City Council

OFFICE OF CITY CLERK SCHENECTADY, NEW YORK AGENDA FOR THE COUNCIL CAUCUS AND THE CITY COUNCIL MEETING Monday, November 28, 2022 Room 209 7:00 p.m. PUBLIC HEARING 001 The 2023 Downtown Special Assessment District (DSAD) Budget PUBLIC HEARING 002 The 2023 Upper Union Street Business Improvement District (BID) Budget FINAL CONSIDERATION 01 Council Member A RESOLUTION Authorizing the Abandonment and Sale of a 0.15 Acre Paper Street Behing 588 Broadway Votes Required 6 ORIGINAL CONSIDERATION 02 Council Member A RESOLUTION Authorizing an Amended Memorandum of Agreement with Metroplex Development Authority for the Reconstruction of South Church Street Votes Required 4 ORIGINAL CONSIDERATION 03 Council Member A RESOLUTION Authorizing the Sale of 234 Duane Avenue for $10,800.00 Votes Required 4 Monday, November 28, 2022 Page 1 of 2  Monday, November 28, 2022 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 04 Council Member A RESOLUTION Recognizing the Schenectady- Belmont Pop Warner Pee Wee Cheerleaders Votes Required 4 ORIGINAL CONSIDERATION 05 Council Member A RESOLUTION Recognizing Army Veteran Captain Sullivan (Van) J. Alois Votes Required 4 Monday, November 28, 2022 Page 2 of 2 SCHENECTADY - DOWNTOWN SPECIAL ASSESSMENT DISTRICT (DSAD) 2023 Budget - APPROVED 11-16-22 - Page 1 of 5 2022 DSAD ASSESSMENT 2023 DSAD ASSESSMENT DSIC Program Category ALLOCATED TO DSIC ALLOCATED TO DSIC Total DSAD Assessment Levy for 2022 $330,000 $355,000 Total DSAD Assessment Levy for 2023 - Frontage Factor $165,000 $177,500 Total DSAD Assessment Levy for 2023 - Size Factor $165,000 $177,500 Total of DSIC Programs $882,657 $956,052 2022 2023 Base Participation Fee $315 $340 NOTES 1. The funding reflected in the budget of the Downtown Special Assessment District (DSAD) as approved by City Council represents a portion of the funding utilized by the Downtown Schenectady Improvement Corporation (DSIC) for its operations, as set forth in the separate budget of the DSIC. 2. The base participation fee is verified by multiplying the proposed fee ($340) by the total number of eligible parcels in the DSAD (506) and dividing by total program expenses ($956,052). This percentage shall not exceed 25%. The proposed percentage for 2023 is 17.99%. 3 DOWNTOWN SCHENECTADY IMPROVEMENT CORPORATION 2023 Budget - APPROVED 11-16-22 - Page 2 of 5 Amount Funded Through Amount Funded Through Expenses by Category DSAD Assessment Other Sources Totals Administration 10,650 0 10,650 Business Promotion & Development 106,500 148,507 255,007 Environmental Enhancement 237,850 406,400 644,250 Total Budget Income $355,000 $554,907 $909,907 ADM 1.17% Donated Materials & Services 5,000 BPM 28.03% Media Sponsorships & Donated Advertising 5,000 EEM 70.80% Volunteer Assistance 10,000 TOTAL 100.00% Total Estimated Additional Resources $20,000 4 Downtown Schenectady Improvement Corporation 2023 Budget - APPROVED 11-16-22 - Page 3 of 5 Difference Business Comm. & Marketing Environmental Enhancement & Administration 2023 TOTALS 2022 TOTALS Between 2023 & INCOME & Development Maintenance 2022 1 Donations/Sponsorships 87,800 19,400 107,200 59,500 47,700 2 DSAD Assessment 10,650 106,500 237,850 355,000 330,000 25,000 3 Grant Revenue - Other 10,000 10,000 40,000 -30,000 4 Metroplex Grant - Landscaping Services 112,000 112,000 100,000 12,000 5 Metroplex Grant - Outdoor Operations 275,000 275,000 240,000 35,000 6 Parking Note Receivable (Interest)** 1,457 1,457 2,870 -1,413 7 Product Sales/BBP Auction 2,000 2,000 0 2,000 8 Ticket Sales/Vendor Fees 47,250 47,250 47,000 250 INCOME TOTALS 10,650 255,007 644,250 909,907 819,370 90,537 Difference Business Comm. & Marketing Environmental Enhancement & EXPENSES Administration & Development Maintenance 2023 TOTALS 2022 TOTALS Between 2022 & 2021 1 Advertising 15,391 1,300 16,691 11,350 5,341 2 Business Development 500 500 500 0 3 Communications/Phone/Internet 235 2,348 5,244 7,827 8,113 -286 4 EEM Contracted Services 6,315 6,315 3,000 3,315 5 EEM Landscape Services - Materials/Supplies 20,000 20,000 5,000 15,000 6 Equipment 31 309 690 1,030 1015 15 7 Fees/License/Permits 131 1,310 2,925 4,366 597 3,769 8 Gas - EEM Equipment 15,000 15,000 6,300 8,700 9 Insurance (Liability, D&O, NYSIF, etc.) 1,185 11,846 26,455 39,485 32,424 7,061 10 Flowers 20,000 20,000 15,200 4,800 11 Lease/Utilities - EEM Garage 27,080 27,080 28,080 -1,000 12 Lease - Office 825 8,250 18,425 27,500 27,500 0 13 Maintenance/Repairs 390 3,900 8,710 13,000 14,500 -1,500 14 Memberships 55 551 1,229 1,835 2,020 -185 15 Mileage Reimbursement 6 60 134 200 200 0 16 Networking/Sponsorships/Meals 300 3,000 6,700 10,000 10,000 0 17 Postage/Mailing 20 195 436 650 1,100 -450 18 Professional