City Council

DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A MAYOR AND CITY COUNCIL CITY OF SEAT PLEASANT REGULAR WORK SESSION MONDAY, DECEMBER 6, 2021 6:00P.M. 1. OPENING 1.1 Call to Order Councilmember Porter called the meeting to order at 6:08p.m. 1.2 Roll Call Present: Councilmember Monica Higgs, Councilmember Hope Love, Vice Mayor McCarthy, Councilmember Kelly Porter, Councilmember Gerald Raynor, Sr., Councilmember Kizzie Scott, Councilmember Gloria Sistrunk Staff: Dashaun N. Lanham, City Clerk, Diamond Plater, Staff Assistant, Jeannelle B. Wallace, Interim City Manager 1.3 Invocation and Pledge of Allegiance: The invocation was given by Councilmember Higgs. 1.4. Approval of Agenda Motion to approve the agenda with amendments by adding 6.5 and removing the Closed Session Meeting Request Motion by Gloria L Sistrunk, second by Hope Love. Final Resolution: Motion Carried Yes: Monica Higgs, Hope Love, Kelly Porter, Gerald Raynor Sr, Kizzie Scott, Gloria L Sistrunk 2. PRESENTATIONS 2.1 None. 3. REPORTS 3.1 Vice Mayor's Report  Vice Mayor McCarthy stated that her report has been uploaded in Board Docs.  Vice Mayor McCarthy stated that we are working on the ARP Initiatives, and she has requested the City Council to speak with their residents. It may Page 1 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A be a touchy subject to discuss money. We have a commercial that was advertised. 3.2 City Manager Report  Mrs. Wallace stated that the former Acting City Manager report was uploaded in Board Docs. They will be scheduling interviewers for the CFO by meeting with the committee on Tuesday, December 7, 2021  Mrs. Wallace stated that the Economic Development has done a lot of work on the American Rescue Plan Act and the report has been uploaded in Board Docs.  Mrs. Wallace had received the application for the mortgage and rental assistance today and she will be reviewing those.  Mrs. Wallace stated that the memorandum on the agenda to transfer funds from the general fund in the amount of $821, 711.17. We have updated the amount the reflect the repaving of the Field Street Alley for Infrastructure.  Mrs. Wallace stated that the bank reconciliation for FY2020 was sent to the Auditor  Mrs. Wallace stated that we owe $195,000 on the Line of Credit as we submitted a payment of $50,000  Mrs. Wallace stated that there is a faint smell of gas and Council Chambers still appears to be cold.  Mrs. Wallace stated that Director Mosley reported that the system needs to be monitored for two weeks. It was reported that all the issues had been resolved, but we continue to find issue after issue, which delays the opening of the building.  Mrs. Wallace stated that all the building concerns were reported to the City Council in past reports. We have issues with water leaks, no air on the third floor all summer, the smell of gas and the blown compressor. We had issues with the alarms, elevator and doors sticking.  Mrs. Wallace stated that she will be meeting with Mr. Wilson with the concerns of the building.  Mrs. Wallace stated that she was informed today that an issue reported to the Powers Group was not included in the report.  Mrs. Wallace stated that The Police Department had made twenty-eight arrests where they had collected weapons. The carjacking in Greenbelt and the perpetrators were apprehended in Seat Pleasant.  Mrs. Wallace encouraged everyone to be vigilant and safe. The officers did not need to use excessive force, and no one was hurt. Page 2 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A  Mrs. Wallace stated that the report under Public Engagement that the Seat Pleasant Police Department partnered with the Washington Foot Ball Team and distributed eight turkey baskets.  Mrs. Wallace stated that the report from EJD had reported improper storage of hazardous material and they will be correcting those issues.  Mrs. Wallace stated that the meeting that the City Council held have been sent to the Council in piece mail and she will be sending the other reports shortly 3.3. City Council Committee Reports  It was requested that the future agenda reflect the reports for the committee that are reporting. 3.4 Economic, Planning, Development & Housing Committee 3.5 Finance & Budget Committee 3.6 Government Affairs & Technology Committee  Councilmember Porter reported that the committee met on November 8, 2021, to meet with iCompass to consider moving to another agenda management service from Boarddocs. Councilmember Porter stated that we will lose some functionality in the current system. The greatest aspect was the savings to the city.  Vice Mayor McCarthy stated that she has not received the presentation and she will be strongly opposed to switching to another agenda management system. Councilmember Love stated that it would not be a savings to the city as the contract will increase every year. 3.7 Human Services, Health and Education Committee 3.8 Public Safety Committee  Councilmember Scott stated that the committee met on November 19, 2021, to test the decibel readers. 3.9 Environmental Justice & Transportation Committee- 4. LEGISLATION 4.1 Ordinance O-22-07 Amendment of Fiscal Year 2021-2022 for GOCCP Grant Funding for the Police Department Grants 1st Reading Page 3 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A  Ordinance O-22-07 Amendment of Fiscal Year 2021-2022 was introduced and read on December 6, 2021. 4.2 Resolution R-22-09 Amendment of Resolution 22-08 and Resolution R-22- 06 to Extend the Appointment of the Interim City Manager Motion to Approve Resolution R-22-09 Amendment of Resolution 22-08 and Resolution R-22-06 to Extend the Appointment of the Interim City Manager Motion by Gerald Raynor Sr, second by Hope Love. Final Resolution: Motion Carried Yes: Monica Higgs, Hope Love, Kelly Porter, Gerald Raynor Sr, Kizzie Scott Abstain: Gloria L Sistrunk 5. UNFINISHED BUSINESS 5.1. None. 6. NEW BUSINESS 6.1 Nomination and Election of Vice President Motion to Approve Councilmember Higgs as the Vice President of the City Council Motion by Gloria L Sistrunk, second by Hope Love. Final Resolution: Motion Carried Yes: Monica Higgs, Hope Love, Kelly Porter, Gerald Raynor Sr, Kizzie Scott, Gloria L Sistrunk 6.2 Addison Plaza Lease  Mrs. Wallace stated the Chief has been corresponding with the manager of the Addison Commons Shopping center in the old Ashley Stewart location.  