Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA TUESDAY, MARCH 19, 2024 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The March meeting of the Shawano City/County Airport Commission will commence with a planning session at 4:00 PM involving outside airport consultants TKDA and Omnni/Westwood, representatives of the Wisconsin Bureau of Aeronautics, and members of the Commission. Public welcome. The planning meeting will be followed by the regular monthly meeting of the Commission. Again, public welcome. Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 240 447 273 354 Passcode: MY5ovo Download Teams | Join on the web 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND/OR DEVIATION FROM THE AGENDA ORDER 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the February 20, 2024 meeting of the Shawano City/County Airport Commission. 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURERS REPORT 9) AIRPORT DIRECTOR/MANAGER REPORT 10) OLD BUSINESS A. Status of Petition Application and City/County Resolution Process B. Update on Northern Flight Alliance - Brunson C. Update on Planning for the August Fly-in/Car Show - Sheridan D. Update on Insurance Matters, Coverages and Related - Barkow E. