Business Improvement District - BID

CITY OF SHAWANO BUSINESS IMPROVEMENT DISTRICT - BID AGENDA WEDNESDAY, AUGUST 14, 2024 3:30 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. COMPLIANCE WITH OPEN MEETING LAW 5. APPROVE MINUTES OF LAST MEETING JULY 10, 2024 6. FINANCIAL REPORT 7. SOUND OFF - PUBLIC COMMENT 8. BID COORDINATOR UPDATE 9. COMMITTEE REPORTS 1. EVENTS & PROMOTIONS 2. BUSINESS PROPERTY COMMITTEE 10. ACTION ITEMS - DISCUSS AND TAKE ACTION 1. 2024-2025 Insurance 11. SET NEXT MEETING DATE 12. ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 23  BUSINESS IMPROVEMENT DISTRICT MINUTES July 10, 2024 3:30 PM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • The meeting was called to order at 3:34 p.m. by President Amy Stuber. PLEDGE OF ALLEGIANCE ROLL CALL • Members Present: Amy Stuber, Annelies Hartwig, Brad Keuschel, Jill Birr, Suzette Hackl, Amber Arneson, Alex Hartwig (via phone), and Chelsea Gilling (via phone). • Excused: Stephanie DeLorme, Karen Preston. • Others Present: Lindsay Johnson-BID Coordinator, Lesley Nemetz-City Clerk, Madeline Stuewer-Park & Recreation, Patti Peterson-Market Messenger, Michelle Eron-Shawano Country Tourism, Jean Ranta-Total Fitness. COMPLIANCE WITH OPEN MEETING LAW • Open meeting compliance verified by President Amy Stuber. APPROVE MINUTES OF LAST MEETING JUNE 12, 2024 • Meeting Minutes from June board meeting were reviewed. Motion by Jill Birr, second by Brad Keuschel to approve. Motion carried by voice vote of 8-0. FINANCIAL REPORT • June financials were reviewed. Motion by Brad Keuschel, second by Jill Birr to approve. Motion carried by voice vote of 8-0. SOUND OFF - PUBLIC COMMENT •  Lesley Nemetz distributed copies of the ‘Worth the Drive’ magazine and highlighted the section featuring Shawano.  Brad Keuschel informed the board about the national ski tournament will be in Shawano August 2 – 4 which brings a few thousand people to town.  Jill Birr shared that her kids were home for a visit and were WOW’ed by our downtown. BID COORDINATOR UPDATE • *BID Coordinator report can be found attached to this month’s agenda for review. • Additional notes:  The board discussed the leftover waiters corkscrews from the Sip, Swirl & Stroll event. Potentially sell them at the Witches’ Night Out tent along with the t-shirts and/or during the holidays with the money going to the Santa House, with the idea that people would be supporting a cause in our downtown.  Lindsay will schedule a brainstorming session with downtown business owners to talk about events for 2025 and/or our needs. Maybe it’s not an event that replaces the Sip, Swirl & Stroll, but rather an incentive (ie. Bingo card people fill out). At this meeting, we will also talk about staying open until 7 p.m. as some feel maybe it’s time to re-look at that idea since so much has changed downtown in the last couple years. COMMITTEE REPORTS • EVENTS & PROMOTIONS: See BID Coordinator report. Page 1 of 2 Page 2 of 23  • BUSINESS PROPERTY COMMITTEE: Review of document. At this time, the funds have been exhausted for the year and no additional funds will be obtained until 2025. Due to this, the BID will no longer accept BID Grant applications in 2024. Lindsay will communicate this to Linda Wendt at SCEPI. ACTION ITEMS - DISCUSS AND TAKE ACTION SET NEXT MEETING DATE • August 14th at 3:30 p.m. in the Community Room of City Call. ADJOURN • Motion to adjourn by Brad Keuschel, second by Jill Birr. Meeting adjourned at 4:25 p.m. Respectfully submitted, Lindsay Johnson Page 2 of 2 Page 3 of 23  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2024 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 61,112.00 .00 62,079.00 ( 967.00) 101.6 TOTAL