Parks and Recreation Commission

CITY OF SHAWANO PARKS AND RECREATION COMMISSION AGENDA WEDNESDAY, FEBRUARY 19, 2025 5:30 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO https://us02web.zoom.us/j/87594329629?pwd=784J6Abl4mtOTjAslxrO3hL5gCZAPR.1 MEETING ID: 875 9432 9629 PASSCODE: 336681 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF THE PARKS AND RECREATION COMMISSION MINUTES OF JANUARY 15, 2025 5) PUBLIC COMMENT 6) CORRESPONDENCE • Ski Shark Request 7) RECREATION CENTER FLEXIBLE FACILITES PROGRAM UPDATE 8) 2024 ANNUAL REPORT 9) COMPREHENSIVE OUTDOOR RECREATION PLAN REVIEW 10) REVIEW OF BILLS 11) UPDATE ON PARKS AND RECREATION CENTER/POOL 12) COMMITTEE MEMBER COMMENTS OR NEW BUSINESS TO BE CONSIDERED AT A FUTURE MEETING 13) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 10  PARK AND RECREATION COMMISSION MINUTES January 15, 2025 5:30 PM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • Chairperson Seth Mailahn called the Parks and Recreation Commission meeting to order on Wednesday January 15, 2025 at 5:30 PM at City Hall. PLEDGE OF ALLEGIANCE ROLL CALL • Roll Call showed members present: Bill Krenger, Nickiann Meyers, Seth Mailahn, John Stang, Alderperson Kevin Barkow, and Alderperson Jim Hauer. • Also Present: Parks and Recreation Director Matt Hendricks, Deputy Clerk Leah Pierquet, and City Administrator Eddie Sheppard. APPROVAL OF THE PARKS AND RECREATION COMMISSION MINUTES OF SEPTEMBER 18, 2024 • Motion by Krenger to approve the September 18, 2025, Park and Recreation Commission minutes, seconded by Meyer. Motion carried by voice vote. PUBLIC COMMENT • None. CORRESPONDENCE • The Ski Sharks will be meeting with the Park and Recreation Commission at a future meeting to discuss storage options for their equipment at Smalley Park. UPDATE ON FFP GRANT AND RECREATION CENTER • The City of Shawano has received a $4.25 million Flexible Facilities Program (FFP) grant from the State of Wisconsin. This grant is unmatched, meaning no additional funding is required from the city. The timeline for this project is significantly faster than past projects undertaken by the City of Shawano. Parks and Recreation Director Matt Hendricks and City Administrator Eddie Sheppard presented the floor plans for the Recreation Center to the Parks and Recreation Commission. This project consists of two phases. The first phase involves upgrading the existing Recreation Center and is fully covered by the FFP grant. The second phase, which is not included in the FFP grant funding, would involve the construction of a gymnasium. This second phase is estimated to cost approximately $3.5 million. It is important to note that this grant focuses on technology enhancements. It will provide high-speed internet access with 100-megabyte upload and download speeds at the Recreation Center, benefiting Shawano residents and surrounding communities. This upgraded connectivity will support healthcare monitoring, education, and workforce development. Currently, the Recreation Center offers only 25-megabyte download and 13-megabyte upload speeds. Updating the Recreation Center has been a topic of discussion for years, but a clear starting point was never established. This grant provides a significant opportunity, covering a large portion of the renovation costs and making the second phase, including the gymnasium, a more financially manageable project for both the city and the community. More details about the renovations will be shared with the community in the coming days and weeks. Page 1 of 3 Page 2 of 10  Alderperson Barkow brought up the baseball diamond project, which had been a priority last year. He asked how this new project would impact those plans. Matt Hendricks explained that in recent years, the City of Shawano has received several large grants for various projects, and when these