Business Improvement District - BID

CITY OF SHAWANO BUSINESS IMPROVEMENT DISTRICT - BID AGENDA WEDNESDAY, JANUARY 10, 2024 3:30 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO https://us02web.zoom.us/j/88592944757pwd=c3lUVlVNTWRNNVdMK3RoQWlLaEs3UT09 MEETING ID: 885 9294 4757 PASSCODE: 908999 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. COMPLIANCE WITH OPEN MEETING LAW 5. APPROVE MINUTES OF LAST MEETING NOVEMBER 8, 2023 6. FINANCIAL REPORT 7. SOUND OFF - PUBLIC COMMENT 8. KIERSTEN STOUT, FOX CITIES MAGAZINE 9. BID COORDINATOR UPDATE 10. COMMITTEE REPORTS • EVENTS & PROMOTIONS • BUSINESS PROPERTY COMMITTEE 11. ACTION ITEMS - DISCUSS AND TAKE ACTION • 2024 Event Fees 12. SET NEXT MEETING DATE 13. ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 16  BUSINESS IMPROVEMENT DISTRICT MINUTES November 8, 2023 3:30 PM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • Call to order by President Amy Stuber at 3:32 p.m.. PLEDGE OF ALLEGIANCE ROLL CALL • Members present: Jill Birr, Karen Preston, Jennifer Hoffman, Amy Stuber, Amber Arneson, Brad Keushel, and Chelsea Gilling. • Absent & Excused: Alex Hartwig, Michael Johnston, and Suzette Hackl. • Others present: Lindsay Johnson-BID Coordinator, Patti Peterson-Market Messenger, Lesley Nemetz-City of Shawano, Eddie Sheppard-City Administrator, and Peter Thillman-SCEPI. COMPLIANCE WITH OPEN MEETING LAW • Open meeting compliance verified by President Amy Stuber. APPROVE MINUTES OF LAST MEETING • Meeting minutes from the October board meeting were reviewed. Motion by Chelsea Gilling, seconded by Brad Keushel to approve. Motion carried by voice vote of 7-0. FINANCIAL REPORT • October financials were reviewed. Motion by Brad Keushel, seconded by Jill Birr to approve. Motion carried by voice vote of 7-0. SOUND OFF - PUBLIC COMMENT • None. BID COORDINATOR UPDATE • *Note BID Coordinator report can be found attached to this month’s agenda for review.* COMMITTEE REPORTS • EVENTS & PROMOTIONS - see BID Coordinator report. • BUSINESS PROPERTY COMMITTEE - no new grant requests. ACTION ITEMS - DISCUSS AND TAKE ACTION • 2024 Budget: Motion by Chelsea Gilling to repeal the motion made on October 11 to approve the 2024 budget of $121,180 revenue and offsetting expenditures, seconded by Amy Stuber. Roll call. Yes - Jill Birr, Karen Preston, Jennifer Hoffman, Amy Stuber, Amber Arneson, Brad Keushel, Chelsea Gilling. Motion by Amber Arneson approve the 2024 budget of $106,180 revenue and offsetting expenditures, second by Jennifer Hoffman. Roll call. Yes - Jill Birr, Karen Preston, Jennifer Hoffman, Amy Stuber, Amber Arneson, Brad Keushel, Chelsea Gilling • 2024 Event Dates: There was discussion and the following are the 2024 Event Dates. Ladies Day – Friday, April 19 Page 1 of 2 Page 2 of 16  Sip, Swirl & Stroll – Friday, June 14 ShawanoFest – Saturday, July 13 Sidewalk Sale – Friday, August 9 & Saturday, August 10 Octoberfest – Saturday, October 5 Witches’ Night Out – Friday, October 11 Christmas Open House – To Be Announced at a later date Holiday Stroll/Small Business Saturday – Saturday, November 30 Santa Parade – Friday, December 6 SET NEXT MEETING DATE • January 10, 2024 at 3:30 p.m. in the Community Room of City Hall. ADJOURN • Motion to adjourn by Chelsea Gilling, second by Brad Keushel. Meeting adjourned at 4:35 p.m. Respectfully submitted, Lindsay Johnson Page 2 of 2 Page 3 of 16  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2023 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 55,960.00 .00 56,494.20 ( 534.20) 101.0 TOTAL SPECIAL ASSESSMENTS 55,960.00 .00 56,494.20 ( 534.20) 101.0 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 17,240.00 .00 .00 17,240.00 .0 210-56720-4685 EVENT FEES 6,000.00 909.95 12,708.17 ( 6,708.17) 211.8 210-56720-4855 SPONSORSHIPS 12,000.00 2,600.00 13,560.00 ( 1,560.00) 113.0 TOTAL GENERAL REVENUES 35,240.00 3,509.95 26,268.17 8,971.83 74.5 TOTAL FUND REVENUE 91,200.00 3,509.95 82,762.37 8,437.63 90.8 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 550.00 39.82 397.75 152.25 72.3 210-56720-2300 PROFESSIONAL SERVICES 32,000.00 2,666.66 29,333.26 2,666.74 91.7 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 844.00 156.00 84.4 210-56720-3100 SUPPLIES AND MATERIALS 200.00 .00 35.12 164.88 17.6 210-56720-3110 POSTAGE 100.00 .00 48.25 51.75 48.3 210-56720-3120 ADVERTISING/PROMOTIONS 35,000.00 3,954.41 38,434.87 ( 3,434.87) 109.8 210-56720-3200 EQUIPMENT 6,000.00 .00 332.22 5,667.78 5.5 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 145.00 5.00 96.7 210-56720-5000 GENERAL INSURANCE 1,200.00 .00 1,208.00 ( 8.00) 100.7 210-56720-7000 GRANTS 15,000.00 .00 34,751.66 ( 19,751.66) 231.7 TOTAL EXPENSES 91,200.00 6,660.89 105,530.13 ( 14,330.13) 115.7 TOTAL FUND EXPENDITURES 91,200.00 6,660.89 105,530.13 ( 14,330.13) 115.7 NET REVENUE OVER EXPENDITURES .00 ( 3,150.94) ( 22,767.76) 22,767.76 .0 FOR ADMINISTRATION USE ONLY 92 % OF THE FISCAL YEAR HAS ELAPSED 12/05/2023 08:41AM PAGE: 1 Page 4 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period: 11/23 (11/30/2023) Dec 05, 2023 8:42AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 10/31/2023 (10/23) Balance .00 * .00 * 26,666.60 11/10/2023 AP 139 JOHNSON, LINDSAY 1,333.33 **Inv. No: NOVEMBER 15 2023 **Desc: BID Coordiator Payment **Inv. Date: 11/15/2023 11/30/2023 AP 546 JOHNSON, LINDSAY 1,333.33 **Inv. No: NOVEMBER 30 2023 **Desc: BID Coordinator Payment **Inv. Date: 11/30/2023 11/30/2023 (11/23) Period Totals and Balance 2,666.66 * .00 * 29,333.26 YTD Encumbrance .00 YTD Actual 29,333.26 Total 29,333.26 YTD Budget 32,000.00 Unexpended 2,666.74 210-56720-3000 General Expense 10/31/2023 (10/23) Balance .00 * .00 * 844.00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 844.00 YTD Encumbrance .00 YTD Actual 844.00 Total 844.00 YTD Budget 1,000.00 Unexpended 156.00 210-56720-3100 Supplies and Materials 10/31/2023 (10/23) Balance .00 * .00 * 35.12 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 35.12 YTD Encumbrance .00 YTD Actual 35.12 Total 35.12 YTD Budget 200.00 Unexpended 164.88 210-56720-3110 Postage 10/31/2023 (10/23) Balance .00 * .00 * 48.25 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 48.25 YTD Encumbrance .00 YTD Actual 48.25 Total 48.25 YTD Budget 100.00 Unexpended 51.75 210-56720-3120 Advertising/Promotions 10/31/2023 (10/23) Balance .00 * .00 * 34,480.46 11/10/2023 AP 123 CHRISTENSEN PRINTING PARTNERS 194.25 **Inv. No: 87813 **Desc: BID Newspaper Ad - Witches Night Out **Inv. Date: 10/5/2023 11/10/2023 AP 124 CHRISTENSEN PRINTING PARTNERS 92.50 **Inv. No: 88010 **Desc: BID Newspaper Ad - Witches Night Out **Inv. Date: 10/12/2023 11/16/2023 AP 466 ELAN 107.36 **Inv. No: *9943 OCTOBER 2023 **Desc: BID Posters **Inv. Date: 10/25/2023 11/16/2023 AP 386 RESULTS BROADCASTING 409.00 **Inv. No: 23100385 **Desc: BID Radio Ads **Inv. Date: 10/31/2023 11/16/2023 AP 319 CAMPBELL, JAMES 125.00 **Inv. No: 2023 **Desc: BID Santa Appearance **Inv. Date: 11/15/2023 11/16/2023 AP 389 SANTA'S CREW 960.00 **Inv. No: 2023 **Desc: BID Reindeer Appearance **Inv. Date: 11/15/2023 11/16/2023 AP 390 SANTA'S CREW 100.00 **Inv. No: 2023 GRATUITY **Desc: BID Reindeer Appearance-Gratuity **Inv. Date: 11/15/2023 11/16/2023 AP 432 WHIPP, LEN 200.00 **Inv. No: 2023 GRATUITY **Desc: Gratuity for Horse & Wagon Rides **Inv. Date: 11/15/2023 11/16/2023 AP 433 WHIPP, LEN 1,390.00 **Inv. No: 