SPECIAL ASSESSMENTS 61,112.00 .00 62,079.00 ( 967.00) 101.6 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 14,068.00 .00 .00 14,068.00 .0 210-56720-4685 EVENT FEES 14,000.00 1,465.00 8,050.01 5,949.99 57.5 210-56720-4855 SPONSORSHIPS 17,000.00 250.00 6,560.00 10,440.00 38.6 TOTAL GENERAL REVENUES 45,068.00 1,715.00 14,610.01 30,457.99 32.4 TOTAL FUND REVENUE 106,180.00 1,715.00 76,689.01 29,490.99 72.2 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 480.00 39.82 238.97 241.03 49.8 210-56720-2300 PROFESSIONAL SERVICES 37,000.00 3,083.32 21,583.24 15,416.76 58.3 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 1,711.80 ( 711.80) 171.2 210-56720-3100 SUPPLIES AND MATERIALS 200.00 .00 .00 200.00 .0 210-56720-3110 POSTAGE 100.00 .00 27.20 72.80 27.2 210-56720-3120 ADVERTISING/PROMOTIONS 45,000.00 3,341.27 12,080.61 32,919.39 26.9 210-56720-3200 EQUIPMENT 1,000.00 .00 .00 1,000.00 .0 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 215.00 ( 65.00) 143.3 210-56720-5000 GENERAL INSURANCE 1,250.00 .00 .00 1,250.00 .0 210-56720-7000 GRANTS 20,000.00 14,450.00 40,844.18 ( 20,844.18) 204.2 TOTAL EXPENSES 106,180.00 20,914.41 76,701.00 29,479.00 72.2 TOTAL FUND EXPENDITURES 106,180.00 20,914.41 76,701.00 29,479.00 72.2 NET REVENUE OVER EXPENDITURES .00 ( 19,199.41) ( 11.99) 11.99 .0 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/02/2024 08:13AM PAGE: 1 Page 4 of 23 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period 07/24 (07/31/2024) Aug 02, 2024 8:14AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 06/30/2024 (06/24) Balance .00 * .00 * 18,499.92 07/09/2024 AP 143 JOHNSON, LINDSAY 1,541.66 **Inv. No: JULY 15 2024 **Desc: BID Coordiator Payment **Inv. Date: 7/15/2024 07/25/2024 AP 480 JOHNSON, LINDSAY 1,541.66 **Inv. No: JULY 31 2024 **Desc: BID Coordiator Payment **Inv. Date: 7/31/2024 07/31/2024 (07/24) Period Totals and Balance 3,083.32 * .00 * 21,583.24 YTD Encumbrance .00 YTD Actual 21,583.24 Total 21,583.24 YTD Budget 37,000.00 Unexpended 15,416.76 210-56720-3000 General Expense 06/30/2024 (06/24) Balance .00 * .00 * 1,711.80 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * 1,711.80 YTD Encumbrance .00 YTD Actual 1,711.80 Total 1,711.80 YTD Budget 1,000.00 Unexpended 711.80- 210-56720-3100 Supplies and Materials 06/30/2024 (06/24) Balance .00 * .00 * .00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 200.00 Unexpended 200.00 210-56720-3110 Postage 06/30/2024 (06/24) Balance .00 * .00 * 27.20 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * 27.20 YTD Encumbrance .00 YTD Actual 27.20 Total 27.20 YTD Budget 100.00 Unexpended 72.80 210-56720-3120 Advertising/Promotions 06/30/2024 (06/24) Balance .00 * .00 * 8,739.34 07/09/2024 AP 123 BOLIN'S SPEEDY T'S 40.00 **Inv. No: 7476 **Desc: BID Shawanofest Banner Numbers **Inv. Date: 6/21/2024 07/18/2024 AP 425 ELAN 1,147.57 **Inv. No: *9943 JUNE 2024 **Desc: BID Sip Swirl and Stroll Wine Opener Gifts **Inv. Date: 6/25/2024 07/03/2024 AP 62 STUBBORN BROTHERS BREWERY 84.00 **Inv. No: 300074-000011 **Desc: BID Sip, Swirl & Stroll Beer **Inv. Date: 6/28/2024 07/18/2024 AP 281 JOHNSON, LINDSAY 20.00 **Inv. No: MAY 1 - JUNE 30 2024 **Desc: BID Facebook Boost **Inv. Date: 6/30/2024 07/18/2024 AP 282 JOHNSON, LINDSAY 78.56 **Inv. No: MAY 1 - JUNE 30 2024 **Desc: BID Sip, Swirl & Stroll Cups & Spouts **Inv. Date: 6/30/2024 07/18/2024 AP 283 JOHNSON, LINDSAY 2.10 Page 5 of 23 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period 07/24 (07/31/2024) Aug 02, 2024 8:14AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) **Inv. No: MAY 1 - JUNE 30 2024 **Desc: BID Copies **Inv. Date: 6/30/2024 07/18/2024 AP 325 RESULTS BROADCASTING 400.00 **Inv. No: 