City Council

OFFICE OF CITY CLERK SCHENECTADY, NEW YORK AGENDA FOR THE COUNCIL CAUCUS AND THE CITY COUNCIL MEETING Monday, July 26, 2021 Room 209 7:00 p.m. PUBLIC HEARING 001 Regarding Amending the 2020-2021 Annual Action Plan PUBLIC HEARING 002 Regarding Amending Chapter 18-1 and 87-8 of the Code of the City of Schenectady Relating to Office Hours, Workweek and Working Hours ORIGINAL CONSIDERATION 01 Council Member A RESOLUTION Authorizing the Department of Finance to Amend the 2021 Budget for the Fire Department by Using the American Rescue Plan Act (ARPA) Funds Votes Required 4 ORIGINAL CONSIDERATION 02 Council Member A RESOLUTION Authorizing the Department of Finance to Use the American Rescue Plan Act (ARPA) Funds to Create a Peace Officer Budget Line Votes Required 4 ORIGINAL CONSIDERATION 03 Council Member A RESOLUTION Authorizing an Agreement Between the City of Schenectady and the Boys and Girls Club of Schenectady Votes Required 4 Friday, July 23, 2021 Page 1 of 3  Monday, July 26, 2021 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 04 Council Member A RESOLUTION Allocating $26,000 of Unexpended CDBG Funds to C.O.C.O.A. House Votes Required 4 ORIGINAL CONSIDERATION 05 Council Member A RESOLUTION Authorizing the City to Enter into an Agreement with Metro Ford Sales, Inc. to Purchase a Vehicle for the Police Department Votes Required 4 ORIGINAL CONSIDERATION 06 Council Member A RESOLUTION Authorizing the Sale of 123 Furman Street Votes Required 4 ORIGINAL CONSIDERATION 07 Council Member A RESOLUTION Authorizing the Sale of 772 State Street Votes Required 4 ORIGINAL CONSIDERATION 08 Council Member A RESOLUTION Authorizing the Sale of 902 Congress Street Votes Required 4 ORIGINAL CONSIDERATION 09 Council Member A RESOLUTION Authorizing the Sale of 1025 Chrisler Avenue Votes Required 4 Friday, July 23, 2021 Page 2 of 3  Monday, July 26, 2021 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 10 Council Member A RESOLUTION Authorizing the Issuance of Revocable Permit No. 662 to The Edison Downtown for a Sign That Will Overhang the City's Right-of-Way at 132 Broadway, Schenectady, New York Votes Required 4 Friday, July 23, 2021 Page 3 of 3  CITY OF SCHENECTADY 2021 PROPOSED CONSOLIDATED PLAN SUMMARY PROPOSED FUNDING Community Development Block Grant (CDBG) New Fiscal Year $ 2,277,762.00 Program Income $ - TOTAL $ 2,277,762.00 Emergency Solutions Grant (ESG) $ 197,895.00 TOTAL $ 197,895.00 HOME Investment Partnerships (HOME) New Fiscal Year $ 1,057,515.00 Program Income $ - TOTAL $ 1,057,515.00 TOTAL AVAILABLE FUNDING $3,533,172.00 CATEGORY ALLOCATIONS Emergency Solutions Activities…...… $ 183,053.00 $ 183,053.00 from ESG Housing Assistance Activities……………… $ 1,204,639.25 $ 1,004,639.25 from HOME $ 200,000.00 from CDBG Public Service Activities……...………..… $ 403,685.00 from CDBG Public Works Activities……………………. $ 1,233,140.40 from CDBG Administration…………………………… $ 508,654.35 $ 52,875.75 from HOME $ 440,936.60 from CDBG $ 14,842.00 from ESG TOTAL: …………………………………. $3,533,172.00  2021 PROPOSED EMERGENCY SOLUTIONS GRANT RECOMMENDATIONS = $183,053 Organization Project Description Funding Source Requested Funding 2021 Plan 2020 Plan Funds will be used for salaries/fringes and non personnel costs Homeless Housing and providing intake, assessment, referral, follow-up case management, and Bethesda House ESG $ 65,000 $ 47,049.00 $ 44,258.50 Eviction Prevention Program assertive outreach services to secure permanent housing, regain housing, or maintain housing for the homeless population citywide. Funds will be used for salaries/fringes and non personnel costs for the Bethesda House Day Program Drop-In Center Day Program Drop-In Center, providing comprehensive services to the ESG $ 35,000 $ 23,250.00 $ 23,250.00 homeless, disabled and disadvantaged populations citywide. Funds will be used to provide administrative/personnel costs and Homeless Management and CARES, Inc. software licenses for the HUD mandated Homeless Management and ESG $ 30,000.00 $ 20,254.00 $ 20,254.00 Information System (HMIS) Information System (HMIS). Funds will be used for salaries/fringes of the House Manager and Street Outreach Worker and rent and utilities for Safe House, a