2023 HORSE/WAGON RIDES **Desc: BID HORSE & WAGON RIDES **Inv. Date: 11/15/2023 11/16/2023 AP 446 WISSELL, TERRY 175.00 **Inv. No: 2023 TREE LIGHTING **Desc: BID DJ at Tree Lighting **Inv. Date: 11/15/2023 11/16/2023 AP 366 JOHNSON, LINDSAY 6.30 **Inv. No: AUGUST 1-OCTOBER 31 **Desc: BID Copies **Inv. Date: 11/16/2023 11/16/2023 AP 367 JOHNSON, LINDSAY 45.00 **Inv. No: AUGUST 1-OCTOBER 31 **Desc: BID Facebook Boost **Inv. Date: 11/16/2023 11/30/2023 AP 548 KANE, ROGER 150.00 Page 5 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period: 11/23 (11/30/2023) Dec 05, 2023 8:42AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) **Inv. No: 2023 **Desc: BID Santa Appearance **Inv. Date: 11/28/2023 11/30/2023 (11/23) Period Totals and Balance 3,954.41 * .00 * 38,434.87 YTD Encumbrance .00 YTD Actual 38,434.87 Total 38,434.87 YTD Budget 35,000.00 Unexpended 3,434.87- 210-56720-3200 Equipment 10/31/2023 (10/23) Balance .00 * .00 * 332.22 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 332.22 YTD Encumbrance .00 YTD Actual 332.22 Total 332.22 YTD Budget 6,000.00 Unexpended 5,667.78 210-56720-3300 Training and Memberships 10/31/2023 (10/23) Balance .00 * .00 * 145.00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 145.00 YTD Encumbrance .00 YTD Actual 145.00 Total 145.00 YTD Budget 150.00 Unexpended 5.00 210-56720-3350 Mileage Expense 10/31/2023 (10/23) Balance .00 * .00 * .00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 10/31/2023 (10/23) Balance .00 * .00 * 56,494.20- 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 56,494.20- YTD Encumbrance .00 YTD Actual 56,494.20- Total 56,494.20- YTD Budget 55,960.00- Unearned 534.20- 210-56720-4685 Event Fees 10/31/2023 (10/23) Balance .00 * .00 * 11,798.22- 11/30/2023 CR 1020159 T-Shirts - WITCHES NIGHT OUT SHIRTS 909.95- Description: T-Shirts - WITCHES NIGHT OUT SHIRTS 11/30/2023 (11/23) Period Totals and Balance .00 * 909.95- * 12,708.17- YTD Encumbrance .00 YTD Actual 12,708.17- Total 12,708.17- YTD Budget 6,000.00- Unearned 6,708.17- 210-56720-4800 Interest on Investments 10/31/2023 (10/23) Balance .00 * .00 * .00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 10/31/2023 (10/23) Balance .00 * .00 * .00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Page 6 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period: 11/23 (11/30/2023) Dec 05, 2023 8:42AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships 10/31/2023 (10/23) Balance .00 * .00 * 10,960.00- 11/30/2023 CR 1019941 Hol Stroll&Tree Light Sponsor - WIS FILM & BAG 50.00- Description: Hol Stroll&Tree Light Sponsor - WIS FILM & BAG 11/30/2023 CR 1019994 Hol Stroll&Tree Light Sponsor - Shawano County 50.00- Description: Hol Stroll&Tree Light Sponsor - Shawano County 11/30/2023 CR 1020003 Hol Stroll&Tree Light Sponsor - KAREN MCKABE 50.00- Description: Hol Stroll&Tree Light Sponsor - KAREN MCKABE 11/30/2023 CR 1020004 Hol Stroll&Tree Light Sponsor - HM STAFF OF LI 50.00- Description: Hol Stroll&Tree Light Sponsor - HM STAFF OF LIFE LLC 11/30/2023 CR 1020082 Hol Stroll&Tree Light Sponsor - KESHENA ASSE 50.00- Description: Hol Stroll&Tree Light Sponsor - KESHENA ASSEMBLEY OF GOD 11/30/2023 CR 1020128 Shawano News - AGENTJAMIEB 50.00- Description: Shawano News - AGENTJAMIEB 11/30/2023 CR 1020129 Hol Stroll&Tree Light Sponsor - THE AVENUE WI 50.00- Description: Hol Stroll&Tree Light Sponsor - THE AVENUE WI INC 11/30/2023 CR 1020130 Hol Stroll&Tree Light Sponsor - RIVER VALLEY C 50.00- Description: Hol Stroll&Tree Light Sponsor - RIVER VALLEY CHURCH SHAWANO 11/30/2023 CR 1020131 Hol Stroll&Tree Light Sponsor - COLLEGE OF ME 50.00- Description: Hol Stroll&Tree Light Sponsor - COLLEGE OF MENOMINEE