City Council

OFFICE OF CITY CLERK SCHENECTADY, NEW YORK AGENDA FOR THE COUNCIL CAUCUS AND THE CITY COUNCIL MEETING Monday, December 12, 2022 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 01 Council Member A RESOLUTION Calling for a Public Hearing for An Application by Metroplex for RESTORE NY Grant through Empire State Development Votes Required 4 FINAL CONSIDERATION 02 Council Member A RESOLUTION Approving the 2023 Downtown Special Assessment District (DSAD) Budget Votes Required 4 FINAL CONSIDERATION 03 Council Member A RESOLUTION Approving the 2023 Upper Union Street Business Improvement District (BID) Budget Votes Required 4 ORIGINAL CONSIDERATION 04 Council Member A RESOLUTION Authorizing the Sale of a Vacant Lot at 1530 Third Avenue for $1,600.00 Votes Required 4 ORIGINAL CONSIDERATION 05 Council Member A RESOLUTION Authorizing the Sale of 516 Mumford Street for $25,000.00 Votes Required 4 1 Friday, December 9, 2022 Page 1 of 2  Monday, December 12, 2022 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 06 Council Member A RESOLUTION Authorizing the Settlement of a Lawsuit by Crystal Scism Votes Required 4 CONTRACT & SUPPLY 07 Council Member A RESOLUTION Awarding the Bid and Contract for "Jerry Burrell Park Improvements" to Carver Construction, Inc. in the Amount of $1,320.000.00 Votes Required 4 2 Friday, December 9, 2022 Page 2 of 2  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: RESOLVED, that the City Council will conduct a public hearing in relation to: An Application by Metroplex for RESTORE NY Grant through Empire State Development Said Public hearing shall be held on Tuesday, December 27, 2022, at 7:00 p.m. at Council Chambers, Room 209, Schenectady City Hall, 105 Jay Street, Schenectady, New York – for the purpose of an Application by Metroplex for RESTORE NY Grant through Empire State Development; and be it further D RESOLVED, that the City Clerk shall have the following notice published in the appropriate manner: RA NOTICE OF PUBLIC HEARING An Application by Metroplex for RESTORE NY Grant through Empire State Development FT On Tuesday, December 27, 2022, at 7:00 p.m., the Schenectady City Council shall conduct a public hearing in relation to the above-referenced matter. Said public hearing shall be held in Council Chambers, Room 209, Schenectady City Hall, 105 Jay Street, Schenectady, New York – for the purpose of receiving public comment relative to the above-referenced matter; and be it further RESOLVED, that copies of materials related to the application by Metroplex for RESOTRE NY grant through Empire State Development be made available at the City Clerk’s Office and the City of Schenectady website at www.cityofschenectady.com for public inspection beginning no later than December 21, 2022, and be it further RESOLVED, that all interested parties may also be heard by submitting written comments to the City Clerk via www.cityofschenectady.com/158/City-Council, by email at smykoo@schenectadyny.gov, or mail at City Clerk, 105 Jay St., Schenectady, NY 12305, by 12:00 p.m. on December 23, 2022. Approved as to form this 12th day of December, 2022. __________________________ Andrew B. Koldin, Esq. Corporation Counsel 3  City of Schenectady, New York RESOLUTION No.: Councilmember offered the following: A Resolution Approving the 2023 Downtown Special Assessment District Budget WHEREAS, the City Council held a public hearing on November 28, 2022 regarding the proposed 2023 Operating Budget for the Downtown Special Assessment District; and WHEREAS, the City Council also reviewed said operating budget and found it appropriate for adoption and approval: D NOW, THEREFORE BE IT, RA RESOLVED, that the Mayor, Gary R. McCarthy, and City Council do hereby approve the adoption of the 2023 Operating Budget for the Downtown Special Assessment District for the fiscal year commencing on January 1, 2023, a copy of which is attached hereto; and be it further FT RESOLVED, that the Mayor, Gary R. McCarthy, is authorized to execute any and