City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, June 6, 2022 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Presentation 1 NYS Office of Cannabis Management Marion Porterfield Government Operations 1 Downtown Special Assessment District Board Appointments Gary McCarthy 2 Planning Commission Appointment Gary McCarthy Finance 1 2022 Budget Amendment – Fire Department Don Mareno Amendments to the 2022-2023 Action Plan Allocation and Adoption of the 2022-2023 Final Kristin Diotte 2 Annual Action Plan 3 Amendments to the CDBG Contract with Miracle on Craig Street, Inc. Kristin Diotte 4 2022 Budget and Position Re-Appropriation - Development Department Anthony Ferrari 5 2022 Budget and Position Re-Appropriation - Finance Department Anthony Ferrari 6 2022 Golf Budget Amendment Chris Wallin Public Safety 1 CR – Gun Violence Awareness Month Carl Williams 2 Grant Award – Community Trust Building Conversations Mike Seber Public Service & Utilities 1 ABAC of Municipal Water Supply Well Project Paul LaFond City Development & Planning ABAC – for the “2022 Schenectady CHIP’s Paving Program – Base Bid and Alternate 1” to Chris Wallin 1 Peter Luizzi & Bros. Contracting, Inc. in the Amount of $3,108,587.65 Authorize the Commissioner of Finance to Deposit the New York State Department of Chris Wallin 2 Transportation (NYSDOT) Pave Our Potholes (POP) Program Funding in the Total Amount of 4267,140.74 to HY417083-201B-023 that was Designated Specifically for this 3 Discussion – North College Street Sidewalk Assessment Chris Wallin The Rezoning of 1276 Belmont Avenue, 1278 Belmont Avenue, & 1288 Belmont Avenue (PH Marion Porterfield 4 was on 05-23-22) The Application of “OH” Overlay Historic District Zoning of 145 Barrett Street (PH was on 05- Marion Porterfield 5 23-22) 6 CR – Flag Day Resolution (June 14, 2022) Carmel Patrick 7 CR – Pride Month June 1 – June 29 Doreen Ditoro 8 CR – Recognizing Juneteenth Marion Porterfield 9 CR – Caribbean American Heritage Month John Mootooveren 10 Discussion – Poet Laureate Carl Williams 11 Sale of 633 Lang Street Maurice Brown, III 12 Sale of 2037 Wabash Avenue Maurice Brown, III Friday, June 03, 2022 1  Claims 1 1646 Carrie Street Tax Certiorari – Rivers Casino Lofts Andrew Koldin Friday, June 03, 2022 2  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development and Planning DATE: April 13, 2022 TO: COUNCILMEMBERS FROM: Council President Marion Porterfield SUBJECT: Presentation by the Office of Cannabis Management Background Information: The New York State Office of Cannabis Management will present to the City Council an overview of the information to be provided at the upcoming community conversation event focused on the Conditional Adult Use Retail Dispensary License (CAURD) opportunities. The event will take place Wednesday June 8th from 6pm until 8pm at the main branch of the Schenectady County Public Library located on 99 Clinton street Schenectady NY 12305 . Evaluation/Analysis: Recommendation: To present results of the survey to the City Council LEGISLATION WILL BE PREPARED BY: 3  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: June 2, 2022 TO: COUNCILMEMBERS FROM: Mayor Gary McCarthy SUBJECT: Downtown Special Assessment District Board Appointments Background Information: Mayor Gary McCarthy has appointed six individuals to serve on the City of Schenectady Downtown Special Assessment District Board pursuant to Chapter 9 of the Code of the City of Schenectady and subject to confirmation by the City Council. Additional background attached. Evaluation/Analysis: Pursuant to Chapter 9 of the Code of the City of Schenectady, the Downtown Special Assessment District Board consists of nine members with staggered terms of three years. At least seven members of the Committee must be owners of assessable property within the district, or the agents of such owners. The Mayor shall appoint the members of the Committee with the consent of the City Council. Recommendation: The City Council confirm these appointments pursuant to Chapter 9 of the Code of the City of Schenectady. LEGISLATION WILL BE PREPARED BY_________Law____________ 4 June 1, 2022 Mayor Gary McCarthy City of Schenectady 105 Jay Street Schenectady, NY 12305 Dear Mayor McCarthy: As you know, all Downtown Schenectady Improvement Corporation (DSIC) board members are appointed by the mayor with final approval by the Schenectady City Council. At least seven (7) of the DSIC’s nine (9) board members must be property owners in the Downtown Special Assessment District (DSAD) or their designated agents. Up to two (2) can be “at large” members with interests in the DSAD. Three (3) seats on the DSIC Board of Directors are currently up for appointment for two-year terms (ending 2024), and three (3) seats are up for three-year terms (ending 2025). A nominating subcommittee of the DSIC Board of Directors generated a slate of six (6) recommended appointees. Recommendations are: Terms Ending 2024: • Ray Legere, Legere Group/Armory Studios NY (DSAD Property Owner; Reappointment) • Jeff Morlang, Maddalone & Associates, Inc. (DSAD Property Owner Agent; Reappointment) • Mitch Ramsey, Ramsey Media Group/Jay St. Pub (DSAD Property Owner Agent; New Appointment) Terms Ending 2025: • Dr. Paul Ambrose, Institute for Clinical Pharmacodynamics (DSAD Property Owner; New Appointment) • Andrea Cortelyou, Highbridge Management (DSAD Property Owner Agent; New Appointment) • Phil Wajda, Union College (DSAD Property Owner Agent; New Appointment) Thank you for your attention to this matter. If you agree that each of these recommended appointees is a strong candidate for the DSIC Board of Directors, I ask that you please submit them to the City Council for approval as soon as possible. I have enclosed brief biographies for the four (4) new recommended appointees. Please share this information with City Councilmembers to assist with their approval process. Please do not hesitate