City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, August 7, 2023 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Finance 1 GIVE FY2023/2024 Grant Award Brian Whipple 2 Grant Award – Community Hiring Panel Research and Evaluation Brian Whipple 3 Discussion – PASSPORT App and Parking Kiosks Carl Williams 4 Follow-up: ARPA Contracts Anthony Ferrari City Development & Planning Authorize the Issuance of Revocable Permit No. 677 to Herbies Burgers for a Sign with Accent Chris Wallin 1 Lighting and an Awning that Will Overhang the City’s Right-of-Way at 175 Jay Street ABAC – for the “Schenectady Municipal Golf Course Irrigation System Installation Base Bid Chris Wallin 2 and Add Alternate 1” to George E. Ley Company in the Amount of $3,352,934.21 3 CR – Recognizing Black Business Month Marion Porterfield 4 Discussion – Zoning Cannabis Shops Marion Porterfield 5 Discussion – Poet Laureate Presentation Carl Williams 6 Authorize the Abandonment of a Portion of Larch Street Andrew Koldin Reminder – Public Hearing on the Moratorium on Smoke Shops and Vape Shops, and Similar Marion Porterfield 7 Uses, in the City of Schenectady for Purposes of Developing Modifications to the Zoning Ordinance Regarding Such Uses(PH will be on 08-14-2023) Claims 1 Carole Riggi vs. City of Schenectady Andrew Koldin Friday, August 04, 2023 1  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: August 3rd, 2023 TO: COUNCILMEMBERS FROM: Assistant Chief Brian Whipple SUBJECT: GIVE FY2023/24 Grant Award TO BE PLACED ON COUNCIL AGENDA OF: August 7th, 2023 Background Information: The City of Schenectady Police Department has received grant funding under the Gun Involved Violence Elimination (GIVE) Partnership FY2023/24. The award is granted by New York State through the Department of Criminal Justice Services (DCJS). The grant application is a partnership between the Schenectady Police Department, Schenectady County District Attorney’s Office, Schenectady County Probation Department, and the Schenectady County Sheriff’s. The total grant award is $1,200,773.00, with the Schenectady Police Department receiving $481,687.00. Please see the attached budget summary for a detailed breakdown of funding received by the Police Department and funding received by our partner agencies. The grant requires no match by the City of Schenectady. Recommendation: The Police Department recommends acceptance of the GIVE grant. LEGISLATION WILL BE PREPARED BY: Assistant Chief Brian Whipple 2  Attachment #2 ‐ 2023 ‐ 2024 GIVE INITIATIVE Budget Worksheet Proposed Budget Worksheet Instructions County: Schenectady County 1 Please type the name of your County. POLICE DEPARTMENT BUDGET PERSONNEL (POSITIONS) Requested Budget Job Title / Position 2 Please list each individual position and salary that the eligible Police Department is Detective-GIVE $99,211 requesting funding for. The position should be listed in Column C and the salary should Detective-GIVE $99,211 be entered in Column D labeled "Requested Budget". DO NOT include Fringe Benefits Detective-Non-Fatal $99,211 or Overtime in this category. Please do not list positions with the same titles together GIVE Analyst $67,600 as a single item (i.e. "2 Field Intelligence Officers"). List each individual position Anti-Violence Coordinator $45,000 separately. Please note that requests for newly funded positions must also include a job description as a separate attachment. Job Title/Position Total $410,233 Fringe Benefits for Positions 3 Please list the fringe benefits for each position that the eligible Police Department is Detective‐GIVE $0 requesting funding for. The positions will automatically appear in Column C after they Detective‐GIVE $0 are entered above. The fringe amount should be entered in Column D labeled Detective‐Non‐Fatal $0 "Requested Budget". GIVE Analyst $15,000 Anti‐Violence Coordinator $4,000 0 0 0 0 0 0 0 0 Fringe Benefits Total $19,000 TOTAL PERSONNEL $429,233 HOT ‐ SPOT POLICING 4 Investigations OT $25,454 Please list all funding that the eligible Police Department is requesting to support the Patrol OT $20,000 Hot‐Spot policing element of the