City Council

City Council City Manager Mayor Una Glass Larry McLaughlin Vice Mayor Sarah Glade Gurney lmclaughlin@cityofsebastopol.org Diana Gardner Rich Assistant City Manager/City Clerk, MMC Neysa Hinton Mary Gourley Patrick Slayter mgourley@cityofsebastopol.org CITY COUNCIL MEETING AGENDA – March 2, 2021 6:00 PM - REGULAR CITY COUNCIL MEETING Please Note: The following documents are attached and made a part of this agenda: • Topic: City Council Meeting - March 2, 2021 • Time: Mar 2, 2021 06:00 PM Pacific Time (US and Canada) o Join Zoom Meeting o https://us02web.zoom.us/j/87632779490?pwd=R0tBRjVtUERYYmhaa210MXh3R0VzQT09 o Meeting ID: 876 3277 9490 o Passcode: 981536 o One tap mobile o +16699006833,,87632779490# US (San Jose) o Meeting ID: 876 3277 9490 • Protocols/Process for Council Meetings • Upcoming Meeting Dates 6:00 pm Convene Regular City Council Meeting (ZOOM VIRTUAL FORMAT) CALL TO ORDER ROLL CALL SALUTE TO THE FLAG PROCLAMATIONS/PRESENTATIONS: • Proclamation Proclaiming March 5-6, 2021 as National Day (24 Hours) of Unplugging • Proclamation Recognizing March 15-21, 2021 as National Surveyor’s Week • Proclamation Proclaiming March 31, 2021 as Equal Pay Day • Introduction and Ceremonial Swearing in of Police Chief Kevin Kilgore PUBLIC COMMENT (for items not on the agenda). STATEMENTS OF CONFLICTS OF INTEREST BY MAYOR/CITY COUNCILMEMBERS FOR ITEMS ON THE AGENDA CONSENT CALENDAR ITEM(S): 1. Approval of Minutes of the City Council Meeting of February 16, 2021 (Responsible Department: City Administration) 2. Approval of Revised Records Retention Schedule/Destruction Management Policy for the City of Sebastopol (Responsible Department: City Administration) 3 Approval of Ordinance Number 1132 - An Ordinance of the City Council of the City of Sebastopol Adding Chapter 2.10 (Electronic Filing of Campaign Finance Disclosure and Statements of Economic Interests) to Title 2 (Administration and Personnel) of the City of Sebastopol Municipal Code Relating to Electronic Filing of Campaign Statements and Statements of Economic Interests (Responsible Department: City Clerk) 4. Approval to Authorize Mayor to Sign Letter of Support to Save Solar In Sebastopol (Requestor: Agenda Review Committee) 5. Approval of Resolution Appointing the Engineer of Work and Directing the Preparation and Filing of the Engineer’s Report and Describing Potential Changes to the City of Sebastopol’s Lighting Special Assessment District for FY 2021-2022 (Responsible Department: Administrative Services Director/City Engineer) 6. Award of Contract to Argonaut Constructors for Repaving Local Streets, Contract No 2020-05 and Authorization to City Manager or designee to sign contract documents – Not to Exceed Amount: $355,397.00 (Responsible Department: Engineering) INFORMATIONAL ITEMS/PRESENTATION: (Please Note: Although informational/presentations items are routinely informational in nature, some informational items may contain request for actions such as support, direction to staff, follow up, or receipt of item based on the presentation/information provided.) NONE REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION): 7. Presentation from Climate Safe California and Approval of Resolution Endorsing the Overarching Goals and Concepts of the Climate Safe California Platform (Requestor: Vice Mayor Gurney and Councilmember Rich/Responsible Department: Planning) PUBLIC HEARING(s): 8. Continued Public Hearing – Benedetti Car Wash – Conditional Use Permit, Variance, Tentative Parcel Map, Mitigated Negative Declaration (CEQA) CITY COUNCIL REPORTS: 9. City Manager-Attorney/City Clerk Reports: 10. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards) 11. Council Communications Received 12. Future City Meeting Dates/Events (Informational Only): (See Agenda Below City Web site for Up-to-Date Meeting Dates/Times) CLOSED SESSION: None ADJOURNMENT OF CITY COUNCIL REGULAR MEETING Meeting will be adjourned to the City Council Special Meeting – Closed Session Scheduled for March 3, 2021 at 9:30 am (VIRTUAL ZOOM PLATFORM) American Disability Act Accommodations: In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 823-1153 who will contact the ADA Coordinator. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Notification: 72-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. NOTICE: All Resolutions and Ordinances introduced and/or adopted under this agenda are waived of all reading of entire resolution(s) and ordinance(s) SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening a joint meeting of the City Council and Successor Agency to the Former Community Development Agency SB 751 Legislative bodies of local agencies must publicly report: (1) any action taken and (2) the vote or abstention on each action taken by each member present for the action at a meeting. The City has postponed many non-essential meetings until further notice. We appreciate your patience and willingness to protect the health and wellness of our community. If you have any questions regarding this meeting, please contact the City at Email: info@cityofsebastopol.org or please call: 707-823-1153. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the City Council are public records and will be made available for review. The Sebastopol City Council welcomes you remotely to its meetings that are generally scheduled for the 1st and 3rd Tuesday of every month. Your interest and participation are encouraged and appreciated. Government Code Section 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. City Council Regular Meetings are available in real time and archived on Livestream. Important Notice The City of Sebastopol shows both live broadcasts and Video Archive of City Council Meetings over the Internet. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice. • Here is the link: http://bit.ly/sebcctv There are times that the meetings may not be live streamed due to technical issues; if that is the case, the meeting will be video-taped and uploaded as soon as possible to the City Web Site. Anyone using abusive, vulgar, offensive, threatening, or harassing language, personal attacks of any kind or offensive terms that target specific individuals or groups will be muted and removed from the meeting. Please Note If the Council Meeting is zoom bombed or disrupted, the City will end the meeting and immediately try to restart it. If that does happen then all remaining items will be continued to the next agenda. If there is a power outage during the meeting, the meeting is considered ended and all remaining items will be continued to the next agenda. if any of our Council Members lose power at their homes and we lose a quorum, the meeting is considered ended and all remaining items will be continued to the next agenda.