City Council

DocuSign Envelope ID: 25A6D95D-93CE-4E73-8043-1AB2792654C7 MAYOR AND CITY COUNCIL CITY OF SEAT PLEASANT SPECIAL SESSION MONDAY, MARCH 23, 2020 6:00P.M. 1. OPENING 1.1.1 Call to Order Council President Yeargin called the meeting to order at 6:09p.m. 1.1.2 Roll Call Present: Mayor Eugene Grant, Councilmember Charl Jones, Councilmember Hope Love (Excused), Councilmember Lamar Maxwell, Councilmember Shireka McCarthy, Councilmember Kelly Porter, Councilmember Gloria Sistrunk, Councilmember Reveral Yeargin Staff: Robert Ashton, Financial Advisor, Dashaun N. Lanham, City Clerk, Joel Montgomery, Acting Director of Environmental Justice Department, Jeannelle Wallace, Chief Operating Officer, 2. PRESENTATIONS: 2.1 None  3. MEETING TOPICS 3.1 None 4. LEGISLATION 4.1. Ordinance O-20-14 Amendment of Fiscal Year 2019-2020 Budget for the Environmental Justice Department Lease Purchase Agreement and personnel 1st Reading.  Mayor Grant stated that the purpose of the meeting is to allow the City to bring the trash services in-house. We had complaints from residents and council regarding the trash services currently being provided by Bates Trash Services.  We have received complaints that they are mixing the regular trash with recycle trash. We had another resident come to City Hall last week to Page 1 of 5 DocuSign Envelope ID: 25A6D95D-93CE-4E73-8043-1AB2792654C7 complain about Bates. They are breaking up the trash cans and missing collections.  The City had been working on this for several years. The Ordinance that you are looking at is to secure the two trash trucks, air street sweeper, trash cans and recycle bins.  We had a former Councilmember that wanted to provide trash cans for $200,000-$300,000 to provide trash cans for the entire city. We did not appropriate enough money to purchase the trash cans. At that time the City would have been paying one lump sum for the trash cans.  The current agreement lumps the trash cans into the loan agreement. The brand-new state of art street sweeper with the brushes on both side of the sweeper to allow you to do both sides of the streets.  Mr. Montgomery stated that we order two different types of trash cans from the company name totter 1800 for 62-gallon trash cans and 1800 recycle bins. Each trash can will have serial numbers on each of them that are assigned to each house. The total cost for the trash and recycles bins is $144,931.40. The individual cost $37.51 for the recycling cans and the trash cans are $37.78.  Mr. Montgomery stated that the street sweeper has brushes on both sides, and they tested the street sweeper few weeks ago on the streets. It is 2020 brand new street sweeper with a 250-gallon water dispenser to clean streets. They will provide trainer to the employees to ensure they know how to operate the street sweeper. The street sweeper does not require a CDL License and it can pick up the leaves. The sweeper sucks everything off the street and spray it down to ensure it does not blow out on the streets. We will provide the trash services on Monday, Thursday’s, and Wednesday will be recycling.  The trash truck has a camera package and we can see what the driver sees as they are going down the streets. The vehicles are outfitted with the city colors. The maintenance package five (5) year warranty on transmission, and one year on the body. The street sweeper has a five (5) year warrant plan and the trash can come with a 10-year warranty. The total price is $681, 243.40 for the trash trucks, air sweeper and trash cans and recycle bins. Page 2 of 5 DocuSign Envelope ID: 25A6D95D-93CE-4E73-8043-1AB2792654C7  Councilmember Maxwell wanted to know the interest rate on the loan? Mr. Montgomery stated that the interest rate is 3.2%. Mayor Grant stated that he sent Mr. Montgomery back to the vendor to negotiate the rate down.  Councilmember Jones wanted to know what the savings will be for the savings on Seat Pleasant. Mayor Grant stated that it will be same as we currently have because the city already provides trash services.  Councilmember Jones wanted to know if we will incur any landfill fees. Mayor Grant stated that we will incur landfill fees and it will be included in the budget.  Councilmember Sistrunk wanted to know if we will hire new employees? Mr. Montgomery stated we will hire five new employees and they will be full time.  Councilmember Yeargin asked Mayor Grant to cover the monthly cost of the loan and the annexation. Mayor Grant stated that the loan payment will be $10,000 per month. The cost of the employees will be covered with the annexation that will begin in July 2020. Mayor Grant stated that in the next budget we will have approximately three payments due for the loan/lease.  Councilmember Jones inquired that if she has more than two trash cans outside, will the trash still be picked up. She understands that each household will receive one trash can and one recycle bin. Mr. Montgomery stated that they will pick up the trash that has been set out for pick-up.  Councilmember Sistrunk inquired if the each resident need to call city hall to receive their trash and recycle bins. Mayor Grant stated that the vendor will deliver each of the trash cans and recycle bins to the household and provide a ten-page brochure explaining the trash services days, what is recycle items.  Councilmember Maxwell stated that we are covering the same services but giving more quality.  Mayor Grant stated that the services will begin on July 1, 2020.  Mayor Grant stated some residents can register to have their trash picked up from their front yard for handicapped residents. Page 3 of 5 DocuSign Envelope ID: 25A6D95D-93CE-4E73-8043-1AB2792654C7  Councilmember Sistrunk inquired if the cans will be on wheels? Mayor Grant stated that each of them we have wheels.  Councilmember Maxwell inquired if the employees would go into the home to collect the trash? Mayor Grant stated that the trash will be collected from outside of the home in the front yard.  Mayor Grant stated that we will need to work through the program as this will be new for us and they will need to learn the route. The City of Hyattsville will be assisting with training and they will shadow the trash collections.  Councilmember Porter stated that his question is in reference to maintenance and dumping fees. He wanted to ensure that the funding source is there to ensure that this has been projected out. Mayor Grant stated that this will be handled in the budgetary process.  The City Clerk read the Ordinance and suggested that the City Council to meet on Monday, March 30, 2020 at 6:00p.m. 5. UNFINISHED BUSINESS 5.1. None 6. ANNOUNCEMENTS 6.1 Regular Work Session, Monday, April 6, 2020, Seat Pleasant City Hall- Council Chambers, 311 68th Pl., Seat Pleasant, MD 20743 at 6:00p.m. 6.2 Public Session, Monday, April 13, 2020, Seat Pleasant City Hall-Council Chambers, 311 68th Pl., Seat Pleasant, MD 20743 at 7:00p.m. 6.3 Fiscal Year 2021 Budget Hearing, Monday, April 13, 2020, Seat Pleasant City Hall-Council Chambers, 311 68th Pl., Seat Pleasant, MD 20743 at 6:00p.m.  Mayor Grant stated that the budget will be presented to the City Council on May 1, 2020. Mayor Grant stated that he sent an e-mail to the Council President informing him of the delay of the FY2021 Budget.  The City Council stated that all activities for Ward Meeting have been cancelled. Page 4 of 5 DocuSign Envelope ID: 25A6D95D-93CE-4E73-8043-1AB2792654C7 7. ADJOURN ADJOURN-The meeting was adjourned at 7:05p.m. Submitted by, Dashaun N. Lanham, CMC City Clerk Page 5 of 5