City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, December 21, 2015 5:30 p.m. Room 110 The Council President reserves the right to add or delete any ::>n<>nn::> item prior to Committee Meeting. Finance 1 2015 Budget Re-Appropriation Deborah DeGenova 2 Box Worship Tabernacle - 870 Albany Carl Falotico 3 Board Review (BAR) - Appointment Peggy King City Development & Planning 1 2 4 Government Operations Health & Recreation 1 Removal - Wickes Arborists Service Chris Wallin 2 Garden Restoration Committee - Reimbursement of Expenses Deborah DeGenova Public Service & Utilities 1 - Incorporating 810 Arch Street into Arch Street Chris Wallin  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: FINANCE TO: CITY COUNCIL FROM: MAYOR'S OFFICE DATE: DECEMBER 21,2015 SUBJECT: 2015 BUDGET RE-APPROPRIATION TO BE PLACED ON COUNCIL AGENDA OF DECEMBER 28, 2015 and \.AJ.2"'''' Hotels charges relative to $9,1 Services. Services will be occurring are the budget reallocation below is for 50% of the Marriott and revenue collected to date, $23,818. All revenue lines currently have amounts realized that exceed the Revised 2015 Budget. 2015 Current Revised Available Account # Description Budget Budget Budget*  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: r {"c:P-U'l-. DATE: December 17, 2015 TO: COUNCIL MEMBERS FROM: Rachael Ward SUBJECT: Out The Box Family Worship Tabernacle, 870 Albany Street Background Information: From 2011 until 2013, an affidavit of tax exemption was not Itled on behalf of the Church. Because of this, there are outstanding liens on the property subjecting it to foreclosure. According to the Pastor, Priscilla Terry, the Church has consistently operated as such and should not have lost its tax exemption. Evaluation!Analysis: Because of legislation passed in the NYS Assembly, properties that lost tax exempt status because of an administrative oversight where the paperwork was not Itled, we are able to reinstate that exemption pursuant to Council approval. Recommendation: Restore the tax exempt status for Out The Box Family Worship Tabernacle for the years that it lost its exemption. LEGISLATION WILL BE PREPARED BY_--=L=a:...:.::w_ _ _ _ _ _ __  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance DATE: 12/2112015 TO: COUNCILMEMBERS FROM: Peggy King SUBJECT: Board of Assessment Review (BAR) - Appointment Background Information: Appointment of Richard Yager to fill vacancy on the BAR Evaluation!Analysis: See attached resume Recommendation: LEGISLATION WILL BE PREPARED BY  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 12/2112015 TO: COUNCILMEMBERS FROM: Leesa Perazzo SUBJECT: Ceremonial Resolution - Recognizing the Muslim Community Background Information: EvaluationlAnalysis: Recommendation: LEGISLATION WILL BE PREPARED BY  Legislative Request FO"ID DEP1lB.TMENT OF ENGINEERING CHRISTOPER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: C,~~P(4flAft;; December 21, 2015 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Issuance of Revocable Permit No. 601 to Jemma Market for a Sign that is approximately 48" tall and 5' wide and overhangs the City Right- of-way with a minimum clearance of 8', on the front of the building located at 789 Albany Street, Schenectady, NY. TO BE PLACED ON COUNCIL AGENDA OF: December 28, 2015 Background Information: Jemma Market would like to have a sign on the front of the building located at 789 Albany Street, Schenectady, NY (please see the attached application, picture, and email from Christine Primiano from the Planning Dept.). Evaluation/Analysis: Attached please find the Revocable Permit Application and the pictures submitted for sign on the front of the building located at 789 Albany Street, Schenectady, NY. Recommendation: Authorize the issuance of Revocable Permit No. 601 to Jemma Market for a sign on the front of the building located at 789 Albany Street, Schenectady, NY LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd  City of Schenectady Department of Engineering Room 205, City Hall, 105 Jay Street Schenectady, New York 12305-1938 Office (518) 382-5082 Fax (518) 382-1050 Gary R. McCarthy Christopher R. Wallin, P.E. Mayor City Engineer REVOCABLE PERMIT NO. 601 The City of Schenectady hereby grants Revocable Permit No. 601 to lemma Market for a Sign that is approximately 48/1 tall and 5' wide and hangs over the