24060379 **Desc: BID Radio Ads **Inv. Date: 6/30/2024 07/09/2024 AP 128 CHRISTENSEN PRINTING PARTNERS 210.00 **Inv. No: 95649 **Desc: BID Shawanofest Ads **Inv. Date: 7/4/2024 07/09/2024 AP 202 WILEY, PATRICK D 350.00 **Inv. No: 2024 SHAWANOFEST **Desc: ShawanoFest Musician **Inv. Date: 7/8/2024 07/09/2024 AP 211 BOUCHER, ARTHUR 200.00 **Inv. No: 2024 SHAWANOFEST **Desc: 2024 Shawanofest Musician **Inv. Date: 7/8/2024 07/18/2024 AP 276 GRAF, ANDREW 39.04 **Inv. No: 070924 **Desc: BID Graphic Designs- Shawanofest **Inv. Date: 7/9/2024 07/18/2024 AP 240 CHRISTENSEN PRINTING PARTNERS 100.00 **Inv. No: 95879 **Desc: BID Shawanofest Ads **Inv. Date: 7/11/2024 07/18/2024 AP 313 QUALHEIM'S TRUE VALUE HARDWARE 110.00 **Inv. No: 7961 **Desc: BID Shawanofest Dunk Tank **Inv. Date: 7/13/2024 07/18/2024 AP 327 SAYPRO 100.00 **Inv. No: 2024 SHAWANOFEST **Desc: Shawanofest Set Up Donation **Inv. Date: 7/15/2024 07/18/2024 AP 357 SHUFFLES DANCE STUDIO 100.00 **Inv. No: 2024 SHAWANOFEST **Desc: BID Shawanofest Cleanup Donation **Inv. Date: 7/15/2024 07/18/2024 AP 428 LAGUNES, TONIA 250.00 **Inv. No: 2024 **Desc: BID Balloon Artist for Shawanofest **Inv. Date: 7/15/2024 07/18/2024 AP 398 ZION LUTHERAN CHURCH 100.00 **Inv. No: 2024 SHAWANOFEST **Desc: Shawanofest Setup (Donation) **Inv. Date: 7/16/2024 08/01/2024 JE 79 BID Dollars Redeemed - Car Show 10.00 07/31/2024 (07/24) Period Totals and Balance 3,341.27 * .00 * 12,080.61 YTD Encumbrance .00 YTD Actual 12,080.61 Total 12,080.61 YTD Budget 45,000.00 Unexpended 32,919.39 210-56720-3200 Equipment 06/30/2024 (06/24) Balance .00 * .00 * .00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 210-56720-3300 Training and Memberships 06/30/2024 (06/24) Balance .00 * .00 * 215.00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * 215.00 YTD Encumbrance .00 YTD Actual 215.00 Total 215.00 YTD Budget 150.00 Unexpended 65.00- 210-56720-3350 Mileage Expense 06/30/2024 (06/24) Balance .00 * .00 * .00 Page 6 of 23 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period 07/24 (07/31/2024) Aug 02, 2024 8:14AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3350 Mileage Expense (continued) 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 06/30/2024 (06/24) Balance .00 * .00 * 62,079.00- 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * 62,079.00- YTD Encumbrance .00 YTD Actual 62,079.00- Total 62,079.00- YTD Budget 61,112.00- Unearned 967.00- 210-56720-4685 Event Fees 06/30/2024 (06/24) Balance .00 * .00 * 6,585.01- 07/31/2024 CR 1024490 ShawanoFest BID Fees FOOD VENDOR - SHAN 100.00- Description: ShawanoFest BID Fees FOOD VENDOR - SHANE MEYER 07/31/2024 CR 1024497 ShawanoFest BID Fees - JAMES & CATHY BOLA 40.00- Description: ShawanoFest BID Fees - JAMES & CATHY BOLAND 07/31/2024 CR 1024498 ShawanoFest BID Fees - MAO LOR/CHONG S L 40.00- Description: ShawanoFest BID Fees - MAO LOR/CHONG S LEE 07/31/2024 CR 1024499 ShawanoFest BID Fees - SUWANNA/DANIEL PO 80.00- Description: ShawanoFest BID Fees - SUWANNA/DANIEL POZORSKI 07/31/2024 CR 1024500 ShawanoFest BID Fees - CHRISTINA HUBBARD 80.00- Description: ShawanoFest BID Fees - CHRISTINA HUBBARD 07/31/2024 CR 1024501 ShawanoFest BID Fees - MAJESTIC WELLNESS 80.00- Description: ShawanoFest BID Fees - MAJESTIC WELLNESS CENER LLC 07/31/2024 CR 1024502 ShawanoFest BID Fees - J HOFFMAN KNIVES 40.00- Description: ShawanoFest BID Fees - J HOFFMAN KNIVES 07/31/2024 CR 1024503 ShawanoFest BID Fees FOOD VENDOR - ICE C 100.00- Description: ShawanoFest BID Fees FOOD VENDOR - ICE CLOUDS LLC 07/31/2024 CR 1024504 ShawanoFest BID Fees FOOD VENDOR - AMY V 100.00- Description: ShawanoFest BID Fees FOOD VENDOR - AMY VUE-ROLLIN EGG ROLLS 07/31/2024 CR 1024505 Octoberfest