05152025 Regular City Council Meeting

Agenda Shady Cove Regular City Council Meeting Thursday, May 15, 2025 6 PM Join Zoom Meeting https://zoom.us/j/9722923260?omn=93948141758 Meeting ID: 972 292 3260 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Announcements/Proclamations by Presiding Officer A. This meeting is being digitally recorded. B. Next City Council: June 5, 2025 at 6 PM (Council Chambers and Zoom). C. Next Planning Commission: May 22, 2025 at 6 PM, (Council Chambers and Zoom). D. Next Recreation & Tourism Commission: June 11, 2025 at 5:00 PM (Library). E. Next Emergency Management Commission: June 9, 2025 at 6 PM (Council Chambers & Zoom). F. These meeting dates and times are subject to change. G. Anyone wishing to address the City Council concerning items of interest may do so. The person addressing the Council must complete a Public Comment Card and submit it to the City Administrator prior to the meeting. All remarks will be addressed to the whole City Council and limited to 3 minutes per person. Public Comments may also be submitted by email to the City Administrator, at mparry@shadycove.org, no later than 4:00 PM the day of the meeting. The Council reserves the right to delay any action, if required, until such time as they are fully informed on the matter. 5. Public Hearing 6. Public Comment on items on the agenda (other than public hearings) 7. Consent Agenda A. Bills Paid 5/1/2025 – 5/9/2025 total $30,130.76 8. Items removed from the consent agenda 9. Staff Reports A. Jackson County Sheriff’s Department – Deputy DeKruger B. City Administrator Agenda Page 1 of 2 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Department at (541) 878-2225. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). Shady Cove City Council Meeting Thursday, May 15, 2025 Agenda Page 2 of 2 10. New Business A. EMC – Written Direction and Discussion from City Council. B. Mayor for the Day Applicants - Discussion and Decision 11. Old Business A. Water – Update. 12. Written Comments on items not on the agenda 13. Council comments and Liaison report 14. Adjournment Approved Attest ______________________________ ____________________________ Mayor Ball Michele Parry, City Administrator Council Vote: Mayor Ball Councilor Nuckles Councilor Winfrey Councilor Mitchell City of Shady Cove Paid Invoice Report - Detail Report Page: 1 Check issue dates: 5/1/2025 - 5/9/2025 May 09, 2025 09:42AM Report Criteria: Detail report type printed Vendor Invoice Invoice Invoice Discount Check Check Check Number Name Number Description Seq Date Amount Amount Amount Number Issue Date 13 Avista Corporation 4941620000 Natural Gas 04/2025 1 04/23/2025 90.50 .00 90.50 975 05/07/2025 Total 13: 90.50 .00 90.50 24 Canon Financial Services, I 29993948 Contract charge 04/01/202 1 04/11/2025 203.82 .00 203.82 51625 05/06/2025 39993948 Contract charge 04/01/202 1 04/12/2025 203.82 .00 203.82 51625 05/06/2025 Total 24: 407.64 .00 407.64 43 Christian, David 04182025 Radio 04/14/2025 -04/18/2 1 04/18/2025 90.00 .00 90.00 51626 05/06/2025 04182025 Radio 04/07/2025 -04/11/2 2 04/18/2025 90.00 .00 90.00 51626 05/06/2025 04212025 Radio 04/21/2025 -04/25/2 1 04/25/2025 90.00 .00 90.00 51626 05/06/2025 Total 43: 270.00 .00 270.00 114 Pacific Power 3284764100 Aunt Carolines Park 1 04/24/2025 163.52 .00 163.52 51630 05/06/2025 Total 114: 163.52 .00 163.52 119 Perfection Cleaning 405470 City Hall office cleaning 04/ 1 04/28/2025 400.00 .00 400.00 51631 05/06/2025 Total 119: 400.00 .00 400.00 151 Southern Oregon Sanitatio 0425202588 22451 Hwy 62 1 04/25/2025 47.49 .00 47.49 51633 05/06/2025 0425202588 1008 Celtic Circle 1 04/25/2025 47.49 .00 47.49 51633 05/06/2025 0425202588 Aunt Carolines Park 1 04/25/2025 69.08 .00 69.08 51633 05/06/2025 Total 151: 164.06 .00 164.06 160 Teamster Local 223 04292025 Monthly dues 1 04/29/2025 177.00 .00 177.00 51635 05/06/2025 Total 160: 177.00 .00 177.00 176 Winters Electric, LLC 22487 4/10/2025 Job site Park: lig 1 04/15/2025 233.19 .00 233.19 51637 05/06/2025 Total 176: 233.19 .00 233.19 183 Steve Mitchell 04292025 Per Diem, fuel 350 miles, 1 04/29/2025 306.25 .00 306.25 51634 05/06/2025 Total 183: 306.25 .00 306.25 221 Hunter Communications 915687 phone/internet 1 05/07/2025 696.46 .00 696.46 974 05/07/2025 Total 221: 696.46 .00 696.46 229 Accurate Plumbing Solutio 57997 Park:3/3/2025 pump house 1 03/13/2025 993.75 .00 993.75 51622 05/06/2025 Total 229: 993.75 .00 993.75 257 AT&T Mobility 2872860888 Cell phones 1 04/05/2025 391.27 .00 391.27 51623 05/06/2025 Total 257: 391.27 .00 391.27 264 Upper Rogue Independent 3115 3/19/2025 Written Column 1 04/02/2025 140.00 .00 140.00 51636 05/06/2025 City of Shady Cove Paid Invoice Report - Detail Report Page: 2 Check issue dates: 5/1/2025 - 5/9/2025 May 09, 2025 09:42AM Vendor Invoice Invoice Invoice Discount Check Check Check Number Name Number Description Seq Date Amount Amount Amount Number Issue Date Total 264: 140.00 .00 140.00 268 Project A, Inc. 25-325 Services:Web Custom Dev 1 04/15/2025 259.25 .00 259.25 51632 05/06/2025 Total 268: 259.25 .00 259.25 430020 Confident Staffing, Inc. 50945 P. Lybarger work week 04/ 1 04/06/2025 507.40 .00 507.40 51627 05/06/2025 50945 