Business Improvement District - BID

CITY OF SHAWANO BUSINESS IMPROVEMENT DISTRICT - BID AGENDA THURSDAY, NOVEMBER 6, 2025 8:30 AM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA 5. APPROVAL OF PRIOR BUSINESS IMPROVEMENT DISTRICT MEETING MINUTES 6. PUBLIC COMMENT If anyone is present and wishes to speak during public comment, they shall state their name and address for the record. Public comment participants shall be limited to 3 minutes of time to speak/present. Please note that Committee/Commission members do not typically engage with participants during this portion of the meeting. 7. FINANCIAL REPORT 8. BID COORDINATOR UPDATE/COMMITTEE REPORTS 9. CONSIDER/APPROVE ACTION ITEMS 10. FUTURE AGENDA ITEMS At this time,Committee/Commission members may request to have items placed on the next meeting's agenda for discussion and/or action. 11. SET NEXT MEETING DATE: TENTATIVELY JANUARY 8, 2026 AT 8:30 AM 12. CLOSED SESSION Go into Closed Session under Wisconsin State Statute 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (BID Coordinator Position). 13. OPEN SESSION Return to Open Session per Wisconsin State Statute 19.85 (2) take appropriate Page 1 of 16  action, if required, on closed session matters. 14. ADJOURNMENT DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. OPEN MEETING LAW COMPLIANCE This agenda was posted in 3 public places (City Hall, Premier Community Bank and the Shawano Library) as well as sent to local news media. Therefore, all laws regarding posting of agendas for open meeting law compliance have been met. Page 2 of 16  BUSINESS IMPROVEMENT DISTRICT MINUTES October 2, 2025 8:30 AM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • Meeting called to order by President Amy Stuber at 8:30 a.m. ROLL CALL OF MEMBERS • Members Present: Alex Hartwig, Abbi Lonick, Amy Stuber, Karen Preston, Stephanie DeLorme, Chloe James, Chelsea Gilling, and Annelies Hartwig. • Others: Lindsay Johnson-BID Coordinator, Lesley Nemetz-City Clerk/Community Relations Manager, Amanda Gilling-Stubborn Brothers Brewery, Patti Peterson-Market Messenger, Michelle Eron- Shawano Country Tourism, Mayor Bruce Milavitz, and Suzette Hackl-Thornberry Cottage • Excused: Brad Keushel PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA • Motion by Chelsea Gilling to approve the agenda, second by Chloe James. Motion carried by voice vote 8-0. APPROVAL OF PRIOR BUSINESS IMPROVEMENT DISTRICT MEETING MINUTES • Meeting minutes from the August and September board meetings were reviewed. Motion by Karen Preseton, second by Chelsea Gilling to approve August and September minutes. Motion carried by voice vote 8-0. PUBLIC COMMENT • None. FINANCIAL REPORT • August & September financials were reviewed. Motion to approve by Chelsea Gilling, second by Alex Hartwig. Motion carried by voice vote 8- 0. BID COORDINATOR UPDATE/COMMITTEE REPORTS - SEE ATTACHED • Additional notes:  Octoberfest: we had a truck cancellation so ThaiLicious will be filling that vacancy.  Witches’ Night Out: Spark Spark Bang double-booked themselves so instead will have the band, Cool Hat, playing at The Naberhood for Witches’ Night Out.  