opportunities arise, the city cannot afford to turn them down. While the baseball diamonds were a top priority for the commission, city staff can only manage one major project at a time. Matt then asked the Commission to determine their priority: should they focus on securing the $3.5 million needed for phase two of the Recreation Center, or should they seek funding for the baseball diamond project? After discussion, the Commission agreed that completing phase two of the Recreation Center should be the top priority. One key aspect of the phase one redesign is the removal of the Racquetball Court from the Recreation Center. It will not be reinstated until phase two unless the Commission decides to redesign the layout to include it sooner. This decision must be made quickly, as construction on the Recreation Center is scheduled to begin by June or July of this year. The Recreation Center will be completely closed during construction. The exact duration of the closure is currently unknown, but more details are expected by April. The bidding process for this project will begin in mid-February, with the bids remaining open for approximately one month until mid-March. The Park and Recreation Commission will then review the bids, and final approval will be sought from the Common Council in April. UPDATE ON PUMP TRACK AT KUCKUK PARK • Garrett Smith was unable to attend the meeting, so Matt Hendricks provided an update on the project. The estimated cost for the project is $150,000, with $50,000 raised so far. They are currently evaluating whether it would be more cost-effective to hire a single company to complete the project or to contract different companies for various aspects of the work. Once more details are finalized, Garrett will return to update the Commission on their progress. As of now, the project is expected to take place in 2026. UPDATE ON MAJOR COMMUNITY PROGRAMS • The two major community programs are the Naberhood Block Party and Thursdayz @ Franklin. Schedules for both events were released to the public this week. A special thank you to our sponsors for supporting these ongoing community events, we couldn't’t do this without your support! PRESENTATION AND APPROVAL OF TRUCK PURCHASE • Only one proposal was received for the pickup truck replacement. This new vehicle will replace a 2003 Ford Ranger, a smaller truck that allows staff to navigate parks more efficiently while cleaning the park facilities and restrooms. The purchase, from Clintonville Ford, comes in under budget at $32,420. Motion by Krenger to approve the purchase of the new pick-up truck, seconded by Barkow. Motion carried by voice vote. PRESENTATION AND APPROVAL OF SWEEPER PURCHASE • Only one proposal was received for the park sweeper, which primarily collects leaf debris. This new sweeper will replace the 2017 model. With the trade-in of the 2017 sweeper, the total cost for the new unit from Horst Distribution is $41,595. Page 2 of 3 Page 3 of 10  Motion by Barkow to approve the purchase of the new sweeper, seconded by Meyers. Motion carried by voice vote. PRESENTATION AND APPROVAL OF MULTIPLE MOWER PURCHASE • Only one proposal was received for the lawnmowers. Due to rising costs of larger models, the Parks and Recreation staff is adjusting their purchasing approach by switching to smaller lawnmowers and replacing them more frequently. The department uses commercial-grade equipment, and the bid was received from Positive Electric, which recently began offering commercial Toro lawnmowers. Positive Electric allowed the department to demo units to determine which models worked best for staff. There is no loss of time or efficiency in transitioning from larger mowers to smaller ones. Running these smaller mowers for 3 to 5 years at a cost of $12,000 to $13,000 per unit remains just as efficient as operating