temporary Safe, Inc. Safe House ESG $ 75,000.00 $ 33,500.00 $ 33,500.00 emergency shelter for runaway and homeless youths 16-20 years old, primarily serving the Hamilton Hill/Central State Street neighborhoods. Funds will be used for personnel program delivery costs of counselors Schenectady Community Action Homeless Prevention and and attorneys providing for court advocacy, legal assistance, rapid re- ESG $ 90,000.00 $ 59,000.00 $ 58,946.00 Program, Inc. (SCAP) Rapid Re-Housing Program housing and tenant/landlord services. Page Total $295,000.00 $183,053.00 $180,208.50  2021 PROPOSED HOUSING ASSISTANCE RECOMMENDATIONS = $1,204,639 Organization Project Description Funding Source Requested Funding 2021 Proposal 2020 Funding Funds will be used for salaries/fringes and nonpersonnel costs in support Better Community Administrative/ Operating Costs of BNI's housing programs including housing rehabilitation, in the Hamilton HOME $ 80,000.00 $ 25,000.00 $ 25,000.00 Neighborhoods, Inc. (BCNI) Hill neighborhood. Funds will be used to assist ten (10) income eligible homeowners or first Homeowner Occupied or First Time Better Comunity Neighborhood time homebuyers with housing rehabilitation services, particulary code CDBG $ 400,000.00 $ 200,000.00 $ 200,000.00 Homebuyer Housing Rehabilitation violations. Funds will be used to build three single famly homes along Barrett Street in Habitat of Schenectady Habitat Single Family Homes HOME $ 402,075.00 $ 295,000.00 $ 317,966.35 the City of Schenectady Funds will be used to provide closing or down payment assistance to a Better Community Second Mortgage Program maximum of 10% of the purchase price for an owner-occupied house for HOME $ 100,000.00 $ 100,000.00 $ 100,000.00 Neighborhoods, Inc. (BCNI) low and moderate income persons, citywide. Tenant Based Rental Assistance Funds will provide tenant-based rental assistance and security deposits to Bethesda House HOME $ 75,000.00 $ 55,881.75 $ 60,000.00 Program resident families of the City of Schenectady. Funds Obligated to the City of Troy as per the HOME Consortium CIty of Troy Constortium Agreement HOME $ 423,006.00 $ 423,006.00 $ 447,081.20 Agreement Funds Obligated to the Town of Colonie as per the HOME Consortium Town of Colonie Constortium Agreement HOME $ 105,751.50 $ 105,751.50 $ 111,770.30 Agreement Page Total $ 1,585,833 $ 1,204,639 $ 1,261,818  2021 PROPOSED NRSA PUBLIC SERVICE RECOMENDATIONS- $95,000 Funding Organization Project Description Requested Funding 2021 Proposal 2020 Funding Source Funds will be used for personnel costs for a Homebuyer Education and Foreclosure Prevention Program, providing pre-purchase and default housing counseling, intervention Better Community Homebuyer Education and Foreclosure and assistance to low and moderate income potential homebuyers/homeowners in CDBG $ 125,000.00 $ 40,000.00 $ 40,000.00 Neighborhoods, Inc/BNI Prevention Program maintaining decent affordable housing, primarily serving the Hamilton Hill and Central State Street neighborhoods. Funds will be used to pair artisan makers with workforce development programs to train workers in Electric City Barn Workforce Development CDBG $ 60,000.00 $ 20,000.00 $ 20,000.00 creative trades. Funds will be used for personnel and nonpersonnel costs for Project ArtReach, providing Hamilton Hill Arts Center Youth Coalition educational and cultural programming for primarily low and moderate income youth in the CDBG $ 45,000.00 $ 35,000.00 $ 35,000.00 Hamilton Hill neighborhood. Page Total $ 105,000.00 $ 95,000.00 $ 55,000.00  2021 PROPOSED PUBLIC SERVICE RECOMMENDATIONS = $300,685 Organization Project Description Funding Source Requested Funding 2021 Proposal 2020 Funding Funds will be used for Jerry Burrell Park summer programming including day and night YMCA Jerry Burrell Drop-In Summer Program programs consisting of arts and crafts, fitness, nutrition, swimming lessons, sports and CDBG $ 19,685.00 $ 19,685.00 $ 30,000.00 education. Capital District Center for Funds will be used to support the CDCI effort to support individuals with disabilities with the services Disibilities Support Services CDBG $ 20,405.00 $ 6,000.00 $ 6,000.00 Independence they need to maintain independent