NATION 11/30/2023 CR 1020132 Hol Stroll&Tree Light Sponsor - SIMKO Support C 50.00- Description: Hol Stroll&Tree Light Sponsor - SIMKO Support Ctr (Shawano Orthodontics) 11/30/2023 CR 1020133 Hol Stroll&Tree Light Sponsor - RADCO 50.00- Description: Hol Stroll&Tree Light Sponsor - RADCO 11/30/2023 CR 1020134 Hol Stroll&Tree Light Sponsor - WOLF RIVER HO 50.00- Description: Hol Stroll&Tree Light Sponsor - WOLF RIVER HOLDINGS CORP 11/30/2023 CR 1020135 Hol Stroll&Tree Light Sponsor - EDITH DEY 50.00- Description: Hol Stroll&Tree Light Sponsor - EDITH DEY 11/30/2023 CR 1020136 Hol Stroll&Tree Light Sponsor - CAPITAL CREDIT 50.00- Description: Hol Stroll&Tree Light Sponsor - CAPITAL CREDIT UNION 11/30/2023 CR 1020137 Hol Stroll&Tree Light Sponsor - TOTAL FITNESS 50.00- Description: Hol Stroll&Tree Light Sponsor - TOTAL FITNESS 11/30/2023 CR 1020139 Hol Stroll&Tree Light Sponsor - JENNY & CHRIS 50.00- Description: Hol Stroll&Tree Light Sponsor - JENNY & CHRIS NACHTWEY 11/30/2023 CR 1020140 Hol Stroll&Tree Light Sponsor - CELL PLUS II INC 300.00- Description: Hol Stroll&Tree Light Sponsor - CELL PLUS II INC 11/30/2023 CR 1020141 Voids receipt - 1.020139 - JENNY & CHRIS NAC 50.00 Description: Voids receipt - 1.020139 - JENNY & CHRIS NACHTWEY 11/30/2023 CR 1020142 Hol Stroll&Tree Light Sponsor - JENNY NACHTW 50.00- Description: Hol Stroll&Tree Light Sponsor - JENNY NACHTWEY for Performance Foodservi 11/30/2023 CR 1020166 Hol Stroll&Tree Light Sponsor - ACE CONSTRUC 50.00- Description: Hol Stroll&Tree Light Sponsor - ACE CONSTRUCTION SHAWANO 11/30/2023 CR 1020210 Hol Stroll&Tree Light Sponsor - HEATHER PAHL 100.00- Description: Hol Stroll&Tree Light Sponsor - HEATHER PAHL 11/30/2023 CR 1020239 Hol Stroll&Tree Light Sponsor - SHAWANO OPTI 50.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO OPTIMIST CLUB 11/30/2023 CR 1020240 Hol Stroll&Tree Light Sponsor - THE FRESH PRO 50.00- Description: Hol Stroll&Tree Light Sponsor - THE FRESH PROJECT 11/30/2023 CR 1020241 Hol Stroll&Tree Light Sponsor - SHAWANO VETE 50.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO VETERINARY SERVICES 11/30/2023 CR 1020242 Hol Stroll&Tree Light Sponsor - JED SCHUETTPE 50.00- Description: Hol Stroll&Tree Light Sponsor - JED SCHUETTPELZ 11/30/2023 CR 1020243 Hol Stroll&Tree Light Sponsor - FERRELLGAS LP 50.00- Description: Hol Stroll&Tree Light Sponsor - FERRELLGAS LP 11/30/2023 CR 1020316 SPONSORSHIP OF HORSE & WAGON RIDE - 1,000.00- Page 7 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period: 11/23 (11/30/2023) Dec 05, 2023 8:42AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: SPONSORSHIP OF HORSE & WAGON RIDE - WOLF RIVER DENTAL 11/30/2023 CR 1020317 Hol Stroll&Tree Light Sponsor - SHAWANO COU 50.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO COUNTY 4-H LEADERS ASSOC 11/30/2023 CR 1020318 Hol Stroll&Tree Light Sponsor - BELMARK 50.00- Description: Hol Stroll&Tree Light Sponsor - BELMARK 11/30/2023 (11/23) Period Totals and Balance 50.00 * 2,650.00- * 13,560.00- YTD Encumbrance .00 YTD Actual 13,560.00- Total 13,560.00- YTD Budget 12,000.00- Unearned 1,560.00- 210-56720-4890 Miscellaneous Income 10/31/2023 (10/23) Balance .00 * .00 * .00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 10/31/2023 (10/23) Balance .00 * .00 * .00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-5000 General Insurance 10/31/2023 (10/23) Balance .00 * .00 * 1,208.00 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 1,208.00 YTD Encumbrance .00 YTD Actual 1,208.00 Total 1,208.00 YTD Budget 1,200.00 Unexpended 8.00- 210-56720-7000 Grants 10/31/2023 (10/23) Balance .00 * .00 * 34,751.66 11/30/2023 (11/23) Period Totals and Balance .00 * .00 * 34,751.66 YTD Encumbrance .00 YTD Actual 34,751.66 Total 34,751.66 YTD Budget 15,000.00 Unexpended 19,751.66- Number of transactions: 45 Number of accounts: 17 Debit Credit Proof Grand Totals: 6,671.07 3,559.95- 3,111.12 Page 8 of 16  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2023 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 55,960.00 .00 56,494.20 ( 534.20) 101.0 TOTAL SPECIAL ASSESSMENTS 55,960.00 .00 56,494.20 ( 534.20) 101.0 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 17,240.00 .00 .00 17,240.00 .0 210-56720-4685 EVENT FEES 6,000.00 .00 12,708.17 ( 6,708.17) 211.8 210-56720-4855 SPONSORSHIPS 12,000.00 817.00 14,377.00 ( 2,377.00) 119.8 TOTAL GENERAL REVENUES 35,240.00 817.00 27,085.17 8,154.83 76.9 TOTAL FUND REVENUE 91,200.00 817.00 83,579.37 7,620.63 91.6 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 550.00 39.82 437.57 112.43 79.6 210-56720-2300 PROFESSIONAL SERVICES 32,000.00 2,666.66 31,999.92 .08 100.0 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 844.00 156.00 84.4 210-56720-3100 SUPPLIES AND MATERIALS 200.00 12.65 47.77 152.23 23.9 210-56720-3110 POSTAGE 100.00 .00 48.25 51.75 48.3 210-56720-3120 ADVERTISING/PROMOTIONS 35,000.00 1,760.90 40,195.77 ( 5,195.77) 114.9 210-56720-3200 EQUIPMENT 6,000.00 .00 332.22 5,667.78 5.5 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 145.00 5.00 96.7 210-56720-5000 GENERAL INSURANCE 1,200.00 .00 1,208.00 ( 8.00) 100.7 210-56720-7000 GRANTS 15,000.00 .00 34,751.66 ( 19,751.66) 231.7 TOTAL EXPENSES 91,200.00 4,480.03 110,010.16 ( 18,810.16) 120.6 TOTAL FUND EXPENDITURES 91,200.00 4,480.03 110,010.16 ( 18,810.16) 120.6 NET REVENUE OVER EXPENDITURES .00 ( 3,663.03) ( 26,430.79) 26,430.79 .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2024 10:17AM PAGE: 1 Page 9 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period: 12/23 (12/31/2023) Jan 08, 2024 10:28AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 11/30/2023 (11/23) Balance .00 * .00 * 29,333.26 12/13/2023 AP 156 JOHNSON, LINDSAY 1,333.33 **Inv. No: DECEMBER 15 2023 **Desc: BID Coordiator Payment **Inv. Date: 12/15/2023 12/28/2023 AP 477 JOHNSON, LINDSAY 1,333.33 **Inv. No: DECEMBER 31 2023 **Desc: BID Coordinator Payment **Inv. Date: 12/31/2023 12/31/2023 (12/23) Period Totals and Balance 2,666.66 * .00 * 31,999.92 YTD Encumbrance .00 YTD Actual 31,999.92 Total 31,999.92 YTD Budget 32,000.00 Unexpended .08 210-56720-3000 General Expense 11/30/2023 (11/23) Balance .00 * .00 * 844.00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 844.00 YTD Encumbrance .00 YTD Actual 844.00 Total 844.00 YTD Budget 1,000.00 Unexpended 156.00 210-56720-3100 Supplies and Materials 11/30/2023 (11/23) Balance .00 * .00 * 35.12 12/13/2023 AP 280 ELAN 12.65 **Inv. No: *9943 NOVEMBER 2023 **Desc: BID Cable Ties **Inv. Date: 11/25/2023 12/31/2023 (12/23) Period Totals and Balance 12.65 * .00 * 47.77 YTD Encumbrance .00 YTD Actual 47.77 Total 47.77 YTD Budget 200.00 Unexpended 152.23 210-56720-3110 Postage 11/30/2023 (11/23) Balance .00 * .00 * 48.25 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 48.25 YTD Encumbrance .00 YTD Actual 48.25 Total 48.25 YTD Budget 100.00 Unexpended 51.75 210-56720-3120 Advertising/Promotions 11/30/2023 (11/23) Balance .00 * .00 * 38,434.87 12/07/2023 AP 45 ZURKO ENTERPRISES INC 321.00 **Inv. No: 0001124 **Desc: BID Tree Sponsor Signs & Banners **Inv. Date: 11/13/2023 12/07/2023 AP 7 CHRISTENSEN PRINTING PARTNERS 92.50 **Inv. No: 89029 **Desc: BID Newspaper Ad - Holiday Stroll **Inv. Date: 11/16/2023 12/07/2023 AP 8 CHRISTENSEN PRINTING PARTNERS 388.50 **Inv. No: 89210 **Desc: BID Newspaper Ad - Holiday Stroll & Santa Parade **Inv. Date: 