BID Fees - KALI LEMKE 40.00- Description: Octoberfest BID Fees - KALI LEMKE 07/31/2024 CR 1024506 Octoberfest BID Fees - ADVANCED HOME TECH 40.00- Description: Octoberfest BID Fees - ADVANCED HOME TECHNOLOGIES INC 07/31/2024 CR 1024667 Octoberfest BID Fees - KAREN NEILSON 40.00- Description: Octoberfest BID Fees - KAREN NEILSON 07/31/2024 CR 1024752 ShawanoFest BID Fees - AUDREY GREEN 40.00- Description: ShawanoFest BID Fees - AUDREY GREEN 07/31/2024 CR 1024753 ShawanoFest BID Fees - ASHLEY WOLFARTH 40.00- Page 7 of 23 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period 07/24 (07/31/2024) Aug 02, 2024 8:14AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4685 Event Fees (continued) Description: ShawanoFest BID Fees - ASHLEY WOLFARTH 07/31/2024 CR 1024754 ShawanoFest BID Fees FOOD VENDOR - THE M 100.00- Description: ShawanoFest BID Fees FOOD VENDOR - THE MAIN CELEBRATION 07/31/2024 CR 1024758 ShawanoFest BID Fees CAR SHOW FEE - BID C 225.00- Description: ShawanoFest BID Fees CAR SHOW FEE - BID CASH COLLECTIONS 07/31/2024 CR 1024759 ShawanoFest BID Fees - janell wesenberg 40.00- Description: ShawanoFest BID Fees - janell wesenberg 07/31/2024 CR 1024760 ShawanoFest BID Fees - DONNA MARON 40.00- Description: ShawanoFest BID Fees - DONNA MARON 07/31/2024 CR 1024947 Octoberfest BID Fees - SHELLY STORM 160.00- Description: Octoberfest BID Fees - SHELLY STORM 07/31/2024 CR 1025057 Octoberfest BID Fees - MAD DOG & MERRILL IN 40.00- Description: Octoberfest BID Fees - MAD DOG & MERRILL INC 07/31/2024 (07/24) Period Totals and Balance .00 * 1,465.00- * 8,050.01- YTD Encumbrance .00 YTD Actual 8,050.01- Total 8,050.01- YTD Budget 14,000.00- Unearned 5,949.99 210-56720-4800 Interest on Investments 06/30/2024 (06/24) Balance .00 * .00 * .00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 06/30/2024 (06/24) Balance .00 * .00 * .00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4855 Sponsorships 06/30/2024 (06/24) Balance .00 * .00 * 6,310.00- 07/31/2024 CR 1024668 ShawanoFest Sponsorship BALLOON ARTIST - 250.00- Description: ShawanoFest Sponsorship BALLOON ARTIST - HOME AGAIN OF GREEN BAY 07/31/2024 (07/24) Period Totals and Balance .00 * 250.00- * 6,560.00- YTD Encumbrance .00 YTD Actual 6,560.00- Total 6,560.00- YTD Budget 17,000.00- Unearned 10,440.00 210-56720-4890 Miscellaneous Income 06/30/2024 (06/24) Balance .00 * .00 * .00 Page 8 of 23 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 5 Period 07/24 (07/31/2024) Aug 02, 2024 8:14AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4890 Miscellaneous Income (continued) 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 06/30/2024 (06/24) Balance .00 * .00 * .00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-5000 General Insurance 06/30/2024 (06/24) Balance .00 * .00 * .00 07/31/2024 (07/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,250.00 Unexpended 1,250.00 210-56720-7000 Grants 06/30/2024 (06/24) Balance .00 * .00 * 26,394.18 07/25/2024 AP 545 RICS INC 5,000.00 **Inv. No: 154 **Desc: BID Business Improvement Grant **Inv. Date: 7/24/2024 07/25/2024 AP 546 RICS INC 4,450.00 **Inv. No: 155 **Desc: BID Business Improvement Grant **Inv. Date: 7/24/2024 07/25/2024 AP 547 RICS INC 5,000.00 **Inv. No: 156 **Desc: BID Business Improvement Grant **Inv. Date: 7/24/2024 07/31/2024 (07/24) Period Totals and Balance 14,450.00 * .00 * 40,844.18 YTD Encumbrance .00 YTD Actual 40,844.18 Total 40,844.18 YTD Budget 20,000.00 Unexpended 20,844.18- Number of transactions: 44 Number of accounts: 17 Debit Credit Proof Grand Totals: 20,874.59 1,715.00- 19,159.59 Page 9 of 23 BID Coordinator Report August 14, 2024  ShawanoFest: Saturday, July 13 o Hot – it was a hot