Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA TUESDAY, AUGUST 13, 2024 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The August meeting of the Shawano City/County Airport Commission will be held starting at 4:30 PM in the Airport Conference Room, preceded by a Planning Session at 4:00 PM. Public welcome. Those unable to join the meeting in person can access the meeting via the following link: Microsoft TeamsNeed help? Join the meeting now Meeting ID: 265 454 759 367 Passcode: EWvG4W 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL A. Commission members present ... B. Others present ... 4) APPROVAL OF AGENDA 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the July meeting of the Commission 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURERS REPORT 9) AIRPORT DIRECTOR/MANAGER REPORT A. August Report 10) OLD BUSINESS A. Update on planning for the August 17th Fly-in/Car Show and any related actions in connection therewith - Sheridan B. Follow-up report on the EAA AirVenture Cup Race, planning for 2025, and any actions in connection therewith - Brunson C. Update on the status of the new hangar construction and any actions in connection therewith D. Petition by Mike Bloedorn for additions to Hangar #20 and any actions in Page 1 of 19  connection therewith E. Update on obstruction clearing - Isom F. Update on Solar Farm - Engel 11) NEW BUSINESS A. Presentation of business plan by Roam Aviation LLC, discussion of potential flight-school operations and any actions in connection therewith B. Discussion of alternatives, implications, and possible actions regarding Jet-A fuel operations - Isom/Timmerman 12) NEXT MEETING DATE/TIME The next meeting of the Commission will be held September 17th, at 4:30 PM, preceded by a planning meeting at 4:00 PM, in the Airport Conference Room. Public welcome. 13) EXECUTIVE SESSION (IF NEEDED) 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 19  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES July 16, 2024 4:30 PM N5468 N AIRPORT ROAD, SHAWANO, WI CALL TO ORDER The meeting was called to order by Secretary Engel, acting in place of Chairman Seidel, at 4:30 PM at the Airport. PLEDGE OF ALLEGIANCE ROLL CALL A. Present were Commissioners were Doug Engel, Mike Bloedorn, Al Timmerman, Kevin Barkow, and Bruce Milavitz. B. Also present were Clarence Schampers, Jim Hauer, Paul Sheridan and Jeff Brunson. APPROVAL OF AGENDA A motion made by Commissioner Bloedorn, seconded by Barkow, to approve the agenda as presented. Carried by voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the June Commission meeting A motion was made by Commissioner Barkow, seconded by Milavitz, to approve the June minutes as read. Motion carried in a voice vote. PUBLIC COMMENT None CORRESPONDENCE None FINANCIAL/TREASURERS REPORT A. Treasurer's Six Month Report and Financial Update Treasurer Milavitz reviewed the six month financial report, noting that overall, the Airport is well within our budget plan. Fuel sales are well ahead of plan due to good weather flying and Airport marketing. Credit card fees of about $2,000 year to date are included in General Expense and account for the excess in that category. Secretary Engel pointed out that the Advertising/Promotion budget included a net $10,000 for the Fly-in and that based on preliminary estimates, the event was within budget at this time. A motion was made by Commissioner Bloedorn, seconded by Barkow, to approve the Treasurers report. Motion carried in a voice vote. AIRPORT DIRECTOR/MANAGER REPORT A. July Airport Manager Report Airport Manager Isom reviewed his monthly report (attached). Colin will be volunteering at EAA and Page 1 of 17 Page 3 of 19  discussion ensued as to Airport coverage in Shawano. Consensus was to leave a message on the Airport cell phone to leave a message on the Airport cell phone and to reference the Airport land line if more immediate attention was required. Clarence to check the message periodically. Colin reviewed plans for the WAMA Conference and proposed attendance. A motion was made by Bloedorn, seconded by Timmerman, to approve Colin Isom's attending the 2024 Conference and reimbursement for related expenses. Motion carried in a voice vote. The PAPI installation has been planned for August 5th-9th, and will require Airport closure at times. Colin to work out the timing, NOTAM and AWOS coverage. The Airport now has a defibrillator in the Terminal Building. Colin agreed to set up a time for training for those interested in instruction on how to use such a device. Will keep us informed. OLD BUSINESS A. Update and any actions necessary in connection with the August 17th Fly-in/Car Show - Sheridan