to contact me at 518-377-9430 or jim@downtownschenectady.org with questions. Sincerely, James J. Salengo Executive Director 5 Biographies for Recommended DSIC New Board Appointees | 2022 Paul G. Ambrose, Pharm.D. President, Institute for Clinical Pharmacodynamics Dr. Paul Ambrose is a native of Buffalo, New York. He received his doctorate from the University of the Pacific in Stockton, California and completed a post-doctoral fellowship in infectious diseases at Hartford Hospital in Hartford, Connecticut. Paul moved to Schenectady, New York in 2004 and co-founded the Institute for Clinical Pharmacodynamics (ICPD). The company’s sole mission is to improve how antibiotics are developed and used to care for patients. ICPD has 30-plus people supporting that mission, including physicians, pharmacists, laboratory technicians, and support staff. During ICPD’s 18-year history, Paul and his colleagues have been involved in the development of nearly every antibiotic that has made it to market. Most recently, he has been deeply involved in the development of COVID-19 monoclonal antibodies; specifically identifying dose regimens with high certainty of efficacy. Paul is the author of nearly 200 peer-reviewed scientific papers and edited four books. In 2021, he received a lifetime achievement award from the American Society of Microbiology, the largest and oldest single life science organization in the world. Paul married Sherry in 1988 and together they have raised two children, each of whom lives in Schenectady County. Paul and Sherry have largely restored a historic home in the GE Plot, which is truly a labor of love. In addition to science, Paul enjoys art, appreciates beautify design, and supports local artists. He is reasonably well-known in the downtown Schenectady community and has donated monies to various organizations, including the Schenectady YMCA, Jay Street Business Association, and the Fellowship of Christian Athletes. Paul has always been an optimist and an avid Buffalo-area sports fan and looks forward to the Buffalo Bills first Super Bowl victory later this season. You can take “the boy out of Buffalo, you can’t take Buffalo out of the boy.” Go Bills! Andrea G. Cortelyou Property Manager, Highbridge Management Career I have Property Management experience for over 20 years throughout the Capital District. I have been with Highbridge Management for more than three years, landing in my favorite 6 place! I take great pride in the properties I manage in downtown Schenectady. The cleanliness and safety of the property and happy tenants are at the forefront. I am also responsible for all the accounting for the properties. Community I feel volunteering is a very important aspect of life and most rewarding. I have most recently volunteered on Schenectady’s 1st Annual IlluminoCity Committee. It was fun working with my tenants and building owners and getting them excited to participate. I have many ideas for 2022 and look forward to start planning! In 2021, I also entered a Christmas tree in the Schenectady Historical Society’s Festival of Trees. I have also volunteered with Street Soldiers. I believe this is such a vital organization in our community. Past dedicated volunteer with Boy Scouts of America – Twin Rivers Council: • Cub Scouts Pack 50 Den Leader – 5 years • Troop 50 Treasurer and Merit Badge Counselor – 7 years • Volunteered on numerous projects such as the NE Regional Food Bank, Scouting for Food, spearheading many fundraisers and supporting many Eagle Scout projects. Personal • I live in Guilderland with my husband Dan, who is an IT professional, and our son Matthew, who is a recent college graduate working as a Land Surveyor. • I enjoy biking, camping, paddling, and skiing with my family. Really anything outdoors. Mitchell Ramsey Owner, Ramsey Media Group / Jay St. Pub, Inc. / The Station on Jay Mitch Ramsey moved to the Schenectady area in 2018. Since then, he has provided media services in the primary form of video production and photography to multiple agencies and nonprofit organizations within the city. In 2018, Mitch opened Jay St. Pub, a small hometown pub that draws in hundreds of patrons a week and contributes to the ever-growing nightlife in downtown Schenectady. In the beginning of 2020, Mitchell served on the DRI (Downtown Revitalization Initiative). In this role, he and his fellow committee members helped direct a state funded grant that would leverage millions in investment into the downtown area. Despite the hardships of the COVID-19 pandemic, Mitch was able to keep his operations running smoothly and continue to help the downtown business community grow. In 2022, Mitch is taking on a new project for a small live music hall and rooftop venue, The Station on Jay. The venue will also operate as a recording studio, in the hopes of attracting creative collaborators to the area. The Station is currently in development with high hopes for an opening date in early 2023. 7 Philip J. Wajda Director of Media and Public Relations, Union College Phil Wajda is in his 16th year as the director of media and public relations for Union College. Prior to Union, Phil spent 18 years as a reporter and editor at newspapers in the Philadelphia and South Jersey market, as well as at the Albany Times Union, where he was the city editor. He has been honored by the New York State Associated Press Association, the Philadelphia and New Jersey Press Associations, and the Society of Professional Journalists. Phil graduated from Rowan University with a Bachelor of Arts degree in Communications, with a specialization in journalism. Phil and his family reside in downtown Schenectady. 