and self-sufficient lives. Funds will be used to pay for the Schenectady Senior Center which will provide lunch, Ancient Order of Hibernians Schenectady Senior Center CDBG $ 44,338.00 $ 20,000.00 $ 30,000.00 educational and recreational activities to Seniors within the City of Schenectady. Funds will be used for personnel and nonpersonnel costs for a park program providing Quackenbush Park, Hillhurst and Boys and Girls Club of families and youths with increased opportunities including sports programs, swimming Steinmetz Parks Recreational and CDBG $ 130,890.00 $ 100,000.00 $ 100,000.00 Schenectady lessons, arts and crafts, nutrition education, prevention education, family programs and Educational Enrichment program special events at Quackenbush, Hillhurst and Steinmetz Parks. Funds will be used to provide a full-time presence at the new Mt. Pleasant Library to asisit residence SCAP Mt. Pleasant Outreach CDBG $ 30,000.00 $ 15,000.00 $ 15,000.00 to navigate various social services resources available to low and moderate income residence. Funds will be used to provide an introductory Craft Skills & Employment Training programs that will specifically designed to provide this training to those who are unemployed, dislocated or Affirmative Action Office Empowerment Center CDBG $ 148,100.00 $ 40,000.00 $ 30,000.00 disadvantaged,this program will qualify them for entry-level employment in the construction industry. The funds will be utilized to provide support to a coalition of small, non-profits organizations Schenectady Ring of Hope Schenectady Youth Coalition CDBG $ 316,350.00 $ 100,000.00 $ - currently providing services and support to youth within the City of Schenectady. Funds will be used to assist with the administrative expenses associated with managing the Youth Schenectady Ring of Hope Schenectady Youth Coalition CDBG $ 27,557.00 $ 8,000.00 $ - Coalition. Page Total $ 709,768.00 $ 300,685.00 $ 211,000.00  2021 PROPOSED PUBLIC WORKS RECOMMENDATIONS = 1,233,140 Requested Organization Project Description Funding Source 2021 Proposal 2020 Funding Funding Funds will be used for personnel and nonpersonnel costs for code Code Enforcement Program Delivery CDBG $ 100,000.00 $ 100,000.00 $ 90,000.00 enforcement activities in low and moderate income neighborhoods. Department of Development, Office of Funds will be used for City Staff time related to the demolition of City owned Program Delivery CDBG $ 30,000.00 $ 30,000.00 $ 30,000.00 General Services Buildings. Funds will be used for the acquisition and demolition of approximately six (6) Department of Development Demolition of Properties CDBG $ 234,061.40 $ 234,061.40 $ 229,340.00 blighted and abandoned properties throughout the city. Funds will be used for the rehabilitation or reconstruction of approximately Street Rehabilitation and one (1) mile of CDBG eligible streets and include ADA improvements required Engineering Department Facilities Improvement CDBG $ 400,000.00 $ 433,079.00 $ 400,000.00 under Federal Law and where specified by the City in various CDBG target Program areas. Funds will be utilized for the implementation of Phase II of the Craig main Engineering Department Craig-Main Phase II CDBG $ 250,000.00 $ 250,000.00 $ - Project, the improvement of the Craig Street Cooridor. Funds will be used for personnel and nonpersonnel costs in support of SNAP Schenectady Neighborhood and property management activities, providing for the stablization of in-rem Office of General Services CDBG $ 330,000.00 $ 100,000.00 $ 140,000.00 Assistance Program (SNAP) properties taken through foreclosure to stop deterioration and retain marketability. Funds will be used for the partial repayment of the Section 108 Loan Property Section 108 Loan Guarantee Program Guarantee Program's principal and interest for property acquisition and CDBG $ 56,000.00 $ 56,000.00 $ 56,000.00 Acquisition/Demolition demolition for the removal of citywide blighting conditions. Youth Streetscape Funds will be used to provide job training to youth through streetscape SJTA CDBG $ 40,000.00 $ 30,000.00 $ - Beautification Program beautification projects in the NRSA and Mt. Pleasant Neighborhoods. Page Total $ 1,440,061.40 $ 1,233,140.40 $ 