all documents and/or agreements as shall be necessary to permit the Downtown Special Assessment District to provide the services and functions pursuant to the 2023 Operating Budget. Approved as to form this 12th day of December, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 4 SCHENECTADY - DOWNTOWN SPECIAL ASSESSMENT DISTRICT (DSAD) 2023 Budget - APPROVED 11-16-22 - Page 1 of 5 2022 DSAD ASSESSMENT 2023 DSAD ASSESSMENT DSIC Program Category ALLOCATED TO DSIC ALLOCATED TO DSIC Total DSAD Assessment Levy for 2022 $330,000 $355,000 Total DSAD Assessment Levy for 2023 - Frontage Factor Total DSAD Assessment Levy for 2023 - Size Factor Total of DSIC Programs FT $165,000 $165,000 $882,657 $177,500 $177,500 $956,052 NOTES RA Base Participation Fee 2022 $315 2023 $340 D 1. The funding reflected in the budget of the Downtown Special Assessment District (DSAD) as approved by City Council represents a portion of the funding utilized by the Downtown Schenectady Improvement Corporation (DSIC) for its operations, as set forth in the separate budget of the DSIC. 2. The base participation fee is verified by multiplying the proposed fee ($340) by the total number of eligible parcels in the DSAD (506) and dividing by total program expenses ($956,052). This percentage shall not exceed 25%. The proposed percentage for 2023 is 17.99%. 5 DOWNTOWN SCHENECTADY IMPROVEMENT CORPORATION 2023 Budget - APPROVED 11-16-22 - Page 2 of 5 Amount Funded Through Amount Funded Through Expenses by Category DSAD Assessment Other Sources Totals Administration 10,650 0 10,650 Business Promotion & Development Environmental Enhancement Total Budget Income FT 106,500 237,850 $355,000 148,507 406,400 $554,907 255,007 644,250 $909,907 Donated Materials & Services RA Media Sponsorships & Donated Advertising 5,000 5,000 ADM BPM EEM 1.17% 28.03% 70.80% Volunteer Assistance D Total Estimated Additional Resources 10,000 $20,000 TOTAL 100.00% 6 Downtown Schenectady Improvement Corporation 2023 Budget - APPROVED 11-16-22 - Page 3 of 5 Difference Business Comm. & Marketing Environmental Enhancement & Administration 2023 TOTALS 2022 TOTALS Between 2023 & INCOME & Development Maintenance 2022 1 Donations/Sponsorships 87,800 19,400 107,200 59,500 47,700 2 DSAD Assessment 10,650 106,500 237,850 355,000 330,000 25,000 3 Grant Revenue - Other 10,000 10,000 40,000 -30,000 4 Metroplex Grant - Landscaping Services 112,000 112,000 100,000 12,000 5 Metroplex Grant - Outdoor Operations 275,000 275,000 240,000 35,000 6 Parking Note Receivable (Interest)** 1,457 1,457 2,870 -1,413 7 Product Sales/BBP Auction 2,000 2,000 0 2,000 8 Ticket Sales/Vendor Fees 47,250 47,250 47,000 250 INCOME TOTALS 10,650 255,007 644,250 909,907 819,370 90,537 Difference Business Comm. & Marketing Environmental Enhancement & EXPENSES Administration & Development Maintenance 2023 TOTALS 2022 TOTALS Between 2022 & 2021 1 Advertising 15,391 1,300 16,691 11,350 5,341 2 Business Development 500 500 500 0 3 Communications/Phone/Internet 235 2,348 5,244 7,827 8,113 -286 4 EEM Contracted Services 5 EEM Landscape Services - Materials/Supplies 6 Equipment 7 Fees/License/Permits 8 Gas - EEM Equipment 9 Insurance (Liability, D&O, NYSIF, etc.) 10 Flowers 11 Lease/Utilities - EEM Garage FT 31 131 1,185 309 1,310 11,846 6,315 20,000 690 2,925 15,000 26,455 20,000 27,080 6,315 20,000 1,030 4,366 15,000 39,485 20,000 27,080 3,000 5,000 1015 597 6,300 32,424 15,200 28,080 3,315 15,000 15 3,769 8,700 7,061 4,800 -1,000 12 Lease - Office 13 Maintenance/Repairs 14 Memberships 15 Mileage Reimbursement 16 Networking/Sponsorships/Meals 17 Postage/Mailing 18 Professional Services 19 Printing 20 Salaries/Benefits 21 Special Events/Promotions RA 825 390 55 6 300 20 1,476 485 17,890 8,250 3,900 551 60 3,000 195 14,757 4,852 178,901 66,300 18,425 8,710 1,229 134 6,700 436 32,958 10,837 399,546 27,500 13,000 1,835 200 10,000 650 49,191 16,174 596,337 66,300 27,500 14,500 2,020 200 10,000 1,100 64,676 15,500 577,782 34,000 0 -1,500 -185 0 0 -450 -15,485 674 18,555 