City Council

DocuSign Envelope ID: 5A0576CC-B21D-44C2-A999-46124B1E64BA MAYOR AND CITY COUNCIL CITY OF SEAT PLEASANT SPECIAL SESSION MONDAY, MARCH 30, 2020 6:00P.M. 1. OPENING 1.1.1 Call to Order Council President Yeargin called the meeting to order at 6:04p.m. 1.1.2 Roll Call Present: Mayor Eugene Grant, Councilmember Charl Jones, Councilmember Hope Love (Excused), Councilmember Lamar Maxwell, Councilmember Shireka McCarthy, Councilmember Kelly Porter, Councilmember Gloria Sistrunk (Excused), Councilmember Reveral Yeargin Staff: Dashaun N. Lanham, City Clerk, Joel Montgomery, Acting Director of Environmental Justice Department, Jeannelle Wallace, Chief Operating Officer, 2. PRESENTATIONS: 2.1 None  3. MEETING TOPICS 3.1 None 4. LEGISLATION 4.1. Ordinance O-20-14 Amendment of Fiscal Year 2019-2020 Budget for the Environmental Justice Department Lease Purchase Agreement and personnel 2nd Reading. Ordinance O-20-14 was introduced by the City Council on Monday, March 23, 2020 and read by the City Clerk. It was motioned by Councilmember Maxwell and seconded by Councilmember Jones to approve Ordinance O-20-14. The motion carried and was unanimously approved by the City Council. 4.2 Resolution R-20-12 Approval of the Master Lease for the Environmental Justice Department with NCL Government Capital Mayor Grant stated that the lease payment does not begin until March 31, 2021. The monthly payment will begin on July 1, 2021 and the city believes that we will Page 1 of 5 DocuSign Envelope ID: 5A0576CC-B21D-44C2-A999-46124B1E64BA have the revenue to pay for the lease of the trash cans, recycle bins, trash trucks and air street sweeper. Mayor Grant stated that the city will begin the collection in-house on July 1, 2020. The city will provide Bates with the thirty notice in June 2020. The concern that the city had was if Bates was informed prior to them receiving notice from the city, they may have provided the city with a notice of cancellation. Mayor Grant stated that we had received several phone calls last weeks from resident complaining about the trash pick-up. We are doing this in good faith of the residents and not with nefarious attempts. Council President inquired if the money could be allocated in the city budget each year. Mayor Grant stated that they will include the monies in the budget. Councilmember Porter stated that his concerns are whether we will have assistance from another municipality with picking up the trash? Mayor Grant stated that we will, and it will be a fee that the city will need to pay to the other municipality. Councilmember Jones wanted to know when will the numbers be provided for the payment? Mr. Montgomery stated that the payments are $10, 737.70. Resolution R-20-12 was introduced by the City Council and read by the City Clerk on Monday, March 30, 2020. It was motioned by Councilmember Maxwell and seconded by Councilmember McCarthy to approve Resolution R-20-12. The motion carried and was unanimously approved by the City Council. 4.3 Charter Amendment Resolution CA-20-01 Powers, Duties and Direction of the Mayor Mayor Grant stated that the purpose of the Charter Amendment Resolution was to ensure that the City had the authority to declare a State of Emergency. Mayor Grant stated that as of right now the City may not receive reimbursement from the Federal Government without this provision being in the Charter. Mayor Grant stated that if the city had civil unrest, gas explosion or looting in the city, we cannot declare a state of emergency. Mayor Grant stated that he did not speak with the City Attorney on this measure and he will allow the City Clerk Lanham to provide in-put on the conversation with the City Attorney. Ms. Lanham stated that the City Attorney stated the Charter Amendment Resolution is enough for now, but the City will need include a section in the City Charter and City Code for State of Emergency. Charter Amendment Resolution CA-20-01 was introduced by the City Council and read by the City Clerk on Monday, March 30, 2020. It was motioned by Councilmember Jones and seconded by Councilmember Maxwell to approve the Charter Amendment Resolution CA-20-01. The motion carried and was unanimously approved by the City Council. Page 2 of 5 DocuSign Envelope ID: 5A0576CC-B21D-44C2-A999-46124B1E64BA 5. UNFINISHED BUSINESS 5.1. Approval of Seat Pleasant COVID-19 Relief Fund Bank Account  Mayor Grant stated that the Bank Account was opened on Monday, with a deposit of $10,000. We have a partnership with MasterCard to provide the card to the recipient.  