Mrs. Wallace stated that Chief Martin had negotiated the contract from $3,000 to $1,500 and Mrs. Blyther recommended a further reduction in the lease.  Mrs. Wallace stated that the shopping center stores Family Dollar and CVS had been robbed in the past. The police department had a vehicle parked as a safety measure to deter crime.  Mrs. Wallace stated that having active police force will be good presence and crime deterrent for the area Page 4 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A  Mrs. Wallace stated that the lease payment will be deducted from the Police Department Speed Camera Fund for the one-year lease.  Vice Mayor McCarthy inquired if the increases in the lease can be reviewed on an annual basis.  Mrs. Wallace stated that we can negotiate that the lease increases be removed from the lease.  Councilmember Love inquired if the full police department will be in this location or portion.  Mrs. Wallace stated that it will be a few of the officers located at the satellite office and provide the police presence.  Councilmember Sistrunk stated that there are other concerns in the shopping center with damages to the Wells Fargo machine, and Popeyes experiencing crime.  Councilmember Porter stated that he feels that we need to consider the best extended contract to address the issue with the rental increases.  Councilmember Porter inquired if the Police department will be moving furniture into the location.  Mrs. Wallace stated that the police department will be moving furniture in the building, hosting training and meetings.  Councilmember Scott stated that she was informed that the lease will be $1,000 not $1,500 and although it is needed for the area. She has concerns with the store front on MLK and no improvement and she has requested for speed humps to be installed to make the streets safe. She feels that this is not a priority, and we need to stop jumping for the police department and other departments in the city.  Mrs. Wallace stated that she will look into a multi-year contract, a reduction from $1,500 to $1,000, or parking a car in the shopping center.  Mrs. Wallace stated that the improvements in the shopping center where Keith & Sons has been improved but the other shopping centers have not been improved.  Councilmember Sistrunk stated that it is no place to park a car in the parking lot and the issues in the shopping center will be best served by having a satellite office.  Mrs. Wallace stated that the parked vehicle will be visible for everyone to see.  Councilmember Porter stated that he would like to know what type of signage or equipment will be there. 6.3 Approval to Transfer Funds Page 5 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A Motion to Approve the transfer of the ARP Funds into WesBanco Account in the amount of $643,895.16 Motion by Gloria L Sistrunk, second by Kizzie Scott. Final Resolution: Motion Carried Yes: Monica Higgs, Hope Love, Kelly Porter, Gerald Raynor Sr, Kizzie Scott, Gloria L Sistrunk 6.4 CHP MOU Review and Development Project  Councilmember Porter stated that he feels the City Council did not fully understand the MOU and development in the city.  Councilmember Porter stated that the city has the authority, and the Interim City Manager has the experience in development.  Councilmember Sistrunk stated that she was concerned about displaying homes for apartment.  Councilmember Sistrunk stated that who will determine what is the fair market value of the homes.  Mrs. Wallace stated that they it was stated in the presentation that they build up around the homeowners who do not want to sell. The focus was the commercial property and provide the homeowners with fair market values of the homes.  Mrs. Wallace stated that the homes in the city have sold for more money in the last two the three years.  Mrs. Wallace stated that the MOU allows them to see if the project will be feasible and obtain tax credits from Prince George's County. It is numerous ways this project could be set up with leasing of the land from the city, purchasing the land from the city. The city could also retain a portion of the property and receive funding per year.  Councilmember Scott stated that we need builders to focus on mixed use development and not just low income.  Mrs. Wallace stated that we will need to have charrette to get the buy-in of the residents.  Mrs. Wallace stated that the MOU can be amended to state that they will do charrettes first with the residents.  It was the consensus of the Council to have CHP return for a future meeting. 6.5 Approval of ARP Project Manager Position Description Page 6 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A Motion to approve the Contractual Position Description for the ARP Project Manager with amendments to the reporting to City Manager and salary of $55,000 Motion by Gloria L Sistrunk, second by Monica Higgs. Final Resolution: Motion Carried Yes: Monica Higgs, Hope Love, Kelly Porter, Gerald Raynor Sr, Gloria L Sistrunk Abstain: Kizzie Scott 7. ANNOUNCEMENTS 7.1 Special Session, Tuesday, December 7, 2021, by Zoom Video at 7:00p.m. Meeting link details will be on the city's website 7.2 Public Session, Monday, December 13, 2021, by Zoom Video at 7:00om. Meeting link details will be on the city's website. 7.3 Regular Work Session, Monday, January 3, 2022, Seat Pleasant City Council by Zoom Video Meeting at 6:00p.m. 7.4 Public Session, Monday, January 10, 2022, Seat Pleasant City Council by Zoom Video Meeting link details will be on the city's website. 7.5 443rd General Assembly Session, Wednesday, January 12, 2022-April 11, 2022. 8. ADJOURN: The meeting adjourned at 8:32p.m. Submitted by, Page 7 of 8 DocuSign Envelope ID: D58A464C-26CC-4236-8F98-11F470DFBF6A Dashaun N. Lanham, CMC City Clerk Page 8 of 8