Services 1,476 14,757 32,958 49,191 64,676 -15,485 19 Printing 485 4,852 10,837 16,174 15,500 674 20 Salaries/Benefits 17,890 178,901 399,546 596,337 577,782 18,555 21 Special Events/Promotions 66,300 66,300 34,000 32,300 22 Subscriptions 36 360 804 1,200 1,200 0 23 Supplies 263 2,625 5,863 8,750 10,600 -1,850 24 Outdoor Décor 0 0 7,500 -7,500 25 Utilities - Office 109 1,086 2,426 3,621 3,000 621 26 Work Clothes - EEM 3,000 3,000 1,500 1,500 EXPENSE TOTALS 23,435 316,541 616,076 956,052 882,657 73,395 DIFFERENCE -12,785 -61,534 28,174 -46,145 -63,287 Appropriation of 2023 Parking Payment** 48,543 47,130 DIFFERENCE 2,398 -16,157 Appropriation of General Fund Balance 0 16,157 DIFFERENCE 0 0 **Note: Parking Note Receivable (Interest) of $1,457+ Appropriation of 2023 Parking Payment $48,543 = $50,000 Annual Parking Payment 5 Downtown Schenectady Improvement Corporation 2023 Budget - APPROVED 11-16-22 - Page 4 of 5 Business Promotion & Development BD - Special Promotion & BD - Events & INCOME Marketing Development Promotion F&D TOTALS 1 Donations/Sponsorships 25,500 30,300 32,000 87,800 2 DSAD Assessment 91,590 2,130 12,780 106,500 3 Grant Revenue - Other 5,000 5,000 10,000 4 Metroplex Grant - Landscaping Services 0 5 Metroplex Grant - Outdoor Operations 0 6 Parking Note Receivable (Interest) 1,457 1,457 7 Product Sales/BBP Auction 1,000 1,000 2,000 8 Ticket Sales/Vendor Fees 44,250 3,000 47,250 INCOME TOTALS 124,547 2,130 79,550 48,780 255,007 BD - Special F&D & Promotion & BD - Events & Building EXPENSES Marketing Development Promotion Block Party TOTALS 1 Advertising 15,391 15,391 2 Business Development 500 500 3 Communications/Phone/Internet 2,019 47 282 2,348 4 EEM Contracted Services 0 5 EEM Landscaping Services 0 6 Equipment 266 6 37 309 7 Fees/License/Permits 1,126 26 157 1,310 8 Gas - EEM Equipment 0 9 Insurance 10,187 237 1,421 11,846 10 Flowers 0 11 Lease/Utilities - EEM Garage 0 12 Lease - Office 7,095 165 990 8,250 13 Maintenance/Repairs 3,354 78 468 3,900 14 Memberships 473 11 66 551 15 Mileage Reimbursement 52 1 7 60 16 Networking/Sponsorships/Meals 2,580 60 360 3,000 17 Postage/Mailing 168 4 23 195 18 Professional Services 12,691 295 1,771 14,757 19 Printing 4,173 97 582 4,852 20 Salaries/Benefits 153,855 3,578 21,468 178,901 21 Special Events/Promotions 66,300 66,300 22 Subscriptions 310 7 43 360 23 Supplies 2,258 53 315 2,625 24 Outdoor Décor 0 25 Utilities - Office 934 22 130 1,086 26 Work Clothes - EEM 0 EXPENSE TOTALS 216,932 5,187 66,300 28,122 316,541 DIFFERENCE -92,385 -3,057 13,250 20,658 -61,534 6 Downtown Schenectady Improvement Corporation 2023 Budget - APPROVED 11-16-22 - Page 5 of 5 Environmental Enhancement Program Sidewalk Maintenance & INCOME Landscaping TOTALS 1 Donations/Sponsorships 19,400 19,400 2 DSAD Assessment 237,850 237,850 3 Grant Revenue - Other 0 0 4 Metroplex Grant - Landscaping Services 112,000 112,000 5 Metroplex Grant - Outdoor Operating 275,000 275,000 6 Parking Note Receivable (Interest) 0 0 7 Product Sales/BBP Auction 0 0 8 Ticket Sales/Vendor Fees 0 0 INCOME TOTALS 644,250 644,250 Sidewalk Maintenance & EXPENSES Landscaping TOTALS 1 Advertising 1,300 1,300 2 Business Development 0 3 Communications/Phone/Internet 5,244 5,244 4 EEM Contracted Services 6,315 6,315 5 EEM Landscape Services 20,000 20,000 6 Equipment 690 690 7 Fees/License/Permits 2,925 2,925 8 Gas - EEM Equipment 15,000 15,000 9 Insurance 26,455 26,455 10 Flowers 20,000 20,000 11 Lease/Utilities - EEM Garage 27,080 27,080 12 Lease - Office 18,425 18,425 13 Maintenance/Repairs 8,710 8,710 14 Memberships 1,229 1,229 15 Mileage Reimbursement 134 134 16 Networking/Sponsorship/Meals 6,700 6,700 17 Postage/Mailing 436 436 18 Professional Services 32,958 32,958 19 Printing 10,837 10,837 20 Salaries/Benefits 399,546 399,546 21 Special Events/Promotions 0 0 22 Subscriptions 804 804 23 Supplies 5,863 5,863 24 Outdoor Décor 0 0 25 Office Utilities 2,426 2,426 26 Work Clothes - EEM 3,000 3,000 EXPENSE TOTALS 616,076 616,076 DIFFERENCE 28,174 28,174 7  BUDGET PROPOSAL | 2023 INCOME Annual City Assessment.............................................................................................. $46,100.00 EXPENSE Personnel / Contractor...................................................................................................... $16,000.00 Executive Director............................................................................... $12,000.00 Marketing Consultant......................................................................... $3,000.00 Accounting / CPA Fees........................................................................ $1,000.00 Advertising........................................................................................................................ $5,000.00 Entertainment................................................................................................................... $2,000.00 Tree Lighting....................................................................................... $2,000.00 Landscaping.................................................................................................................. $4,000.00 Beautification.................................................................................................................... $5,000.00 Holiday Decorations........................................................................................................ $1,500.00 Meetings.......................................................................................................................... $1,500.00 Refreshments..................................................................................... $600.00 Misc…………………………………………………………………………………………………………………………………… $1,287.52 Wire fee…………………………………………………………………………………………… $64.00 NY fees…………………………………………………………………………………………….. $50.00 Dues and Subscriptions……………………………………………………………………. $400.00 QuickBooks………………………………………………………………………………………. $180.00 Office Supplies…………………………………………………………………………………. $256.00 Printing…………………………………………………………………………………………….. $250.00 Incidentals………………………………………………………………………………………… $87.52 Liability / D&O Insurance.................................................................................................. $1,700.00 Snow Removal.................................................................................................................. $6,000.00 Scholarship........................................................................................................................ $2,000.00 8  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Abandonment and Sale of a 0.15 acre paper street behind 588 Broadway WHEREAS, it is in the best interest of the City of Schenectady to abandon and sell the 0.15 paper street behind 588 Broadway; and WHEREAS, there is no municipal use for the property: NOW, THEREFORE BE IT, FT RESOLVED, that the City Council authorizes the Mayor authorize such actions as to abandon the 0.15 paper street and enter into a contract to transfer the title of parcel to F.W. Webb and/or assign for the sum of Twenty Five Thousand Dollars ($25,000.00), the process of abandonment and terms of said agreement for sale, and any other documentation, to be set by the Corporation Counsel. DRA Approved as to form this 28th day of November, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 9  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing an Amended Memorandum of Agreement with Metroplex Development Authority for the Reconstruction of South Church Street WHEREAS, under Resolution No. 2021-196 the City Council authorized the Mayor or his designee to enter into a Memorandum of Agreement with Metroplex Development Authority for the improvements to South Church Street with a contribution by the City of $485,245.00 toward the project; and FT WHEREAS, the cost of the project has increased necessitating an increase in the City’s contribution up to $640,000.00: NOW, THEREFORE BE IT, RESOLVED, that the Mayor, or his designee, may enter into an Amended Memorandum of D Agreement with Metroplex Development Authority for the completion of the South Church Street project in which the City shall contribute up to $640,000.00, the terms of which shall be set by the RA Corporation Counsel; and be it further RESOLVED, that the Commissioner of Finance and Administration is authorized to allocate up to $640,000.00 as the City’s share for the project’s completion. Approved as to form this 28th day of November, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 10  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Sale of 234 Duane Avenue for $10,800 WHEREAS, it is in the best interest of the City of Schenectady to sell parcel numbered SBL 49.49-1-11.1; and WHEREAS, there is no municipal use for the property: NOW, THEREFORE BE IT, FT RESOLVED, that the City Council authorizes the Mayor to enter into a contract to transfer the title of parcel numbered SBL # 49.49-1-11.1 to Hu John Wen and/or assign for the sum of Ten Thousand Eight Hundred Dollars ($10,800.00); and be it further RESOLVED, that the terms of the contract for sale shall contain a clause requiring that D purchaser pay $500 at closing for building, electrical, plumbing and other applicable permits, that rehabilitation of the property begin within thirty days of the purchase, and that total rehabilitation of the RA property, requiring compliance