8  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: June 2, 2022 TO: COUNCILMEMBERS FROM: Mayor Gary McCarthy SUBJECT: Planning Commission Appointment Background Information: Mayor Gary McCarthy has appointed Susan Nadler to serve on the City of Schenectady Planning Commission pursuant to Chapter 91 of the Code of the City of Schenectady and subject to confirmation by the City Council. Additional background attached. Evaluation/Analysis: The Planning Commission consists of nine members and there are currently two vacancies. Recommendation: The City Council confirm this appointment pursuant to Chapter 91 of the Code of the City of Schenectady. LEGISLATION WILL BE PREPARED BY_________Law____________ 9 10 11  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT:FINANCE TO: Members FROM: Chief Donald Mareno, Fire Chief SUBJECT: 2022 Budget Amendment TO BE PLACED ON COMMITTEE AGENDA OF: 6/6/2022 TO BE PLACED ON COUNCIL AGENDA OF: 6/13/2022 Evaluation/Analysis: We currently have 6 Deputy Chief positions and 1 Assistant Chief position. It is proposed to leave the Assistant Chief position open until an Assistant Chief’s exam can be administered (hopefully in December of 2022) and a new Civil Service list is established. In the meantime, the 7th Deputy Chief would be utilized to perform some of the duties not covered at this time. Evaluation/Analysis: The 2022 Budget amount stay the same Therefore, that amount and the companion fill percentage will remain in the Fire Administration salary line. As noted previously, the net effect of this change is budget neutral." 2022 2022 CURRENT BUDGET REVISED BUDGET AVAILABLE ACCOUNT # DESCRIPTION FILL # AMOUNT FILL # AMOUNT BUDGET * A3410-100 Assistant Fire Chief 1.0 ($148,310) .40 $64,298 $ 84,012 A3410-100 Deputy Fire Chief 0 $ 0 .60 $84,012 ($84,012) 1.0 ($148,310 ) 1.0 $148,310 $ 0 *Positive Numbers reflect a decrease in a budget line. Negative numbers reflect an increase in a budget line. Recommendation: I respectfully recommend that the City Council accept this 2022 Job and budget re- appropriation. LEGISLATION WILL BE PREPARED BY: _Law Department___ 12  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: June 2, 2022 TO: City Council FROM: Kristin Diotte, Director of Development and Planning SUBJECT: Amendments to the 2022-2023 Action Plan Allocation and Adoption of the 2022-2023 Final Annual Action Plan. Background Information: On May 23, 2022, The Schenectady City Council adopted resolution 2022-134, Authorizing the mayor to enter contacts for the 2022-2023 HUD Annual Action Plan with an estimated amount of $2,250,000 for Community Development Block Grant (CDBG), 196,950 for Emergency Solutions Grant (ESG), and 1,055,000 for HOME Investment Partnerships for a total of 3,501,950. The City of Schenectady received its final allocation letter for funding from HUD on June 1, 2022. The final allocations of $2,127,707 in Community Development Block Grant (CDBG), 191,470 in Emergency Solutions Grant (ESG), and 1,180,259 in HOME Investment Partnerships for a total of 3,499,426 from the U.S. Department of Housing and Urban Development (HUD) for the 2022-2023 Federal Fiscal Year. Evaluation/Analysis: The 2022-2023 Proposed Action Plan was made available to the public for comment beginning April 5, 2022 and ended on May 5, 2022. Any changes to final allocation amounts were to be adjusted based on the plan outlined in the “In The Case of Changes in Federal Funding” section of the public notice. The final amounts in the 2022-2023 Annual Action Plan budget reflect the changes required to be made based on the Public Notice. Recommendation: Adoption of the amendments to the “2022-2023 Annual Action Plan” as the “2022-2023 Final Annual Action Plan” and authorization for the Mayor of the City of Schenectady to enter all agreements necessary to implement the aforementioned plan. LEGISLATION WILL BE PREPARED BY_______Law Department________ 13  CITY OF SCHENECTADY 2022 CONSOLIDATED PLAN SUMMARY Budgetary allocations are subject to change based on final HUD Allocations FUNDING Community Development Block Grant (CDBG) New Fiscal Year $ 2,127,707.00 Program Income $ - TOTAL $ 2,127,707.00 Emergency Solutions Grant (ESG) $ 191,470.00 TOTAL $ 191,470.00 HOME Investment Partnerships (HOME) New Fiscal Year $ 1,180,259.00 Program Income $ - TOTAL $ 1,180,259.00 TOTAL AVAILABLE FUNDING $ 3,499,436.00 CATEGORY ALLOCATIONS Emergency Solutions Activities…...… $ 177,865.00 $ 177,865.00 from ESG Housing Assistance Activities……………… $ 1,545,210.65 $ 1,121,246.05 from HOME $ 423,964.60 from CDBG Public Service Activities……...………..… $ 379,739.00 from CDBG Public Works Activities……………………. $ 906,000.00 from CDBG Administration…………………………… $ 490,621.35 $ 59,012.95 from HOME $ 418,003.40 from CDBG $ 13,605.00 from ESG TOTAL: …………………………………. $3,499,436.00 14  2022 EMERGENCY SOLUTIONS GRANT ALLOCATIONS = $177,865 Organization Project Description Funding Source Requested Funding 2022 Adpoted Plan 2022 Final Plan 2021 Plan Funds will be used for salaries/fringes and non personnel costs Homeless Housing and providing intake, assessment, referral, follow-up case management, Bethesda House ESG $ 65,000 $ 47,000.00 $ 45,695.00 $ 47,049.00 Eviction Prevention Program and assertive outreach services to secure permanent housing, regain housing, or maintain housing for the homeless population citywide. Funds will be used for salaries/fringes and non personnel costs for the Bethesda House Day Program Drop-In Center Day Program Drop-In Center, providing comprehensive services to the ESG $ 35,000 $ 23,250.00 $ 22,600.00 $ 23,250.00 homeless, disabled and disadvantaged populations citywide. Funds will be used to provide administrative/personnel costs and Homeless Management and CARES, Inc. software licenses for the HUD mandated Homeless Management and ESG $ 30,000.00 $ 20,250.00 $ 19,690.00 $ 20,254.00 Information System (HMIS) Information System (HMIS). Funds will be used for salaries/fringes of the House Manager and Street Outreach Worker and rent and utilities for Safe House, a Safe, Inc. Safe House temporary emergency shelter for runaway and homeless youths 16-20 ESG $ 50,000.00 $ 33,500.00 $ 32,570.00 $ 33,500.00 