City Council

City Council City Manager Mayor Una Glass Larry McLaughlin Vice Mayor Sarah Glade Gurney lmclaughlin@cityofsebastopol.org Diana Gardner Rich Assistant City Manager/City Clerk, MMC Neysa Hinton Mary Gourley Patrick Slayter mgourley@cityofsebastopol.org INSTRUCTIONS FOR CITY COUNCIL VIDEO AND TELECONFERENCE MEETING OF February 16, 2021 Please Note: The City of Sebastopol has scheduled a Zoom Meeting (A video communications technology platform for video and audio conferencing). In order to minimize the spread of the COVID-19 virus, the City of Sebastopol is providing multiple alternatives to viewing Council meetings and providing comments on items on the agenda. These alternatives allow the City to adhere to social distancing requirements, follow the Governor’s Executive Order N-29-20 (which suspends certain requirements of the Brown Act), and provide numerous ways for the public to provide public comment live during the meeting. Closed Session items are not open to the public but prior to adjournment into Closed Session, the public may speak up to 3 minutes on items to be addressed in Closed Session. IMPORTANT NOTICE TO PARTICIPANTS: If you are logged onto zoom whether by computer or phone, your information (such as name or phone number) is shown publicly as a participant. If you do not wish to have this information public, please submit written comments as the City does not yet have the capability to hide names and/or phone numbers in zoom. Topic: City Council Meeting - February 16, 2021 Time: Feb 16, 2021 05:15 PM Pacific Time (US and Canada) – Special Meeting – Design Review Board Interviews Time: Feb 16, 2021 06:00 PM Pacific Time (US and Canada) – Regular Meeting Join Zoom Meeting https://us02web.zoom.us/j/84709221865?pwd=eGZId3ZDaGtObzMyVlNQMS9mdXN1UT09 Meeting ID: 847 0922 1865 Passcode: 139374 One tap mobile +16699006833,,84709221865# US (San Jose) +13462487799,,84709221865# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington D.C) +1 312 626 6799 US (Chicago) Meeting ID: 847 0922 1865 Find your local number: https://us02web.zoom.us/u/kbkyFKoTPS PARTICIPATING IN CITY COUNCIL MEETINGS IN CONFORMANCE WITH SOCIAL DISTANCING REQUIREMENTS This meeting complies with the Sonoma County Health Officer’s COVID-19 Order to Shelter in Place issued on March 17, 2020, and pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020. CORONAVIRUS DISEASE (COVID-19) ADVISORY To protect our constituents, City officials and City staff, the City requests all members of the public to follow the California Department of Health Services’ guidance and the County of Sonoma’s Public Health Officer Order for the Control of COVID- 19 restricting group events and gatherings and maintaining social distancing. Consistent with Executive Order N-29-20, in-person participation by the public will not be permitted and no physical location from which the public may observe the meeting will be available. Remote public participation is allowed using the ZOOM program. In order to minimize the spread of the COVID-19 virus, the City of Sebastopol is providing multiple alternatives to viewing Council meetings and providing comments on items on the agenda. These alternatives allow the City to adhere to social distancing requirements, follow the Governor’s Executive Order N-29-20 (which suspends certain requirements of the Brown Act), and provide a way for the public to provide public comment during the meeting. VIEWING MEETINGS ONLINE For this meeting, the City of Sebastopol will be utilizing the Program ZOOM which allows for audio and visual participation. However, Closed Session items are not open to the public but prior to adjournment into Closed Session, the public may speak up to 3 minutes on items to be addressed in Closed Session. VIRTUAL PARTICIPATION BY ZOOM VIDEO CONFERENCING The City of Sebastopol is now offering the ability to view and participate in Council meetings via video meetings and telephonic conferencing via “Zoom” video conferencing computer technology. Instructions for participating via Zoom are provided below. How do I join the City of Sebastopol City Council meeting via Zoom Video Conferencing? Please visit https://zoom.us and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app on your smart phone, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the Council meeting . If you have previously signed up for Zoom, you can enter the following meeting ID to join the meeting: Meeting ID: Meeting ID: 847 0922 1865 Passcode: 139374 I do not have a computer or smart phone; can I still use Zoom? If you don’t have a smart phone or computer to access the meeting via Zoom, no problem! You can participate on the phone, by calling 1-669- 900- 6833 and entering meeting ID Meeting ID: Meeting ID: 847 0922 1865 Passcode: 139374 Public Comment While Attending Council Meeting Through Zoom Virtual Platform? The Mayor will request public comment during the Public Comment periods on the agenda (Consent Calendar, Informational Items, Public Hearing (if any) and Regular Calendar Item(s). Once the Mayor has announced the public comment period, please do one of the following.  USING A COMPUTER OR SMART PHONE: • Click on the “Raise Hand” feature in the webinar controls. This will notify Meeting Host that you have raised your hand. • Meeting Host will unmute your microphone when it is your turn to provide public comment. • A prompt will appear to confirm you would like to be unmuted and then you will have three minutes to provide public comment. • Once your public comment has ended, you will be muted again. USING A REGULAR PHONE: • Dial *9 (star 9), this will notify the Meeting Host that you have “raised your hand” for public comment. • Meeting Host will unmute your microphone when it is your turn to provide public comment. • You will hear “you are unmuted” and then you will have three minutes to provide public comment. • Once your public comment has ended, you will be muted again. I don’t want to provide public comment live; can I provide my public comment for the record another way? Of course! Please submit all public comments via email for inclusion into the public record. You may also leave a voice mail that will be made a part of the public record (but will not be read into the record). Please call 707-823-1153 to leave a message (by recording or comments provided verbally to City staff). If recorded, your voice mail will be transcribed by the city and provided to the City Clerk as a public record but will not be read into the minutes at the City Council meeting. Comments should be received by 4:00 pm of the meeting date. I am having difficulties preparing for the meeting and learning Zoom, do you have any resources to help me? Yes, please visit Zoom’s website support page on helpful tips to prepare for the meeting: https://support.zoom.us/hc/en- us/categories/201146643 ATTENDING MEETINGS IN PERSON Consistent with Executive Order N-29-20, in-person participation by the public will not be permitted and no physical location from which the public may observe the meeting will be available. Remote public participation is allowed using the ZOOM program. Anyone using abusive, vulgar, offensive, threatening, or harassing language, personal attacks of any kind or offensive terms that target specific individuals or groups will be muted and removed from the meeting. Please Note If the Council Meeting is zoom bombed or disrupted, the City will end the meeting and immediately try to restart it. If that does happen then all remaining items will be continued to the next agenda. If there is a power outage during the meeting, the meeting is considered ended and all remaining items will be continued to the next agenda. if any of our Council Members lose power at their homes and we lose a quorum, the meeting is considered ended and all remaining items will be continued to the next agenda.