Gun Violence Awareness: June 2, 2016 is National Gun Violence Awareness Day. In the spirit of supporting a substantive discussion of that issue with the goal of helping to reduce threat to public safety and health posed by gun violence, I offer the following proclamation: “WHEREAS, the daily killings and injuries of Americans by Gun Violence constitute a significant public safety and health concern in this country and it is desirable that our local communities promote substantive conversation of this issue with a goal of reducing the occurrence of Gun Violence; and “WHEREAS, many communities have declared Thursday, June 2, 2016 as National Gun Violence Awareness Day to honor and remember victims and survivors of gun violence and to increase awareness among their residents about Gun Violence and its effects on human lives; and “WHEREAS, this day was inspired by Hadiya Pendleton, who was a victim of Gun Violence weeks after marching in President Obama’s second inaugural parade; and “WHEREAS, Ms. Pendleton was born on June 2, and her classmates decided to commemorate her life by wearing the color orange, a color that symbolizes the value of human life; and “WHEREAS, the Village of Scarsdale believes it is vital to increase awareness, among its residents, about Gun Violence and honor the lives of Americans such as Hadiya Pendleton who have been victimized by Gun Violence; and “WHEREAS, the Village of Scarsdale encourages all of its residents to reflect upon Gun Violence and join the members of Scarsdale Congregational Church Interfaith Coalition Against Gun Violence and citizens around the country by wearing orange on June 2nd. “Now, Therefore, Jonathan I. Mark, Mayor of the Village of Scarsdale, does hereby proclaim Thursday, June 2, 2016 to be “National Gun Violence Awareness Day “in the Village of Scarsdale, and on behalf of all Village residents, am pleased and proud to join all associated with National Gun Violence Awareness Day and Village Board of Trustees 05/24/2016 191 herein encourage all citizens to support their local community efforts to prevent gun violence and to honor and value human life.” Memorial Day Parade: It is not without some sense of irony in light of the proclamation just read that it is noted that this coming Monday, May 30th is Memorial Day. The Village will be observing it in the traditional manner with a parade that begins in Village center at 9:30 am followed by ceremonial speeches. After the ceremonies there will be a short program at the Memorial Garden on Mamaroneck Road adjacent to the Scarsdale Pool complex. It would be wonderful to see many residents at these events in honor of those who made the supreme sacrifice in defense of our country.” ******* Manager’s Comments Village Manager Pappalardo stated that he has a few short comments this evening regarding recycling. The County of Westchester held its Annual Earth Day Celebration at the Kensico Dam on Saturday, May 6, 2016. It is at this annual event that the County Executive recognizes those Westchester municipalities that have distinguished themselves in the area of waste recycling in the previous year. Once again, the Village of Scarsdale was recognized for exemplary recycling performance, having recycled 71% of all solid waste generated, collected and disposed in the Village for the year 2015. This ranks Scarsdale in the top 5 of the 43 municipalities in the County. For 2015, the Village recycled 16,535 of the 23,260 tons of solid waste that was collected and disposed. These recyclables include co-mingled cans, bottles, plastics, mixed paper and organic waste. Scarsdale has been an annual leader in municipal recycling in Westchester County for decades now. The Village has an excellent municipal program made possible only by the diligence of the residents who care about the environment and take the time to sort and separate these waste products. Mr. Pappalardo displayed a plaque presented by County Executive Astorino to Public Works Superintendent Benedict Salanitro on that day commemorating the event. ******* Mr. Pappalardo reminded the community that they are now able to recycle beverage cartons with their co-mingled recyclables. The recyclable cartons consist primarily of cardboard and include waxy cartons used for juice and milk, sometimes called ‘gable-top’ containers, soup and broth, cream, and egg-substitutes. Include the items with the co- mingled recyclables which are collected rear-yard every other week. For more information, Village Board of Trustees 05/24/2016 192 residents can visit the Village’s website at www.scarsdale.com – on the home page, under Village News, the County’s press release concerning this issue can be viewed. This information has also been posted on the electronic bulletin board in the lobby of Village Hall. He thanked the residents for their great recycling job and stated that the Village shares the award with them. ******* Public Comment Patricia Colella, Co-Chair, Scarsdale Congregational Church’s Interfaith Coalition Against Gun Violence, gave the following statement: “I would like to thank Mayor Mark for officially proclaiming next Thursday, June 2, 2016, to be Gun Violence Awareness Day. On that day, thousands of Americans will wear orange to honor the victims and survivors of gun violence. I am a Co-Chair of the Scarsdale Congregational Church’s Interfaith Coalition Against Gun Violence, or ICAGV. Last December, the ICAGV hosted both an informational forum about gun violence and then a community-wide Candlelight Vigil to End Gun Violence, in commemoration of the third anniversary of the Sandy Hook Elementary School tragedy, as well as the more than 90,000 American victims of gun violence since the Sandy Hook shooting in December 2012. We would like to thank Mayor Mark for speaking at the Vigil and supporting this important issue. The ICAGV exists to inform and educate others about the issues and facts concerning gun violence in our country and what can be done to stop it. Our group is open to all members of the community who are interested in helping to end gun violence - - whether you are a member of an organized religion or faith tradition, or simply have your own personal faith that people, when they band together, can make a difference to end gun violence, we welcome you. The statistics about gun violence are startling:  In 2014, according to the Centers for Disease Control, there were over 33,000 deaths due to firearms in the U.S. That is about twice the population of Scarsdale.  That same year, there were 875 gun deaths in New York State.  Of all the gun deaths in the country in 2014, 64% were suicides.  And, of all the gun deaths in New York in 2014, 54% were suicides. And the statistics for children ages 0 to 19 are equally shocking. In one year, on average: Village Board of Trustees 05/24/2016 193  Nationwide, 17,500 children and teens are shot in murders, assaults, suicides & suicide attempts, unintentional shootings, or by police intervention.  Of that number, 2,677 children die from gun violence.  Of the children who die from gun violence, 827 are children and teens who kill themselves, and 124 are children and teens who are killed unintentionally.  