with the State Building Code and securing appropriate building permits with necessary inspections be completed within twelve months of purchase, as well as any other terms deemed necessary by the Corporation Counsel. Approved as to form this 28th day of November, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 11  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Recognizing the Schenectady-Belmont Pop Warner Pee Wee Cheerleaders WHEREAS, the goal of the Schenectady-Belmont Pop Warner is to motivate young scholars to participate in football, cheerleading and dance while providing a positive, safe, fun and friendly environment for all, with a foundation built on love; and WHEREAS, the organization is dedicated to instilling youth with confidence, teamwork, FT responsibility, and success as lifelong skills that they can use in all aspects of their lives, throughout their lives; and WHEREAS, the Schenectady-Belmont Pee Wee cheerleading team is comprised of a “small but mighty,” determined group of girls ages 9-13, who practice three days a week during the school year and four days a week in the summer; and D WHEREAS, through their cheerleading and positivity, the team helps motivate the RA Schenectady-Belmont Pop Warner football players to keep their energy high and excel whenever they need a boost; and WHEREAS, the Schenectady-Belmont Pop Warner cheerleading coaches, Coach Emoni Raysor, Coach Kristin Conti, Alissa Hill, and other volunteers, have devoted huge amounts of time and love to the squad, and shown the youth how much they believe in them; and WHEREAS, the Schenectady-Belmont Pop Warner Pee Wee cheerleaders won their local tournament at Schenectady High School on October 8, 2022 and advanced to the Eastern Regionals; and WHEREAS, on November 6, 2022 the Schenectady-Belmont Pee Wee cheerleaders earned First Place at the Eastern Regional cheerleading tournament in New Jersey, and were invited to advance to the nationals; and WHEREAS, residents throughout the City of Schenectady are cheering on the squad as they head to Universal Studios in Orlando, FL on December 2, 2022 for the national tournament:  NOW, THEREFORE BE IT, RESOLVED, that the Mayor, Gary R. McCarthy, and the Schenectady City Council do hereby pause in their deliberations to congratulate the Schenectady-Belmont Pop Warner Pee Wee cheerleading team and its coaches on their accomplishments, to celebrate with them, and to wish them continued success in the future. We are proud to have you representing the City of Schenectady. Approved as to form this 28th day of November, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel FT DRA  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Recognizing Army Veteran Captain Sullivan (Van) J. Alois WHEREAS, Sullivan (Van) J. Alois a native of Schenectady, NY served two tours of duty in the United States Army, between December 8, 1964 and May 30, 1969 and achieved the rank of Army Captain; and WHEREAS, Sullivan Alois attended Schenectady city schools, earned a Bachelor of Science at the University of Buffalo and a Master of Education at the University at Albany; and FT WHEREAS, Captain Alois was a member of the Veterans of Foreign Wars Post 357, Rotary and supported and coordinated neighborhood clean-ups with students; and WHEREAS, Sullivan Alois chose education as a profession. working in the Buffalo City School District from 1962 to 1963, before enlisting in the Army, after his discharge he worked for the Schenectady City D School District from 1969 to 2010, beginning as a Science Teacher and retiring as a high school Principal; and WHEREAS, his military awards and decorations include Bronze Star Medal; Purple Heart; Army RA Commendation Medal; National Defense Service Medal; Air Medal for Valor; Vietnam Service Medal; Vietnam Campaign Medal; and Armed Forces Expeditionary Medal; and WHEREAS, because of the service of Captain Sullivan Alois and so many others, America continues to be a free Nation with the opportunity to prosper; and WHEREAS, as a City and a Nation, we have an obligation to support the brave men and women of our Armed Forces who risk their lives to protect the freedom of America and our allies. NOW, THEREFORE BE IT, RESOLVED, that the Schenectady City Council and Mayor Gary R. McCarthy, do hereby acknowledge that the liberty we enjoy comes at a price paid by valiant men and women. We offer this resolution with respect and gratitude, to honor Captain Sullivan J. Alois, recognizing the many sacrifices made by him and his family and to say thank you for our freedom, Thank You for Your Service. Approved as to form this 28th day of November, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel