Shawano City Airport Commission

CITY OF SHAWANO SHAWANO CITY AIRPORT COMMISSION AGENDA TUESDAY, APRIL 15, 2025 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI AMENDED APRIL 14, 2025 AT 7:20 AM TO AMEND MEETING TIME 1) CALL TO ORDER The April meeting of the Shawano Airport Commission will begin at 4:00 PM, in the Airport Terminal Conference Room. Public welcome. Those unable to attend in person may use the following link, via Microsoft Teams: Join the meeting now Meeting ID: 250 697 661 852 Passcode: 69WR7hd6 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL OF MEMBERS 4) APPROVAL OF AGENDA 5) APPROVE PRIOR SHAWANO CITY AIRPORT COMMISSION MEETING MINUTES A. Approval of the minutes of the March 18, 2025 meeting 6) CORRESPONDENCE 7) PUBLIC COMMENT If anyone is present and wishes to speak during public comment, they shall state their name and address for the record. Public comment participants shall be limited to 3 minutes of time to speak/present. Please note that Committee/Commission members do not typically engage with participants during this portion of the meeting. 8) REPORTS A. FINANCIAL/TREASURERS REPORT  Financial report  Financial resources, reserves, and commitments  Status and update on fuel and other pricing strategies, including any Page 1 of 21  possible actions in connection therewith B. AIRPORT DIRECTOR/MANAGER REPORT  April Report  Update on status of project to identify a successor Airport Manager and possible actions in connection therewith 9) CONSIDER/APPROVE ACTION ITEMS A. Update on status of planning for the annual Fly-in/Car Show, and possible actions in connection therewith - Tina Nelson B. Update on the status of the SRE acquisition and possible actions in connection therewith - Mike Bloedorn C. Update on the status of the EAA AirVenture Race viewing party and possible actions in connection therewith - Jeff Brunson D. Update on the status of new hangar construction and related matters, and possible actions in connection therewith - Bruce Milavitz E. Update on the status of the Sewer/Water Project, and possible actions in connection therewith - Mike Bloedorn F. Update on the status of the Obstruction Clearing Project, and possible actions in connection therewith - Doug Engel G. Update on the Master Plan approval - John Seidel H. Update on the status of the Solar Project - Doug Engel 10) FUTURE AGENDA ITEMS At this time,Committee/Commission members may request to have items placed on the next meeting's agenda for discussion and/or action. 11) CLOSED SESSION (IF NEEDED) Go into Closed Session under Wisconsin State Statute 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. 12) OPEN SESSION (IF NEEDED) Return to Open Session per Wisconsin State Statutes 19.85 (2) and take appropriate action, if required, on closed session matters. 13) ADJOURNMENT * NEXT MEETING DATE: The next meeting of the Airport Commission will be held on May 20, 2025 at 4:30 PM, in the Airport Terminal Conference Room. A decision to hold a pre-commission meeting planning session will be determined at a later time. DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. OPEN MEETING LAW COMPLIANCE Page 2 of 21 This agenda was posted in 3 public places (City Hall, Premier Community Bank and the Shawano Library) as well as sent to local news media. Therefore, all laws regarding posting of agendas for open meeting law compliance have been met. Page 3 of 21  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES March 18, 2025 4:00 PM Airport - N5468 N Airport Road, Shawano, WI CALL TO ORDER The March meeting of the Shawano Airport Commission began with a planning session involving various members of the Commission and Matt Brynick of the Wisconsin Bureau of Aeronautics. Discussion centered on the status of the bid selection in connection with the proposed acquisition of snow removal equipment and attachments. The winning bidder being John Deere, the issue being compliance with the "Made in America" requirements and related documentation. The unit in question is documented as in compliance, but the paperwork is hung up in management with the Bureau and FAA. Commissioner Bloedorn and AM Isom were encouraged to work back-channel communications and Brynick will do the same. Meantime, Federal Grant Funding paperwork to proceed as planned to avoid loss of the first round of entitlement financing planned for use on this equipment. See further discussions in Treasurers Report and Old Business. The March Airport Commission meeting was called to order by Chairman Seidel at 4:30 PM. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Seidel, Engel, Bloedorn, Brunson, and Milavitz Others Present: Airport Manager Isom, Clarence Schampers, City Manager Sheppard, Jim Hauer, Tina Aderman (Nelson) and Dick Karth APPROVAL OF AGENDA AND MOTION TO DEVIATE A motion was made by Commissioner Milavitz, seconded by Bloedorn, to approve the agenda as presented and to deviate as necessary. Carried in a voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the regular February meeting of the Airport Commission: Secretary Engel indicated a spelling correction in that references to "Woodward" should have been "Westwood" throughout. Minutes approved as corrected. PUBLIC COMMENT None CORRESPONDENCE The Airport received an invitation from the Wisconsin Airport Management Association (WAMA) to attend the upcoming Airport Operations/Land Management Conference to be held in Stevens Point, April 8/9. Chairman Seidel invited Commissioners to attend. Eddie Sheppard indicated plans to attend. AM Isom indicated receiving information regarding plans for expansion of Dearco paint facilities South of the Airport. Discussion followed regarding height restrictions, proper markings, and notifications. Isom to follow. Other correspondence covered in Treasurers Report. FINANCIAL/TREASURERS REPORT A. Year to date financial results: Treasurer Brunson presented February year to date financial results, the most noteworthy item being the $4k final bill for the fence and lakeside clearing recently done. Budget comparisons Page 1 of 18 Page 4 of 21  were not possible due to an error in the pick-up of the prior year budget. B. Report on reserves and discussions with the Bureau regarding current commitments: Treasurer Brunson and Secretary Engel continue dialogue with the Bureau regarding the status of funds associated with projects, the pre-pay reserve (referred to as Madison Reserve), and entitlements. An email recently received from the Bureau indicates that we have approximately $80k in funded project monies, some going way back to the Terminal project. This will be available once projects are closed out. This is a slow process. In question were the Master Plan Update, which we were advised at the onset would not cost the Airport, and the 12/35 Refurbishment project, where we had been advised that the funds saved in managing the disposal of the foundry sand would be retained by the Airport for future projects. Engel and Brunson to follow-up. Engel further indicated that the information provided by the Bureau failed to include the status of the Madison Reserve (Pre-pay) fund. Brunson working to resolve. Engel indicated the Reserve had approximately $79k in it in December 2023, with the only project since that time being the PAPI and related, for which he would expect the draw to have been about $10-12k, with 2024 additions having been $14k. Accordingly, the fund balance expected to be about the same as in 2023. The summary provided by Westwood (attached to agenda) provides an overall project view and will be used in developing a financial and project status worksheet currently under development by Brunson. C. Fuel pricing, strategies, and other financial matters: Nothing to report. See Airport Managers Report. AIRPORT DIRECTOR/MANAGER REPORT A. March report of Airport Manager Discussion followed regarding advisability of repairing the Dodge pick-up versus attempting to find a replacement vehicle. Milavitz and Sheppard to continue to probe City resources, while Commissioners to be on the look-out for a serviceable unit. The notion of providing a volume discount for the local clubs purchasing fuel, amounting to about 10% of total sales at present, was discussed. Chairman Seidel referred the matter to the Fuel Pricing Committee for consideration and further recommendation to the Commission. B. Update on JetA fuel management and handing certification: Airport Manager Isom and Commissioner Bloedorn reported on further discussions regarding JetA+ in blended and injected form. Isom pointed out that with further discussion it appears