In the U.S., 14,822 children survive gun injuries. Of those children, 280 survive a suicide attempt and 3,061 are shot unintentionally.  In America, 1 out of 3 homes with kids have guns and nearly 1.7 million children live in a home with an unlocked, loaded gun. In New York, our own Assemblywoman, Amy Paulin, has sponsored Nicholas’s Law, or the Safe Storage Act - - named for 12-year-old Nicholas Naumkin of Wilton, N.Y., who was fatally shot in December 2010 by a friend who had found his father’s unlocked handgun and loaded it with ammunition. (Ms. Colella recognized Barbara Jaffe, present in the audience, from Assemblywoman Paulin’s office, who has worked so hard on this issue) Nicholas’s Law would require the safe storage of guns not in the immediate possession of the owner. The bill passed the Assembly last June but was not taken up by the Senate. The memorandum that accompanied Nicholas’s Law set forth these notable facts about New York State (Ms. Colella noted that it was probably Susie Rush who did a lot of the leg work in Assemblywoman Paulin’s office – a thank you to Ms. Rush):  Each year, on average 210 children ages 19 years and younger are treated at a hospital because of an unintentional firearm injury, and 75 are injured severely enough to be hospitalized.  Two children in this age group are killed each year in an unintentional firearm incident.  In 2011, in New York, 389 children under the age of 18 were hospitalized with a nonfatal gun injury. Of these injuries, 314 were due to an assault and 60 were accidental.  In 2010, according to the Centers for Disease Control, 116 children under the age of 19 were killed by guns in New York - 93 were homicides, 13 were suicides and ten were undetermined.  AND, according to the New York State Department of Health, a gun kept in the home is 43 times more likely to be used to kill someone who the family knows than to kill someone in self-defense. So, in advance of Gun Violence Awareness Day on June 2 - - and, frankly, for the rest of 2016 - - I urge Scarsdalians to do a few simple things: Village Board of Trustees 05/24/2016 194 First, if your child is going to be in someone else’s home, ask the homeowner, “Hey, if you have any guns in your home, do you practice gun safety?” Then start a conversation about why it’s important to keep guns safely stored. Second, talk with your friends in other towns and cities in New York and ask them to urge their State Senator to sponsor and vote for Nicholas’s Law, Senate Bill S-2291-A. And join me in thanking Assemblywoman Paulin for fighting so hard to ensure that Nicholas’s Law is enacted. Third, investigate whether your stock portfolios contain gun stocks. You can find this out at www.goodbyegunstocks.com or at www.unloadyour401k.com . Fourth, hop on the internet, google “gun violence,” and click on just one organization that is making an effort to prevent gun violence. Whether it is New Yorkers Against Gun Violence, or Every town for Gun Safety, or Moms Demand Action for Gun Sense in America, or Americans for Responsible Solutions - - there are many that will have simple steps you can take to help prevent gun violence. And, finally, on June 2, wear something that is orange, and, throughout the month and the coming year, talk about this issue with your family, your friends, or a clergy member you know. Even better, give some thought to joining us at the Interfaith Coalition Against Gun Violence. Thank you, again, Mayor Mark, for proclaiming June 2nd to be Gun Violence Awareness Day. Wear Orange!” Mayor Mark thanked Ms. Colella for her comments for attending this evening’s meeting. Trustee Finger thanked Ms. Colella for her presentation and noted that this is a subject that the Board could talk about at every meeting and hope that people will continue to talk about it and told her that he hoped she would be back next year so this can be done again – keeping it at the forefront of everyone’s mind. Robert Harrison, 65 Fox Meadow Road, noted that there is a resolution on the Board’s agenda this evening regarding the authorization to execute a revocable license agreement at 10 Ogden Road which he had only seen in the last 24 hours. He stated that this affects his neighborhood; relating to planting up to 34 giant arborvitae trees between 8’ to 10’ in height. They will grow bigger and wider after planting. Mr. Harrison stated that the planting will be 125 ft. long, along the property line of 10 Ogden Road along Fox Meadow Road. At 4:54 pm this afternoon, after seeing and understanding what the resolution is about, visiting the Village Engineer at approximately 3:30 this afternoon, and contacting some of his neighbors, he wrote an email to the Trustees which he read into the record as follows: Village Board of Trustees 05/24/2016 195 “Scarsdale Mayor and Board of Trustees: We have just seen the Agenda Item to allow the owner of 10 Ogden Road to plant 34 GIANT Arborvitae trees in the Village right of way along Fox Meadow Road. The neighbors of 10 Ogden Road HAVE NEVER BEEN contacted about this request. This request should go before the BAR as part of the landscaping of this new house and neighbors within 200 feet should be notified about the meeting. This Fox Meadow neighborhood has been subjected to a major safety hazard with a number of trees and bushes that caused a blind curve near the intersection of Ogden and Fox Meadow Roads for a number of years. Recently these trees and bushes have been cleared out of the Village right of way providing for a clear sight line around the blind curve for motorists and pedestrians. Now the property owner wants to plant 34 new trees in the Village right of way. How wide in circumference will these trees grow that will again obstruct the blind curve ??? If the owner of 10 Ogden Road wants privacy, he can plant the trees within his new wood fence along Fox Meadow Road as he planted large evergreen trees within his fence in the rear of property. We urge the Board oppose the license agreement to protect the safety and welfare of our Fox Meadow neighborhood. Thank you for your consideration of this important matter. Bob Harrison and the neighbors of 10 Ogden Road” Mr. Harrison stated that he contacted the Trenks at 73 Fox Meadow Road. Michael Trenk has come before the BAR when this property was under construction to make comments about screening. Mr. Harrison stated that he and his neighbors feel that the Board should oppose the license agreement and at a minimum, the Board should table the resolution. This should go before the BAR. This is a brand new house and these plantings should have been presented to the BAR as part of the landscaping plan. He stated that this is urgent and asked the Board to not pass this resolution this evening. Mr. Harrison next reported that he is on the Scarsdale Forum Board of Directors and stated that there is an important public forum and annual meeting next Thursday evening in the Scott Room of the Scarsdale Library with speaker Regent Judith Johnson. He stated that she will talk about common core and testing. Village Board of Trustees 05/24/2016 196 Mr. Harrison continued, stating that the Scarsdale Summer Youth Tennis League will begin their 32nd season this year. The program starts on July 11th and runs