years old, primarily serving the Hamilton Hill/Central State Street neighborhoods. Funds will be used for personnel program delivery costs of counselors Schenectady Community Action Homeless Prevention and and attorneys providing for court advocacy, legal assistance, rapid re- ESG $ 90,000.00 $ 58,950.00 $ 57,310.00 $ 59,000.00 Program, Inc. (SCAP) Rapid Re-Housing Program housing and tenant/landlord services. Page Total $270,000.00 $182,950.00 $177,865.00 $183,053.00 15  2022 HOUSING ASSISTANCE ALLOCATIONS = $1,545,210.65 Organization Project Description Funding Source Requested Funding 2022 Adpoted Plan 2022 Final Plan 2021 Funding Funds will be used for salaries/fringes and nonpersonnel costs in support of Better Community Administrative/ Operating Costs BNI's housing programs including housing rehabilitation, in the Hamilton Hill HOME $ 80,000.00 $ 25,000.00 $ 27,716.55 $ 25,000.00 Neighborhoods, Inc. (BCNI) neighborhood. Homeowner Occupied Housing Funds will be used to assist ten (10) income eligible homeowners with Better Comunity Neighborhood CDBG $ 400,000.00 $ 200,000.00 $ 200,000.00 $ 200,000.00 Rehabilitation housing rehabilitation services, particulary code violations. Funds will be used to build two single family homes on Schenectady's North Habitat of Schenectady Habitat Single Family Homes HOME $ 600,000.00 $ 295,500.00 $ 330,000.00 $ 295,000.00 Side and one single family home in the Mt. Pleasant neighborhood. Funds will be used to provide closing or down payment assistance to a Better Community Second Mortgage Program maximum of 10% of the purchase price for an owner-occupied house for low HOME $ 100,000.00 $ 100,000.00 $ 111,870.00 $ 100,000.00 Neighborhoods, Inc. (BCNI) and moderate income persons, citywide. Tenant Based Rental Assistance Funds will provide tenant-based rental assistance and security deposits to Bethesda House HOME $ 73,500.00 $ 55,000.00 $ 61,530.00 $ 55,881.75 Program resident families of the City of Schenectady. Funds will be used for demolition, rehabilition or construction of Demolition, rehabilitaion or new Department of Development approximately six (6) blighted and abandoned properties or lots throughout CDBG $ 300,000.00 $ 300,000.00 $ 223,964.60 $ 239,061.40 construction of houses the city. CIty of Troy Constortium Agreement Funds Obligated to the City of Troy as per the HOME Consortium Agreement HOME $ 423,006.00 $ 422,000.00 $ 472,103.60 $ 423,006.00 Funds Obligated to the Town of Colonie as per the HOME Consortium Town of Colonie Constortium Agreement HOME $ 105,751.50 $ 105,500.00 $ 118,025.90 $ 105,751.50 Agreement Page Total $ 2,082,258 $ 1,503,000 $ 1,545,210.65 $ 1,443,701 16  2022 NRSA PUBLIC SERVICE ALLOCATIONS- $89,510.00 Funding Organization Project Description Requested Funding 2022 Adpoted Plan 2022 Final Plan 2021 Funding Source Funds will be used for personnel costs for a Homebuyer Education and Foreclosure Prevention Program, providing pre-purchase and default housing counseling, intervention Better Community Homebuyer Education and Foreclosure and assistance to low and moderate income potential homebuyers/homeowners in CDBG $ 50,000.00 $ 40,000.00 $ 37,690.00 $ 40,000.00 Neighborhoods, Inc Prevention Program maintaining decent affordable housing, primarily serving the Hamilton Hill and Central State Street neighborhoods. Funds will be used to pair artisan makers with workforce development programs to train workers in Electric City Barn Workforce Development CDBG $ 60,000.00 $ 20,000.00 $ 18,840.00 $ 20,000.00 creative trades. Funds will be used for personnel and nonpersonnel costs for Project ArtReach, providing Hamilton Hill Arts Center Project ArtReach educational and cultural programming for primarily low and moderate income youth in the CDBG $ 48,400.00 $ 35,000.00 $ 32,980.00 $ 35,000.00 Hamilton Hill neighborhood. Page Total $ 108,400.00 $ 95,000.00 $ 89,510.00 $ 55,000.00 17  2022 PUBLIC SERVICE ALLOCATIONS = $290,229 Organization Project Description Funding Source Requested Funding 2022 Adpoted Plan 2022 Final Plan 2021 Funding Funds will be used for Jerry Burrell Park summer programming including day and night YMCA Jerry Burrell Drop-In Summer Program programs consisting of arts and crafts, fitness, nutrition, swimming lessons, sports and CDBG $ 30,385.00 $ 20,000.00 $ 18,846.00 $ 19,685.00 education. Capital District Center for Funds will be used to support the CDCI effort to support individuals with disabilities with the services Disibilities Support Services CDBG $ 20,405.00 $ 5,000.00 $ 4,715.00 $ 6,000.00 Independence they need to maintain independent and self-sufficient lives. Funds will be used to pay for the Schenectady Senior Center which will provide lunch, Ancient Order of Hibernians Schenectady Senior Center CDBG $ 44,338.00 $ 20,000.00 $ 18,846.00 $ 20,000.00 educational and recreational activities to Seniors within the City of Schenectady. Funds will be used for personnel and nonpersonnel costs for a park program providing Quackenbush Park, Hillhurst and Boys and Girls Club of families and youths with increased opportunities including sports programs, swimming Steinmetz Parks Recreational and CDBG $ 139,774.00 $ 100,000.00 $ 94,230.00 $ 100,000.00 Schenectady lessons, arts and crafts, nutrition education, prevention education, family programs and Educational Enrichment program special events at Quackenbush, Hillhurst and Steinmetz Parks. Funds will be used to provide a full-time presence at the new Mt. Pleasant Library to asisit residence SCAP Mt. Pleasant Outreach CDBG $ 30,000.00 $ 15,000.00 $ 14,134.00 $ 15,000.00 to navigate various social services resources available to low and moderate income residence. Funds will be used to provide an introductory Craft Skills & Employment Training programs that will Affirmative Action Office Empowerment Center specifically designed to provide this training to those who are unemployed, dislocated or CDBG $ 153,600.00 $ 40,000.00 $ 37,690.00 $ 30,000.00 disadvantaged,this program will qualify them for entry-level employment in the construction industry. Schenectady Youth Boxing The funds will be utilized to provide support to a coalition of small, non-profits organizations currently Schenectady Youth Coalition CDBG $ 198,000.00 $ 100,000.00 $ 94,230.00 $ 100,000.00 and Fitness Inc. providing services and support to youth within the City of Schenectady. Schenectady Youth Boxing Funds will be used to assist with the administrative expenses associated with managing the Youth Schenectady Youth Coalition CDBG $ 15,840.00 $ 8,000.00 $ 7,538.00 $ 8,000.00 and Fitness Inc. Coalition. Page Total $ 632,342.00 $ 308,000.00 $ 290,229.00 $ 298,685.00 18  2022 PUBLIC WORKS ALLOCATIONS = 906,000 Requested 2022 Adopted Organization Project Description Funding Source 2022 Final Plan 2021 Funding Funding Plan Funds will be used for personnel and nonpersonnel costs for code enforcement Code Enforcement Program Delivery CDBG $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 90,000.00 activities in low and moderate income neighborhoods. Street Rehabilitation and Funds will be used for the rehabilitation or reconstruction of approximately one Engineering Department Facilities Improvement (1) mile of CDBG eligible streets and include ADA improvements required under CDBG $ 400,000.00 $ 250,000.00 $ 250,000.00 $ 433,079.00 Program Federal Law and where specified by the City in various CDBG target areas. Funds will be utilized for upgrades to City Parks including, Jerry Burrell, Engineering Department Park Improvements CDBG $ 300,000.00 $ 300,000.00 $ 300,000.00 $ 250,000.00 Steinmentz and other city parks as needed. Funds will be used for personnel and nonpersonnel costs in support of SNAP Schenectady Neighborhood and property management activities, providing for the stablization of in-rem Office of General Services CDBG $ 330,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 Assistance Program (SNAP) properties taken through foreclosure to stop deterioration and retain marketability. Funds will be used for the partial repayment of the Section 108 Loan Guarantee Property Section 108 Loan Guarantee Program Program's principal and interest for property acquisition and demolition for the CDBG $ 56,000.00 $ 56,000.00 $ 56,000.00 $ 56,000.00 Acquisition/Demolition removal of citywide blighting conditions. Youth Streetscape Funds will be used to provide job training to youth through streetscape City of Schenectady CDBG $ 40,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 Beautification Program beautification projects in the NRSA and Mt. Pleasant Neighborhoods. Funds will be utilized to assist with capital projects related to combating food SICM Growing Green Schenectady CDBG $ 71,476.00 $ 50,000.00 $ 50,000.00 $ - insecurity experienced by city residents. SAFE Inc. Building improvements Funds will be utilized for exterior uprgrades to 1344 Albany Street. CDBG $ 20,000.00 $ 20,000.00 $ 20,000.00 $ - Page Total $ 1,317,476.00 $ 906,000.00 $ 906,000.00 $ 959,079.00 19  2022 ADMINISTRATION ALLOCATION = $490,621.35 Organization Project Description Funding Source 2022 Adpoted Plan 2022 Final Plan 2021 Funding Funds will be used for oversight, management, monitoring and CDBG $ 376,000.00 $ 353,003.40 $ 375,936.60 Department of coordination of the CDBG, ESG and HOME programs. Administration Costs Development Salaries/Benefits = $370,000 (CDBG) + $52,000 (HOME) + $14,842 HOME $ 52,000.00 $ 52,875.75 (ESG). Nonpersonnel Costs = $5,000 (CDBG). $ 59,012.95 ESG $ 14,000.00 $ 13,605.00 $ 14,842.00 Department of Administration and Funds will be used for administrative and program delivery costs CDBG $ 25,000.00 $ 25,000.00 $ 25,000.00 Finance Program Delivery associated with Consolidated Plan activities. Affirmative Department of Action/Minority Funds will be used for affirmative action, minority recruitment and CDBG $ 40,000.00 $ 40,000.00 $ 40,000.00 Finance Recruitment/ Contract contract compliance activities serving the City of Schenetady. Compliance Page Total $ 507,000.00 $ 490,621.35 $ 508,654.35 20  2022-2023 PROPOSED ANNUAL ACTION PLAN SUMMARY AND NOTICE OF PUBLIC COMMENT PERIOD The intent of this notice is to inform citizens of the City of Schenectady that the City’s 2022-2023 Proposed Annual Action Plan is available for public comment. These proposed plans are based upon anticipated funding from U.S. Department of Housing and Urban Development (HUD) and are subject to change based on the passing of the 2022 Federal Budget. CITY OF SCHENECTADY 2022 PROPOSED CONSOLIDATED PLAN SUMMARY PROPOSED FUNDING Community Development Block Grant (CDBG) New Fiscal Year $ 2,250,000.00 Program Income $ - TOTAL $ 2,250,000.00 Emergency Solutions Grant (ESG) $ 196,950.00 TOTAL $ 196,950.00 HOME Investment Partnerships (HOME) New Fiscal Year $ 1,055,000.00 Program Income $ - TOTAL $ 1,055,000.00 TOTAL AVAILABLE FUNDING $3,501,950.00 CATEGORY ALLOCATIONS Emergency Solutions Activities…...… $ 182,950.00 $ 182,950.00 from ESG Housing Assistance Activities……………… $ 1,503,000.00 $ 1,003,000.00 from HOME $ 500,000.00 from CDBG Public Service Activities……...………..