Christmas: Amanda Gilling volunteered to find three judges for the Santa parade. Cookie Walk idea – the board would like to move forward with. Ideas included a window cling to designate participating business. Too late for this year, but next year look into a retro tin with the photo of Shawano Downtown from years ago. Potentially plan on 100 to 200 cookies. Much discussion around this but in the interest of time, decided a group of Alex, Chelsea, Amy and Lindsay would meet to iron out the details. CONSIDER/APPROVE ACTION ITEMS • Christmas Tree Sponsorship - Motion by Chelsea Gilling to approve increasing the Christmas tree Page 1 of 2 Page 3 of 16  sponsorship fee from $65 to $75, second by Karen Preston. Roll call: Yes- Alex Hartwig, Abbi Lonick, Amy Stuber, Karen Preston, Stephanie DeLorme, Chloe James, Chelsea Gilling, Annelies Hartwig. • Christmas Tree Stands - Motion by Chelsea Gilling to approve the purchase of 15 Christmas tree stands at the cost not to exceed $1100, second by Chloe James. Roll call: Yes- Alex Hartwig, Abbi Lonick, Amy Stuber, Karen Preston, Stephanie DeLorme, Chloe James, Chelsea Gilling, Annelies Hartwig. • Insurance for 2025-2026- Amendment - Motion by Chelsea Gilling to amend the initial motion from August 21 to allow the amount of $1365 to be spent on insurance, second by Abi Lonick. Roll call: Yes- Alex Hartwig, Abbi Lonick, Amy Stuber, Karen Preston, Stephanie DeLorme, Chloe James, Chelsea Gilling, Annelies Hartwig. • BID Assessment - Motion by Amy Stuber to approve an assessed value of $3.25 per $1000 assessed value for 2026, second by Chelsea Gilling. Roll call: Yes- Alex Hartwig, Abbi Lonick, Amy Stuber, Karen Preston, Stephanie DeLorme, Chloe James, Chelsea Gilling, Annelies Hartwig. • 2026 Budget - Motion by Chelsea Gilling to approve the budget of $102,006.54 revenue and offsetting expenditures for 2026, second by Stephanie DeLorme. Roll call: Yes- Alex Hartwig, Abbi Lonick, Amy Stuber, Karen Preston, Stephanie DeLorme, Chloe James, Chelsea Gilling, Annelies Hartwig. FUTURE AGENDA ITEMS • Christmas Cookie Walk. ADJOURNMENT • Motion by Amy Stuber to adjourn, second by Annelies Hartwig. Meeting adjourned at 9:10 a.m. Respectfully submitted, Lindsay Johnson NEXT MEETING DATE: NOVEMBER 6, 2025 AT 8:30 AM Page 2 of 2 Page 4 of 16  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2025 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 67,369.85 .00 67,191.42 178.43 99.7 TOTAL SPECIAL ASSESSMENTS 67,369.85 .00 67,191.42 178.43 99.7 GENERAL REVENUES 210-56720-4685 EVENT FEES 10,000.00 2,736.18 7,846.18 2,153.82 78.5 210-56720-4855 SPONSORSHIPS 23,000.00 5,625.00 12,375.00 10,625.00 53.8 TOTAL GENERAL REVENUES 33,000.00 8,361.18 20,221.18 12,778.82 61.3 TOTAL FUND REVENUE 100,369.85 8,361.18 87,412.60 12,957.25 87.1 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 480.00 .00 307.00 173.00 64.0 210-56720-2300 PROFESSIONAL SERVICES 37,000.00 3,250.00 32,500.00 4,500.00 87.8 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 720.50 279.50 72.1 210-56720-3100 SUPPLIES AND MATERIALS 100.00 .00 75.45 24.55 75.5 210-56720-3110 POSTAGE 50.00 .00 29.20 20.80 58.4 210-56720-3120 ADVERTISING/PROMOTIONS 54,289.85 6,300.45 26,692.46 27,597.39 49.2 210-56720-3200 EQUIPMENT 1,000.00 .00 .00 1,000.00 .0 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 195.00 ( 45.00) 130.0 210-56720-5000 GENERAL INSURANCE 1,300.00 .00 1,365.00 ( 65.00) 105.0 210-56720-7000 GRANTS 5,000.00 .00 .00 5,000.00 .0 TOTAL EXPENSES 100,369.85 9,550.45 61,884.61 38,485.24 61.7 TOTAL FUND EXPENDITURES 100,369.85 9,550.45 61,884.61 38,485.24 61.7 NET REVENUE OVER EXPENDITURES .00 ( 1,189.27) 25,527.99 ( 25,527.99) .0 FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/03/2025 01:24PM PAGE: 1 Page 5 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 09/30/2025 (09/25) Balance .00 * .00 * 29,250.00 10/10/2025 AP 54 JOHNSON, LINDSAY 1,625.00 **Inv. No: OCTOBER 15 2025 **Desc: BID Coordiator Payment **Inv. Date: 10/15/25 10/31/2025 AP 460 JOHNSON, LINDSAY 1,625.00 **Inv. No: OCTOBER 31 2025 **Desc: BID Coordiator Payment **Inv. Date: 10/31/25 10/31/2025 (10/25) Period Totals and Balance 3,250.00 * .00 * 32,500.00 YTD Encumbrance .00 YTD Actual 32,500.00 Total 32,500.00 YTD Budget 37,000.00 Unexpended 4,500.00 210-56720-3000 General Expense 09/30/2025 (09/25) Balance .00 * .00 * 720.50 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * 720.50 YTD Encumbrance .00 YTD Actual 720.50 Total 720.50 YTD Budget 1,000.00 Unexpended 279.50 210-56720-3100 Supplies and Materials 09/30/2025 (09/25) Balance .00 * .00 * 75.45 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * 75.45 YTD Encumbrance .00 YTD Actual 75.45 Total 75.45 YTD Budget 100.00 Unexpended 24.55 210-56720-3110 Postage 09/30/2025 (09/25) Balance .00 * .00 * 29.20 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * 29.20 YTD Encumbrance .00 YTD Actual 29.20 Total 29.20 YTD Budget 50.00 Unexpended 20.80 210-56720-3120 Advertising/Promotions 09/30/2025 (09/25) Balance .00 * .00 * 20,392.01 10/10/2025 AP 32 CHRISTENSEN PRINTING PARTNERS 7.15 **Inv. No: 108899 **Desc: BID Postcards **Inv. Date: 09/24/25 10/10/2025 AP 33 CHRISTENSEN PRINTING PARTNERS 105.00 **Inv. No: 108940 **Desc: BID Octoberfest Ad **Inv. Date: 09/25/25 10/07/2025 AP 4 WHIPP, LEN 600.00 **Inv. No: 2025 Octoberfest **Desc: BID Octoberfest Band **Inv. Date: 09/30/25 10/07/2025 AP 20 MARK JIRIKOVEC BAND 700.00 **Inv. No: 2025 Octoberfest **Desc: BID Octoberfest Band **Inv. Date: 09/30/25 10/10/2025 AP 138 WALLRICH AGENCY 500.00 **Inv. No: WITCHES NIGHT OUT 2025 **Desc: BID Witches Night Out **Inv. Date: 09/30/25 10/10/2025 AP 192 WLUK - TV 740.00 Page 6 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) **Inv. No: 11221405 **Desc: BID Commericals-Octoberfest **Inv. Date: 09/30/25 10/10/2025 AP 193 WLUK - TV 700.00 **Inv. No: 225772 **Desc: BID Digital Advertising(ShawanoFest) **Inv. Date: 09/30/25 10/24/2025 AP 320 RESULTS BROADCASTING 378.00 **Inv. No: 25090357 **Desc: BID Radio Ads **Inv. Date: 09/30/25 10/10/2025 AP 34 CHRISTENSEN PRINTING PARTNERS 325.50 **Inv. No: 109168 **Desc: BID Witches Night Out Ad & Octoberfest Ad **Inv. Date: 10/02/25 10/10/2025 AP 31 C&R Welding 1,027.50 **Inv. No: Stands1798291490 **Desc: BID Christmas Tree Stands **Inv. Date: 10/07/25 10/10/2025 AP 83 SAYPRO 100.00 **Inv. No: 2025 Octoberfest **Desc: BID Octoberfest Set up-Donation **Inv. Date: 10/07/25 10/10/2025 AP 117 SHUFFLES DANCE STUDIO 100.00 **Inv. No: 2025 Octoberfest **Desc: BID Octoberfest Cleanup Donation **Inv. Date: 10/07/25 10/10/2025 AP 152 ZION LUTHERAN CHURCH 100.00 **Inv. No: 2025 OCTOBERFEST **Desc: BID Octoberfest Set Up-Donation **Inv. Date: 10/07/25 10/10/2025 AP 202 LAGUNES, FREDDY 250.00 **Inv. No: 2025 Octoberfest **Desc: BID Balloon Artist-Octoberfest **Inv. Date: 10/07/25 10/10/2025 AP 55 JOHNSON, LINDSAY 21.04 **Inv. No: JULY 1-AUG 31 2025 **Desc: BID Sidewalk Chalk-Shawanofest **Inv. Date: 10/08/25 10/10/2025 AP 56 JOHNSON, LINDSAY 5.26 **Inv. No: JULY 1-AUG 31 2025 **Desc: BID Stickers **Inv. Date: 10/08/25 10/24/2025 AP 245 CHRISTENSEN PRINTING PARTNERS 441.00 **Inv. No: 109443 **Desc: BID Witches Night Out Ad **Inv. Date: 10/09/25 10/24/2025 AP 394 JAIME LEE GAJEWSKI 200.00 **Inv. No: Witches Night Out 2025 **Desc: BID News for Witches Night Out **Inv. Date: 10/20/25 10/31/2025 (10/25) Period Totals and Balance 6,300.45 * .00 * 26,692.46 YTD Encumbrance .00 YTD Actual 