Fly-in Chairman Sheridan provided an overview of the planning to-date on the event. Sponsorships were coming in and overall, the event was expected to be ahead of the initial budget. A Volunteer Planning Meeting has been scheduled for August 6th in hangar #20. Three food vendors have been secured, along with a coffee, beverage, and ice cream vendor. Basic contracts are drafted and being executed. The new Sponsor master banner is up on the fence. Paul will be working with individual leads on their respective to-dos and commitments. Space planning will be critical this year due to potential for various elements to change and the need to have alternative plans ready to go. Paul suggested consideration be given to possibly purchasing a quantity of tables and chairs for use at this and other events at the Airport ... no action taken on this at this time. B. Update and any actions necessary in connection with the July 21 EAA AirVenture Race Fly-over - Brunson Northern Flight Alliance President Brunson presented an overview of the planning for the EAA AirVenture Cup Race. Due to wet field conditions, alternate plans include use of the Hangar Area pavement for Race viewing. The 500 ft setback line has been identified, and if necessary, the viewing area will shift. Volunteers are in place and a set-up planned. Secretary Engel and others will attend the Saturday pre-flight and pilot briefings to gather information, meet with Race Officials, and pick up programs for distribution in Shawano. Jeff will confer with Eric Whyte as to NOTAM planning and Engel/Schampers will work on getting a message on the AWOS. C. Update on the new hangar construction and related matters Commissioner Bloedorn provided a brief update on the new hangar construction, indicating that a construction contract had been signed, updated construction plans were being submitted for final Bureau/FAA approval, site prep was likely to begin this Fall, but that overall construction was not likely until late in the year or early next year due to material staging and availability. The owner had completed the purchase of a Cirrus Vision Jet and that it would be on the field shortly. D. Discussion of completion of the South Field parking area and any related actions Secretary Engel provided a brief update on the South Field parking area development, indicating the challenges presented by the wet field. Next step was to put together a work party to walk the near 5 acre area to pick up remaining debris limiting final tilling and leveling of the area. With that complete, the area could be tilled, leveled and seeded. It would not be ready for this year's Fly-in. NEW BUSINESS A. Election of Commission Officers for the 2024-2025 year Election of officers for the 2024-2025 year was discussed and nominations for Chair, Secretary, and Treasurer opened up. A motion was made by Commissioner Bloedorn, seconded by Barkow, to nominate the current slate of officers ... Seidel (Chair), Engel (Secretary), and Milavitz (Treasurer), and to close the nominations. Motion carried in a voice vote. B. Discussion of and possible actions in connection with the request of Commissioner Bloedorn to expand hangar Page 2 of 17 Page 4 of 19  #20 Commissioner Bloedorn expressed interest in adding an external upper deck on the North and East sides of hangar #20, explaining his basic plan and seeking approval to proceed. It was acknowledged that a detail plan, permits, and modification of the lease agreement would be necessary. Due to lack of a quorum at this time of the meeting (with Bloedorn abstaining) further discussion and approval deferred to the next meeting. C. Debrief on Fireworks event Despite the wet grounds that precluded on-field parking, the Fireworks Event was generally uneventful. Minimal damage was done to the grounds, and pretty much limited to the ruts from the retrieval of the porta- potties. Commissioner Timmerman suggested we reconsider the North Gate security/code dissemination plan due to the volume of turn-a-rounds necessary at the gate due to the changed code and space for turn-a-round with non-admittance. NEXT MEETING DATE/TIME The August meeting of the Commission will be held on August 13th, 2024, at 4:30 PM at the Airport, preceded by a Planning Committee meeting at 4:00 PM. ADJOURN A motion was made by Commissioner Bloedorn, seconded by Timmerman, to adjourn the meeting at 6:30 PM. Carried in a voice vote. Page 3 of 17 Page 5 of 19  mu m zwmmn mama: MuH cawm?aw )0 mm manme e mmua Emmne ’mME :n' my mow amen mum vcmvr m vcmw uiwmwwe m< uE/tswvs :Asmm?m emzuvr bquEEMAVXEZ u'ma m m mmm mam u'ermm no \wEusonEamEmvr meme mmmm mm ewm u'enn'm m wm’ wsmonsww?wvr m: yum rm aEuEwr mam: ummmn war are: ia‘ow 1» mm m ma. 'n 3131191005» mmmmz n‘ru'w '00 mu a. Slxmmmwn mum: Summww mczrrwmn: MEWS mvraem?uvruansmsz mmwuwns mm mm. im‘mn mu: um (was; mmm ma Wm mm .1 m: m’mmum m ammo wen my» mamm wEmcqu :‘mm m. m. 31mins!» nnnnse ”mow ma v‘mne mm “mm WEWWEW name mm mm wear an swam, mmmmmam a‘wzw mm mm x‘ozsn 7:2 ”mm amzuvrzxnswes .m man was ¢ fawn) m sumwmw anamszwnwusmm mm m. .m New: m sumwauo mm: mmmmm mAEnIamwwwmma I“ 41mm sown m m.» m. ran" m. mm m n wmumm soulavvsm wanna be «a man A». 515111401on W "mm m m msw u. sum-am usamawnwvwsmmca Ivamw mm mm mm m mmwm emrmscm "mom w‘uaw mm. ¢ awn! m9 sum-am emmmms woman no Mum mm m mmmm m'mw law-.9 m‘m‘m en Aosvrznnnaxazmmmuia mm mm": m...“ m mwmmmmsz m « m...» lnuu ( mm m Lauvmwaxwuownisomn axouuwzcvn?vuweervuan mm mm my Page 4 of 17 Page 6 of 19  SHAWANO AIRPORT PROGRESS REPORT Page 5 of 17 JULY 16, 2024 Page 7 of 19  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 6 of 17 • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 8 of 19  SAFETY / SECURITY New Safety Equipment Acquired new AED Portable Page 7 of 17 Defibrillator through Lesley at City Hall Same AED I carried at Sheriff’s Office so I have extensive experience with it. I can provide familiarization or arrange for a formal training if anyone is interested. Page 9 of 19  GROUNDS / EQUIP • We have an issue with high grass along Airport Rd and a newly increase in bank angle. City and Town say its our responsibility. Possibly have to contact County until we can come up with a solution. With dry Page 8 of 17 ground we can possibly use New Holland and let mower angle up slope of ditch embankment. • Status on PAPI project: Kaitlyn Wehner with Westwood has communicated that the PAPI install will happen this summer still but are waiting for a response from Highway Light. Kaitlyn was supposed to do follow-up and call or email me Thursday. Page 10 of 19  GROUNDS / EQUIP • Tree Obstruction Update: I’ve been in communication with Hal Davis on getting data for RWY 12/30. Hal will be bringing drone for analysis soon. He wanted to wait until after July 4th sometime. We already Page 9 of 17 have encroachment data for RWY 17/35. I’ve forwarded my emails and data sheets to the commission focus team for review and discussion. Page 11 of 19  Page 10 of 17 BUDGET Total expenditures YTD are sitting at about 48% at the half way point. Still working on Fly-in budget as donations and expenses occur. Page 12 of 19  FUEL CURRENT STATS/COMPARISONS 2024 YTD total sales = 12,176 gal (as of 7-14-24) 2023 YTD total sales = 4,077 gal Page 11 of 17 (as of 7-14-23) JUL 2023 total sales = 1919 gal (Entire Month) JUL 2024 total sales (YTD) = 1,445gal (as of 7-14-24) Current tank status = 7,438 gal (as of 7-14-24) The price of delivered fuel went down .15 cents since last fill so was able to drop .6 cents to $4.89 Page 13 of 19  FUEL I’ve have the first couple of onboarding webinars with Titan regarding the ATLAS software and dispatching for fuel purchases. Page 12 of 17 Soon we will have our own account and login. I’ve got a request into Bill Kovac to research a possible short term lease of a Jet A fuel truck. I’m hopeful we can have a truck here by Sept 1 as we will more than likely have a jet officially based here at Shawano. This also may affect our CIP scheduling sheet regarding a possible install of permanent tank. Having a jet based here can positively impact our justification to the BOA and Feds for funding. Bill Kovac also shared availability of a used 6000 gallon tank with cabinet and metering and a used QT Pod credit card reader that has come available Page 14 of 19  COMMERCE RECRUITING Page 13 of 17 New CFI Shawano RC 60 X 70 hangar wanting to Flying Club prospect instruct on the wants to set up field booth at Fly-in Page 15 of 19  PROMOTION/ADVERTISING/DIGITAL PRESENCE Getting great response Currently working on to advertisements on Page 14 of 17 page specific to Annual social media for Fly-in on airport interested and website attending persons 18,000 people reached I will work with Lesley (Facebook last 28 to find out analytics for days) website Page 16 of 19  EVENTS • Need volunteers to post up at Shawano Speedway for a couple of Saturday’s prior to Fly-in to hand out flyers and encourage people to attend. • Shawano Speedway is putting up banners for us and advertisement on marquee sign Page 15 of 17 • Two of their banners were provided to me to put up on fence • Contingency plan for Airventure Cup Race viewing if ground is still saturated Page 17 of 19  TRAINING Page 16 of 17 Member registration $175 Evening Events $50 + Hotel Block Rate Page 18 of 19 QUESTIONS? COMMENTS? Page 17 of 17 Page 19 of 19