City Council

City Council City Manager Mayor Patrick Slayter Larry McLaughlin Vice Mayor Neysa Hinton lmclaughlin@Cityofsebastopol.org Una Glass Assistant City Manager/City Clerk, MMC Sarah Glade Gurney Mary Gourley Diana Rich mgourley@Cityofsebastopol.org CITY COUNCIL MEETING AGENDA REGULAR CITY COUNCIL MEETING – 6:00 PM MEETING OF FEBRUARY 15, 2022 The City Council Regular meeting will be held via teleconference pursuant to AB 361. Consistent with Government Code Section 54953 and orders from the Sonoma County Health Official the City of Sebastopol City Council meeting will not be physically open to the public and all City Council Members will be teleconferencing into the meeting via Zoom. Topic: City Council Meeting - February 15, 2022 Time: Feb 15, 2022 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/88255775574?pwd=NkoxbjZpRW9ySVVRaHJTVytJVlpQQT09 Meeting ID: 882 5577 5574 Passcode: 608921 One tap mobile +16699006833,,88255775574#,,,,*608921# US (San Jose) +12532158782,,88255775574#,,,,*608921# US (Tacoma) Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) Meeting ID: 882 5577 5574 Passcode: 608921 Find your local number: https://us02web.zoom.us/u/kcBTDyLIgI 6:00 pm Convene City Council Meeting - Meeting Start Time (ZOOM VIRTUAL FORMAT) CALL TO ORDER ROLL CALL SALUTE TO THE FLAG PROCLAMATIONS/PRESENTATIONS: None PLEASE NOTE:  Public Comment on all items listed on the agenda will be limited to two minutes, per person, per item.  The Public Comment Portion of the Agenda will allow for 20 minutes at the beginning of the meeting and public comment not heard during those 20 minutes will continue at the end of the agenda, following the last calendared item and before Reports. Council welcomes and encourages additional comments via email. Public Comment Emails can be sent to: citycouncil@cityofsebastopol.org PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA : Speakers are allowed to speak for a maximum of three minutes so that all speakers have an opportunity to address the City Council. Power point or visual presentations for public comment shall not be permitted unless approved by the Agenda Review Committee two weeks prior to the requested meeting date. Speakers may not "yield" a portion of their allotted time to others. The Mayor has the authority to limit or extend the time allowed for speakers dependent on the number of speakers in attendance. The Mayor can poll the members of the public for an indication of the number of people wishing to speak, then call on individuals to speak. It is the goal of the Council to conclude the public comments portion of the agenda within 20 minutes. If the public comment period exceeds twenty minutes, the presiding officer, typically the Mayor, reserves the right to reduce the time per speaker or carry over public comments to after all business items are completed. The City Clerk will monitor the time for public comments and inform the speakers when the time limitation has been reached. The Mayor could survey the members of the public, as appropriate, to move agenda items up or back to address the members of the public items of concern. Public participation is encouraged on all public agenda items. Council and staff will treat participants and each other with courtesy. Derogatory or sarcastic comments are inappropriate. The public will likewise be encouraged by the Mayor to maintain meeting decorum. In Council meetings when citizens are agitated, the Mayor may call a short recess to calm the situation. If a member of the public is unable to attend the Council meeting, written communications may be sent to the City Clerk by e-mail or by regular mail. Communications received after distribution of the agenda packet will be made available to the Council at/or as soon after the meeting. STATEMENTS OF CONFLICTS OF INTEREST: Conflicts of interest may arise in situations where a public official deliberating towards a decision, has an actual or potential financial interest in the matter before the Council. In accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais. CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar. The Mayor will read the consent calendar items; ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to three minutes on the entire consent calendar and request at that time that an agenda item or items be removed for discussion. If an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor or Mayor Pro Tern. Councilmembers may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor or Mayor Pro Tem. 1. Approval of the January 26th, 2022 Special City Council Meeting (Responsible Department: City Administration) 2. Approval of the February 1st, 2022 City Council Meeting Minutes (Responsible Department: City Administration) 3. Approval of the February 2nd, 2022 Special City Council Meeting Closed Session Minutes (Responsible Department: City Administration) 4. Approval of the February 2nd, 2022 Special City Council Meeting Closed Session Minutes (Responsible Department: City Administration) 5. Approve the Purchase of a New Type 3 Wildland Fire Engine to Replace the Existing 1996 International Type 3 Wildland Fire Engine and Adopt Resolution Authorizing an Amendment to the Vehicle Replacement Reserve Fund (Responsible Department: Fire Chief) 6. Receipt and Approval of 2022 Fireworks Show: Approval of Request from the Sebastopol Kiwanis Club to Conduct their Annual Fireworks Show on July 3, 2022, located on private property of the West Sonoma County Union High School District, Analy High School, 6950 Analy Avenue, Sebastopol (Responsible Department: Fire Chief)  7. Approval of Notice of Completion for the Park Village Apartment Renovation Project (City Engineer) 8. Approval of Resolution of Opposition to Initiative 21-0042A1. “Taxpayer Protection and Government Accountability Act,” a ballot measure sponsored by the California Business Roundtable (CBRT). Cal Cities, along with a broad coalition of local governments, labor and public safety leaders, infrastructure advocates, and businesses, strongly oppose this initiative. (Requestor: Agenda Review Committee) 9. Resolution of a Public Statement on Racism and Social Equity (Requestor: Councilmember Gurney) 10. Approval of Second Reading and Adoption of Ordinance 1136, An Ordinance of the City of Sebastopol Adding Chapter 10.76 Recreational Vehicle Parking Ordinance and Amending Chapter 10.36 of the Sebastopol Municipal Code. (Responsible Department: Police) INFORMATIONAL ITEMS/PRESENTATIONS: (Please Note: Although informational/presentations items are routinely informational in nature, some informational items may contain request for actions such as support, direction to staff, follow up, or receipt of item based on the presentation/information provided.) 11. Informational Presentation- Grand Jury Presentation by Nancy Dougherty (Requestor: Councilmember Glass) PUBLIC HEARING(s): NONE REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION): 12. Direction to staff regarding Parklets on Caltrans right-of-way (Responsible Department: City Engineer) 13. Adoption of a Resolution establishing a private sewer lateral grant fund program and authorizing the City Manager to develop the details of the Program. (Responsible Department: Engineering/Public Works/GHD) (Responsible Department: Engineering/Public Works/GHD) 14. Discussion and Consideration of Personnel Staffing Actions for Police Department Staffing : Approve a Resolution to Authorizing the City Manager to Implement a Program Improvement for Police Records and Support Services Effecting Changes to the Classification of Records/ Dispatch Supervisor; Increasing the Police Technician from .75 to 1.0 Full-Time Equivalent; and Authorize the City Manager to make non- substantive changes to classifications, effective March 15, 2022. (Responsible Department: Deborah Muchmore/RGS (HR consultant)/Police Chief) 15. Discussion of Opt Out Program for City Wide Water Meter Project (Requestor Councilmember Gurney/Responsible Department: Public Works/City Administration) 16. Direction to Staff on Recruitments/lack of applications for Openings as follows: a. Vacancies on the Design Review Board (Responsible Department: Planning/Engineering/City Administration) Term Ending Dates: December 31, 2021 Lars Langberg Category A Christine Level Category C Vacant (Formerly Ron Hari) Category C Two applications received for three openings: Christine Level – Category C Lars Langberg – Category A b. Openings for Recruitment on Zero Waste Committee (Engineering) Commercial Entity Representative Citizen Representative Youth Alternate Two applications received for three openings (applications are for citizen representative seat only)  Deborah Klein – Citizen Rep Christina Warren – Citizen Rep c. Openings for Recruitment on Climate Action Committee (Planning) Youth Representative (ages 17-23) (One Position) Environmental justice representative (One Position) No applications received d. City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives. Despite noticing the opening, no one has expressed interest e. Openings for City Planning Commission (Planning) Two vacancies Vacant seat of Luke Lindenbusch (Fill term to December 31, 2023) Due to Resignation Vacant seat of Zac Douch (Fill term to December 31, 2022) Due to Resignation No applications received Receipt of the following positions for recruitment: f. Sonoma County Library Commission City Representative, Appointed Fred Engbarth as the City Representative on the Sonoma County Library Commission to Fill Vacancy of Remaining Term (Term Ends July 31, 2022). g. City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Zeno Swijtink – Term Expires: June 30, 2022 h. Public Arts Committee: Marghe Mills-Thysen, Category 2, June 30, 2022 CITY COUNCIL REPORTS: 17. City Manager-Attorney/City Clerk Reports 18. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards) 19. Council Communications Received 20. Future City Meeting Dates/Events (Informational Only): (See City Web Site for Up-to-Date Meeting Dates/Times) ADJOURNMENT OF CITY COUNCIL MEETING February 15, 2022 City Council Regular Meeting will be adjourned to the March 1, 2022 City Council Meeting, 6:00 pm, Zoom Virtual Meeting Format American Disability Act Accommodations/Accessibility: If requested, staff will make the agenda and backup materials available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) Section 202 and the federal rules and regulations adopted in implementation thereof. Any person who requires a disability-related modification or accommodation in order to observe and/or offer public comment may request such reasonable modification, accommodation, aid or service by contacting the City Clerk’s Office at info@cityofsebastopol.org or by telephone at (707) 823-1153 who will contact the ADA Coordinator. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Notification: 72-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Please note that minutes are not meant to be verbatim minutes and are meant to be the City’s record of a summary of actions that took place at the meeting. NOTICE: All Resolutions and Ordinances introduced and/or adopted under this agenda are waived of all reading of entire resolution(s) and ordinance(s). The City of Sebastopol is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. SB 751 Legislative bodies of local agencies must publicly report: (1) any action taken and (2) the vote or abstention on each action taken by each member present for the action at a meeting. If you have any questions regarding this meeting, please contact the City at Email: info@cityofsebastopol.org or please call: 707-823-1153. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the City Council are public records and will be made available for review. The Sebastopol City Council welcomes you remotely to its meetings that are generally scheduled for the 1st and 3rd Tuesday of every month. Your interest and participation are encouraged and appreciated. Government Code Section 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. City Council Regular Meetings are available in real time and archived on Livestream. Important Notice The City of Sebastopol shows both live broadcasts and Video Archive of City Council Meetings over the Internet. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice. • Here is the link: http://bit.ly/sebcctv There are times that the City Council open meetings may not be live streamed due to technical issues; if that is the case, the meeting will be video-taped and uploaded as soon as possible to the City Web Site. COUNCIL PROTOCOLS FOR MEETING: City staff read the protocols for the meeting. • This meeting is being conducted utilizing virtual settings for teleconferencing and electronic means consistent with State of California Executive Orders regarding the COVID-19 pandemic and AB 361. • Live stream and zoom is being utilized for this meeting. In case of technical issues, meetings will be uploaded to the City web site as soon as possible after this meeting. • Members of the public may view and listen to the meeting by use of Zoom as noted on the City’s website and as noted on the agenda. • Members of the public wishing to speak to the City Council may do so during public comment or may comment on agenda items during the discussion of each item and must be logged into Zoom. Live Stream is a viewing only format. • Anyone using abusive, vulgar, offensive, threatening, or harassing language, personal attacks of any kind or offensive terms that target specific individuals or groups will be muted and removed from the meeting. Please Note If the Council Meeting is zoom bombed or disrupted, the City will end the meeting and immediately try to restart it. If that does happen then all remaining items will be continued to the next agenda. If there is a power outage during the meeting, the meeting is considered ended and all remaining items will be continued to the next agenda. if any of our Council Members lose power at their homes and we lose a quorum, the meeting is considered ended and all remaining items will be continued to the next agenda.