26,692.46 Total 26,692.46 YTD Budget 54,289.85 Unexpended 27,597.39 210-56720-3200 Equipment 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 210-56720-3300 Training and Memberships 09/30/2025 (09/25) Balance .00 * .00 * 195.00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * 195.00 Page 7 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3300 Training and Memberships (continued) YTD Encumbrance .00 YTD Actual 195.00 Total 195.00 YTD Budget 150.00 Unexpended 45.00- 210-56720-3350 Mileage Expense 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 09/30/2025 (09/25) Balance .00 * .00 * 67,191.42- 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * 67,191.42- YTD Encumbrance .00 YTD Actual 67,191.42- Total 67,191.42- YTD Budget 67,369.85- Unearned 178.43 210-56720-4685 Event Fees 09/30/2025 (09/25) Balance .00 * .00 * 5,110.00- 11/03/2025 CR 1033019 Octoberfest BID Fees - SHADO LACOUNT-VANE 40.00- Description: Octoberfest BID Fees - SHADO LACOUNT-VANEYCK 11/03/2025 CR 1033020 Octoberfest BID Fees - JE3NNIFER WEISS 40.00- Description: Octoberfest BID Fees - JE3NNIFER WEISS 11/03/2025 CR 1033041 Octoberfest BID Fees - ALICIA BARRETO 40.00- Description: Octoberfest BID Fees - ALICIA BARRETO 11/03/2025 CR 1033042 Voided Receipt - 1.033041 - ALICIA BARRETO 40.00 Description: Voided Receipt - 1.033041 - ALICIA BARRETO 11/03/2025 CR 1033043 Octoberfest BID Fees - ALICIA BARRETO 40.00- Description: Octoberfest BID Fees - ALICIA BARRETO 11/03/2025 CR 1033058 Octoberfest BID Fees - SALVADOR CUMMINGS 40.00- Description: Octoberfest BID Fees - SALVADOR CUMMINGS 11/03/2025 CR 1033091 Octoberfest BID Fees - BIG AXE CHOPS 100.00- Description: Octoberfest BID Fees - BIG AXE CHOPS 11/03/2025 CR 1033092 Octoberfest BID Fees - THAILICIOUS 100.00- Description: Octoberfest BID Fees - THAILICIOUS 11/03/2025 CR 1033093 Octoberfest BID Fees - LBN FOODS 100.00- Description: Octoberfest BID Fees - LBN FOODS 11/03/2025 CR 1033214 WITCHES NIGHT OUT FOOD - BID CASH COLL 25.00- Description: WITCHES NIGHT OUT FOOD - BID CASH COLLECTION 11/03/2025 CR 1033231 Hol Stroll&Tree Light BID Fees - Shawano Co-Lak 75.00- Page 8 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4685 Event Fees (continued) Description: Hol Stroll&Tree Light BID Fees - Shawano Co-Lakeland Industries 11/03/2025 CR 1033232 Hol Stroll&Tree Light BID Fees - JACOB BOHM/ 75.00- Description: Hol Stroll&Tree Light BID Fees - JACOB BOHM/NOVOLEX 11/03/2025 CR 1033233 Hol Stroll&Tree Light BID Fees - AMERICAN MAR 75.00- Description: Hol Stroll&Tree Light BID Fees - AMERICAN MARINA 11/03/2025 CR 1033234 Hol Stroll&Tree Light BID Fees - TOTAL FITNESS 75.00- Description: Hol Stroll&Tree Light BID Fees - TOTAL FITNESS HEALTH CLUB 11/03/2025 CR 1033235 Hol Stroll&Tree Light BID Fees - SHAWANO CO 4 75.00- Description: Hol Stroll&Tree Light BID Fees - SHAWANO CO 4-H LEADERS ASSN 11/03/2025 CR 1033236 Hol Stroll&Tree Light BID Fees - COLLEGE OF M 75.00- Description: Hol Stroll&Tree Light BID Fees - COLLEGE OF MENOMINEE - VOCATIONAL REHAB 11/03/2025 CR 1033237 Hol Stroll&Tree Light BID Fees - SENIOR GIFT S 75.00- Description: Hol Stroll&Tree Light BID Fees - SENIOR GIFT SHOP/CRAFTY BOUTIQUE 11/03/2025 CR 1033238 Hol Stroll&Tree Light BID Fees - DOMESTIC ABU 75.00- Description: Hol Stroll&Tree Light BID Fees - DOMESTIC ABUSE SUPPORT CENTER 11/03/2025 CR 1033239 Hol Stroll&Tree Light BID Fees - THIEL & ASSOC 75.00- Description: Hol Stroll&Tree Light BID Fees - THIEL & ASSOC INSURANCE AGENCY 11/03/2025 CR 1033240 Hol Stroll&Tree Light