for four weeks, 2 hours per night, 6pm-8pm, Monday through Thursday. The cost is only $50.00 and includes a tee shirt, participation trophy, and an ice cream and pizza party and tournament at the end of the season. Lastly, Mr. Harrison commented on a resolution on the agenda this evening concerning the Crane-Berkley Pond and Watercourse Sediment Removal and Regrading Project. He stated that it looks like the contracts came in at a much higher number due to the dredging, etc. On the second page of the resolution it states “WHEREAS, pursuant to September 8, 2015 Fiscal Year 2014/15 closeout resolution adopted by the Village Board, (not attached to the public agenda) $425,000 was transferred from the General Fund Balance for the Crane/Berkley Pond Project, in accordance with PCI’s preliminary cost estimate”. He stated that now it looks like to get the job done, you have to dip into the General Fund for additional monies, $199,871. As the Board knows, he has discussed the fund balance on a number of occasions with regarding to the tax rate increase. He wondered why the $199,871 couldn’t be taken out after it is known what the close out balance is later this summer. Mayor Mark stated that the Board will address some of his comments on the license agreement later in the meeting when that agenda item comes up. Terry Harrison, 65 Fox Meadow Road, thanked the Board for their hard work and the many hours they put in. She noted that before the Village took down the hedge that was on the right-of-way at the corner of Ogden and Fox Meadow Roads, they were always terrified when they backed out of their driveway because it was a blind corner. They could not see the oncoming traffic and the oncoming traffic could not see them until they were upon them. People drive too fast on Fox Meadow Road and barely stop at the stop signs. She noted that at one time a Scarsdale woman was killed at that intersection. It is a very dangerous corner and placing obstructions back in that blind spot on the Village right-of- way is very concerning. There being no further comment, the Mayor closed the public comment portion of the meeting. ******** Finance Committee Trustee Samwick reported on the statements of expense and revenue for the various funds of the Village for the first eleven months of fiscal year 2015-2016. General fund appropriations were 83.79% spent as of April 2016, which is a 0.21% increase from the 83.58% in 2014-2015. Village Board of Trustees 05/24/2016 197 General Fund Revenues other than property taxes are $15,327,086 through April 2016, compared to $14,438,454 through April 2015, an increase of $888,632. The primary factor in the increase was the sale of 3 Edgewood Road which yielded revenue of $628,300. The proceeds are expected to be appropriated to the Capital Fund as part of the year-end closeout. Building Permit revenue (included in License and Permit revenue) has rebounded somewhat and is only $131,000 less than last year’s record pace. The Recreation Department increase of $206,300 is attributable to new programs and has offsetting expenses. Tax penalties and delinquent tax collections are down $1,100. An increase of $195,000 in Mortgage Tax, Departmental Fees of $19,500 and $142,400 in State Aid offsets declines in Licenses and Permits, Investment Earnings, Rental Income and Miscellaneous Revenue (exclusive of the property sale). Parking Permits and Meter Income, and Court Fines contribute to the improvement in revenues from 2015. The actual collection of Village taxes through April 30, 2016 is at 99.62%. This is a drop of 8 basis points from last year’s collection rate. ******** Upon motion entered by Trustee Samwick, and seconded by Trustee Pekarek, the following resolution regarding Sale of Surplus Village Vehicles and Equipment was approved by the vote indicated below: WHEREAS, Policy #202 of the Village of Scarsdale Administrative Polices and Procedures Manual entitled “Disposal of Surplus Property”, attached hereto and made a part hereof, authorizes the Village Manager to declare as surplus any items of scrap metal, used equipment, motor vehicles, and any other property having a value of not more than $5,000.00; and WHEREAS, said Policy requires that items of scrap metal, motor vehicles and other property declared by the Village Manager as surplus and estimated at a value greater than $5,000.00 be disposed of after sealed bids or a public auction has occurred and the Board of Trustees has approved that sale by resolution; and WHEREAS, the Village Manager reports that the items attached to this resolution were certified to him in writing by Village staff as having no further use or need to the Village; and WHEREAS, on April 25, 2016, and April 29, 2016, the Village Manager declared the items attached as surplus and recommended them to be sold via an online auction, publically held by Auction International of Buffalo, New York; and Village Board of Trustees 05/24/2016 198 WHEREAS, two separate online auctions were held, with the first auction ending on May 17, 2016, with three bids exceeding $5,000: Village Vehicle #202, a 2002 John Deere Backhoe for $27,100, Village Vehicle #219, a 1992 John Deere Backhoe for $6,650, Village Vehicle #240, a 2010 S250 Bobcat w/ attachments for $41,100; and WHEREAS, the second online auction ended on May 19, 2016, with two bids exceeding $5,000: Village Vehicle #406, a 1998 Samsung Pay Loader SL1202 for $22,100 and Village Vehicle #427, a 2006 New Holland Tractor w/ attachments being for $28,677; and WHEREAS, in the interest of efficiently completing all auction sales, it is recommended that the sale of Village Vehicles #202, #219, #240, #406, and #427, as described before, be approved by the Village Board in accordance with Policy #201 - Internal Control and Policy #202 - Disposal of Surplus Property; and WHEREAS, Village Vehicles #202, #219 and #240, are Water Department trucks, and as such, the proceeds totaling $74,850 will be placed in the appropriate Water Fund EWS-1000-020 2665-0 – Sale Equipt Truck & Cars; and WHEREAS, Village Vehicles #406 and #427, are Public Works trucks, the proceeds totaling $50,777 will be placed into the General Fund, then transferred to the appropriate DPW capital fund H-5197-963 2016- 052 – Eqp-DPWHghwyEquip&Vehicle; now, therefore, be it RESOLVED, that the Village Board of Trustees hereby approves the final sale of Surplus Village Vehicles #202, # 219, #240, #406, and #427, for an amount totaling $125,527. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Before reading the next resolution regarding the Merchant Parking Lot, Trustee Samwick asked Village Manager Pappalardo to say a few words about this improvement in downtown parking. Village Board of Trustees 05/24/2016 199 Village Manager Pappalardo stated that this resolution entails specifically is to amend the fee for a parking permit to park in the Merchant Lot. As many in the community know, during the annual budget process, the Village Board reviews all of our fees and charges including all of the parking fees and adopts an omnibus resolution establishing those fees and charges for the succeeding Fiscal Year in accordance with that budget term. They did the same with the Merchant Lot Fee. In this particular case, those fees may be amended from time to time during the course of the Fiscal Year as need arises. Village Manager Pappalardo stated that in this case, the merchants who have been parking in that Merchant Lot and are eligible for a Merchant Permit have been paying over the years a fee from $100 - $175 range for the permit itself, and in addition, they have the obligation to pay parking meter fees in conjunction with that permit. He explained that recently the Village has been in discussions with the merchants about trying to find a less expensive alternative for the merchants to park in the Village Center. There has been a concern for many years about meter feeding activity by merchants and employees in the Village Center. The feedback has been that the off street parking is too expensive and the initial outlay is too high. What the Village has done is through the resolution, the Village eliminates the obligation for merchants to feed the parking meter while increasing the actual permit fee. The combination of the $175 permit fee which is what they currently pay plus the daily meter feeding, or meter rate that they have to pay usually results in a cost for a merchant depending on their hours of work of anywhere from $1,000 to $2,000 per year based on our records and discussions. What this resolution will do is increase that permit fee from $175 to $750 for an annual permit and $400 for a semi- annual permit. Again, it will eliminate the necessity to use the multi-space meters and pay the meter fees. It is a reduction in what they are actually paying and they seem to be pleased with the idea. In conjunction with this, in an attempt to increase usage of that merchant lot which has fallen off considerably since we lost half the lot during the Crane Road Bridge construction that the County undertook, is to try to whittle away at the waiting list at the Christie Place parking permit garage which has been anywhere from 20 to 40 Village residents on that waiting list during the past few years. Village Manager Pappalardo stated that it is planned for this parking year (July 1, 2016 – June 30, 2017) to take half of that Merchant lot and sell additional Christie Place residential permits in that lot. That will be very good news for Christie Place permit holders who do not have the opportunity to purchase the permit. We do run a lottery every year but there are 20-40 people who do not get the permit. We do try to accommodate them in other locations in Village but their preference is the Christie Place parking. Parking management and inventory is looked at on an annual basis; it is a dynamic situation in the Village Center and parking needs change. We do think that this is a change that will benefit both the merchants and the Christie Place parking permit holders. Trustee Samwick thanked Village Manager Pappalardo and also thanked Trustee Veron for all of the great work she has done with the merchants downtown and looking for as many solutions as possible for parking in the Village Center. Village Board of Trustees 05/24/2016 200 Upon motion entered by Trustee Samwick, and seconded by Trustee Veron, the following resolution regarding the Merchant Lot Permit Fee was approved by the vote indicated below: WHEREAS, the Village of Scarsdale provides dedicated parking for Village Center merchants and employees at certain off-street parking lots including the Freightway Garage, Scarsdale Avenue Lot, and Merchant Lot located at the north end of East Parkway; and WHEREAS, the Village evaluates and modifies its parking management plan on a regular basis to optimize the utilization of its parking inventory; and WHEREAS, in addition to purchasing a permit for $175.00, current Merchant Lot permit holders also pay the daily parking meter rate, resulting in a total annual parking expense in the range of $1,000 - $2,000, depending on their work hours; and WHEREAS, the Merchant Lot is currently underutilized and merchants have conveyed concern that the cost represented by paying the parking meter is expensive, having expressed support for a reasonable annual permit fee increase while eliminating the meter requirement; and WHEREAS, the Merchant Lot is presently underutilized, while the neighboring Christie Place Garage maintains a 20-40 resident waitlist. In an effort to be responsive to both Merchant and Christie Place permit holders, staff plans to split the Merchant Lot by allocating 50% of the parking spaces for Merchant permits and the other 50% for Christie Place permits. Merchant Lot permit holders would pay $750.00 for the annual permit, or $400.00 for a semi-annual permit, but would no longer be required to pay a daily parking meter rate; and WHEREAS, the net impact of these changes should not adversely impact the Fiscal Year 2016-2017 budgeted parking revenues; now, therefore, be it RESOLVED, that the Annual Merchant Lot Permit Fee is herein increased from $175.00 to $750.00, with an alternative option to purchase a Semi- Annual Permit for $400.00, said increases effective for the 2016-2017 Parking year, from July 1, 2016 – June 30, 2017; and be it further RESOLVED, that Merchant Lot Permit holders will no longer be required to pay the daily rate at the Merchant Lot for said 2016-2017 Parking Year or until further notice; and be it further Village Board of Trustees 05/24/2016 201 RESOLVED, that the Village Manager is herein authorized to amend the FY 2016- 17 Village-Wide Fees & Charges Schedule to reflect the changes to the Merchant Lot Permit Fees. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Upon motion entered by Trustee Samwick, and seconded by Trustee Pekarek, the following resolution regarding Acceptance of a Gift for the Scarsdale Public Library Addition and Renovation Project was approved by a unanimous vote: WHEREAS, the Scarsdale Library Board completed a Master Plan dated June 10, 2013, which identifies a number of building renovations and additions that will increase the capacity of the Library to provide a broader range of rapidly evolving library services while maintaining popular traditional collections and programs by offering a more balanced utilization of the building space within a safe, attractive, inviting, and comfortable environment, said master plan supported by the Scarsdale Village Board of Trustees via resolution dated April 8, 2014 (attached); and WHEREAS, the improvements identified in the Master Plan will transform the Library into a multi-purpose community asset for future generations, maintain its preeminent status among free public libraries in the County and State, enhance its technological capacity to further library services, and create a physical environment that will be a welcoming and versatile learning center; and WHEREAS, the Scarsdale Public Library Board, at their October 21, 2013 meeting, authorized the retention of the fund raising consulting firm of Plan A Advisors, P.O. Box 165, Thornwood, NY 10594, to design and conduct a capital campaign to implement such a project, subsequently identified in the July 20, 2015, Schematic Design Report prepared by Dattner Architects at an estimated construction cost of $16,500,000, and total project cost of approximately $19,500,000; and WHEREAS, the Siegel Family Endowment, Inc., has offered to donate a gift of Village Board of Trustees 05/24/2016 202 $100,000 to the Scarsdale Public Library Addition and Renovation Capital Improvement Project; and WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Village Board hereby accepts the gift of $100,000 from the Siegel Family Endowment, Inc., toward the Scarsdale Public Library Master Plan Improvement Project; and be it further RESOLVED, that the Village Treasurer take the necessary steps to complete the transaction and accept this financial gift of $100,000 and deposit it in the Library Capital Campaign Account; and be it further RESOLVED, that the Board of Trustees hereby extends their heartfelt thanks and great appreciation to the Siegel Family Endowment, Inc, for their generosity and commitment to the Scarsdale Public Library and Community. ******** Land Use Committee Upon motion entered by Trustee Samwick, and seconded by Trustee Pekarek, the following resolution regarding the Scarsdale Chamber of Commerce Annual Sidewalk Sale was approved by the vote indicated below: WHEREAS, the Scarsdale Chamber of Commerce has requested permission to hold its annual Sidewalk Sale in the Village Center on Thursday, July 28, Friday, July 29, and Saturday, July 30, 2016, from 10AM-5PM each day; and WHEREAS, the Scarsdale Chamber of Commerce and participants in the Sidewalk Sale agree to furnish public liability insurance in a form and amount satisfactory to the Village Attorney, naming the Village of Scarsdale as an additional insured against any and all claims, damages, or causes of action resulting from the use of Village-owned property; and WHEREAS, all other licenses and permits relative to tents, assembly, amusement devices and sale of food must be secured by merchants and vendors prior to the event and be in the possession of the merchants during the event; and Village Board of Trustees 05/24/2016 203 WHEREAS, upon completion of the event, the participants will restore all public areas utilized to the same condition as before the Sidewalk Sale; now, therefore, be it RESOLVED, that the Scarsdale Chamber of Commerce is hereby authorized to utilize the Village-owned sidewalks located in the Village Center for the purpose of holding its annual public Sidewalk Sale on Thursday July 28, Friday, July 29, and Saturday, July 30, 2016 from 10AM-5PM each day; and be it further RESOLVED, that the Scarsdale Chamber of Commerce and the Sidewalk Sale participants shall furnish public liability insurance in accordance with the applicable whereas clause contained in this resolution prior to their participation in the event; and be it further RESOLVED, that the $125.00 tent permit fee in conjunction with the 2016 Sidewalk Sale is herein waived by the Village Board, subject to participating merchants filing an application with the Fire Department and obtaining subsequent approval pursuant to an inspection by the Fire Inspector or other authorized Department personnel; and be it further RESOLVED, that the Village Manager is herein authorized to execute the attached Village Event Permit form. ******** Municipal Services Committee Upon motion entered by Trustee Pekarek, and seconded by Trustee Samwick, the following resolution regarding Approving Change Order #1 to Professional Service Agreement for Engineering Consulting Services and Awarding VM Contract #1192 – Sediment Removal and Re-grading Crane/Berkley Ponds and Watercourses was approved by the vote indicated below: WHEREAS, the Village storm drainage system and infrastructure has existed for over a century with integral parts including drains, dams, pipes, watercourses, wetlands and ponds located on public and private property; and WHEREAS, in the interest of the public health, safety and welfare, the Village must maintain the integrity of the stormwater drainage system on a periodic basis; and WHEREAS, the portion of the Village stormwater drainage system that empties to the Crane/Berkley watercourse is now in need of thorough cleaning Village Board of Trustees 05/24/2016 204 of sediment and debris that has accumulated, interfering with the drainage system; and WHEREAS, residents of the Crane/Berkley Homeowners Association (CBHA) approached the Village by petition and requested that the Village aid in the maintenance of the stormwater drainage system which lies partly on public property and partly on private property, by reestablishing a special improvement district, in which the Village and the Crane/Berkley Neighborhood Association would share in the cost of such capital improvement as the project would benefit both parties; and WHEREAS, the Village established a similar special improvement district in 1994 identified in the Village Code under Chapter 137, which expired in 2004; and WHEREAS, on January 29, 2015, the Village Board of Trustees, in accordance with NYS Village Law § 22-2200 adopted Local Law No. 3 of 2015, reestablishing the Crane/Berkley Special Improvement District (attached) in response to the Crane/ Berkley Association’s request that the Village create a special improvement district for the aforementioned pond and watercourse improvements further identifying the cost allocations between CBHA and the Village in the Special Improvement Apportionment Map relative to the five identified project phases; and WHEREAS, in accordance with the board resolution dated: January 29, 2015 and a memorandum from the Village Planner/Environmental Officer dated December 20, 2014, attached hereto and made a part hereof, it has been determined that the project is a Type II action pursuant to 6 NYCRR 617.5(c)(1) and that no further environmental review is required; and WHEREAS, the Village Board, at their meeting on July 14, 2015 authorized a professional services agreement with Professional Consulting, Inc. (PCI) of 719 Route 10, Parsippany, New Jersey, for a total of $64,994 to be split evenly between the CBHA and Village (resolution attached) for the following; preparation of engineering and construction drawings, construction bid advertising, bid review and award recommendation and construction administration services; and WHEREAS, subsequent to PCI’s thorough investigation of the project area, performance of land and bathometric surveys, preparation of preliminary and final engineering design plans, obtainment of NYS licenses and permits and cost estimates, PCI prepared construction Village Board of Trustees 05/24/2016 205 specifications and bid documents and on March 28, 2016 the Village Manager publicly advertised for the receipt of bids; and WHEREAS, subsequent to conducting an on-site pre-bid meeting on April 7, 2016 at which three potential bidders attended, on the bid opening date of April 18, 2016 one bid was received from Aqua Cleaner Environmental, P.O. Box 8, Lancaster, NY 14086, for a Base Bid price of $520,848 and Optional Items price of $82,060, for a total bid amount of $602,908; and WHEREAS, PCI reviewed the sole bid from Aqua Cleaner Environmental which they deemed compliant with the bid documents. They also checked references and received positive responses, while further discussing the project with the contractor who exhibited a clear