a larger, more expensive model for 7 to 10 years. However, the Commission can expect to review these purchases for approval more frequently. The proposal includes three lawnmowers from Positive Electric for a total of $63,750. Motion by Stang to approve the purchase of three (3) lawnmowers, seconded by Hauer. Motion carried by voice vote. GOALS FROM THE NEW OUTDOOR PLAN AND OTHER PROJECTS • This topic was tabled and we will come back to it in February. REVIEW OF BILLS • Bills were reviewed. UPDATE ON PARKS AND RECREATION CENTER/POOL • The annual report will be presented in February, along with further discussion on the Outdoor Recreation Plan. The budget will also be reviewed during the February meeting. COMMITTEE MEMBER COMMENTS OR NEW BUSINESS TO BE CONSIDERED AT A FUTURE MEETING • Next meeting date: February 19, 2025 • There was a request to give more attention to the field sponsorship program for the youth baseball league. Currently, there are no planned projects for the year that would utilize these funds. Since the Commission must approve any use of these funds, it is unlikely that any related requests will come before the Commission this year. ADJOURN • Motion by Krenger to adjourn, seconded by Hauer . Motion carried by voice vote. Meeting adjourned at 6:30 PM. Respectfully submitted, Leah Pierquet, Deputy Clerk Page 3 of 3 Page 4 of 10  CITY OF SHAWANO Check Register - P&R Report Page: 1 Check Issue Dates: 1/1/2025 - 1/31/2025 Feb 04, 2025 09:51AM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account A-1 ELEVATOR SALES & SERVICE 01/10/2025 10006 A-1 ELEVATOR SALES & 1,689.00 23044 Civic Center - Annual Service/Testing Fe 100-55130-3500 Repairs and Maintenance Total A-1 ELEVATOR SALES & SERVICE: 1,689.00 AMAZON CAPITAL SERVICES 01/10/2025 10029 AMAZON CAPITAL SERVI 96.31 1GG7-JCHR-Y9G3 PR Calendars for Shop 100-55220-3500 Repairs and Maintenance Total AMAZON CAPITAL SERVICES: 96.31 ANNIE GRAF 01/10/2025 11680 ANNIE GRAF 29.25 0071141 PR Refund Swim Lessons 100-55420-4670 Service Fees Total ANNIE GRAF: 29.25 AT&T 01/17/2025 10077 AT&T 76.36 287297247118X010 Parks on call phone 100-55220-2250 Phone/Fax/Internet Total AT&T: 76.36 BUMPER TO BUMPER 01/10/2025 10188 BUMPER TO BUMPER 20.69 631-376049 PR Oil Filter 100-55220-3500 Repairs and Maintenance Total BUMPER TO BUMPER: 20.69 CAPITAL ONE 01/10/2025 11647 CAPITAL ONE 252.83 625138 DECEMBE PR Tree Lighting Supplies 100-55340-3100 Supplies and Materials 01/10/2025 11647 CAPITAL ONE 26.92 642820 DECEMBE CIVIC Cleaning Supplies 100-55130-3500 Repairs and Maintenance 01/17/2025 11647 CAPITAL ONE 35.17 642820 NOVEMBE CIVIC Cleaning Supplies 100-55130-3500 Repairs and Maintenance Total CAPITAL ONE: 314.92 CARDIO PARTNERS INC 01/31/2025 11955 CARDIO PARTNERS INC 1,210.85 INV3499066 PR AED 100-55400-3100 Supplies and Materials 01/31/2025 11955 CARDIO PARTNERS INC 114.69 INV3507316 PR AED Pads 100-55400-3100 Supplies and Materials Total CARDIO PARTNERS INC: 1,325.54 CARRICO AQUATIC RESOURCES INC 01/10/2025 10218 CARRICO AQUATIC RES 633.34 20247780 PR Pool Chemical Agreement 100-55420-3100 Supplies and Materials Page 5 of 10  CITY OF SHAWANO Check Register - P&R Report Page: 2 Check Issue Dates: 1/1/2025 - 1/31/2025 Feb 04, 2025 09:51AM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account Total CARRICO AQUATIC RESOURCES INC: 633.34 CELERITY STAFFING SOLUTIONS 01/10/2025 10225 CELERITY STAFFING SO 99.24 86302 CIVIC Cleaning 100-55130-2300 Professional Services 01/17/2025 10225 CELERITY STAFFING SO 148.86 86416 CIVIC Cleaning 100-55130-2300 Professional Services 01/17/2025 10225 CELERITY STAFFING SO 248.10 86486 CIVIC Cleaning 100-55130-2300 Professional Services 01/31/2025 10225 CELERITY STAFFING SO 198.48 86561 CIVIC Cleaning 100-55130-2300 Professional Services 01/31/2025 10225 CELERITY STAFFING SO 198.48 86584 CIVIC Cleaning 100-55130-2300 Professional Services Total CELERITY STAFFING SOLUTIONS: 893.16 CLEANING BEES 01/17/2025 11952 CLEANING BEES 3,005.00 7412 CIVIC Floor Cleaning 100-55130-3500 Repairs and Maintenance Total CLEANING BEES: 3,005.00 COMPLETE OFFICE OF WISCONSIN 01/17/2025 10253 COMPLETE OFFICE OF 74.43 847180 CIVIC Toner 100-55130-3100 Supplies and Materials 01/17/2025 10253 COMPLETE OFFICE OF 450.32 847182 PR Toweling/Toilet Paper/Cleaner for Re 100-55400-3100 Supplies and Materials 01/17/2025 10253 COMPLETE OFFICE OF 490.20 847342 CIVIC Toner 100-55130-3100 Supplies and Materials 01/17/2025 10253 COMPLETE OFFICE OF 164.82- 851389 CIVIC Printer Drum Return 100-55130-3100 Supplies and Materials Total COMPLETE OFFICE OF WISCONSIN: 850.13 COUNTY OF SHAWANO 01/17/2025 11142 COUNTY OF SHAWANO 688.51 62006608 PR Fuel 100-55220-3210 Fuel 01/31/2025 11142 COUNTY OF SHAWANO 566.13 62008747 PR Fuel 100-55220-3210 Fuel Total COUNTY OF SHAWANO: 1,254.64 CULLIGAN OF SHAWANO, INC 01/10/2025 10277 CULLIGAN OF SHAWANO 75.00 42270 Civic Center Water Softner 100-55130-3500 Repairs and Maintenance Total CULLIGAN OF SHAWANO, INC: 75.00 DEARCO INC 01/10/2025 10303 DEARCO INC 31.33 262608 PR Painting Supplies 100-55220-3500 Repairs and Maintenance Total DEARCO INC: 31.33 Page 6 of 10  CITY OF SHAWANO Check Register - P&R Report Page: 3 Check Issue Dates: 1/1/2025 - 1/31/2025 Feb 04, 2025 09:51AM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account ELAN 01/10/2025 11602 ELAN 151.90 *3316 DECEMBER PR Propane 100-54920-3500 Repairs and Maintenance Total ELAN: 151.90 FANG, YU-CHIN 01/17/2025 11993 FANG, YU-CHIN 75.00 011025 PR Yoga Class Instruction 100-55340-2300 Professional Services Total FANG, YU-CHIN: 75.00 HENDRICKS, MATTHEW 01/17/2025 10529 HENDRICKS, MATTHEW 250.00 2025 PR Clothing Allowance 100-55220-3130 Uniforms Total HENDRICKS, MATTHEW: 250.00 HOME DEPOT 01/31/2025 10550 HOME DEPOT 519.94 JANUARY 2025 PR Tools & Repair Supplies for Parks 100-55220-3500 Repairs and Maintenance Total HOME DEPOT: 519.94 HYDRAULIC REPAIR SPECIALISTS 01/10/2025 10561 HYDRAULIC REPAIR SPE 65.39 60696 PR Hose for Wood Chipper 100-55220-3500 Repairs and Maintenance Total HYDRAULIC REPAIR SPECIALISTS: 65.39 KNOPE HEATING & AIR CONDITIONING INC 01/31/2025 10649 KNOPE HEATING & AIR C 606.00 87616 Rec Center HVAC 100-55400-3500 Repairs and Maintenance Total KNOPE HEATING & AIR CONDITIONING INC: 606.00 MARTIN'S CLEANERS 01/31/2025 10763 MARTIN'S CLEANERS 58.00 276540 CIVIC Floor Mats 100-55130-3500 Repairs and Maintenance Total MARTIN'S CLEANERS: 58.00 METRO SALES, INC 01/31/2025 11459 METRO SALES, INC 131.47 inv2685577 PR Copier Usage 100-55400-2300 Professional Services Total METRO SALES, INC: 131.47 Page 7 of 10  CITY OF SHAWANO Check Register - P&R Report Page: 4 Check Issue Dates: 1/1/2025 - 1/31/2025 Feb 04, 2025 09:51AM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account POSITIVE ELECTRICS, INC 01/10/2025 10943 POSITIVE ELECTRICS, IN 175.54 20556 PR Battery 100-55220-3500 Repairs and Maintenance Total POSITIVE ELECTRICS, INC: 175.54 QUALHEIM'S TRUE VALUE HARDWARE 01/10/2025 10963 QUALHEIM'S TRUE VALU 119.85 326984 PR Tape & Cords 100-55220-3500 Repairs and Maintenance 01/10/2025 10963 QUALHEIM'S TRUE VALU 12.46 327238 PR Hardware 100-55220-3500 Repairs and Maintenance 01/10/2025 10963 QUALHEIM'S TRUE VALU 33.78 327378 PR Pex & Adapter 100-55220-3500 Repairs and Maintenance 01/10/2025 10963 QUALHEIM'S TRUE VALU 16.97 327859 PR Super Glue/Plug/Traps 100-55220-3500 Repairs and Maintenance 01/31/2025 10963 QUALHEIM'S TRUE VALU 47.97 328404 PR Parking Lot Salt 100-55400-3100 Supplies and Materials 01/31/2025 10963 QUALHEIM'S TRUE VALU 24.44 328694 PR Keys 100-55220-3500 Repairs and Maintenance 01/31/2025 10963 QUALHEIM'S TRUE VALU 10.97 328714 PR Keys 100-55220-3500 Repairs and Maintenance 01/31/2025 