… $ 403,000.00 from CDBG Public Works Activities……………………. $ 906,000.00 from CDBG Administration…………………………… $ 507,000.00 $ 52,000.00 from HOME $ 441,000.00 from CDBG $ 14,000.00 from ESG TOTAL: …………………………………. $3,501,950.00 The City of Schenectady is proposing to undertake the activities listed in the 2022-2023 Annual Action Plan based on the 2020-2024 Consolidated Plan as well as recommendations in the Schenectady 2020 Comprehensive Plan. The following information presents a summary of the 2022-2023 Proposed Annual Action Plan. 21 The City of Schenectady's 2022-2023 Proposed Annual Action Plan is available online at cityofschenectady.com under Department of Development (search for 2022-2023 Annual Action Plan on City of Schenectady website). Amount of Proposed Action Plan Funding to Benefit Low and Moderate Income Persons The 2022-2023 Proposed Annual Action Plan has been developed by the City to give maximum feasible priority to activities that benefit low- and moderate-income persons. HOME Consortium Funding The City of Schenectady is the Participating Jurisdiction (PJ) in the Schenectady-Troy-Colonie Consortium of HOME Investment Partnerships Program (HOME) funding with the City of Troy and the Town of Colonie. Estimated Funding Availability: $1,055,000; Funding Allocation: City of Schenectady $527,500; City of Troy $422,000; Town of Colonie $105,500. Availability of the Proposed Action Plan The 2022-2023 Proposed Annual Action Plan is available at www.cityofschenectady.com/195/development. Copies of the 2022-2023 Proposed Annual Action Plan be provided upon request by contacting the Department of Development at (518) 382-5147 or emailing commununityDevelopment@schenectadyny.gov Written Comments on the Proposed Action Plan Written comments on the 2022-2023 Proposed Annual Action Plan will be accepted from the public by the Department of Development through May 5, 2022, communityDevelopment@schenectadyny.gov or by writing, Department of Development, Room 206, 105 Jay Street, Schenectady, NY 12305. Public hearing will be Monday, April 25, 2022, during City Council Meeting, 7 p.m., via WebEx. Check website for link https://www.cityofschenectady.com/158/City-Council and local cable channel. In The Case of Changes in Federal Funding In the case that the City of Schenectady receives more CDBG funding from HUD then the amounts in the proposed budget, the City will allocate the additional funding towards the Demolition/ Rehabilitation and New Construction budget line. In the case where funding is less than what was included in the proposed budget, the City will reduce funding from the Demolition/ Rehabilitation/New Construction budget line and all the Public Service Projects as required to ensure budgeted expenses remain below the 15% Public Service Cap. In the case the final funding for HOME or ESG is different from the budgeted amount all projects will be increased or reduced proportionally to the difference between the proposed budget and the final allocations. For Information For additional information on the 2022-2023 Proposed Annual Action Plan please contact: DEPARTMENT OF DEVELOPMENT CITY HALL, ROOM 206 SCHENECTADY, NEW YORK 12305 (518) 382-5147 22  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: June 2, 2022 TO: City Council FROM: Kristin Diotte, Director of Development SUBJECT: Amendments to the CDBG Contract with Miracle on Craig Street Inc. Background Information: In the 2018-2019 Annual Action Plan the City of Schenectady allocated $150,000 towards the Miracle on Craig Street Project, located at site for the former Carver Community Center. In addition, the Miracle on Craig Street Inc. has a Use Agreement with the City of Schenectady that was executed on December 19, 2019 for the parcels associated with the Carver Community Center redevelopment project in the Hamilton Hill Neighborhood. Thus far, electricity has been hooked up to the property, a feasibility study has been completed and Asbestos and Lead assessments have been completed. Evaluation/Analysis: To advance the project, it has become apparent that fencing to secure the property must be installed, architectural drawings must be completed for an updated cost estimate, a project manager must be contracted with to oversee the project and site cleanup must be completed. Recommendation: Approval from the City Council for the City to extend the period of performance of the CDBG Agreement with Miracle on Craig Street Inc. until July 2023 and to Amend the budget to include attached budget. LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________ 23 MOC Updated Budget for 2018 CDBG Funds Use Amount Project manager budget (TAP) (See attached document from TAP for cost breakdown) $ 44,500.00 The fee for services breaks down into categories: PRE‐DEVELOPMENT WORK ………………….…………hourly estimated at $ 2,500 EXISTING CONDITIONS & PROGRAM ……………..hourly not to exceed $ 1,500 PRELIMINARY DESIGN …………………………….hourly not to exceed $ 1,500 MUNICIPAL APPROVALS …………………………….hourly not to exceed $ 1,500 DESIGN DEVELOPMENT …………………………….lump sum $17,500 CONSTRUCTION DOCUMENTS ………………….……lump sum $ 20,000 Fence property in‐ (Pena Fencing) $ 13,320.00 SEAT Center building work: $ 10,000.00 $20 an hour per worker $30 an hour ‐Site supervisor Work to be done by SEAT:  Paint scraping  Sanitizing  Flooring removal  Garbage removal  Sweeping/mopping  Rust removal Equipment/Supplies for building cleanups‐ $ 3,000.00 Lawn mowers, weed wacker, shovels, mold spray, rust spray, floor machine rental, ladders, hand towels ad paper towels, rubber gloves, latex gloves, hand sanitizer, masks, degreaser, organizer for supplies, algaecide, mops and mop buckets, Food water for volunteers Summer Landscaping $ 1,500.00 MOC board organization consultant (Rosa Rivera Contract) $ 29,000.00 Total: $ 101,320.00 24  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT:FINANCE TO: CITY COUNCIL FROM: FINANCE OFFICE DATE: MAY 31, 2022 SUBJECT: 2022 BUDGETAND POSITION RE-APPROPRIATION TO BE PLACED ON COUNCIL AGENDA OF June 13, 2022 Background Information: The City's Development Department has a need for an Assistant Planner. With the loss of part time Housing person and our Zombie Administrator and with the ARPA funding starting, along with the large projects that the department will be doing, an additional Assistant Planner will help to complete these tasks. Evaluation/Analysis: The 2022 Budget amount stay the same Therefore, that amount and the companion fill percentage will stay in the Development salary line. As noted previously, the net effect of this change is budget neutral." 