City right-of-way, with a minimum clearance of 8' on the front of the building at 789 Albany Street, Schenectady, NY. a) The Sign is approximately 48/1 tall and 5' wide and hangs over the City right-of-way, with a minimum clearance of 8' on the front of the building at 789 Albany Street, Schenectady, NY. b) Jemma Market shall hold the City, its employees or agents harmless for any damage to the Sign resulting from their acts in performing of their duties. c) So long as the Sign remains in the City right-of-way, Jemma Market shall carry, at THEIR expense public liability insurance in an amount not less than $1,000,000/$1,000,000 for personal liability and not less than $1,000,000 for property damage in one accident and $2,000,000 in the aggregate. The liability policy must the name City of Schenectady as additionally insured to be saved harmless for personal liability and property damage and is subject to the approval of the Corporation Counsel of the City of Schenectady. d) The City Engineer of the City of Schenectady reserves the power to revoke the permission granted and to require the removal of the Sign except in case of a dangerous condition which shall be corrected immediately upon notification. e) Jemma Market complies with all rules, regulations and building permits relating to the erection and maintenance of the Sign. f) Jemma Market agrees to defend, indemnify and hold harmless the City of Schenectady, their officers, agents and employees from any and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner from acts, omissions, breach or default of Jemma Market, or their agent, related to their performance related to this revocable permit.  Office Only Department of Engineering REVOCABLE PERMIT m either or dearly in and filed v.'ith the of ttlll!ttleenn!2:, at the address Be sure include items listed the Description: a the insurance is still in of $100.00 that ;::'CIlenect:aCly NY 12305. msurance Part I: General Information ~ ~ rort4 J.1oJyq r Street Address: :J ~ Ad ~ u" J'J- there alternate side on D LOCATION OF WORK ~ /------ Colleen E. Davignon Sent: 2015 To: Subject: - Jemma ,,,,,,,,'vo. from: Sent: Wednesday, To: Christine Primiano Subject: Revocable #601 - Jemma Market the 789 Colleen Davignon Department Street, Room 205 Schenectady, NY 12305 518-382-5082 518-382-1050 cell. 518-986-7396  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 12/2112015 TO: COUNCILMEMBERS FROM: David Fronk SUBJECT: CPH - Property Assessed Clean Energy Finance Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Government Operations DATE: 12/2112015 TO: COUNCILMEMBERS FROM: City Council SUBJECT: A Farewell Honoring Peggy King Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY  Legislative Request Fo.. na DEPARTMENT OF ENGINEERING CBRISTOPER WALLIN, P.E., ClTYENGINEER COMMlnEE ASSIGNMENT: ~C? JtL f Q9l. DATE: December 21, 2015 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer & SUBJECT: Award the Bid and Contract for the "Golf Course Tree Removal" to Wickes Arborists Service in the Amount of $133,865.00 for the Base Bid and Alternate, to be charged to 14617093-201 TO BE PLACED ON COUNCIL AGENDA OF: December 28, 2015 Background Information: The removal of select trees, stumps and brush was determined to be the first step in the implementation of the City's master plan for the improvements to the golf course. This contract will continue to address the tree removal needs in an effort to increase air flow and sunlight to tees, greens and fairways. The ideal time to perform such work is the winter as it reduces the chances of damage to the course by tree removal equipment. Evaluation/Analysis: The Engineering Department solicited and received bids for the "Golf Course Tree Removal" and a low responsible bid was received on December 16, 2015 from Wickes Arborists in the amount total of $133,865.00 for the Base Bid and Alternate. Funds for the work are to be charged to Capital Budget Code 14617093-201. Recommendation: Award the Bid and Contract for the "Golf Course Tree Removal" to Wickes Arborists Service in the Amount of $133,865.00 for the Base Bid and Alternate, to be charged to 14617093-201 LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd o CIIMMl\RY TABUlATION SHEET DEPAR', MtN" OF ENGII'tI:I:KINb IiIlDnl Of t,;uN:ilrRUCTION AND DESIGN by the I.VIVIIVIII 11:1: ON BIDS of The City of r. NY at 10:30 A.M. Eastern Standard Time cmihe 16th day of M, ,2015. Bids for: Golf Course Tree AYITEM PAY ITEM DESCRIPTION QUANTITY UNIT BIDDER No.1 EXTENSION . I::XI I::N::iIUN .EXTENSIOfll No. - BASE BID 1 Hole #3 1 LS $10,000,00 <:")n nnn nn 2 Hole #4 1 LS $5,500.00 <:1" nOO 00 3 Hole #15 1 LS $31,000.00 $15.000.00 4 Hole #16 1 LS $7,000.00 <:")n IYV"I nn 5 Hole #17 1 LS $26,500.00 <:1nnnnnn 6 Maintenance Area 1 lS $12,000.00 $13.000.00 TOTAL BAS IE BIO: $92,000.00 "_% __&_..