understanding of the project and the knowledge and experience to complete the work. As such, PCI has issued a letter of recommendation to the Village to award VM contract #1192 to Aqua Cleaner Environmental (attached), and WHEREAS, pursuant to a September 8, 2015 Fiscal Year 2014-2015 closeout resolution adopted by the Village Board (attached), $425,000 was transferred from the General Fund Balance for the Crane/Berkley Pond project, in accordance with PCI’s preliminary cost estimate; and WHEREAS, the award of VM contract #1192 will require an additional appropriation from the General Fund Balance based on the sole bid of $602,908; and WHEREAS, through further examination of the project, it has been determined that the duration of the construction will be significantly longer than originally anticipated when the RFP for professional services was developed, primarily due to the sensitive nature of the project and the precise water elevations that must be achieved in the open watercourses, requiring diligent contractor supervision during the first three months, and as such, the construction administration service hours in PCI’s professional service agreement should be increased by $24,000 as outlined in the change order request attached hereto and made a part hereof, now therefore be it RESOLVED, that pursuant to the Village of Scarsdale’s Internal Control Policy #201: Sections 2.8 and 2.9, the Village Manager is herein authorized to execute Change Order #1 to the July 14, 2015 professional service agreement with Professional Consulting Inc., 719 Route 10, Parsippany, New Jersey, in substantially the same form as attached hereto and made a part hereof, in the amount of $24,000 for additional construction administration services, and is further Village Board of Trustees 05/24/2016 206 authorized to take all administrative acts associated with said execution; and be it further RESOLVED, that the Village Manager is herein authorized to execute VM Contract #1192 –Sediment Removal and Regrading Crane/Berkley with Aqua Cleaner Environmental, P.O. Box 8, Lancaster, NY 14086 at the lump sum price of $602,908 and shall take any and all administrative acts necessary; and be it further RESOLVED, that the total cost of $626,908 for the additional construction administration and VM contract award be charged to Capital Budget Account # H-1997-961 2015-116 – Crane/Berkley Pond Improvements, established by Village Board resolution dated September 8, 2015 as follows: To From (Account (Account #) #) Amount H-1997-961-2015-116 Crane/Berkley Pond $427,037 A9999-9999-9999 H-1997-961-2015-116 General Fund Balance Crane/Berkley Pond $199,871 Total Funding $626,908 and be it further; RESOLVED, that the Crane/ Berkley Homeowners Association’s portion of the project shall be reimbursed directly to the Village through the annual Village property taxes for each of the District participants in accordance with the Special Improvement Apportionment Map as approved by vote of the Village Board on January 29, 2015 and established by Local Law #3 of 2015, attached hereto and made a part hereof, based on the proportional share of actual costs for each of the project phases, over a period of time to be determined by the Village Manager and Treasurer. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Village Board of Trustees 05/24/2016 207 Trustee Samwick Trustee Veron Mayor Mark Village Manager Pappalardo noted that during public comment, Mr. Harrison had suggested that it was more than a coincidence that this resolution is transferring $199,000 in fund balance two weeks prior to fiscal year end. Mr. Pappalardo assured everyone that this is not the case; this project is a bit behind schedule and the Village is very eager to get the contract awarded and get the bonds and insurances from the contractor in time for him to start doing this work in the summer. He explained that when the dredge material is pulled out and left onsite it will have to dry. This can be expedited during the summer months when it is hot and the sun is out. It is very important to get that started. The pond material is odiferous when it comes out of the water. Village Manager Pappalardo stated that this is a Special Improvement District. An arrangement has been worked out with Crane-Berkley based on the apportionment map in terms of the percentages of what they are going to pay for and what the Village is going to pay for. In regard to the total funding amount of $626,908 including this additional fund balance that is being used – the Village is going to get back more than half of that through the taxes that will be levied on the Improvement District homeowners over a period of time (5 to 7 years). ******** Law Committee Before reading the resolution, Trustee Finger stated that there were public comments regarding this matter made this evening from Mr. & Mrs. Harrison. He stated that after the resolution is read, there will be comments on the method that was used to assure the Board that the concerns were considered and have been met. Upon motion entered by Trustee Finger, and seconded by Trustee Pekarek, the following resolution regarding Authorization to Execute a Revocable License Agreement – 10 Ogden Road was approved by a unanimous vote (none opposed): WHEREAS, Mendel Hui (“Licensee”) is the owner of certain property known as 10 Ogden Road, located at the intersection of Ogden Road and Fox Meadow Road, and identified on the Village of Scarsdale Tax Map as Section 04, Block 03, Lot 972; and WHEREAS, Licensee is desirous of planting and maintaining a row of no more than 34 Giant Arborvitae trees between 8 feet and 10 feet high along the property line of Fox Meadow Road and extending the existing sprinkler system ; and Village Board of Trustees 05/24/2016 208 WHEREAS, the new landscape row would start approximately 10 feet south of the existing emergency generator located on the north side of the property and extending south for approximately 125 feet encroaching 5 feet within the Village right-of-way; and WHEREAS, the Village Engineer has visually inspected the right-of-way area for the proposed new landscape and reports that the plantings as proposed comply with Section 294-1 of the Village Code in that the plantings will not create a visual obstruction or unsafe condition. As such, he does not oppose the effectuation of the proposed planting plan; and WHEREAS, because the proposed activity entails the installation of private landscaping located within the public right-of-way, the drafting of a revocable license agreement is necessary; and WHEREAS, the Village is desirous of accommodating the Licensee by the granting of a revocable license agreement to permit the installation and maintenance of plantings and the extended sprinkler system in the Village right-of-way, at the Licensee’s expense, in accordance with the associated plan prepared by Daniel Sherman, dated January 20, 2016 and included as “Exhibit A” of the License Agreement, attached hereto and made a part hereof; and WHEREAS, the Licensee is responsible for all future maintenance and landscaping of the property in the Village right-of-way; and WHEREAS, Licensee will indemnify and hold harmless the Village in all