2022 2022 CURRENT BUDGET REVISED BUDGET AVAILABLE ACCOUNT # DESCRIPTION FILL # AMOUNT FILL # AMOUNT BUDGET * A8687-120 Part-Time/Seasonal salaries .5 $28,000 .25 $5130 $ 22,870 A8686-100 Assistant Planner 0 $ 0 .75 ( $22,870) ( $ 22,870) .5 ($28,000 ) 1.0 $28,000 $ 0 *Positive Numbers reflect a decrease in a budget line. Negative numbers reflect an increase in a budget line. Recommendation: I respectfully recommend that the City Council accept this 2022 Job and budget re- appropriation. LEGISLATION WILL BE PREPARED BY: _Law Department___ 25  ASSISTANT PLANNER DISTINGUISHING FEATURES OF THE CLASS: This position is a beginning level of professional planning work involving responsibility to perform office and field assignments in connection with municipal, regional or community planning projects. An Assistant Planner learns the nature of the duties and responsibilities of the position through on the job training. Direct supervision is received from higher level professional Planning staff. General supervision is received from the Director of Development. Does related work as required. TYPICAL WORK ACTIVITIES:  Develops and maintains records and reports as necessary for compliance with historical, environmental and flood plain regulations and programs;  Provides staff assistance to the Historic District Commission and as needed, to the Zoning Board of Appeals or the Planning Commission;  Tabulates statistical data for use in population, housing, community development and land use reports as assigned;  Prepares required forms, notices, reports and correspondence relating to work assignments and maintains records and files accordingly;  Collects data for specific studies such as environmental, economic development and other planning projects. This involves research, correspondence with outside agencies; etc.  Works on community development programs or other programs dealing with planning, housing and community development;  Works in cooperation with other departments on matters of mutual interest;  Performs a variety of related duties as required. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of the principles and terminology employed in municipal planning; working knowledge of data collection, tabulation and analysis; working knowledge of research methods; ability to establish and maintain cooperative working relationships with public officials, contractors and the general public; ability to understand and follow detailed oral and written instructions; must have a valid New York State Driver's License; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: (A) Graduation from a regionally accredited New York State registered college or university with a Bachelor's degree in Planning, Civil Engineering; Urban Geography, Government, Public Administration, Economics, Landscape Architecture, or a related field; OR 26 (B) Graduation from a regionally accredited New York State registered two year college with an Associate's degree in Planning, Civil Engineering, Urban Geography, Government, Public Administration, Economics, Landscape Architecture, or a related field; and two years of in municipal, community or regional planning, or a related area; OR (C) An equivalent combination of experience and training as outlined in the limits of (A) and (B) above. Adopted CSC 01/08/85 Revised CSC 07/21/15 27  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT:FINANCE TO: CITY COUNCIL FROM: FINANCE OFFICE DATE: MAY 31, 2022 SUBJECT: 2022 BUDGETAND POSITION RE-APPROPRIATION TO BE PLACED ON COUNCIL AGENDA OF June 13, 2022 Background Information: The City's Finance Department, Accounts and Disbursement Bureau 2022 Adopted General Fund Budget included an Administration Assistant Position. During 2022, the Administration Assistant position was vacated. Upon review of the position, it was confirmed that: the bureau had a real need of an Accountant. The position would have the same union affiliation and salary range. This budget amendment does not change the Finance Department’s total fill number or budgeted salary amount. Evaluation/Analysis: The 2022 Budget amount stay the same Therefore, that amount and the companion fill percentage will remain in the Accounts and Disbursements salary line. As noted previously, the net effect of this change is budget neutral." 2022 2022 CURRENT BUDGET REVISED BUDGET AVAILABLE ACCOUNT # DESCRIPTION FILL # AMOUNT FILL # AMOUNT BUDGET * A1315-100 Administration Assit 1.0 ($56,761) .25 $14,183 $ 42,578 A1315-100 Accountant 0 $ 0 .75 $42,578 ($42,578) 1.0 ($56,761 ) 1.0 $56,761 $ 0 *Positive Numbers reflect a decrease in a budget line. Negative numbers reflect an increase in a budget line. Recommendation: I respectfully recommend that the City Council accept this 2022 Job and budget re- appropriation. LEGISLATION WILL BE PREPARED BY: _Law Department___ 28 29 30  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: June 2, 2022 TO: COUNCILMEMBERS FROM: Carl Williams SUBJECT: CR Gun Violence Awareness Background Information: Gun violence has and continues to plague many communities across the Capital District Evaluation/Analysis: With prevalence of mass shooting, domestic violence, firearm suicide and daily gun violence it is important to elevate this issue to give way to equitable change for all. Recommendation: Ceremonial resolution for Gun Violence Awareness. LEGISLATION WILL BE PREPARED BY_____________________ 31  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: June 6th, 2022 TO: COUNCILMEMBERS FROM: Assistant Chief Michael Seber SUBJECT: Grant Award – Community Trust Building Conversations Background Information: Schenectady Police Department was invited, as one of two cities in the state, to participate in Community Trust Building Conversations hosted by DCJS. Police officers will meet with community members to have honest, open, and sometimes difficult conversations about experiences with the police, their feelings towards the police, and how they interact with the police. The conversations will