strategy. The description should clearly reflect the Analyst OT $5,000 initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL HOT‐SPOT $50,454 FOCUSED DETERRENCE 5 Please list all funding that the eligible Police Department is requesting to support the Focused Deterrence element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL FOCUSED DETERENCE $0 CPTED 6 Please list all funding that the eligible Police Department is requesting to support the CPTED element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL CPTED $0 COMMUNITY/YOUTH ENGAGEMENT 7 Please list all funding that the eligible Police Department is requesting to support the Community/Youth Engagement element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL COMMUNITY/YOUTH ENGAGEMENT $0 NON‐FATAL SHOOTING 7 Please list all funding that the eligible Police Department is requesting to support the implementation of the Non‐Fatal Shooting element of the GIVE strategy. Eligible expenses include personnel, overtime and related equipment. TOTAL NON‐FATAL SHOOTING $0 ALTERNATIVE RESPONSES 7 Please list all funding that the eligible Police Department is requesting to support the implementation of other evidence‐based strategies approved by DCJS. Examples include PNI and other violence reduction strategies. TOTAL ALTERNATIVE RESPONSES $0 3 8/4/2023  TRAVEL & TRAINING 8 Please list all requests for Travel & Training for the eligible Police Department. Funding to support travel costs to attend meetings, trainings, and conferences sponsored by DCJS Sponsored Events and meetings $2,000 DCJS are acceptable requests. GIVE funded personnel are required to make every effort to attend appropriate DCJS sponsored events. TOTAL TRAVEL & TRAINING $2,000 POLICE DEPARTMENT TOTAL $481,687 DISTRICT ATTORNEY'S OFFICE BUDGET PERSONNEL (POSITIONS) Requested Budget Job Title / Position 9 Please list each individual position and salary that the eligible District Attorney's Office ADA- Major Crimes Bureau Chief $137,502 is requesting funding for. The position should be listed in Column C and the salary ADA- ADA III $93,500 should be entered in Column D labeled "Requested Budget". DO NOT include Fringe Chief ADA- Bureau Chief of Investigations and Intelligence $28,840 Benefits or Overtime in this category. Please do not list positions with the same titles Investigator‐ Non‐Fatal Shootings $65,000 together as a single item (i.e. "2 Field Intelligence Officers"). List each individual position separately. Please note that requests for newly funded positions must also include a job description as a separate attachment. Job Title/Position Total $324,842 Fringe Benefits for Positions ADA‐ Major Crimes Bureau Chief ADA‐ ADA III Chief ADA‐ Bureau Chief of Investigations and Intelligence Investigator‐ Non‐Fatal Shootings $15,000 0 10 Please list the fringe benefits for each position that the eligible District Attorney's 0 Office is requesting funding for. The positions will automatically appear in Column C 0 after they are entered above. The fringe amount should be entered in Column D 0 labeled "Requested Budget". 0 0 0 0 0 Fringe Benefits Total $15,000 TOTAL PERSONNEL $339,842 HOT‐SPOT POLICING 11 Please list all funding that the eligible District Attorney's Office is requesting to Investigator OT $20,000 support the Hot‐Spot policing element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL HOT‐ SPOT POLICING $20,000 FOCUSED DETERRENCE 12 Please list all funding that the eligible District Attorney's Office is requesting to support the Focused Deterrence element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL FOCUSED DETERRENCE $0 CPTED 13 Please list all funding that the eligible District Attorney's Office is requesting to support the CPTED element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL CPTED $0 COMMUNITY/YOUTH ENGAGEMENT 14 Please list all funding that the eligible District Attorney's Office is requesting to support the Community/Youth Engagement element of the strategy. The description Center for Community Justice‐ Parolee Conversations $7,800 should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL COMMUNITY/YOUTH