BID Fees - SHAWANO WO 75.00- Description: Hol Stroll&Tree Light BID Fees - SHAWANO WOMANS CLUB 11/03/2025 CR 1033376 T-Shirts - WITCHES NIGHT OUT SHIRTS 2,251.18- Description: T-Shirts - WITCHES NIGHT OUT SHIRTS 11/03/2025 JE 148 Reclass BID Trees in Park - Shawano Co/Lakelan 75.00 11/03/2025 JE 149 Reclass BID Trees in Park - Jacob Bohm 75.00 11/03/2025 JE 150 Reclass BID Trees in Park - American Marina 75.00 11/03/2025 JE 151 Reclass BID Trees in Park - Total Fitness 75.00 11/03/2025 JE 152 Reclass BID Trees in Park - Shawano Co 4-H 75.00 11/03/2025 JE 153 Reclass BID Trees in Park - College of Menomine 75.00 11/03/2025 JE 154 Reclass BID Trees in Park - Senior Gift Shop 75.00 11/03/2025 JE 155 Reclass BID Trees in Park - Domestic Abuse Awa 75.00 11/03/2025 JE 156 Reclass BID Trees in Park - Thiel & Assoc Ins 75.00 11/03/2025 JE 157 Reclass BID Trees in Park - Shawano Womens 75.00 10/31/2025 (10/25) Period Totals and Balance 790.00 * 3,526.18- * 7,846.18- YTD Encumbrance .00 YTD Actual 7,846.18- Total 7,846.18- YTD Budget 10,000.00- Unearned 2,153.82 210-56720-4800 Interest on Investments 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 Page 9 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 5 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4800 Interest on Investments (continued) YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4855 Sponsorships 09/30/2025 (09/25) Balance .00 * .00 * 6,750.00- 11/03/2025 CR 1033049 Witches Night Out Sponsorship - STUBBORN BR 250.00- Description: Witches Night Out Sponsorship - STUBBORN BROTHERS 11/03/2025 CR 1033215 Hol Stroll&Tree Light Sponsor - SHAWANO CO LI 75.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO CO LITERACY COUNCIL 11/03/2025 CR 1033216 Hol Stroll&Tree Light Sponsor - KYLE KLOTZBUE 75.00- Description: Hol Stroll&Tree Light Sponsor - KYLE KLOTZBUECHER 11/03/2025 CR 1033217 Hol Stroll&Tree Light Sponsor - RADCO 75.00- Description: Hol Stroll&Tree Light Sponsor - RADCO 11/03/2025 CR 1033218 Hol Stroll&Tree Light Sponsor - KERSTEN LLC 75.00- Description: Hol Stroll&Tree Light Sponsor - KERSTEN LLC 11/03/2025 CR 1033219 Hol Stroll&Tree Light Sponsor - MATT HENDRICK 75.00- Description: Hol Stroll&Tree Light Sponsor - MATT HENDRICKS 11/03/2025 CR 1033220 Hol Stroll&Tree Light Sponsor - HEINS APPLIAN 75.00- Description: Hol Stroll&Tree Light Sponsor - HEINS APPLIANCE 11/03/2025 CR 1033221 Hol Stroll&Tree Light Sponsor - BIG BROTHERS 75.00- Description: Hol Stroll&Tree Light Sponsor - BIG BROTHERS BIG SISTERS OF NE WI INC 11/03/2025 CR 1033222 Hol Stroll&Tree Light Sponsor - UNITY 75.00- Description: Hol Stroll&Tree Light Sponsor - UNITY 11/03/2025 CR 1033253 Hol Stroll&Tree Light Sponsor - SHAWANO HEAL 75.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO HEALTH SERVICES 11/03/2025 CR 1033263 Hol Stroll&Tree Light Sponsor - river valley church 75.00- Description: Hol Stroll&Tree Light Sponsor - river valley church 11/03/2025 CR 1033338 Hol Stroll&Tree Light Sponsor - FEIVOR INSURA 75.00- Description: Hol Stroll&Tree Light Sponsor - FEIVOR INSURANCE AGENCY 11/03/2025 CR 1033339 Hol Stroll&Tree Light Sponsor - SHAWANO HOO 75.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO HOOPS ORGANIZATION 11/03/2025 CR 1033358 Hol Stroll&Tree Light Sponsor - DONNA HOBSCH 75.00- Page 10 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 6 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - DONNA HOBSCHEID 11/03/2025 CR 1033360 Hol Stroll&Tree Light Sponsor - SHAWANO VETE 75.