32,300 22 Subscriptions 23 Supplies 24 Outdoor Décor 25 Utilities - Office 26 Work Clothes - EEM EXPENSE TOTALS DIFFERENCE Appropriation of 2023 Parking Payment** DIFFERENCE D 263 109 23,435 -12,785 36 360 2,625 1,086 316,541 -61,534 804 5,863 0 2,426 3,000 616,076 28,174 1,200 8,750 0 3,621 3,000 956,052 -46,145 48,543 2,398 1,200 10,600 7,500 3,000 1,500 882,657 -63,287 47,130 -16,157 0 -1,850 -7,500 621 1,500 73,395 Appropriation of General Fund Balance 0 16,157 DIFFERENCE 0 0 **Note: Parking Note Receivable (Interest) of $1,457+ Appropriation of 2023 Parking Payment $48,543 = $50,000 Annual Parking Payment 7 Downtown Schenectady Improvement Corporation 2023 Budget - APPROVED 11-16-22 - Page 4 of 5 Business Promotion & Development BD - Special Promotion & BD - Events & INCOME Marketing Development Promotion F&D TOTALS 1 Donations/Sponsorships 25,500 30,300 32,000 87,800 2 DSAD Assessment 91,590 2,130 12,780 106,500 3 Grant Revenue - Other 5,000 5,000 10,000 4 Metroplex Grant - Landscaping Services 0 5 Metroplex Grant - Outdoor Operations 0 6 Parking Note Receivable (Interest) 1,457 1,457 7 Product Sales/BBP Auction 1,000 1,000 2,000 8 Ticket Sales/Vendor Fees 44,250 3,000 47,250 INCOME TOTALS 124,547 2,130 79,550 48,780 255,007 BD - Special F&D & Promotion & BD - Events & Building EXPENSES Marketing Development Promotion Block Party TOTALS D 1 Advertising 15,391 15,391 2 Business Development 500 500 3 Communications/Phone/Internet 2,019 47 282 2,348 RA 4 EEM Contracted Services 0 5 EEM Landscaping Services 0 6 Equipment 266 6 37 309 7 Fees/License/Permits 1,126 26 157 1,310 8 Gas - EEM Equipment 0 FT 9 Insurance 10,187 237 1,421 11,846 10 Flowers 0 11 Lease/Utilities - EEM Garage 0 12 Lease - Office 7,095 165 990 8,250 13 Maintenance/Repairs 3,354 78 468 3,900 14 Memberships 473 11 66 551 15 Mileage Reimbursement 52 1 7 60 16 Networking/Sponsorships/Meals 2,580 60 360 3,000 17 Postage/Mailing 168 4 23 195 18 Professional Services 12,691 295 1,771 14,757 19 Printing 4,173 97 582 4,852 20 Salaries/Benefits 153,855 3,578 21,468 178,901 21 Special Events/Promotions 66,300 66,300 22 Subscriptions 310 7 43 360 23 Supplies 2,258 53 315 2,625 24 Outdoor Décor 0 25 Utilities - Office 934 22 130 1,086 26 Work Clothes - EEM 0 EXPENSE TOTALS 216,932 5,187 66,300 28,122 316,541 DIFFERENCE -92,385 -3,057 13,250 20,658 -61,534 8 Downtown Schenectady Improvement Corporation 2023 Budget - APPROVED 11-16-22 - Page 5 of 5 Environmental Enhancement Program Sidewalk Maintenance & INCOME Landscaping TOTALS 1 Donations/Sponsorships 19,400 19,400 2 DSAD Assessment 237,850 237,850 3 Grant Revenue - Other 0 0 4 Metroplex Grant - Landscaping Services 112,000 112,000 5 Metroplex Grant - Outdoor Operating 275,000 275,000 6 Parking Note Receivable (Interest) 0 0 7 Product Sales/BBP Auction 0 0 8 Ticket Sales/Vendor Fees 0 0 INCOME TOTALS 644,250 644,250 Sidewalk Maintenance & EXPENSES Landscaping TOTALS 1 Advertising 1,300 1,300 D 2 Business Development 0 3 Communications/Phone/Internet 5,244 5,244 4 EEM Contracted Services 6,315 6,315 RA 5 EEM Landscape Services 20,000 20,000 6 Equipment 690 690 7 Fees/License/Permits 2,925 2,925 8 Gas - EEM Equipment 15,000 15,000 9 Insurance 26,455 26,455 10 Flowers 20,000 20,000 FT 11 Lease/Utilities - EEM Garage 27,080 27,080 12 Lease - Office 18,425 18,425 13 Maintenance/Repairs 8,710 8,710 14 Memberships 1,229 1,229 15 Mileage Reimbursement 134 134 16 Networking/Sponsorship/Meals 6,700 6,700 17 Postage/Mailing 436 436 18 Professional Services 32,958 32,958 19 Printing 10,837 10,837 20 Salaries/Benefits 399,546 399,546 21 Special Events/Promotions 0 0 22 Subscriptions 804 804 23 Supplies 5,863 5,863 24 Outdoor Décor 0 0 25 Office Utilities 2,426 2,426 26 Work Clothes - EEM 3,000 3,000 EXPENSE TOTALS 616,076 616,076 DIFFERENCE 28,174 28,174 9  City of Schenectady, New York RESOLUTION No.: Councilmember offered the following: A Resolution Approving the 2023 Upper Union Street Business Improvement District Budget WHEREAS, the City Council held