10963 QUALHEIM'S TRUE VALU 89.97 328752 PR Stud Finder/Drill Bit/Driver Set 100-55220-3500 Repairs and Maintenance Total QUALHEIM'S TRUE VALUE HARDWARE: 356.41 REC DESK 01/10/2025 10981 REC DESK 4,350.00 RD-000393 PR Rec Desk Annual Subscription 100-55400-2300 Professional Services Total REC DESK: 4,350.00 SECURIAN FINANCIAL GROUP INC 01/17/2025 11076 SECURIAN FINANCIAL G 104.84 FEBRUARY 2025 Life Ins Premiums 100-55130-1740 Life Insurance Total SECURIAN FINANCIAL GROUP INC: 104.84 SHAWANO COMMUNITY EDUCATION 01/31/2025 11133 SHAWANO COMMUNITY 670.00 25-104 PR Winter/Spring Magazine Ads 100-55400-3120 Advertising/Promotions Total SHAWANO COMMUNITY EDUCATION: 670.00 SHAWANO LAKE SANITARY DIST NO 1 01/17/2025 11184 SHAWANO LAKE SANITA 261.46 000-7099-00 12/31/ PR Eberlein Park Sewer & Water 100-55220-2200 Utilities Total SHAWANO LAKE SANITARY DIST NO 1: 261.46 SHAWANO MUNICIPAL UTILITIES 01/24/2025 11191 SHAWANO MUNICIPAL U 187.69 1300350-10 DECE PR Maintenance Shop Utilities 100-55220-2200 Utilities 01/24/2025 11191 SHAWANO MUNICIPAL U 132.50 2600010-10 DECE CEMETERY Utilities 100-54920-2200 Utilities 01/24/2025 11191 SHAWANO MUNICIPAL U 77.73 400700-10 DECEM Plaza Utilities 100-55220-2200 Utilities 01/24/2025 11191 SHAWANO MUNICIPAL U 792.35 CIVIC DECEMBER CIVIC Utilities 100-55130-2200 Utilities Page 8 of 10  CITY OF SHAWANO Check Register - P&R Report Page: 5 Check Issue Dates: 1/1/2025 - 1/31/2025 Feb 04, 2025 09:51AM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account 01/24/2025 11191 SHAWANO MUNICIPAL U 3,707.13 PARKS DECEMBE PR Park Utilities 100-55220-2200 Utilities 01/24/2025 11191 SHAWANO MUNICIPAL U 1,878.72 REC CENTER DEC PR Rec Center Utilities 100-55400-2200 Utilities Total SHAWANO MUNICIPAL UTILITIES: 6,776.12 SUPERIOR CHEMICAL CORP 01/10/2025 11242 SUPERIOR CHEMICAL C 1,487.64 407301 PR Cleaner/Toweling/Toilet Paper for Par 100-55220-3500 Repairs and Maintenance Total SUPERIOR CHEMICAL CORP: 1,487.64 TIFFANY KAST 01/31/2025 11680 TIFFANY KAST 120.00 0071307 PR Pool Party Refund 100-55420-4670 Service Fees Total TIFFANY KAST: 120.00 TORBORGS SHAWANO LUMBER 01/17/2025 11282 TORBORGS SHAWANO L 21.79 2412835821 PR Lock for Softball - Martzke Park Brea 100-55220-3500 Repairs and Maintenance 01/17/2025 11282 TORBORGS SHAWANO L 131.24 2501-838598 PR Lumber for Cemetery 401-85000-8200 Construction Services 01/17/2025 11282 TORBORGS SHAWANO L 69.12 2501-839067 CEMETERY Lumber 401-85000-8200 Construction Services 01/17/2025 11282 TORBORGS SHAWANO L 389.76 2501-839610 CEMETERY Facia 401-85000-8200 Construction Services Total TORBORGS SHAWANO LUMBER: 611.91 US BANK EQUIPMENT FINANCE 01/17/2025 11325 US BANK EQUIPMENT FI 109.00 546168170 PR Copier Lease 100-55400-2300 Professional Services Total US BANK EQUIPMENT FINANCE: 109.00 WE ENERGIES 01/17/2025 11384 WE ENERGIES 442.08 0712200620-00009 CEMETERY Natural Gas 100-54920-2200 Utilities 01/17/2025 11384 WE ENERGIES 181.88 0712200620-00010 PR Maintenance Garage Natural Gas 100-55220-2200 Utilities 01/17/2025 11384 WE ENERGIES 10.01 0712200620-00012 Plaza Utilities 100-55220-2200 Utilities 01/17/2025 11384 WE ENERGIES 10.34 0712776772-00001 PR Bathroom Natural Gas 100-55220-2200 Utilities 01/17/2025 11384 WE ENERGIES 2,920.89 0712776772-00002 PR Rec Center Heating 100-55400-2200 Utilities 01/17/2025 11384 WE ENERGIES 131.00 0716929224-00001 CIVIC Heating 100-55130-2200 Utilities Total WE ENERGIES: 3,696.20 WI PARK & RECREATION ASSN 01/10/2025 11456 WI PARK & RECREATION 150.00 8379 PR WI Parks & Rec Membership-Stuewe 100-55200-3300 Training and Memberships Page 9 of 10  CITY OF SHAWANO Check Register - P&R Report Page: 6 Check Issue Dates: 1/1/2025 - 1/31/2025 Feb 04, 2025 09:51AM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account Total WI PARK & RECREATION ASSN: 150.00 Grand Totals: 31,021.49 Page 10 of 10