ENGAGEMENT $7,800 NON‐FATAL SHOOTING 7 Please list all funding that the eligible District Attorney's Office is requesting to support the implementation of the Non‐Fatal Shooting element of the GIVE strategy. (See personnel above) Eligible expenses include personnel, overtime and related equipment. TOTAL NON‐FATAL SHOOTING $0 ALTERNATIVE RESPONSES 7 Please list all funding that the eligible District Attorney's Office is requesting to support th i l t ti f th id b d t t i d b DCJS E l 4 8/4/2023  the implementation of other evidence‐based strategies approved by DCJS. Examples include PNI and other violence reduction strategies. TOTAL ALTERNATIVE RESPONSES $0 TRAVEL & TRAINING 15 Please list all requests for Travel & Training for the District Attorney's office. Funding to support travel costs to attend meetings, trainings, and conferences sponsored by DCJS are acceptable requests. GIVE funded personnel are required to make every effort to attend appropriate DCJS sponsored events. TOTAL TRAVEL & TRAINING $0 DISTRICT ATTORNEY'S OFFICE TOTAL $367,642 SHERIFF'S OFFICE BUDGET PERSONNEL (POSITIONS) Requested Budget Job Title / Position 16 Please list each individual position and salary that the eligible Sheriff's Office is Corrections Officers- Assigned to Gang Unit $37,581 requesting funding for. The position should be listed in Column C and the salary should be entered in Column D labeled "Requested Budget". DO NOT include Fringe Benefits or Overtime in this category. Please do not list positions with the same titles together as a single item (i.e. "2 Field Intelligence Officers"). List each individual position separately. Please note that requests for newly funded positions must also include a job description as a separate attachment. Job Title/Position Total $37,581 Fringe Benefits for Positions 17 Please list the fringe benefits for each position that the eligible Sheriff's Office is Corrections Officers‐ Assigned to Gang Unit $7,055 requesting funding for. The positions will automatically appear in Column C after they 0 are entered above. The fringe amount should be entered in Column D labeled 0 "Requested Budget". 0 0 0 0 0 0 0 Fringe Benefits Total $7,055 TOTAL PERSONNEL $44,636 HOT‐ SPOT POLICING 18 Please list all funding that the eligible Sheriff's Office is requesting to support the Hot‐ Non‐Fatal Shootings support Overtime $15,000 Spot policing element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL HOT ‐SPOT POLICING $15,000 FOCUSED DETERRENCE 19 Please list all funding that the eligible Sheriff's Office is requesting to support the Focused Deterrence element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL FOCUSED DETERRENCE $0 CPTED 20 Please list all funding that the eligible Sheriff's Office is requesting to support the CPTED element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL CPTED $0 21 Please list all funding that the eligible Sheriff's Office is requesting to support the COMMUNITY/YOUTH ENGAGEMENT Community/Youth Engagement element of the strategy. The description should clearly Outreach Work (Youth Support Network) $41,808 reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL COMMUNITY/YOUTH ENGAGEMENT $41,808 ALTERNATIVE RESPONSES 7 Please list all funding that the eligible Sheriff's Office is requesting to support the implementation of other evidence‐based strategies approved by DCJS. Examples include PNI and other violence reduction strategies. TOTAL ALTERNATIVE RESPONSES $0 TRAVEL & TRAINING 22 Please list all requests for Travel & Training for the Sheriff's Office. Funding to support t l t t tt d ti t i i d f d b DCJS 5 8/4/2023  travel costs to attend meetings, trainings, and conferences sponsored by DCJS are acceptable requests. GIVE funded personnel are required to make every effort to attend appropriate DCJS sponsored events. TOTAL TRAVEL & TRAINING $0 SHERIFF'S OFFICE TOTAL $101,444 COUNTY PROBATION BUDGET PERSONNEL (POSITIONS) Requested Budget Job Title / Position 23 Please list each individual position and salary that the eligible Probation Office is Field Intelligence Officer $70,584 requesting funding for. The position