Board of Trustees

Village Board of Trustees 12/26/2017 541 THREE THOUSAND TWO HUNDRED NINETY-FIFTH LIMITED AGENDA MEETING Trustees’ Room Village Hall December 26, 2017 A Limited Agenda Meeting of the Board of Trustees of the Village of Scarsdale was held in the Trustees’ Room in Village Hall on Tuesday, December 26, 2017 at 8:30 A.M. Present were Mayor Hochvert, Trustees Finger, and Pekarek, Ross, and Veron (via teleconference). Also present were Village Manager Pappalardo, Village Attorney Esannason, Deputy Village Attorney Garrison, and Village Treasurer McClure. ******** The minutes of the Board of Trustees Regular Meeting of Tuesday, December 12, 2017 were approved on a motion entered by Trustee Pekarek, seconded by Trustee Finger, and carried unanimously. ******** Bills & Payroll Trustee Veron reported that she had audited the Abstract of Claims dated December 26, 2017 in the amount of $734,833.29 which includes $13,637.28 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and she moved that such payment be ratified. Upon motion duly made by Trustee Veron and seconded by Trustee Finger, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated December 26, 2017 in the amount of $734,833.29 is hereby approved. ******** Finance Committee Trustee Finger reported on the statements of expense and revenue for the various funds of the Village for the first six months of fiscal year 2017-18. Village Board of Trustees 12/26/2017 542 General fund appropriations were 43.91% spent as of November 2017 as compared to 41.84% in 2016-2017. Prior year figures include $7,094,558 in bond refunding expenses. Exclusive of these expenses, the prior period appropriations were 34.83%. General Fund Revenues other than property taxes are $9,656,803 through November 2017. After adjusting for the sale of 32 Ferncliff ($956,300) the resulting total of $8,700,503 represents a decrease of $172,536 from the 2016-2017 figure of $8,873,039. The 2017-18 tax penalty revenue is down over $200,000 from 2016-2017. Last year’s revenue included over $240,000 in tax penalties on a single property. Mortgage tax increased $114,966. Building Permit revenue (included in License and Permit revenue) is up $101,100 from last year which is the bulk of the $105,085 increase in overall License and Permit revenue. Parking revenue declined $35,600 in 2017-2018. Court fines are down $40,800 while miscellaneous sales are up $19,600. Recreation Department revenue decreased $122,900 due to decreased enrollment in summer camp programs. Cable TV and gross receipts taxes declined $82,100. Investment income increased $70,200 partially offsetting the drop in other revenue categories. Sales tax receipts rose $31,600. Overall rental income increased $21,900. The actual collection of Village taxes through November 30, 2017 is at 99.12%. This is a decrease of 27 basis points from last year’s collection rate. ******** Upon motion entered by Trustee Finger, and seconded by Trustee Pekarek, the following resolution regarding Acceptance of a Gift to the Scarsdale Public Library was approved by a unanimous vote: WHEREAS, Jonathan Shugar has made a $1,500 donation to the Scarsdale Public Library in support of the Rappaport-Shugar Fund; and WHEREAS, pursuant to Policy #103: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Village Board hereby accepts the gift of $1,500 from Jonathan Shugar to the Scarsdale Public Library; and be it further RESOLVED, that the Village Treasurer take the necessary steps to complete the transaction and accept these financial gift of $1,500 and deposit it in the Library’s Rappaport-Shugar Fund; and be it further Village Board of Trustees 12/26/2017 543 RESOLVED, that the Board of Trustees hereby extends their heartfelt thanks and great appreciation to Jonathan Shugar. ******** Municipal Services Upon motion entered by Trustee Veron, and seconded by Trustee Pekarek, the