Borough Council

They COUNCIL MEETING MINUTES OF THE SHARON HILL BOROUGH COUNCIL MARCH 14, 2019 @ 7:00PM Meeting called to order President Oliver Pledge of Allegiance to the Flag Roll Call: Roll call was answer as follows: Present: Mrs. Booker (excused), Mrs. Bedford-Dean (excused), President Oliver, Mayor Dunfee, Messrs., Green, Finnegan, Felder, Mr. Martinez and Mr. Smith. President Oliver tabled the minutes from February 14, 2019 to the April meeting. PUBLIC COMMENTS Chuck Burke 205 High St. asked everyone to keep a firefighter that was burned in a fire to keep him in their prayers. Donna Hunter 1026 Coates St. presented pictures of damage to her fence caused by the tenants at 1028 Coates as well as the trash that keeps blowing over and under her fence from Kids Connection. John Zangara 89 Frances Ave. He thanked everyone because things have gotten much better. COMMITTEE REPORTS Mr. Finnegan has no report as the library is closed. He has a few concerns: • Library is over budget. We have to re-budget because some of the work is already done. We should have voted on this. • Requested copies of the minutes from the library board meetings for 2018 & 2019. • Requested a report on the trips that the Library Board attended and what the benefits were to the library and what were the benefits to the community of Sharon Hill. Mr. Martinez asked why the library re-opening was pushed back from March 4th to April 14th. Mr. Felder stated there was a contract slow down. There is nothing we can do if it is not in compliance. There are certain state regulations that have to be met. We had to slow down the process and wait for the contractors to complete the work before we put it back in operation. Mr. Martinez did they give you a time frame when the work would be completed? Mr. Felder their slow down hasn’t been on a daily basis. They show up once or twice a week. We had the following problems: • Electrical • Data Line problems • Spacing problems when they first did the measurements President Oliver stated that some of these extra expenses needed to come to council for prior approval. Mr. Felder there was also some issues on the exterior of the building that we had no control over. • 2 windows need to be replaced • Picking the colors • Having to reconfigure everything President Oliver these additional expenses need to come to council for approval. Mr. Finnegan also requested to know what the topic of the library board executive sessions are about. President Oliver we need to review the bylaws of the library and how their executive sessions are quorum. If there is an executive session all the members of the library board should be going to the executive session. Mr. Schleigh if you are going into executive session there are 3 reasons litigation, personnel or real estate. If they take action on any of these it has to be done in open session. Mr. Green gave an overview of the Recreation Board Meeting and they have 2 new members. He also gave an overview of the Ramblers Banquet and presented Council with 2 championship trophies to display in the council room. He also gave an overview of the new league the Ramblers are in and a scholarship program they can participate in. Mr. Martinez read the Police and Fire reports see attached: Mr. Finnegan asked Fire Chief Burk if any other communities are going to pick up on the PT firefighters. Chief Burk gave an overview of how the PT firefighters have improved their response time during the day and so far the program is working. Mr. Felder read the highway and trash report see attached: President Oliver read the treasurers report see attached: Motion was made by Mr. Martinez second by Mr. Green to accept the treasurer’s report. All in Favor? Opposed? Motion carries 5-0. Motion made by Mr. Martinez second by Mr. Green to accept the accounts payable totaling $467,755.07. All in favor? Opposed? Motion carries 4-1 Mr. Finnegan opposed. Mayor Dunfee read the Abandoned Vehicle and the Chief of Police reports see attached: Mr. Smith read the SHACC report. Saturday March 23rd there will be a free class making rain sticks being held from 1-4pm upstairs at borough hall. Mr. Smith has a few housekeeping items 1. SPCA Contract has to be renewed by June 1st. It’s a 5 year renewal. 2. Need to advertise our Storm Water Ordinance #1401 for next month’s meeting. 3. The cameras have been installed in borough hall/getting cameras in and around police station. 4. 2018 borough audit is complete. Should have it back by the April meeting. 5. Tax bills are out and on time. 6. FOP Contract motion made by Mr. Finnegan second by Mr. Green All in favor? Opposed? Roll call vote Mr. Finnegan yes, Mr. Green yes, Mr. Martinez yes, Mr. Felder yes, Mr. Oliver yes. Motion carries 5-0. Ramona and Mr. Oliver will stay after the meeting to sign the contract. 7. Tomorrow there is a meeting to start revamping our website. 8. We will get the Liquid Fuels reports done by April 1st as well as the recycling reports. 9. We are also working on the digital sign at the park installed by mid-April. See attached sketch. 10. Highway resignation- Brandon Williams. Need to get approval to place an ad to replace him. President Oliver asked for a motion to approve placing an ad to replace a highway worker with a CDL. Motion made by Mr. Finnegan second by Mr. Martinez. All in favor? Opposed? Motion carries. 5-0 11. Need to get approval to place an ad on Municibid to sell the 1990 Dump Truck. President Oliver asked for a motion to approve the sale of the 1990 Dump Truck. Motion made by Mr. Finnegan second by Mr. Green. All in favor? Opposed? Motion carries 5-0. There was discussion on the specs of the sign. Mr. Smith referred everyone to the handout. Mr. Green asked how we monitor the handicap parking spaces. Mr. Smith We send out letters every 2 years to renew them and Mona has a spreadsheet. There are a couple that I have turned down because they have driveways. There was further discussion on handicap parking. Mr. Schleigh has nothing to report but wanted to remind council that any unbudgeted expense should be approved by a specific motion and any change to a contract should be approved by a specific motion. If you don’t follow protocol you could be surcharged. President Oliver read the 4th of July flyer that was in everyone’s packets. See attached: Mr. Finnegan announced that this would be his last term in office and thanked everyone for their support. PUBLIC COMMENTS Donna Hunter 1026 Coates St. It seems that the library had some costly mistakes that are costing the tax payers. Did you have a professional project manager that would have caught some of the mishaps like a window? Some of these mishaps should have been reported by a professional project manager. President Oliver stated that the window was corrected. The additional wiring when it was set up they wanted the tenant to do the additional wiring. There was further discussion on the project regarding the additional work, the delays and the grant money that was originally anticipated. Mrs. Chaney 1132 Woodland Ave. I agree. This was done without professional oversight because you would not have these mistakes. There was further discussion on the overages and mistakes. Moving forward we have to do better. There was further discussion about the contractor and the work that was done. President Oliver with no further comments the next council meeting will be held on Thursday April 11, 2019 at 7pm. Meeting adorned.