should be listed in Column C and the salary should Anti‐Violence Coordinator $40,000 be entered in Column D labeled "Requested Budget". DO NOT include Fringe Benefits or Overtime in this category. Please do not list positions with the same titles together as a single item (i.e. "2 Field Intelligence Officers"). List each individual position separately. Please note that requests for newly funded positions must also include a job description as a separate attachment. Job Title/Position Total $110,584 Fringe Benefits for Positions 24 Please list all funding that the eligible Probation Office is requesting to support the Field Intelligence Officer $10,022 Hot‐Spot policing element of the strategy. The description should clearly reflect the Anti‐Violence Coordinator $0 initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the 0 requested amount should be entered in Column D. 0 0 0 0 0 0 Fringe Benefits Total $10,022 TOTAL PERSONNEL $120,606 HOT‐SPOT POLICING 25 Please list all funding that the eligible Probation Office is requesting to support the Sanctions and Responses (GPS & Overtime) $25,000 Hot‐Spot policing element of the strategy. The description should clearly reflect the Incentives- Employment and vocational support $101,869 initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL PERSONNEL $126,869 FOCUSED DETERRENCE 26 Please list all funding that the eligible Probation Office is requesting to support the Focused Deterrence element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL FOCUSED DETERRENCE $0 CPTED 27 Please list all funding that the eligible Probation Office is requesting to support the CPTED element of the strategy. The description should clearly reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL CPTED $0 COMMUNITY/YOUTH ENGAGEMENT 28 Please list all funding that the eligible Probation Office is requesting to support the Community/Youth Engagement element of the strategy. The description should clearly Transportation and engagement support for activities and programming $2,525 reflect the initiative or equipment the funding will be used for and, when applicable, should be listed individually. The funding requests should be entered in Column C and the requested amount should be entered in Column D. TOTAL COMMUNITY/YOUTH ENGAGEMENT $2,525 ALTERNATIVE RESPONSES 7 Please list all funding that the eligible Probation Office is requesting to support the implementation of other evidence‐based strategies approved by DCJS. Examples include PNI and other violence reduction strategies. TOTAL ALTERNATIVE RESPONSES $0 TRAVEL & TRAINING 29 Please list all requests for Travel & Training for County Probation. Funding to support travel costs to attend meetings, trainings, and conferences sponsored by DCJS are acceptable requests. GIVE funded personnel are required to make every effort to attend appropriate DCJS sponsored events. TOTAL TRAVEL & TRAINING $0 COUNTY PROBATION TOTAL $250,000 6 8/4/2023  PRIMARY AGENCY GRAND TOTAL ‐ $1,200,773 COUNTY GRAND TOTAL $1,200,773 *** If your County has additional police agency that are eligible for funding, please use the "Additional Agencies" tabs (located on the bottom toolbar) to enter the budget for those agencies. *** 7 8/4/2023  KATHY HOCHUL ROSSANA ROSADO YVONNE TURNER Governor Commissioner Director of Funding Grant Award Notice Grantee/Contractor: Date: Schenectady City Police Department June 9, 2023 Program Name: Award Amount: GIVE (2023-24) $481,687.001 Signatory Name and Title: Term Dates: Chief Eric Clifford 7/1/23 – 6/30/24 Email: Contract Number: C484997 EClifford@schenectadyny.gov Program Description: 2023-24 DCJS Gun Involved Violence Elimination (GIVE) Initiative New York State Division of Criminal Justice Services (DCJS) Commissioner Rossana Rosado is pleased to provide funding to your county and agency to support the Gun Involved Violence Elimination (GIVE) initiative. The GIVE initiative is a critical component of the State's violence prevention and reduction strategy. Thank you for your partnership to help keep New Yorkers safe. If you have any programmatic questions, please contact Raymond Neves in