a public hearing on November 28, 2022 regarding the proposed 2023 Operating Budget for the Upper Union Street Business Improvement District (BID); and WHEREAS, the City Council also reviewed said operating budget and found it D appropriate for adoption and approval: RA NOW, THEREFORE BE IT RESOLVED, that the Mayor, Gary R. McCarthy, and City Council do hereby approve the adoption of the 2023 Operating Budget for the Upper Union Street Business Improvement District (BID) for the fiscal year commencing on January 1, 2023, a copy of which is attached FT hereto; and be it further RESOLVED, that the Mayor, Gary R. McCarthy, is authorized to execute any and all documents and/or agreements as shall be necessary to permit the Upper Union Street Business Improvement District (BID) to provide the services and functions pursuant to the 2023 Operating Budget. Approved as to form this 12th day of December, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 10  BUDGET PROPOSAL | 2023 INCOME Annual City Assessment.............................................................................................. $46,100.00 EXPENSE Personnel / Contractor...................................................................................................... $16,000.00 Executive Director............................................................................... $12,000.00 Marketing Consultant......................................................................... $3,000.00 Accounting / CPA Fees........................................................................ $1,000.00 D Advertising........................................................................................................................ $5,000.00 Entertainment................................................................................................................... $2,000.00 RA Tree Lighting....................................................................................... $2,000.00 Landscaping.................................................................................................................. $4,000.00 Beautification.................................................................................................................... $5,000.00 FT Holiday Decorations........................................................................................................ Meetings.......................................................................................................................... Refreshments..................................................................................... Misc…………………………………………………………………………………………………………………………………… Wire fee…………………………………………………………………………………………… $64.00 $600.00 $1,500.00 $1,500.00 $1,287.52 NY fees…………………………………………………………………………………………….. $50.00 Dues and Subscriptions……………………………………………………………………. $400.00 QuickBooks………………………………………………………………………………………. $180.00 Office Supplies…………………………………………………………………………………. $256.00 Printing…………………………………………………………………………………………….. $250.00 Incidentals………………………………………………………………………………………… $87.52 Liability / D&O Insurance.................................................................................................. $1,700.00 Snow Removal.................................................................................................................. $6,000.00 Scholarship........................................................................................................................ $2,000.00 11  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Sale of a Vacant Lot at 1530 Third Avenue for $1,600 WHEREAS, it is in the best interest of the City of Schenectady to sell parcel numbered SBL # 49.45-3-59; and WHEREAS, there is no municipal use for the property; and WHEREAS, a November 28, 2022 resolution authorizing the sale of this parcel misidentified D the tax map identification number of this parcel, and this resolution corrects the tax map identification number: RA NOW, THEREFORE BE IT, RESOLVED, that the City