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO VETERINARY SERVICES 11/03/2025 CR 1033361 Hol Stroll&Tree Light Sponsor - BOX DROP SHA 75.00- Description: Hol Stroll&Tree Light Sponsor - BOX DROP SHAWANO LLC 11/03/2025 CR 1033362 Hol Stroll&Tree Light Sponsor - BETHANY RETZL 75.00- Description: Hol Stroll&Tree Light Sponsor - BETHANY RETZLAFF 11/03/2025 CR 1033363 Hol Stroll&Tree Light Sponsor - MIMIS CLOSET & 75.00- Description: Hol Stroll&Tree Light Sponsor - MIMIS CLOSET & MORE 11/03/2025 CR 1033364 Hol Stroll&Tree Light Sponsor - THE COTTAGES 75.00- Description: Hol Stroll&Tree Light Sponsor - THE COTTAGES 11/03/2025 CR 1033365 Hol Stroll&Tree Light Sponsor - TWIGS BEVERA 75.00- Description: Hol Stroll&Tree Light Sponsor - TWIGS BEVERAGE INC 11/03/2025 CR 1033366 Hol Stroll&Tree Light Sponsor - WORLD WIDE SI 75.00- Description: Hol Stroll&Tree Light Sponsor - WORLD WIDE SIGN SYSTEMS 11/03/2025 CR 1033367 Hol Stroll&Tree Light Sponsor - EDWARD JONES 75.00- Description: Hol Stroll&Tree Light Sponsor - EDWARD JONES 11/03/2025 CR 1033368 Hol Stroll&Tree Light Sponsor - ABBY BANK 75.00- Description: Hol Stroll&Tree Light Sponsor - ABBY BANK 11/03/2025 CR 1033369 Hol Stroll&Tree Light Sponsor - WTCH RESULTS 75.00- Description: Hol Stroll&Tree Light Sponsor - WTCH RESULTS BROADCASTING 11/03/2025 CR 1033370 Hol Stroll&Tree Light Sponsor - GENEX COOPER 75.00- Description: Hol Stroll&Tree Light Sponsor - GENEX COOPERATIVE 11/03/2025 CR 1033371 Hol Stroll&Tree Light Sponsor - COMMUNITY FIR 75.00- Description: Hol Stroll&Tree Light Sponsor - COMMUNITY FIRST BANK 11/03/2025 CR 1033372 Hol Stroll&Tree Light Sponsor - NAMI WISCONSI 75.00- Description: Hol Stroll&Tree Light Sponsor - NAMI WISCONSIN INC 11/03/2025 CR 1033373 Hol Stroll&Tree Light Sponsor - SHAWANO FAMI 75.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO FAMILY DENTISTRY 11/03/2025 CR 1033374 Hol Stroll&Tree Light Sponsor - WOLF RIVER DE 75.00- Description: Hol Stroll&Tree Light Sponsor - WOLF RIVER DENTAL 11/03/2025 CR 1033385 BID Tree in Park - SHAWANO CHAMBER 75.00- Description: BID Tree in Park - SHAWANO CHAMBER 11/03/2025 CR 1033386 BID Tree in Park - SHAWANO COUNTY TOURIS 75.00- Description: BID Tree in Park - SHAWANO COUNTY TOURISM 11/03/2025 CR 1033412 BID Tree in Park - SMU TREE IN PARK 75.00- Description: BID Tree in Park - SMU TREE IN PARK 11/03/2025 CR 1033449 BID Tree in Park - RADTKE-REUTER ELECTRIC 75.00- Page 11 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 7 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: BID Tree in Park - RADTKE-REUTER ELECTRIC LLC 11/03/2025 CR 1033450 BID Tree in Park - WOLF RIVER HABITAT FOR 75.00- Description: BID Tree in Park - WOLF RIVER HABITAT FOR HUMANITY INC 11/03/2025 CR 1033451 BID Tree in Park - BRIDGE THE GAP INC 75.00- Description: BID Tree in Park - BRIDGE THE GAP INC 11/03/2025 CR 1033452 BID Tree in Park - WOLF RIVER FINANCIAL ADV 75.00- Description: BID Tree in Park - WOLF RIVER FINANCIAL ADVISORS 11/03/2025 CR 1033453 BID Tree in Park - SHAWANO AREA EARLY CHI 75.00- Description: BID Tree in Park - SHAWANO AREA EARLY CHILDHOOD PARTNERSHIP 11/03/2025 CR 1033454 BID Tree in Park - SHAWANO OPTIMIST CLUB 75.00- Description: BID Tree in Park - SHAWANO OPTIMIST CLUB 11/03/2025 CR 1033455 BID Tree in Park - TIMBERPRO INC 75.00- Description: BID Tree in Park - TIMBERPRO INC 11/03/2025 CR 1033456 BID Tree in Park - MARION BODY WORKS INC 75.00- Description: BID Tree in Park - MARION BODY WORKS INC 11/03/2025 CR 1033457 BID Tree in Park - PINE GROVE CAMPGROUND 75.00- Description: BID Tree in Park - PINE GROVE CAMPGROUND LLC 11/03/2025 CR 1033458 BID Tree in Park - SHAWANO ORTHODONTICS 75.00- Description: BID Tree in Park - SHAWANO ORTHODONTICS 11/03/2025 CR 1033459 BID Tree in Park - CHARLIES COUNTY MARKET 75.00- Description: BID Tree in Park - CHARLIES COUNTY MARKET 11/03/2025 CR 1033460 BID Tree in Park - WALSH DENTAL/ASHLEY WA 75.00- Description: BID Tree in Park - WALSH DENTAL/ASHLEY WALSH ASSOC LLC 11/03/2025 CR 1033461 BID Tree in Park - STRIVE BEHAVIORAL SOLUT 75.00- Description: BID Tree in Park - STRIVE BEHAVIORAL SOLUTIONS LLC 11/03/2025 CR 1033462 BID Tree in Park - ST JAMES LUTHERAN CHUR 75.00- Description: BID Tree in Park - ST JAMES LUTHERAN CHURCH & SCHOOL 11/03/2025 CR 1033463 BID Tree in Park - SHAWANO LAWN & STONE C 75.00- Description: BID Tree in Park - SHAWANO LAWN & STONE CO LLC 11/03/2025 CR 1033464 BID Tree in Park - CHARTER AARROWCAST IN 75.00- Description: BID Tree in Park - CHARTER AARROWCAST INC 11/03/2025 CR 1033465 BID Tree in Park - RENEE CAMPBELL/THE CHU 75.00- Description: BID Tree in Park - RENEE CAMPBELL/THE CHURCH ON THE HILL 11/03/2025 CR 1033466 BID Tree in Park - JILLS PET SHOPPE 75.00- Description: BID Tree in Park - JILLS PET SHOPPE 11/03/2025 CR 1033467 BID Tree in Park - FIRE FITNESS/VALHALLA FIR 75.00- Description: BID Tree in Park - FIRE FITNESS/VALHALLA FIRE LLC 11/03/2025 CR 1033470 BID Tree in Park - EDS RESTORATION LLC 75.00- Page 12 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 8 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: BID Tree in Park - EDS RESTORATION LLC 11/03/2025 CR 1033475 BID Tree in Park - DIVINE SAVOR EV LUTHERA 75.00- Description: BID Tree in Park - DIVINE SAVOR EV LUTHERAN CHURCH 11/03/2025 CR 1033503 Octoberfest Sponsorship - SENZIG'S INC 500.00- Description: Octoberfest Sponsorship - SENZIG'S INC 11/03/2025 CR 1033504 BID Tree in Park - FELT'S CON 75.00- Description: BID Tree in Park - FELT'S CON 11/03/2025 CR 1033525 BID Tree in Park - KESHENA ASSEMBLY OF GO 75.00- Description: BID Tree in Park - KESHENA ASSEMBLY OF GOD 10/07/2025 JE 41 BID Christmas Tree 75.00- 11/03/2025 JE 138 Reclass BID Trees in Park - Shawano Co/Lakelan 75.00- 11/03/2025 JE 139 Reclass BID Trees in Park - Jacob Bohm 75.00- 11/03/2025 JE 140 Reclass BID Trees in Park - American Marina 75.00- 11/03/2025 JE 141 Reclass BID Trees in Park - Total Fitness 75.00- 11/03/2025 JE 142 Reclass BID Trees in Park - Shawano Co 4-H 75.00- 11/03/2025 JE 143 Reclass BID Trees in Park - College of Menomine 75.00- 11/03/2025 JE 144 Reclass BID Trees in Park - Senior Gift Shop 75.00- 11/03/2025 JE 145 Reclass BID Trees in Park - Domestic Abuse Awa 75.00- 11/03/2025 JE 146 Reclass BID Trees in Park - Thiel & Assoc Ins 75.00- 11/03/2025 JE 147 Reclass BID Trees in Park - Shawano Womens 75.00- 10/31/2025 (10/25) Period Totals and Balance .00 * 5,625.00- * 12,375.00- YTD Encumbrance .00 YTD Actual 12,375.00- Total 12,375.00- YTD Budget 23,000.00- Unearned 10,625.00 210-56720-4890 Miscellaneous Income 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-5000 General Insurance 09/30/2025 (09/25) Balance .00 * .00 * 1,365.00 Page 13 of 16 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 9 Period 10/25 (10/31/2025) Nov 03, 2025 1:24PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-5000 General Insurance (continued) 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * 1,365.00 YTD Encumbrance .00 YTD Actual 1,365.00 Total 1,365.00 YTD Budget 1,300.00 Unexpended 65.00- 210-56720-7000 Grants 09/30/2025 (09/25) Balance .00 * .00 * .00 10/31/2025 (10/25) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 5,000.00 Unexpended 5,000.00 Number of transactions: 118 Number of accounts: 17 Debit Credit Proof Grand Totals: 10,340.45 9,151.18- 1,189.27 Page 14 of 16 BID Coordinator Report November 6, 2025  Octoberfest o It was a hot one! o Vendor setup went about as well as it ever has gone! Thank you, Alex Hartwig. o Belmark, event sponsor, had a great time at the event and enjoyed interacting with attendees. o Bands were great, and I’ve penciled them in for next year already. o Setup and clean up went well thanks to Zion Lutheran and Shuffles Dance Studio. o Any other things I should note for next year?  Witches’ Night Out o Great turnout! We estimate about 1000 witches were in downtown throughout the day. o Many witches were there early in the day – some waiting in their cars for stores to open at 10 a.m. o T-shirt sales were great and only had 5 shirts leftover. o Weather cooperated for the band so a tent was not needed. Band was The Cool Hat and they were good, but will try to book Spark Spark Bang for next year again – they just have more of a local following and people stick around longer when they are playing.  Christmas o Fox 11 Advertising  Fox 11 Living on Nov. 5 and recording a Holiday Stroll segment that will air closer to Holiday Stroll.  Digital ads will run for Christmas Open House and Holiday Stroll. o Christmas Open House  This weekend! o Holiday Stroll & Tree Lighting (will provide update on each topic below during the meeting)  Trolley  Christmas Trees  Horse-drawn wagon sponsors  Santa goodie bag sponsors  Vendors at the event o Santa Parade  Charlie’s County Market confirmed as sponsor  Facebook event created  Santa will be at Coldwell Banker Real Estate Group prior to the parade and at the Santa House following the parade. o Cookie Walk  I’ve failed.  Other o Sacred Heart Halloween parade took place on Wednesday, October 29 o Flower pots almost all picked up o Adirondack chairs need to be stored away for the winter Page 15 of 16  Business Improvement District Action Item Meeting Date: November 6, 2025 Submitted By: Lindsay Johnson, Coordinator Agenda Category: Action Item Title: Event Dates for 2026 Subject: The approval of this action item would finalize BID event dates for 2026. Background: Event dates need to be determined so they can be added to calendars ASAP. Financial Considerations: None Recommendation: Recommend the following BID event dates for 2026 Spring BreakOUT – Saturday, March 14 In 2025 we chose the second Saturday in March and seemed to be a time that Shawano Downtown businesses needed a boost. Note that Easter is Sunday, April 5, 2026. Derby Day – Friday, May 1 (In 2025, we chose the first Friday in May to coincide with the Kentucky Derby which is on Saturday.) ShawanoFest – Saturday, July 11 Historically, the second Saturday in July. Octoberfest – Saturday, October 3 Historically, the first Saturday in October. Witches’ Night Out – Friday, October 9 Historically, the Friday following Octoberfest. Christmas Open House – Friday, November 6 & Saturday, November 7 For the past two years this has been the first or second weekend in November. In 2026, November only has four weekends so I am suggesting Nov. 6 & 7. Holiday Stroll & Tree Lighting – Saturday, November 28 Historically, the Saturday after Thanksgiving to coincide with Small Business Saturday. Santa Parade – Friday, December 4 Historically, the first Friday in December. Page 16 of 16