the DCJS Office of Public Safety (OPS) at (518) 402-8455 or Raymond.Neves@dcjs.ny.gov. Grant Questions PRIMARY CONTACT SECONDARY CONTACT Katie Nardolillo Dave Martin Public Safety Grants Representative Public Safety Grants Representative NYS Division of Criminal Justice Services NYS Division of Criminal Justice Services Office of Program Development and Funding Office of Program Development and Funding Phone: (518) 457-6030 Phone: (518) 485-9607 Email: Katie.Nardolillo@dcjs.ny.gov Email: David.Martin@dcjs.ny.gov Thank you for all the work you do to protect the public and keep our communities safe. We look forward to continuing to work with you in our shared public safety mission. Attachment: Instruction Sheet, GMS Application Manual [1] The award amount listed above is contingent upon the completion and submission (as applicable) of all contractual obligations as well as approval by the NYS Division of Budget and execution of the grant contract by the NYS Office of the State Comptroller. 80 South Swan Street, Albany, New York 12210 │ 518-457-8462 │www.criminaljustice.ny.gov 8  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: August 7th, 2023 TO: COUNCILMEMBERS FROM: Assistant Chief Brian Whipple SUBJECT: Grant Award – Community Hiring Panel Research and Evaluation Background Information: New York State Division of Criminal Justice Services (DCJS) has awarded the City of Schenectady Police Department $49,977 to conduct research and evaluate the department’s community hiring panel. The project title is: “A Community Role in Police Hiring: The Schenectady Community Hiring Panel. The John F. Finn Institute for Public Safety, Inc will complete the research over one year. The research objectives are: •To describe the hiring panel's origins, structure, and functioning. •To systematically describe and assess its value from the perspectives of panel members, SPD command staff, and newly hired police officers. •To generate insights into the effect of the panel on police-community engagement and police legitimacy. •To assess the potential of the panel to facilitate the recruitment of a more diverse police workforce. There are no matching funds required. Recommendation: The Police Department recommends acceptance of the Research and Evaluation Grant. LEGISLATION WILL BE PREPARED BY: Assistant Chief Brian Whipple 9  New York State Criminal Justice Research Consortium Project Proposal - Instructions/Guidance Thank you for your interest and participation in the Criminal Justice Research Consortium. The Research Consortium connects criminal justice practitioners with an academic partner who can help analyze a crime problem or provide technical assistance. The academic partner and the practitioner must complete this Project Proposal together, including the budget tab if applicable. DCJS will review the proposal and may contact you for additional information. Questions should be emailed to: ResearchConsortium@dcjs.ny.gov Project Proposal Sections General Information Project Description Additional Questions Budget (complete if applicable) Notes: When completing narrative sections, use Alt+Enter to insert a line break. Adjust row heights as necessary to fully display responses. For DCJS Use Only: Project ID: Date of Receipt: 10  KATHY HOCHUL ROSSANA ROSADO DEAN DEFRUSCIO Governor Commissioner Deputy Commissioner Grant Award Notice Grantee/Contractor: Date: City of Schenectady / Schenectady Police 7/20/2023 Department Program Name: Award Amount: Research and Evaluation $49,977 Term Dates: Signatory Name and Title: Gary McCarthy, Mayor 9/01/23-8/31/24 Email: gmccarthy@schenectadyny.gov Contract Number: T637652 Program Description: To support the creation of a community hiring panel and understand if the panel can improve police-community relations as part of the Reform and Reinvention Collaborative. The following additional information is provided as required when grants are supported with federal funding: Federal Award Identification Information Award Name: New York State FY 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application Federal Award Number: 2019-DJ-BX-0017 Name of the