that about 2/3 of the Airports utilize blended, and that testing processes are virtually the same with either product. Additionally, he saw limited impact on split load planning with blended. Consensus continuing in favor of moving to blended when able. OLD BUSINESS A. Report on planning activities in connection with the annual Fly-in/Car Show, and any actions in connection therewith: Tina Aderman, Event Chair, addressed the group and discussed proposed changes in leadership of the event. She will be expecting Element Leads to play a greater role in cross coordination and ownership than in the past. Lead identification ongoing. Further meetings planned with Brunson/Sheridan to clear up a number of questions. Lead meetings to be planned, with reporting back to the Commission regarding status. Dick Karth, Parking/Traffic Movement Lead, presented a number of ideas to Tina, and the group briefly discussed the traffic flow challenges and need for law enforcement and Highway Department involvement in the planning. Tina presented a proposal from Jamie Lee to provide PR and visibility for the event, involving promotions, social media presence, content for our web site, and her usual direct involvement in such events, for a cost of $500. Consensus was this was a great idea and to proceed. Tina was advised to develop an overall budget, and a financial plan to be supported by targeted sponsorship dollars, and to provide a plan for Airport support. Commissioner Milavitz agreed to work with Tina on developing a major sponsor. B. Report on planning for AirVenture Race viewing party and any actions in connection therewith: Commissioner Engel reported on securing the sound system for the viewing party as part of the procurement of same for the Fly-in. Additionally, Commissioner Brunson indicated have received no response from EAA Chapter 1710 regarding support for the event. Engel volunteered to be the designated Chapter representative at the event with Chapter leadership support. Brunson and Isom to follow-up with 1710. C. Status of procurement of Snow Removal Equipment (SRE) and any actions in connection therewith: See comments in connection with the planning session prior to the meeting of the Commission. The Deere Page 2 of 18 Page 5 of 21  equipment continues to be the preference and lowest cost. There appears to be a communication issue between Deere and whomever is involved at the Bureau/FAA regarding the response on the "Made in America" provision. Brunson, Bloedorn, and Isom working it. D. Update on Master Plan status: Continue to await FAA approval. Brynick reported another airport having recently received their approval. They, having been on a similar timeline as Shawano. E. Update on Obstruction Clearing project status and any actions in connection therewith: Secretary Engel reported awaiting further news on Westwood having been formally engaged by the Bureau as the Project Consultant. Eddie Sheppard reported plans to present an ordinance modification/clarification for approval by City Council in April in connection with enforcement of the height ordinance. F. Report on progress in identifying a successor Airport Manager and any actions in connection therewith: Chairman Seidel inquired of Milavitz and Sheppard as to the City involvement in the identification of a successor Airport Manager. Both indicated the interest in involvement and being in possession of the draft job description. The Commission was asked to supply input on potential posting sources. Seidel to follow-up. G. Report on status of Solar Project: Nothing to report. H. Status of new hangar construction and any actions in connection therewith: No report. I. Status of the Sewer/Water Project and any actions in connection therewith: Commissioner Milavitz and City Manager Sheppard reported on the City having approved the ordinance supporting the need for fire suppression water capabilities inside the Airport perimeter fence. This had been requested by the Bureau in connection with proposed 80/20 funding of the water component. It was agreed that what was needed was an overall cost estimate that included the following elements ... Overall, water component (assuming Federal standards), sewer component based on lowest local costs, and estimate of unfunded cost (the total of the