945,340.00  2021 PROPOSED ADMINISTRATION RECOMMENDATIONS = $508,654.35 Organization Project Description Funding Source 2021 Proposal 2020 Funding 2019 Plan Funds will be used for oversight, management, monitoring and CDBG $ 375,936.60 $ 399,085.00 $ 355,000.00 Department of coordination of the CDBG, ESG and HOME programs. Administration Costs Development Salaries/Benefits = $370,379 (CDBG) + $52,875 (HOME) + $14,842 HOME $ 52,875.75 $ 55,885.15 $ 50,778.00 (ESG). Nonpersonnel Costs = $5,000 (CDBG). ESG $ 14,842.00 $ 14,611.50 $ 13,942.00 Department of Administration and Funds will be used for administrative and program delivery costs CDBG $ 25,000.00 $ 25,000.00 $ 25,000.00 Finance Program Delivery associated with Consolidated Plan activities. Affirmative Department of Action/Minority Funds will be used for affirmative action, minority recruitment and CDBG $ 40,000.00 $ 40,000.00 $ 40,000.00 Finance Recruitment/ Contract contract compliance activities serving the City of Schenetady. Compliance Page Total $ 508,654.35 $ 534,581.65 $ 484,720.00 Note: Italicized words are proposed additions. Struck through words are proposed deletions. § 18-1. Statutory amendment. Section 21 of Chapter 55 of the Laws of 1909, entitled "An Act in Relation to the Cities of the Second Class Constituting Chapter 53 of the Consolidated Laws," and referring to the hours that City offices shall be kept open for the transaction of business, is hereby amended to read as follows: § 21. Office hours. Unless otherwise provided by law, the City offices shall be kept open for the transaction of business each day of the year, Sundays, legal holidays and Saturdays of each year excepted, from 98:00 a.m. until 54:00 p.m., except in the months of July and August, at which time the office hours will be from 8:00 a.m. until 4:00 p.m. The Mayor may, from time to time, direct any City office to be kept open at such other hours as public convenience may require. § 87-8. Workweek and working hours. A. The basic workweek, unless modified by a collective bargaining agreement, shall run Monday through Friday. It shall consist of five working days of eight hours each. Salaried employees located in City Hall or other offices normally open from 98:00 a.m. to 54:00 p.m. work seven hours per day. The workday of an employee not covered by union contract shall commence at 8:00 a.m. and terminate at 4:00 p.m. during the months of July and August. [Amended 6-2-1986 by L.L. No. 3-1986] B. During emergencies or because of other unusual requirements, employees may be required to work overtime. Per diem and hourly employees shall receive overtime pay, and salaried employees shall receive equivalent time off. 1.Per diem and hourly employees who work more than eight hours during any one day shall be paid at the rate of time and a half for authorized overtime. 2.When salaried employees are required to work more than eight hours in any one day or more than five days in any one workweek, excluding those who routinely answer emergency calls, they shall receive equivalent compensatory time off, subject to the following conditions: a. Compensatory time off must be authorized by the employee's department head. b.No employee may accumulate more than 20 days of compensatory time, except by express approval of the Mayor. Accrued overtime up to 20 days shall be payable to the employee in case of resignation or separation from employment through no fault of his own and where there is no disciplinary action pending against the employee. [Amended 6-2-1986 by L.L. No. 3-1986] c. All accumulated compensatory time must be used prior to December 1 of the calendar year in which it is earned, with the exceptions that compensatory time earned during the month of November may be taken during December, and any compensatory time earned during the month of December shall be used during the next succeeding year.  d.Exceptions to the foregoing must be approved by the Mayor. [Amended 6-2-1986 by L.L. No. 3-1986] 3.Employees entitled to time off on holidays who are required to work on a holiday shall receive double pay, if per diem workers, or equivalent time off, if salaried. [Amended 5-29-1973 by Ord. No. 16070; 4-26-1976 by Ord. No. 17022]