Mayor Grant stated that we have created a GoFundMe Account to raise funds to assist residence in needs for food, medication and utilities. Our goal is to assist 1000 residents with $250 each.  Mayor Grant stated that we have partner with Rhonda Durant who gave the initial $10,000. He had contacted Steve Proctor; SPICE and they are looking into some of their networks. The goal is to raise $250,000 to provide 1000 residents with $250.00.  Mayor Grant will be contacting the Ward representatives and At-Large Councilmembers to provide names of residents in the city that need assistance.  Councilmember Porter wanted to know if there will be a criteria that residents should meet to receive the card?  Mayor Grant stated that we have not worked out the criteria beyond they must be a Seat Pleasant resident.  Mayor Grant stated that Mastercard is paying the fees, and we are requesting that the design has the city's logo on the card.  Councilmember Porter inquired if there is a targeted date for this venture? Mayor Grant stated that we are trying to get the Go Fund Me account established. We are requesting that everyone donate, and we will present the top presenter with a plaque. We will see how fast the dollars are coming into the Go Fund Me. We are getting the MGM and Rhonda Durant to contribute.  Mayor Grant stated that he will contribute about $10 and he is asking each person to give. We are hoping in the next week that we have an idea or has assessment of the fund. We may need to scale it back to $100.00.  Councilmember McCarthy wanted to know where they can send ideas for fundraising.  Mayor Grant stated ideas can be sent to Public Engagement. Mayor Grant stated that the information will be posted on website and the Go Fund Me will be available on Monday, April 6, 2020.  Mayor Grant stated that we are partnering with Shabach Ministry to do a food distribution on Thursday, April 2, 2020 from 12:00p.m.-3:00p.m. at Page 3 of 5 DocuSign Envelope ID: 5A0576CC-B21D-44C2-A999-46124B1E64BA Seat Pleasant City Hall. It will be the same set-up, with a drive thru and walk up. We are giving away 500 bags of foods in Seat Pleasant. Senator Benson had sent out an e-mail to the 202 Coalition and Reverend Doug had sent out to their distribution list.  Mayor Grant stated that we will be distributing a flyer and he is requesting that the City Council inform the residents in their ward. Council President requested a text blast for the flyer to be sent to the City Council.  It was motioned by Councilmember Porter and seconded by Councilmember McCarthy to approve the Seat Pleasant Covid-19 Relief Fund Bank Account. The motioned carried and was unanimously approved by the City Council.  The City Council has requested that the signs are written in both English and Spanish.  Mayor Grant stated that we have a system called Call Them All and we have four hundred residents telephone number to send a one-minute recording.  Mayor Grant stated that they will use the service in June to inform the citizens of the trash services beginning in July.  Mayor Grant has requested for the City Council to provide telephone numbers of residents to be added to the system.  Councilmember Yeargin requested that we send information to Kim Rhim who has loss her mother.  Councilmember Porter stated that the Lord has stated that the lord will sustain us through this. 6. ANNOUNCEMENTS 6.1 Regular Work Session, Monday, April 6, 2020, Seat Pleasant City Hall- Council Chambers, 311 68th Pl., Seat Pleasant, MD 20743 at 6:00p.m. 6.2 Public Session, Monday, April 13, 2020, Seat Pleasant City Hall-Council Chambers, 311 68th Pl., Seat Pleasant, MD 20743 at 7:00p.m. 7. ADJOURN Page 4 of 5 DocuSign Envelope ID: 5A0576CC-B21D-44C2-A999-46124B1E64BA ADJOURN-The meeting was adjourned at 7:37p.m. Submitted by, Dashaun N. Lanham, CMC City Clerk Page 5 of 5