Federal Award Agency: Bureau of Justice Assistance (BJA) Federal Award Lapse Date: 9/30/2025 Total Amount of Federal Award: $ 8,576,883 Federal Fiscal Year of Funds: FFY 19 Catalog of Federal Domestic Assistance (CFDA) Title and Number: 16.738 Edward Byrne Memorial Justice Assistance Grant Program Grant Questions Primary Contact Secondary Contact Meagan Armstrong, Public Safety Grants Representative Joe Lostritto, Public Safety Grants Representative NYS Division of Criminal Justice Services NYS Division of Criminal Justice Services Office of Program Development and Funding Office of Program Development and Funding Phone: 518.485.5569 Phone: 518.485.7662 Email: meagan.armstrong@dcjs.ny.gov Email: joe.lostritto@dcjs.ny.gov 1 This funding is provided by the Division of Criminal Justice Services (DCJS) with federal funds through the Bureau of Justice Assistance. Grantees receiving these funds will be subject to federal rules, regulations, and reporting requirements. Thank you for all the work you do. We look forward to working with you in our continued efforts to safeguard the health and safety of all New York residents and visitors. 80 South Swan Street, Albany, New York 12210 │ 518-457-8462 │www.criminaljustice.ny.gov 11  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: August 7, 2023 TO: COUNCILMEMBERS FROM: Carl Williams SUBJECT: Discussion PASSPORT App and parking kiosks Background Information: Received number of complaints about PASSPORT and parking kiosks functionality. Evaluation/Analysis: Review current equipment and procedures to address residents/visitors real-time parking concerns. Recommendation: Assess equipment and messaging of current parking signage. LEGISLATION WILL BE PREPARED BY_____________________ 12  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, August 07, 2023 From: Anthony Ferrari Subject Follow-up: ARPA Contracts Background Info: This is a follow-up discussion from December 5, 2022. This discussion is to get an update on time-line for letter of commitments, contracts that were fully funded, and those that have contingencies and what the contingencies are, and the release of funds. Evaluation/Analysis Recommendation Friday, August 04, 2023 13  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: August 7, 2023 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Issuance of Revocable Permit No. 677 to Herbies Burgers for a Sign with Accent Lighting and an Awning That Will Overhang the City’s Right‐of‐Way at 175 Jay Street, Schenectady, New York TO BE PLACED ON COUNCIL AGENDA OF: August 14, 2023 Background Information: Herbies Burgers would like to install a Sign with Accent Lighting and an Awning that will overhang the City’s right‐of‐away at 175 Jay Street, Schenectady, New York. (Please see attached). Evaluation/Analysis: Attached please find the Revocable Permit Application for the Sign with Accent Lighting and the Awning that will overhang the City’s right‐of‐way at 175 Jay Street, Schenectady, New York. Recommendation: Authorize the Issuance of Revocable Permit No. 677 to Herbies Burgers for a Sign with Accent Lighting and an Awning That Will Overhang the City’s Right‐of‐Way at 175 Jay Street, Schenectady, New York LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 14 15 16 17 18  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: August 7, 2023 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Award Bid and Contract for the “Schenectady Municipal Golf Course Irrigation System Installation Base Bid and Add Alternate 1” to George E. Ley Company in the amount of $3,352,934.21. TO BE PLACED ON COUNCIL AGENDA OF: August 14, 2023 Background Information: This phase of the construction projects continues to accomplish the goals and objectives that were laid out in the Golf Master Plan. This project is for the replacement of the golf course’s original manually operated, single row irrigation system with a modern, automated system. Evaluation/Analysis: The Engineering Department solicited and received bids for “Schenectady Municipal Golf Course Irrigation System Installation”. A low base bid and add alternate 1 was received on