take place over the course of six months and will be studied by the Finn Institute for effectiveness on building trust between the community and the police. DCJS has provided funding for stipends to be paid to participants (see attached contract). Recommendation: The Police Department recommends acceptance of the Community Trust Building Conversations grant award LEGISLATION WILL BE PREPARED BY: Assistant Chief Michael Seber 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92  June 6, 2022 Mr. Paul Lafond Commissioner of General Services City of Schenectady 105 Jay Street Schenectady, New York 12305 RE: City of Schenectady, Municipal Water Supply Well Project CHA Project No. 60869 Dear Mr. Lafond: Based on the May 25, 2022 bid opening for the above-referenced project, the City received one bid as follows: Layne Christensen Company: Base Bid: $1,139,200.00 (Layne) Add Alternate 1: $21,000.00 Total: $1,160,200.00 Based on a review of the bid, it appears that Layne made two math errors when generating their total price. Correcting those math errors, the total contract price should be: Base Bid: $1,091,200.00 Add Alternate 1: $42,000.00 Total: $1,133,200.00 After reviewing the qualifications of Layne from aspects of related work experience with the City and past client satisfaction, we conclude they are qualified to perform the work as defined in the Contract Documents. Therefore, we recommend award of Contract 1G, both the base bid and Add Alternative 1, to Layne in the total amount of $1,133,200. Please note that the budget for this work was approximately $1.9M. This award recommendation is contingent on acceptance of the project by the City. Once the project is awarded, please send the attached Notice of Award Form directly to the contractor and copy CHA. If you have any comments or questions regarding this award recommendation letter, please feel free to contact me at 453-2866 or mabatto@chacompanies.com. Very truly yours, Matthew B. Abatto, P.E. Senior Project Manager v:\projects\any\k5\060869.000\13_bid\bid_evaluation\plafond_june 6, 2022.docx 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, June 06, 2022 From: Kristin Diotte Subject The Application of "OH" Overlay Historic District Zoning of 145 Barrett Street (PH was on 05-23-22) Background Info: Public hearing was held on May 23, 2022 Evaluation/Analysis Recommendation Friday, June 03, 2022 131  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, June 06, 2022 From: Kristin Diotte Subject The Rezoning of 1276 Belmont Avenue, 1278 Belmont Avenue, and 1288 Belmont Avenue (PH was on 05-23-22) Background Info: Public hearing was held on 05-23-2022. Evaluation/Analysis Recommendation Friday, June 03, 2022 132  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, June 06, 2022 From: Kristin Diotte Subject The Application of "OH" Overlay Historic District Zoning of 145 Barrett Street (PH was on 05-23-22) Background Info: Public hearing was held on May 23, 2022 Evaluation/Analysis Recommendation Friday, June 03, 2022 133  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Health and Recreation DATE: June 6, 2022 TO: COUNCILMEMBERS FROM: Carmel Patrick SUBJECT: Flag Day Resolution (June 14, 2022) Background Information: Recommend that the City Council present a resolution commemorating June 14, Flag Day. Evaluation/Analysis: On June 14, the nation recognizes Flag Day and celebrates the history and symbolism of the flag of the United States of America. Recommendation: That City Council pass a resolution honoring Flag Day LEGISLATION WILL BE PREPARED BY _____________________ 134 135  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: Government Operations DATE: 6/1/2022 TO: City Council FROM: Council President Marion Porterfield SUBJECT: Resolution for Juneteenth 2022 Background Information: Juneteenth honors the end to slavery in the United States and is considered the longest- running African American holiday. On June 17, 2021, it officially became a federal holiday. Evaluation/Analysis: Recommendation: City Council present a resolution in recognition of Juneteenth 2022 LEGISLATION WILL BE PREPARED BY _____ 136  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, June 06, 2022 From: John Mootooveren Subject CR - Caribbean American Heritage Month Background Info: More than four million Caribbean Americans live in the United States and continue to contribute to a vibrant culture that enriches our City and Nation. Evaluation/Analysis Recommendation City Council pass a resolution in recognition of Caribbean American Heritage Month. Friday, June 03, 2022 137  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: June 2, 2022 TO: COUNCILMEMBERS FROM: Carl Williams SUBJECT: Discussion Poet Laureate Background Information: Poet laureates are foundational roles that present readings during formal ceremonies and engage in community-oriented literacy projects. Evaluation/Analysis: Identify duties and tasks related to improving reading and the greater appreciation of poetry writing within the city. Recommendation: Discuss creating Schenectady’s 1st City Poet Laureate. LEGISLATION WILL BE PREPARED BY_____________________ 138  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 06/6/22 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 633 Lang Street Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development 139  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 06/6/22 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 2037 Wabash Avenue Background Information: Previous offer approved RES 2022-102, offer revoked. Purchase contract canceled 04/20/22 Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development 140  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Claims Committee Date: Monday, June 06, 2022 From: Andrew Koldin Subject 1646 Carrie Street Tax Cert - Rivers Casino Lofts Background Info: Evaluation/Analysis Recommendation Friday, June 03, 2022 141