following resolution regarding the Sale of Surplus Vehicles and Equipment was approved by the vote indicated below: WHEREAS, the Village’s Internal Control Policy 202, attached hereto and made a part hereof, authorizes the Village Manager to declare as surplus any items of scrap metal, used equipment, motor vehicles, and any other property, with Section 3.2 specifying that any such item valued at greater than $5,000 shall only be disposed of after sealed bids or a public auction has occurred and the Board of Trustees has approved the sale by resolution; and WHEREAS, the Village Manager reports that Village Vehicle # 984, a 2008 Crimson Rear- Mount Aerial Truck, also known as Ladder 28, was certified to him in writing by the Fire Chief as having no further use or need to the Village pursuant to the current Fire Department Apparatus Reorganization and Replacement Plan, attached herewith; and WHEREAS, on July 20, 2017, the Village Manager declared Ladder 28 as surplus with two subsequent auction attempts completed without bids received, as related in the attached staff memorandum, thus necessitating a tandem sale listing with a brokerage firm, Brindlee Mountain Fire Apparatus; and WHEREAS, on December 13, 2017, the Village received a $210,500.00 bid through Brindlee Mountain Fire Apparatus from the Township of Oro-Medonte, Ontario, Canada, representing the only bid for Ladder 28, despite staff having deployed multiple sales strategies, including the required public auction efforts; and WHEREAS, due to the absence of bids through two recognized auction outlets, with the only bid having been received through a listing brokerage rather than by auction, combined with the declining value of Ladder 28 as it approaches ten years of age, as well as the importance of securing funding to advance the Apparatus Reorganization and Village Board of Trustees 12/26/2017 544 Replacement Plan, it is in the Village’s best interest to complete the sale of Ladder 28 to the township of Oro-Medonte, Ontario, Canada, for $210,500.00; now, therefore, be it RESOLVED, that the Village Board of Trustees hereby approves the sale of Ladder 28 through the Brindlee Mountain Fire Apparatus brokerage for $210,500.00 to the township of Oro-Medonte, Ontario, Canada, and the payment of a 5% commission for the sale to Brindlee Mountain Fire Apparatus. AYES NAYS ABSENT Trustee Finger None Trustee Callaghan Trustee Pekarek Trustee Samwick Trustee Ross Trustee Veron Mayor Hochvert ******** Future Meeting Schedule • Tuesday, January 9, 2018 – Joint Land Use & Law Committees Meeting – 6:30 P.M. – 3rd Floor Meeting Room • Tuesday, January 9, 2018 – Agenda Committee Meeting – 7:30 P.M. – Trustees’ Room • Tuesday, January 9, 2018 – Village Board Meeting – 8:00 P.M. – Rutherford Hall • Tuesday, January 23, 2018 – Joint Law & Sustainability Committees Meeting 6:00 P.M. – 3rd Floor Meeting Room • Tuesday, January 23, 2018 – Agenda Committee Meeting – 7:30 P.M. – Trustees’ Room • Tuesday, January 23, 2018 – Village Board Meeting – 8:00 P.M. – Rutherford Hall ******** Finance Committee Meetings Thursday, January 18, 2018 - 6:30 P.M. - 3rd Floor Meeting Room Wednesday, January 31, 2018 10:30 A.M. - Trustees Room Thursday, February 1, 2018 – 6:00 P.M. - Trustees Room Thursday, February 15, 2018 - 6:00 P.M.- Trustees Room Tuesday, March 13, 2018 – 6:30 P.M. - 3rd Floor Meeting Room Village Board of Trustees 12/26/2017 545 Briefing Sessions – 3rd Floor Meeting Room Thursday, March 1, 2018 – 7:00 P.M. – Operating Budget Wednesday, March 7, 2018– 7:00 P.M. – Capital Budget ******** Village Hall Schedule • Monday, January 1, 2018 – New Year’s Day (Observed) – Village Hall Closed • Monday, January 15, 2018 – Martin Luther King Jr. Day – Village Hall Closed ******** There being no further business to come before the Board, the meeting was adjourned at 9:00 A.M. Donna M. Conkling Village Clerk