11/23/2023 12/07/2023 AP 9 CHRISTENSEN PRINTING PARTNERS 92.50 **Inv. No: 89347 **Desc: BID Newspaper Ad - Santa Parade **Inv. Date: 11/30/2023 12/13/2023 AP 199 RESULTS BROADCASTING 409.00 Page 10 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period: 12/23 (12/31/2023) Jan 08, 2024 10:28AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) **Inv. No: 23110391 **Desc: BID Radio Ads **Inv. Date: 11/30/2023 12/07/2023 AP 60 WOLF RIVER HOGS 200.00 **Inv. No: 2023 **Desc: BID Santa Parade Control **Inv. Date: 12/5/2023 12/13/2023 AP 158 MARTIN PAHL JEWELLERS 180.00 **Inv. No: 001-37695 **Desc: BID Santa Parade Trophies **Inv. Date: 12/9/2023 01/04/2024 AP 557 ELAN 27.00 **Inv. No: *9943 **Desc: BID Sign for Holiday Stroll **Inv. Date: 12/25/2023 01/04/2024 AP 519 JOHNSON, LINDSAY 10.40 **Inv. No: NOV 1 - DEC 31 2023 **Desc: BID Copies **Inv. Date: 12/31/2023 01/04/2024 AP 520 JOHNSON, LINDSAY 15.00 **Inv. No: NOV 1 - DEC 31 2023 **Desc: BID Facebook Boost **Inv. Date: 12/31/2023 01/05/2024 JE 67 BID Dollars - Check 1262 25.00 12/31/2023 (12/23) Period Totals and Balance 1,760.90 * .00 * 40,195.77 YTD Encumbrance .00 YTD Actual 40,195.77 Total 40,195.77 YTD Budget 35,000.00 Unexpended 5,195.77- 210-56720-3200 Equipment 11/30/2023 (11/23) Balance .00 * .00 * 332.22 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 332.22 YTD Encumbrance .00 YTD Actual 332.22 Total 332.22 YTD Budget 6,000.00 Unexpended 5,667.78 210-56720-3300 Training and Memberships 11/30/2023 (11/23) Balance .00 * .00 * 145.00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 145.00 YTD Encumbrance .00 YTD Actual 145.00 Total 145.00 YTD Budget 150.00 Unexpended 5.00 210-56720-3350 Mileage Expense 11/30/2023 (11/23) Balance .00 * .00 * .00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 11/30/2023 (11/23) Balance .00 * .00 * 56,494.20- 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 56,494.20- YTD Encumbrance .00 YTD Actual 56,494.20- Total 56,494.20- YTD Budget 55,960.00- Unearned 534.20- 210-56720-4685 Event Fees 11/30/2023 (11/23) Balance .00 * .00 * 12,708.17- Page 11 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period: 12/23 (12/31/2023) Jan 08, 2024 10:28AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4685 Event Fees (continued) 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 12,708.17- YTD Encumbrance .00 YTD Actual 12,708.17- Total 12,708.17- YTD Budget 6,000.00- Unearned 6,708.17- 210-56720-4800 Interest on Investments 11/30/2023 (11/23) Balance .00 * .00 * .00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 11/30/2023 (11/23) Balance .00 * .00 * .00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4855 Sponsorships 11/30/2023 (11/23) Balance .00 * .00 * 13,560.00- 12/12/2023 CR 1020428 Hol Stroll&Tree Light Sponsor - HOME AGAIN OF 50.00- Description: Hol Stroll&Tree Light Sponsor - HOME AGAIN OF GREEN BAY 12/12/2023 CR 1020429 Hol Stroll&Tree Light Sponsor - STUBBORN BRO 50.00- Description: Hol Stroll&Tree Light Sponsor - STUBBORN BROTHER'S BREWERY LLC 12/12/2023 CR 1020430 Hol Stroll&Tree Light Sponsor - THE BOLT & SKE 50.00- Description: Hol Stroll&Tree Light Sponsor - THE BOLT & SKEIN QUILT SHOP 12/12/2023 CR 1020431 Hol Stroll&Tree Light Sponsor - OLD GLORY CAN 50.00- Description: Hol Stroll&Tree Light Sponsor - OLD GLORY CANDY LLC 12/12/2023 CR 1020432 Hol Stroll&Tree Light Sponsor - BUG TUSSEL WI 50.00- Description: Hol Stroll&Tree Light Sponsor - BUG TUSSEL WIRELESS LLC 12/12/2023 CR 1020470 Hol Stroll&Tree Light Sponsor - CODY HUDSON 50.00- Description: Hol Stroll&Tree Light Sponsor - CODY HUDSON 12/12/2023 CR 1020500 Hol Stroll&Tree Light Sponsor - TWIGS BEVERA 50.00- Description: Hol Stroll&Tree Light Sponsor - TWIGS BEVERAGE 12/12/2023 CR 1020501 Santa Parade Sponsorship - MARTIN PAUL ENT 117.00- Description: Santa Parade Sponsorship - MARTIN PAUL ENTERPRISES 12/21/2023 CR 1020544 Hol Stroll&Tree Light Sponsor - CORNERSTONE 50.00- Description: Hol Stroll&Tree Light Sponsor - CORNERSTONE CHIROPRACTIC 12/21/2023 CR 1020545 Hol Stroll&Tree Light Sponsor - CROSSROADS C 50.00- Description: Hol Stroll&Tree Light Sponsor - CROSSROADS CUSTOM CABINETRY 12/21/2023 CR 1020654 Hol Stroll&Tree Light Sponsor - SHAWANO AREA 50.00- Page 12 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period: 12/23 (12/31/2023) Jan 08, 2024 10:28AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - SHAWANO AREA MATTHEW 25 INC 12/21/2023 CR 1020690 Shawano News - OLD GLORY CANDY 50.00- Description: Shawano News - OLD GLORY CANDY 12/21/2023 CR 1020691 Hol Stroll&Tree Light Sponsor - EWERT PEST C 50.00- Description: Hol Stroll&Tree Light Sponsor - EWERT PEST CONTROL 12/21/2023 CR 1020692 Hol Stroll&Tree Light Sponsor - KERSTEN ACCO 100.00- Description: Hol Stroll&Tree Light Sponsor - KERSTEN ACCOUNTING 12/31/2023 (12/23) Period Totals and Balance .00 * 817.00- * 14,377.00- YTD Encumbrance .00 YTD Actual 14,377.00- Total 14,377.00- YTD Budget 12,000.00- Unearned 2,377.00- 210-56720-4890 Miscellaneous Income 11/30/2023 (11/23) Balance .00 * .00 * .00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 11/30/2023 (11/23) Balance .00 * .00 * .00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-5000 General Insurance 11/30/2023 (11/23) Balance .00 * .00 * 1,208.00 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 1,208.00 YTD Encumbrance .00 YTD Actual 1,208.00 Total 1,208.00 YTD Budget 1,200.00 Unexpended 8.00- 210-56720-7000 Grants 11/30/2023 (11/23) Balance .00 * .00 * 34,751.66 12/31/2023 (12/23) Period Totals and Balance .00 * .00 * 34,751.66 YTD Encumbrance .00 YTD Actual 34,751.66 Total 34,751.66 YTD Budget 15,000.00 Unexpended 19,751.66- Number of transactions: 28 Number of accounts: 17 Debit Credit Proof Grand Totals: 4,440.21 817.00- 3,623.21 Page 13 of 16 BID Coordinator Report January 10, 2024 Past Events: Christmas  Holiday Stroll & Tree Lighting: o All 100 trees were sponsored and decorated. Huge thanks to Park & Rec crew for all their help with the trees and to DPW and SMU for putting up the big tree. Tree removal wrapped up on Monday. o Holiday Stroll & Tree Lighting event went well. Addition of the second horse & wagon ride was great – line moved quickly and everyone was able to get through the line. Also, limiting the route to around Franklin Park helped. All other activities from the previous year went well. Most activities/stations saw about 300 kids which is consistent from 2022. Park & Rec estimates 525 s’mores were made!!! o Small Business Saturday saw many shoppers and the weather was perfect. o Holly Jolly Trolley was a huge success!  Santa parade: o Additional volunteers in the parade lineup area made this one of the best parade lineup experiences thus far! In addition, PD had officers at the Lincoln Street intersection and behind the Habitat building which assisted with the flow of traffic. Another change was having the band students dropped off by the Farmer’s Brewery (via Washington Street) which eliminated congestion. o This was one of the largest parades in recent years – it was a 45-minute parade where usually about 35-40 minutes. Additional activities:  Participated in Leadership Shawano County (LSDC) city government roundtable discussion. New Businesses:  The Ultimate Closet will be opening at 146 S. Main Street; they moved here from Green Bay.  DotCom Branding will be moving to 201 N. Main Street in February.  