Council authorizes the Mayor to enter into a contract to transfer the title of parcel numbered SBL # 49.45-3-59 to Seveeta Nepal and/or assign for the sum of One Thousand FT Six Hundred Dollars ($1,600.00); and be it further RESOLVED, that the terms of the contract for sale shall include a clause requiring the vacant lot be consolidated with the adjoining property, as well as any other terms deemed necessary by the Corporation Counsel. Approved as to form this 12th day of December, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 12  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Sale of 516 Mumford Street for $25,000 WHEREAS, it is in the best interest of the City of Schenectady to sell parcel numbered SBL 49.31-3-12; and WHEREAS, there is no municipal use for the property: NOW, THEREFORE BE IT, D RESOLVED, that the City Council authorizes the Mayor to enter into a contract to transfer the RA title of parcel numbered SBL # 49.31-3-12 to Samuel Harricharran and/or assign for the sum of Twenty- Five Thousand Dollars ($25,000.00); and be it further RESOLVED, that the terms of the contract for sale shall contain a clause requiring that purchaser pay $500 at closing for building, electrical, plumbing and other applicable permits, that FT rehabilitation of the property begin within thirty days of the purchase, and that total rehabilitation of the property, requiring compliance with the State Building Code and securing appropriate building permits with necessary inspections be completed within six months of purchase, as well as any other terms deemed necessary by the Corporation Counsel. Approved as to form this 12th day of December, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 13  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Settlement of a Lawsuit by Crystal Scism WHEREAS, Crystal Scism, in her individual capacity and her capacity as Administratrix of the Estate of Joshua Scism, commenced an action in federal court (Civil Case No. 1:18-cv-672); and WHEREAS, the Office of the Corporation Counsel has recommended that it would be in the best interest of the City to settle this matter; and D WHEREAS, the settlement proposal was accepted by the City Claims Committee: RA NOW, THEREFORE BE IT, RESOLVED, that the Office of the Corporation Counsel is authorized to enter into a settlement with Crystal Scism to settle the claim for $1,500,000.00, the terms of which shall be set by the FT Corporation Counsel. Approved as to form this 12th day of December, 2022. ____________________________ Andrew B. Koldin, Esq. Corporation Counsel 14  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Awarding the Bid and Contract for “Jerry Burrell Park Improvements” to Carver Construction, Inc. in the Amount of $1,320,000.00 WHEREAS, in an ongoing effort to revitalize Jerry Burrell Park, the City sought bids for “Jerry Burrell Park Improvements”; and WHEREAS, the project scope is to include installing a new splash pad and upgrading D the basketball court, bleachers, paths, benches, and fencing; and WHEREAS, the Purchasing Department solicited and received bids for the “Jerry RA Burrell Park Improvements,” and a sole bid was received on October 12, 2022, from Carver Construction, Inc. of Coeysman, NY in the amount of $1,674,145.00; and WHEREAS, the sole bid was over the budgeted funding for this project; and FT WHEREAS, through negotiations, the City and Carver Construction, Inc. have agreed to complete this project without extensive or significant changes to the scope of the work for $1,320,000.00: NOW, THEREFORE BE IT, RESOLVED, that this Council, acting as a Board of Contract and Supply under Section C5-9 of the City Charter, authorizes the City to enter into an agreement with Carver Construction, Inc. for “Jerry Burrell Park Improvements” in the amount of $1,320,000.00, the terms of which shall be set by the Corporation Counsel. Approved as to form this 12th day of December, 2022. __________________________ Andrew B. Koldin, Esq. Corporation Counsel 15