day, one of the hotter ShawanoFests we’ve had in recent years and I believe the heat did hurt our attendance. We just didn’t have that shoulder to shoulder traffic like we had last year. o We received many positive comments on the music at Franklin Park that ran throughout the morning and until 1 p.m. We wrapped up everything at Franklin Park at 1 p.m. which worked out well from a timing standpoint. o Vendor setup went very smooth, possibly best ever. o Food trucks: Our food trucks didn’t have a great day, again, they just didn’t see the foot traffic that they saw in past years. Also, this was the second year we had food trucks in two locations (north and south end) and I’m not convinced that’s the way to go. I’ve considered moving them back to Division Street, but then they are kind of hidden. It has been suggested they are all on the south end near The Naberhood, but then that’s a long ways for those on the north end (car show and businesses on north end) to walk. Thoughts? o Detour: The work that DPW did to orchestrate the detour was AMAZING! They had the street closed down by 6 a.m. and were great to work with throughout the morning when we needed additional barricades, and then again in the afternoon when the street was opened back up to traffic. Huge thank you to the DPW crew! Shawano Downtown Sidewalk Sales: Friday, August 9 and Saturday, August 10 o As of writing this report, the event hasn’t happened yet. Will hopefully have feedback to share during the board meeting and have input from board members. Other:  Downtown Brainstorming Session on Tuesday, July 30: There were about 10 people who met at The Gourmet Café at Thornberry Cottage for an hour long brainstorming session. Items discussed: o 2025 Event/Activity to replace the Sip, Swirl & Stroll: The group determined March was a timeframe they needed something. It’s far enough after the holidays, and with Ladies’ Day in 2025 being later (May 2), something in March seemed like good timing. Everyone realized we are at the mercy of the weather that time of year, but most felt some sort of event was better than nothing. They group felt Saturday would be best that time of year. The Crafty Boutique is having their Cabin Fever Craft Fair on Saturday, March 8 at the Civic Center, and the group felt that was a good date. Later I found out the Cooking School put on by Market Messenger and Community Ed is later in the month (March 22) which we’ll want to avoid. The group thought a theme is needed to get people to dress up and be excited about the event. Some ideas included: Cabin Fever, Spring Break. The event needs a catching name so people can identify it’s a shopping event, yet we want to differentiate it from Ladies’ Day. o 2025 Proposed event dates:  Saturday, March 8 – Themed Shopping Day (theme TBD)  Friday, May 2 – Ladies’ Day (Kentucky Derby theme)  Saturday, July 12 – ShawanoFest  Friday, August 8 & Saturday, August 9 – Sidewalk Sale Day  Saturday, October 4 – Octoberfest  Friday, October 10 – Witches’ Night Out  Saturday, November 29 – Holiday Stroll & Tree Lighting / Small Business Saturday  Friday, December 5 – Santa Parade o Open Late on Thursdays: Mixed thoughts on this. A few businesses present are already open on Thursday nights and said during the summer months they do see traffic. Winter Thursday evenings can be slow. It is also a challenge to staff these evening hours. o Open on Sundays: A few retailers adjusted their Sunday hours during the summer to be open and have had great results. It was suggested to look at this for summer 2025. Would downtown retailers be interested in collectively being open on Sundays during the summer? Many tourists Page 10 of 23  in