Airport 20% and the remainder), prospective hangar owner contributions, and finally an estimate of required Airport funds, net of hangar owner contributions. This all necessary for meaningful discussions with hangar owners, the Commission, and the City, as a basis for determining financial feasibility and timing. Commissioner Bloedorn on lead with support from Treasurer Brunson. NEW BUSINESS None NEXT MEETING DATE/TIME The next regular meeting of the Airport Commission will be held on Tuesday, April 15, 2025 at 4:30 PM, at the Airport, preceded by a planning session at 4:00 PM. Public welcome. ADJOURN A motion was made by Brunson, seconded by Bloedorn, to adjourn the meeting at 6:00 PM. Motion carried in a voice vote. Page 3 of 18 Page 6 of 21 Email From Mat Brynick, P.E. WisDOT/DTIM/Bureau of Aeronautics 2/28/2025 Hey Jeff, Sorry for the long delay. I have learned a lot since your last email. I can assure you our accountants have a good pulse on the ins and outs of Shawano credits, but projects are constantly evolving so catching a snapshot in time that last longer than a couple weeks is difficult. Explaining it is even more difficult. It is important to understand that Shawano's money gets tied up into active projects until those projects are closed and once that is understood it helps to frame the conversation. I looked through the latest financial statements for our projects and tried to summarize the numbers in a way that makes sense using the attached spreadsheet and description below: EZS1000 Terminal Building Project has a surplus of $929.98 tied up that will be applied towards a new project. EZS1001 Runway 12/30 Rehab Project has a surplus of $28,683.99 that will be applied towards a new project. EZS1003 Master Plan and ALP Update appears to have a surplus, but we still have a lot of work on that project and will need to add an entire phase to it so the amount of $54,873.57 will stay here until we have phase 2 contract signed. EZS1004 Runway 30 PAPI looks like a deficit of $7,097.76 on paper, but we are going to reimburse this project with AIP funds once the flight check is complete so this amount will actually change soon. So, on paper as I summarize it, it looks like you have a balance of $80,389.78 to apply to new projects, but there is some additional amounts to be spent on EZS1001 and EZS1003 and a reduction of the amount owed to EZS1004. The balance that I provided in prior emails, $24,815.46, was a more liquid number that was available to be allocated towards future projects considering everything that I summarize above. Give me a call when you want to discuss this further. Mat Brynick, P.E. Civil Engineer WisDOT/DTIM/Bureau of Aeronautics 4822 Madison Yards Way, 5th Floor South, Room 528.10 Madison, WI 53705-7914 608.266.2079 -----Original Message----- From: Jeff Brunson <brunsonjeff67@yahoo.com> Sent: Thursday, February 13, 2025 10:19 AM To: Brynick, Matthew - DOT <matthew.brynick@dot.wi.gov> Subject: Airport Funding CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Matt I understand and appreciate you reaching out to your finance group to check on the status of our funding balances. On Tuesday of next week I have a commission meaning. Do you have any further information Page 4 of 18 Page 7 of 21 that I can share. Please let me know. Additionally I want to thank you for your assistance on the SRE. Jeff Sent from my iPhone Page 5 of 18 Page 8 of 21  SHAWANO AIRPORT PROGRESS REPORT Page 6 of 18 MAR 18, 2025 Page 9 of 21  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 7 of 18 • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 10 of 21  SAFETY / SECURITY • Terminal side and north drive through gates are both now having Issues. • Century Fence technician came on Page 8 of 18 3/14 and determined both APEX circuit boards are bad and need replacing. • Commissioner Bloedorn was in attendance with the technician. Century Fence will order the boards and hopefully have them replaced within the next two weeks.. Page 11 of 21  GROUNDS / EQUIPMENT • Dodge truck transmission issue developed during last snow clearing. • Taken to AutoSelect – advising it Page 9 of 18 needs new transmission or rebuild. Either option will put repair $2500 . • Brakes in rear are blown. Cost for repair around $800 - $1000 • Ballpark of around $3000 - $4000 total. Page 12 of 21  GROUNDS / EQUIPMENT • PAPI Update Page 10 of 18 • Sounds like the flight check won’t happen until sometime after the end of March due to the technician with Highway Light being out of town till then. Page 13 of 21  FUEL 100 LL Current Price @ pump $4.60 JET A 2025 YTD total sales = 3,060 gal (as of 03-13-25) Price at the pump = $3.67 2024 YTD total sales = 2,346 gal Page 11 of 18 (comparable) (as of 03-13-24) 2025 YTD total sales = 1,920 gal (as of 03-13-25) MAR 2024 total sales = 1,051 gal (Entire Month) Current tank status = 530 gal MAR 2025 total sales (YTD) = 873 gal (as of 3-13-25) (as of 03-13-25) Working on emptying tank to accept blended Jet A Current tank status = 3,772 gal (as of 03-13-25) Page 14 of 21  FUEL – JET A • Concern with injected vs. blended • Mattern states 60-70% of their clients east of the Mississippi have pre-blended in fuel • Conferenced with Michael Mattern and trucks Titan QC Page 12 of 18 • Inspections are key - Daily checks along • With normal daily sump checks we should with ; have no problem with FSII/Prist additive changing composition • Monthly B2 test kit checks for ratio • Additionally, to have a problem there would Titan does not see any issues with switching have to be standing water in the tank. All to blended at Shawano. jet A has water in it and the additive does not drop. Titan simply does not see issues with blended in other clients unless the client is derelict with inspections and lets the truck become stagnant. Page 15 of 21  FUEL BRANDING - TITAN • Titan Branding – SPCC development • Commissioner Milavitz consulting with City Page 13 of 18 Engineers on a solution • In addition, Commissioner Bloedorn and I are in contact with Dennis Greil at Bay Environmental Strategies, Inc. for a second quote • Greil has given a pre-lim estimate in the ballpark of $2000 Page 16 of 21  COMMERCE / RECRUITMENT • Loyalty fuel discount program for aircraft clubs/ • Northern Blue Skies accounts for 2.9% of total FBO’s based on the airport fuel sales in 2024 with approx. 830 gallons purchased. • 2024 fuel stats reveal that Shawano Flying Club constituted apprx. 6.2% of total fuel • Currently N.B.S. has purchased 253 gallons in Page 14 of 18 consumption at Shawano having purchased 2.5 months of 2025. approximately 1800 gallons over the one year • So our on field clubs combined are quickly period approaching 10% of our total fuel sales • Shawano Flying Club, now having a second • Benefits to airport ? aircraft, is on track to far exceed 2024 numbers in 2025. • Enticement for current clubs to grow • Enticement for additional clubs that may want to • Currently the club has purchased nearly 800 base here gallons in 2.5 months of 2025. • Incentive creates more fuel sales, more operations. Page 17 of 21  OPERATIONS DATA REPORTING 2024 2025 Page 15 of 18 NO DATA Jan 1 to Mar 4 Page 18 of 21  EVENTS • Mar 19th @ 7 pm Page 16 of 18 • EAA Chapter 1710 meeting at Clintonville Airport • Special presentation – “Discover the World of EAA: Programs and Chapters” • Presenter John Egan, EAA Chapters Dept. Manager Page 19 of 21  MISCELLANEOUS • Steve Hoida will complete the tilling/grinding work on the grass parking area somewhere between Page 17 of 18 mid May to early April. • Steve needs the ground to be thawed and dry. Page 20 of 21  City of Shawano sCITY A‘WANo ON THE WOLF 127 S Sawyer Street, Shawano, WI 54166 (715) 526—6138 Fax: (715) 526—5751 V ORDINANCE NO.: 2038 SPONSORED BY: Mayor MilaVitz INTRODUCED BY: Barkow SECONDED BY: Hoeffs THE COMMON COUNCIL OF THE CITY OF SHAWANO, WISCONSIN, DO ORDAIN that CHAPTER 4, TRAFFIC CODE, SECTION 4.141 Traf?c and pedestrian regulations on airport property, is hereby amended as follows to add (8) Emergency access to ?re hydrant(s). § 4.141 Traf?c and pedestrian regulations on airport property. (8) Emergency access to ?re hydrants. Emergency services should be provided immediate access to ?re hydrant(s) within the airport perimeter fence to the maximum extent practicable to provide reasonable and adequate response to incidents involving aircraft or structures on airport property. This Ordinance shall take effect upon passage and publication as provided by law. CITY OF SHAWANO Adopted: March 12 2025 Signed: Published: March 21 2025 Page 18 of 18 Page 21 of 21