July 19, 2023, from George E. Ley Company, of Glenmore, PA in the total amount of $3,352,934.21. Financing for this project will be provided through ARPA funds previously allocated by City Council for the SMGC Irrigation System Installation Recommendation: Authorize the Mayor to enter into a contract with George E. Ley Company for the "Schenectady Municipal Golf Course Irrigation System Installation – Base Bid and Add Alternate 1" in the total amount of $3,352,934.21. LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 19 2023-17-ENG - Schenectady Municipal Golf Course Irrigation Sy... Addendum No: 1 (Published) Plan Holders List Plan Holders List Organization Name Main Contact Download Date City Province/State Friends Irrigation, Inc. Richard Friend 07/18/2023 01:29 PM EDT Deer Park New York Central Turf & Irrigation George Iannaccone 07/10/2023 05:08 PM EDT Elmsford New York Supply Ewing Irrigation Fred Rapp 07/10/2023 05:06 PM EDT Tinton Falls New Jersey LHV Precast, Inc. Robert Willis 07/10/2023 04:23 PM EDT Kingston New York KNW Sales, LLC d/b/a David Waldron 07/06/2023 04:00 PM EDT Buffalo New York Pertech Construction Bid Source Angela R 06/25/2023 01:37 PM EDT Holly Springs North Carolina Eastern Contractors Dustin Henry 06/23/2023 02:42 PM EDT Albany New York Association Winterberry Irrigation Jeremy Smith 06/23/2023 10:57 AM EDT Southington Connecticut George E Ley Co Kyle Carona 06/21/2023 02:17 PM EDT Glenmoore Pennsylvania Construction Journal Construction Journal 06/16/2023 09:06 AM EDT Stuart Florida School Wholesale JP DAS 06/14/2023 02:09 AM EDT Nashville Tennessee Supplies LLC Merit Apprenticeship Penelope Hazer 06/13/2023 10:19 AM EDT East Syracuse New York Alliance SiteOne Landscape Bids Department 06/13/2023 09:04 AM EDT Cleveland Ohio Supply Carmel Winwater Michael Cesare 06/12/2023 10:06 AM EDT Carmel New York Landscapes Unlimited, Kelly Heftie 06/12/2023 09:13 AM EDT Lincoln Nebraska LLC Grassland Equipment & Bonnie Slocum 06/12/2023 08:13 AM EDT Latham New York Irrigation Ewing Irrigation Products Alex Ludwig 06/11/2023 10:07 AM EDT Hastings-On-Hudson New York Iron Sword Enterprises, Ben Baker 06/10/2023 08:10 PM EDT Wallkill New York LLC National Lawn Sprinklers, Gordon Holmes 06/09/2023 07:14 PM EDT White Plains New York Inc. North America Tim Loncarich 06/09/2023 05:10 PM EDT Grand Junction Colorado Procurement Council, Inc. PBC 08/03/2023 10:07 AM EDT 20 Page 6 of 6 21  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, August 07, 2023 From: Marion Porterfield Subject CR - Recognizing Black Business Month Background Info: Evaluation/Analysis Recommendation Friday, August 04, 2023 22  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, August 07, 2023 From: Marion Porterfield Subject Discussion - Zoning Cannabis Shops Background Info: Evaluation/Analysis Recommendation Friday, August 04, 2023 23  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: August 7, 2023 TO: COUNCILMEMBERS FROM: Carl Williams SUBJECT: Discussion Poet Laureate Presentation Background Information: Poet laureates are foundational roles that present readings during formal ceremonies and engage in community-oriented literacy projects. Evaluation/Analysis: Identify duties and tasks related to improving reading and the greater appreciation of poetry writing within the city. Recommendation: Discuss scheduling presentation from New York State or neighboring poet laureates. LEGISLATION WILL BE PREPARED BY_____________________ 24 25 26 27 28 29  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, August 07, 2023 From: Marion Porterfield Subject Reminder - Public Hearing on a Moratorium on Smoke and Vape Shops, and Similar Uses, in the City of Schenectady for Purposes of Developing Modifications to the Zoning Ordinance Regarding Such Uses (PH will be on 08-14-23) Background Info: Public hearing will be held on August 14, 2023 regarding a moratorium on smoke shops.and Vape Shops, and Similar Uses, in the City of Schenectady for Purposes of developing modifications to the Zoning Ordinance regarding such uses. Evaluation/Analysis Recommendation Friday, August 04, 2023 30