town, especially on rainy Sundays, downtown is their go-to place and the retailers who are open would like to be able to point shoppers in the direction of other businesses that are open. o NFL Draft: Discussion on what type of traffic this area will have during the NFL Draft next April. Discussion about if some kind of a coordinated effort should be done to encourage shopping Shawano. However, it is the week before the Shawano Downtown Ladies’ Day event. Suzanne Whittman from the Shawano Country Chamber was in attendance and talked about doing a Shawano Country-wide Packer Tailgate-themed shop hop.  Meeting with WBAY to discuss opportunities in 2025  Meeting with BMO Bank to discuss downtown community engagement Page 11 of 23 BID Business Improvement Grant Total Date City was Business Name Renovation Total Grant Invoiced Cost The Stock Peddler 3/18/2024 $23,606.00 $5,000.00 RICS, INC 204 S Main St 7/24/2024 $12,156.00 $5,000.00 RICS, INC 206 S Main St 7/24/2024 $8,900.00 $4,450.00 RICS, INC 108 E Division St 7/24/2024 $10,247.00 $5,000.00 Ole' Town Tap, LLC (Tony Powers) 3/25/2024 $21,855.00 $5,000.00 Dotcom Branding, 201 N Main 4/1/2024 $12,000.00 $5,000.00 Dotcom Branding, 201 1/2 N Main 4/1/2024 $18,000.00 $5,000.00 Ultimate Closet Too, 146 S Main 4/8/2024 $6,458.35 $3,229.18 Young at Harts, LLC 142 S Main $190,597.00 $5,000.00 Sun Sorbet, LLC 201-203 S Main 6/19/2024 $6,330.00 $3,165.00 Sakom Services WI LLC 109 S Main $9,995.00 $4,997.50 TOTALS $320,144.35 $50,841.68 Funds Funds Requested in Remaining for 2023-2024 Grants Funds available as of 01/01/2024 $20,000.00 The Stock Peddler Approved 08/24/2023 $5,000.00 $15,000.00 RICS, INC 204 S Main St Approved 09/20/2023 $5,000.00 $10,000.00 RICS, INC 206 S Main St Approved 09/20/2023 $4,450.00 $5,550.00 RICS, INC 108 E Division St Approved 11/20/2023 $5,000.00 $550.00 Funds available as of 03/15/2024 Funds added: $30,000.00 $30,550.00 Ole' Town Tap, LLC (Tony Powers) Approved 01/08/2024 $5,000.00 $25,550.00 Dotcom Branding, 201 N Main Approved 03/26/2024 $5,000.00 $20,550.00 Dotcom Branding, 201 1/2 N Main Approved 03/26/2024 $5,000.00 $15,550.00 Ultimate Closet Too, 146 S Main Approved 03/26/2024 $3,229.18 $12,320.82 Young at Harts, LLC 142 S Main Approved 03/26/2024 $5,000.00 $7,320.82 Sun Sorbet, LLC 201-203 S Main Approved 03/26/2024 $3,165.00 $4,155.82 Sakom Services WI LLC 109 S Main Approved 05/03/2024 $4,997.50 -$841.68 Funds available as of 08/12/2024 $50,841.68 -$841.68 Page 12 of 23  Business Improvement District Action Item Meeting Date: August 14, 2024 Submitted By: Lindsay Johnson, Coordinator Agenda Category: Action Item Title: Insurance for 2024-2025 Subject: The approval of this action item will provide the Business Improvement District with insurance for 2024-2025. Background:  The cost for the BID insurance for 2023-2024 was $1208. This insurance is from West Bend Mutual through the agent, Wallrich Agency, and expires on 9/18/24. The coverage includes: directors & officers, general aggregate and business personal property.  Directors & Officer premium remained the same at $450. Package policy that covers personal property and liability of our events is $836 (previously $758). Total estimated cost of insurance for 2024-2025 is $1286. Financial Considerations:  This expense is budgeted in the General Insurance cost area (210-56720-5000).  For the budget year of 2024, $1250 is budgeted. Recommendation: Recommend renewal of the insurance policy with West Bend Mutual through the agent, Wallrich Agency, not to exceed $1286. Page 13 of 23 Page 14 of 23 Page 15 of 23 Page 16 of 23 Page 17 of 23 Page 18 of 23 Page 19 of 23 Page 20 of 23 Page 21 of 23 Page 22 of 23 Page 23 of 23