actions, claims, judgments, costs or expenses arising from said installation, maintenance of the landscaping ; and WHEREAS, in addition, Licensee shall provide the Village a certificate of liability insurance naming the Village as an additional insured, at limits approved by the Village Attorney; and WHEREAS, the granting of said revocable license agreement will not interfere with the Village’s present and future use and maintenance of said public right-of-way; now therefore be it RESOLVED, that the Village Manager is herein authorized to execute a revocable license agreement, in substantially the same form as attached hereto, with Mendel Hui of 10 Ogden Road to install and maintain a row of Giant Arborvitae trees not to exceed 34, approximately 8 to 10 feet in height, and associated water sprinkler system along Fox Meadow Road, encroaching approximately 5 feet into the Village right-of-way Village Board of Trustees 05/24/2016 209 in accordance with the January 20, 2016 landscape plans, as prepared by Daniel Sherman and reviewed and approved by the Village Engineer and attached to the license agreement as Exhibit A; said authorization conditioned on Licensee’s submission to the Village of a certificate of liability insurance naming the Village of Scarsdale as an additional insured, at limits approved by the Village Attorney, and be it further RESOLVED, that Licensee herein agrees to plant and maintain all landscape in accordance with Section 294-1 of the Scarsdale Village Code, as well as applying for and obtaining the required Scarsdale Water Department underground lawn sprinkler permit; and be it further RESOLVED, that Licensee herein agrees to indemnify and hold the Village of Scarsdale harmless in all actions, claims, judgments, costs or expenses arising from said installation, maintenance, landscaping and use of the foregoing; and be it further RESOLVED, that pursuant to the FY 2015-16 Village Wide Fees and Charges Schedule, Licensee will pay to the Village of Scarsdale the sum of $1,000.00 as an administrative fee associated with the preparation and execution of the license agreement. Before the above vote on this resolution, Mayor Mark asked the Village Attorney to speak about what the standards were and after that the Village Manager will speak about what work was done in analyzing the situation. Village Attorney Esannason stated that in response to Mr. Harrison’s comments, historically, the Village has always sought to accommodate the request of residents to either put in pillars, walkways, or plantings in the right-of-way provided that the plantings or structure does not constitute a visual obstruction. In the case of 10 Ogden Road, the Village Engineer inspected the site, reviewed the proposed plantings and made the determination that the proposed plantings would not constitute a visual obstruction. As such, he recommended its approval. Village Attorney Esannason stated that the method in which the Village grants right-of- way requests is generally in the form of a license agreement which is a revocable instrument and is generally revocable upon thirty (30) days written notice to the party. It is distinguished from an easement which is very much more difficult to revoke or extinguish. If it is any consolation, the Harrisons should be aware that in the event this property owner fails to maintain the landscaping to the extent that he fails to respond to any notice of violation or fails to alleviate any visual obstruction created by the landscaping, the Village is always in a position to revoke the license agreement that has been granted. Village Board of Trustees 05/24/2016 210 Mayor Mark noted that presumably, if that situation exists, the Village can go in and remove the obstruction and does not have to wait for the resident to do it. Village Attorney Esannason agreed and stated that the Village is not surrendering title or granting any special privileges except for the license agreement with respect to the Village property. The license agreement enables the Village to enter upon the property should the other party fail to comply with the Village’s request, or the Village can terminate the agreement and take possession of the property. With respect to the BAR, Village Attorney Esannason stated that his understanding is that a Certificate of Occupancy has been issued for this property. Once a Certificate of Occupancy has been issued for a property, the Village does not generally require residents to go back before the Board of Architectural Review for the purposes of adding additional landscaping to their property. Village Manager Pappalardo stated that safety is tantamount when reviewing the license agreements and whether they are for walkways, pillars – most of the time they are for landscaping. In this particular case, the right-of-way in that area is twice as wide what is normal in Scarsdale – 24’-26’ on the plan – normally it is 12’-13’ on the roadways which are usually a 50’ wide right-of-way which consists of two 12’ wide travel lanes on the roadway and 12’-13’ on either side. This is a wider right-of-way. The Village is intimately familiar with the safety concerns that existed out there prior to this. Evergreen screening and pine trees were 80’-90’ in height and were right out to the curb line. This certainly was problematic and the Village recognizes that. The Village went out and had those trees inspected and those that were dead and all the underbrush that was there was removed. The area was graded out; topsoil and seed was placed on the site and it is very nice now. Village Manager Pappalardo stated that in this particular situation, the Village Engineer and Public Works Superintendent worked very closely with the homeowner who is desirous of planting these arborvitae on the Village right-of-way as opposed to on his property – he doesn’t have much of a side yard. The Village Engineer and the Public Works Superintendent went to the site and reviewed it in accordance with the applicable sections of the Village Code relative to safety and visual obstructions. The Village Engineer wrote a memorandum stating that there have been various site visits and discussions between the landscape architect for the homeowner, the Department of Public Works and the Engineering Department. Based on these meetings and visual observations and the topography and geometry of the roadway, the proposed encroachment would not present a visual obstruction or unsafe condition and is in accordance with Scarsdale Village Code 294. This takes into consideration the mature height and width of these arborvitae that are scheduled to be planted. The property owner is responsible for maintaining safe site distances from all intersections and driveways in this area. Village personnel are out every year looking at visual obstructions and write many letters to homeowners advising them to prune and remove obstructions and would do the same in this situation as well, if necessary. At this point, staff feels that this proposed planting would not create a visual obstruction or be in violation of the Village Code. Village Board of Trustees 05/24/2016 211 Trustee Veron asked if the Village Engineer would check the site line once the planting is in to