The Stock Peddler will be opening at 100 W Green Bay Street in early April. Upcoming Events:  BID Annual Meeting: Thursday, April 18. Location TBD  Ladies’ Day: Friday, April 19 – met with staff at Safe Haven first week in January to start the discussion of how we can team up again this year for the event. They will be holding their yoga event at Stubborn Brothers Brewery that evening.  2024 event dates: I will be updating our website in the coming weeks to include our 2024 dates, as well as emailing the dates to downtown business owners. Future Idea  I would like each board member to be the point-person on a task related to our events. Our events continue to grow and with that we need more hands on deck. I realize some of you aren’t available on the day of the event due to running your own business, but some tasks take place prior to the event. Example of tasks would include: craft vendor setup day of ShawanoFest/Octoberfest, Witches’ Night Out booth setup at Octoberfest, identify judges for Santa parade, etc.  I will plan to reach out to each of you in the next month to identify a task that fits with your availability. Page 14 of 16 BID Business Improvement Grant Total Date City was Business Name Renovation Total Grant Invoiced Cost The Stock Peddler $24,241.00 $5,000.00 RICS, INC 204 S Main St $10,100.00 $5,000.00 RICS, INC 206 S Main St $12,000.00 $5,000.00 RICS, INC 108 E Division St $10,000.00 $5,000.00 Ole' Town Tap, LLC (Tony Powers) $18,500.00 $5,000.00 TOTAL $74,841.00 $25,000.00 Funds Funds Requested in Remaining for 2023-2024 Grants Funds available as of 01/01/2024 $20,000.00 The Stock Peddler Approved 08/24/2023 $5,000.00 $15,000.00 RICS, INC 204 S Main St Approved 09/20/2023 $5,000.00 $10,000.00 RICS, INC 206 S Main St Approved 09/20/2023 $5,000.00 $5,000.00 RICS, INC 108 E Division St Approved 11/20/2023 $5,000.00 $0.00 Ole' Town Tap, LLC (Tony Powers) Approved 01/08/2024 $5,000.00 -$5,000.00 Funds available as of 01/08/2024 $25,000.00 -$5,000.00 Page 15 of 16  Business Improvement District Action Item Meeting Date: January 10, 2024 Submitted By: Lindsay Johnson, Coordinator Agenda Category: Action Item Title: 2024 Event Fees Subject: The approval of this action item will increase the fee for vendor spaces at ShawanoFest and Octoberfest in 2024. Background:  Craft vendor fees: o The last time event fees increased was in 2022 (from $20 to $30). o We continue to draw larger crowds at our events and thus, vendors have great sales days. o With expenses for our events also on the rise, an increase in vendor fees is needed to help cover our expenses. o By increasing the vendor fee to $35 we will increase our Event revenue by an estimated $600 in 2024.  Food vendor fees: o When we started with food trucks at ShawanoFest, we had to pay them and/or guarantee sales. Our events have proven successful for our ShawanoFest vendors and we haven’t paid them in the past couple years. o We also haven’t charged them either for the space. We are bringing them A LOT of business by inviting them to our ShawanoFest event and some have even commented that they are surprised there is no fee and they would be willing to pay. o Currently, Octoberfest food vendors pay $30/spot with most paying for two spots. o By increasing food vendor fee at ShawanoFest and Octoberfest to $100/truck we will increase our Event revenue by an estimated $1800. Financial Considerations:  210-56720-4685 Event Fees is the account used for this income. Recommendation:  Recommend increasing the 2024 craft vendor fee to $35 per space for ShawanoFest and Octoberfest and 2024 food vendor fee for ShawanoFest and Octoberfest to $100/truck. Page 16 of 16