M Smith work week ending 2 04/06/2025 1,075.88 .00 1,075.88 51627 05/06/2025 50960 50958 M. Knorr work week ending 1 04/13/2025 491.00 .00 491.00 51627 05/06/2025 50960 50958 P. Lybarger work week 004 2 04/13/2025 517.35 .00 517.35 51627 05/06/2025 50960 50958 M.Smith work week ending 3 04/13/2025 1,088.14 .00 1,088.14 51627 05/06/2025 Total 430020: 3,679.77 .00 3,679.77 430135 Enrich Oregon LLC 253 Water project SB1530 Urba 1 05/01/2025 1,635.00 .00 1,635.00 51628 05/06/2025 253 Planning park zone change 2 05/01/2025 12,382.50 .00 12,382.50 51628 05/06/2025 Total 430135: 14,017.50 .00 14,017.50 430139 Jolly Rock Inc 13429 Bobtail rent, 3/4" crushed r 1 04/04/2025 315.60 .00 315.60 51629 05/06/2025 Total 430139: 315.60 .00 315.60 430142 Smith, Melissa 04292025 New employee backpay fro 1 04/28/2025 6,971.43 .00 .00 51619 Multiple 04292025 New employee backpay fro 2 04/28/2025 6,971.43- 04292025 2 New employee backpay fro 1 04/28/2025 11,700.00 .00 .00 51620 Multiple 04292025 2 New employee backpay fro 2 04/28/2025 11,700.00- 05022025 New employee backpay fro 1 05/02/2025 500.00 .00 500.00 51621 05/02/2025 Total 430142: 500.00 .00 500.00 430143 Bryant Lovlien & Jarvis 22146 Matter 2315729007 local G 1 04/07/2025 590.00 .00 590.00 51624 05/06/2025 22147 Matter 2315739001 2025 I 1 04/07/2025 485.00 .00 485.00 51624 05/06/2025 22149 Matter 23157390047 Hann 1 04/07/2025 5,850.00 .00 5,850.00 51624 05/06/2025 Total 430143: 6,925.00 .00 6,925.00 Grand Totals: 30,130.76 .00 30,130.76 Report Criteria: Detail report type printed EMC Mission. The mission of the City of Shady Cove Emergency Management Commission is to coordinate, maintain and administer emergency management through education in the areas of Mitigation, Preparedness, Response, Recovery, Detection, Prevention, and Protection. Our goal is to reduce the impact of hazards that may affect our community. General duties and responsibilities. The Emergency Management Commission is an appointed body with the primary responsibility of providing recommendations to the Mayor and City Council on direction, planning and policy on matters pertaining to the development of procedures, facilities, and chain of command for all emergencies facing the City including coordination with Jackson County Emergency Services, Fire District 4 and other responding agencies and to make such other recommendations to assist the Council in developing an emergency plan before such emergencies exist. It shall also perform such other related duties as may be assigned by the Council, which may include, but not be limited to: A. Perform periodic reviews of the City’s Emergency Management Master Plan. B. Compile data to assist City policy making in the planning of all emergency situations in the City of Shady Cove. C. Make recommendations to the City Council on potential revisions and future delivery of services by the City of Shady Cove as they pertain to Emergency Management. D. Make recommendations to the City Council for modifications or additions to existing ordinances, policies and practices relative to emergency planning in the City of Shady Cove. E. Work in conjunction with other City commissions, boards, or committees to help ensure coordination of various elements of the Emergency Management master plan. Conduct public meetings and make recommendations to the City Council on Emergency Management and procedures during emergencies. F. Make recommendations for capital improvements and operations relating to the City of Shady Cove’s Emergency Management and related equipment and facilities. G. Review and comment on fund-raising efforts and donations made on behalf of the City of Shady Cove’s Emergency Management Plan. H. Foster public awareness and involvement in all aspects of the City of Shady Cove’s Emergency Management and related facilities. Council Recommendations for Consideration: Based on the EMC workshop on May 6, 2025, it is clearer as to what the City’s role in emergencies can and should be. Specifically, being that the City has a single Emergency Manager (which is the City Administrator), no emergency staff, and a very limited budget, it can only address minor emergencies. All other emergencies will be escalated and coordinated with the Sheriff, Fire Chief and County EM as appropriate. As such, it is evident that though the EMC mission statement is accurate, the EMC stated roles and responsibilities far exceed the capabilities of the City. It is therefore recommended (for consideration) that the EMC duties be aligned with the following: • Public outreach to educate the public: Campaigns to promote Jackson Alerts signups; Campaigns for neighborhood watch/welfare; Public forums on resident preparedness; Public forums for other information Sheriff/Fire/County feels our residents should have; etc. • Maintain a volunteer registry of people willing to assist in an emergency and any certifications they may possess. • Research and advertise free certification courses that volunteers can take. • Recommendations for mutual aid agreements for evacuation/staging areas (ie Trail Christian Fellowship Church), Cooling centers, etc. • Council discussion and decision. MAYOR FOR THE DAY CONTEST