ensure that it complies with the plan. Village Manager Pappalardo replied that he would ask the Village Engineer to be on site when the plantings are installed to make sure that they are planted properly and where the plan requires them to be planted. He stated that he will speak to the Village Engineer tomorrow morning to make sure he contacts the Landscape Architect and a time is scheduled so there are no mishaps or problems. Mr. Harrison asked if he could address the Board. Mayor Mark told him to come forward and informed him that he drove to the intersection of 10 Ogden Road and Fox Meadow Road this evening before the meeting to make sure he understood what that intersection looked like. A number of the other members of the Board have also looked at that site as well. Robert Harrison, 65 Fox Meadow Road stated that he has a picture showing that the homeowner had already planted trees inside the fence and didn’t understand why this couldn’t be done with the other 34 proposed arborvitae. He stated that in his comments to the Board, he asked what would happen when these trees begin to grow; what will the circumference be – how is the Village going to control that? Mayor Mark stated that in discussions regarding this with the Village Manager, this was a consideration in the choice of the type of trees to be planted. He stated that this is a revocable license and if it’s not working, the Village has the right to go in there and remove the plantings, or cut it back. Mr. Harrison responded that the Board should be thinking about the entire Fox Meadow community and not just one private homeowner. ******** Personnel Committee Upon motion entered by Trustee Veron, and seconded by Trustee Samwick, the following resolution regarding Wage Increases for Department Heads and Non-Union Personnel was adopted by the vote indicated below: WHEREAS, the Village Board of Trustees (Village Board) has traditionally adopted annual salary increases for department heads and other non- union personnel not represented by collective bargaining agreements; and Village Board of Trustees 05/24/2016 212 WHEREAS, for the last seven (7) consecutive fiscal years the Village Board has approved an approximate 2% increase for department heads and other non-union personnel; and WHEREAS, despite continued lack of New York State funding support for local governments and increasing costs of operations associated with non- locally controlled factors, the adopted 2016-2017 Budget reflects a high degree of fiscal discipline, including maintenance of existing service levels, funding for important capital projects, prudent management of our unrestricted fund balance, and responsible staff wage adjustments for five of seven bargaining units; and WHEREAS, negotiations are set to begin with the remaining two bargaining units, the International Brotherhood of Teamsters (IBT) Public Works and Facilities Maintenance Units, and are intended to conclude within the budgetary parameters established by the Village Board for the fiscal year 2016-2017 Budget; and WHEREAS, the Village Board has approved successor collective bargaining agreements with the Uniformed Firefighters Association of Scarsdale, the Scarsdale Police Benevolence Association, Civil Service Employees Association (CSEA) Village Hall, CSEA Library, and IBT School Crossing Guards which contain salary increases ranging from 0% to 3% for 2016-2017 with other adjustments that are within the 2016-2017 Budget; now, therefore, be it RESOLVED, that while respecting the collective bargaining process and the Taylor Law of the State of New York, the Village Board, respectfully, expresses its wish that the bargaining units and all employees recognize the great burden faced by local governments and the Village Board’s effort to be sincere, reasonable and reflective of the environment with wage settlements for its employees and, herein, approves a 2% salary increase for department heads and non-union employees effective June 1, 2016, and as may be determined by the Village Manager. AYES NAYS ABSENT Trustee Callaghan None Trustee Stern Trustee Finger Trustee Pekarek Trustee Samwick Trustee Veron Mayor Mark ******** Village Board of Trustees 05/24/2016 213 Other Committee Reports None. ******** Liaison Reports Trustee Callaghan reported on the Advisory Council for Parks and Recreation. He stated that an issue was raised regarding dog walking in the parks and fields of the Village. It seems that the residents of the Village don’t know that there is a law in the Village Code that prohibits this and that they have a right to walk within the curb. The Board and the Village Attorney should be looking at the Code and make it very clear to the residents that this is not permitted and issue fines for this violation. Trustee Callaghan stated that he attended a meeting of the Advisory Council for Parks and Recreation last night. They are considering alternatives to the privately funded Soccer Club Ball; these discussions are ongoing as they are still discussing various alternatives and vendors who provide the necessary services. Trustee Callaghan stated that he was invited to a meeting of the Bronx River Parkway Reservation Conservancy. He explained that this group oversees the environmental health of the Bronx River. Trustee Callaghan also noted that there was a letter to the editor from Cindy Newman in last week’s Scarsdale Inquirer who gave Assistant to the Village Manager Josh Ringel high marks for his management of Scout Government Day. Also, he mentioned that Village Treasurer McClure explained the role of the Treasurer’s office to the mothers of the Scouts that were present, which he thanked her for. ******** Written Communications Village Clerk Conking stated five (5) communications have been received since the last meeting. All communications can be viewed on the Village’s website, www.scarsdale.com under the Board of Trustees or Village Clerk section.  An email from Susan Levine, Ardmore Road, regarding side yard setbacks.  An email from Heidi and Tim King, 17 Paddington Road, in support of the Library renovations.  An email from Lowell Williams regarding his and his neighbors’ concerns about ongoing issues from construction activities in the Fox Meadow area. Village Board of Trustees 05/24/2016 214  An email from Susan Levine, Ardmore Road, expressing her support for Grasscycling and leaf mulching.  An email from Robert Harrison, 65 Fox Meadow Road, expressing his concerns about proposed tree plantings at 10 Ogden Road. ******** Future Meetings Mr. Mark announced the following future meeting schedule:  Saturday, June 4, 2016 – Village Board Tour – 9:00 A.M. – 12:00 P.M.  Tuesday, June 14, 2016 – Joint Land Use & Municipal Services Committee – 6:00 P.M. – 3rd Floor Meeting Room  Tuesday, June 14, 2016 – Agenda Meeting – 7:30 P.M. – Trustees’ Room  Tuesday, June 14, 2016 – Village Board Meeting – 8:00 P.M. – Rutherford Hall ******** Village Hall Schedule  Monday, May 30, 2016 – Memorial Day – Village Hall Closed ******** There being no further business to come before the Board, Trustee Pekarek moved to adjourn the meeting at 9:31 P.M., seconded by Trustee Veron and carried by a unanimous vote. Donna M. Conkling Village Clerk