& $93,000.00 .-J-.. ". . - AliEKNA rES FOR BID 1 Hole#5A 1 LS $11,000.00 <:" nnn nn :2 Hole#5B 1 LS $4,500.00 itlf:.nnnnn 3 Hole #SA 1 LS $4,000.00 <:1n nnn nn 4- Hole #l1A 1 LS $2,500.00 <:iI'nnnoo 5 Hole liMA 1 LS $9,000.00 ~$l1YV"I M 6 Hole #16A 1 LS $6,000.00 itflnnnnn "_1 ___ ,,& TOTAL AlTERI\JATE: $37,000.00 (:&5/.00. n!CJ'",,,,,-- ~ I I I I BIDDER COMPANY NAME AnnDl:'<:CZ ISECURln UtPU~11 No. 1 All American Tree Service, Inc. 2076 Schoharie Turnpike. Dua"lesburg, NY 12056 CC <:4 "no no 2 D & l Tree Service, LLC 72SChufCh Road. Scotia Nvi2302 cc $" £:ino no 3 JH "I VI''''ll Y Service 95 KirlKSbury Road, Burnt Hills, NV 12027 PC $7,225.00 o SUMMARY TABULATION SHEET DEPARTMENT OF ENGINEERING BUREAU OF CONSTRUCTION AND DESIGN Received by the COMMITTEE ON BIDS of The CI!y of Schenectady, NY at 10:30 A.M. Eastern Standard Time on the 16th day of December, 2015. Bids for: Golf Course Tree Removal AY ITEM PAY ITEM DESCRIPTION QUANTITY UNIT BIDDER No. ! EXTENSION BIDDER No. ~ EXTENSION BIDDER No.! EXTENSION No. BASE BID 1 Hole #3 1 LS $5,654.00 $18,700.00 $8,800.00 2 Hole #4 1 LS $6,764.00 $10,300.00 $7,730.00 3 Hole #15 1 LS $26,292 .00 $33,900.00 $24,190.00 4 Hole #16 1 LS $5,796.00 $10,300.00 $4,365.00 5 Hole #17 1 LS $27,949.00 $41,900.00 $15,400.00 6 Maintenance Area 1 LS $6,316.00 $16,150.00 $5,800.00 - - TOTAL BASE BID: $78,"1.00 ,,' $131,250.00 $66i28S ~OO .. ALTERNATES FOR BID I 1 Hole#5A 1 LS $8,039.00 $16,800.00 $18,800.00 2 Hole#5B 1 LS $3,513.00 $8,900.00 $7,400.00 3 Hole #8A 1 LS $7,986.00 $10,300.00 $9,330.00 4 Hole #l1A 1 LS $2,795.00 $4,450.00 $7,650.00 5 Hole #14A 1 LS $5,326.00 $13,350.00 $14,600.00 6 Hole#16A 1 LS $3,194.00 $13,350.00 $9,800.00 TOTAL ALTERNATE: $30,853.00 $67,150.00 $67,580.00 r I · Denotes. mistake In addltJon I BIDDER COMPANY NAME ADDRESS SECUltm DEP05n, No. 4 The Davey Tree Expert Company 1500 North Mantua Street, Kent, OH 44240 Bid Bond 5 Downs Tree Service Co., Inc 65 Roya l Avenue, Hawthorne, NJ 07506 Bid Bond 6 WIckes Arborlst s 11 McNamara Road, Spring Vallev. NY loon Bid Bond \.  CITY OF SCHENECTADY, NEW YORK - DEPARTMENT OF ENGINI BIDDERS LIST PROJECT nTU: BID DUE DAn: CONTRACTOR: STREET a NUMBER: cm, STAn a ZIP: TELEPHONE NO.: fAX NO.: CONTACT PERSON: EMAJl ADDRESS: MAILED/PICKED UP: CONTRACTOR: PAVEY "err Se~VXc{ STREET a NUMBER: I ~( 1A/40' Iij) cm, STATE & ZJP: ~'T1I..c,. .Ny It. I/o TELEPHONE NO.: -;.is- '14/1 ~l/ 7Z.lC fAX NO.: 7Ct<- 011'1 CONTACT PERSON: 6,,1.,(~ 4: f.( filM U KOI"/ EMAJl ADDRESS: 6~t'f.SCl/u1f'l£1Z 01-«,0' @ ".-iV/I'· "'- MAILED/PIO<ED UP: fM1TCfO CONTRACTOR: j) +- L T1L£( Sl A-v/C<: STREET a NUMBER: 7,7..YA- CITI./~~ AI> /2, ~. c-'c em, STAn a ZIP: ~<. v'C-I"': A . /<-' V,lft.H .1.2. Jd 1.- TELEPHONE NO.: 11.,- /00(, fAX NO.: CONTACT PERSON: /3;<-,_ C. /I<.-QI" r to 111 EMAIL ADDRESS: ~~~~lPICKED U~_. --;),cI{.Ld vP  OF SCHENECTADY LEGISLATIVE REQUEST FORt'1 COMMITTEE ASSIGNMENT: HEALTH & RECREATION TO: CITY COUNCIL FROM: DEBORAH DEGENOVA DATE: DECEMBER 21, 2015 ROSE GARDEN RESTORATION COMMITTEE POTENTIAL REIMBURSEMENT EXPENSES TO BE PLACED ON COUNCIL COMMITTEE AGENDA OF DECEMBER 28, 2015 was contacted Rose Garden Restoration Committee advising the Committee plans to request that the City reimburses it tor a portion of expenses incurred to maintain the Rose Garden ('Garden') during 2015. Any reimbursement would be for an amount less than or equal to the 2015 revenue generated by the Garden. Last year the City reimbursed the Committee $1,700, an amount equal to the revenue received by the City in 2014.  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Service & Utilities DATE: 12/2112015 TO: COUNCILMEMBERS FROM: City Council SUBJECT: Review - Incorporating 810 Arch Street into Arch Street Background Information: Public hearing to take place at City Council on 12/28/2015. Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY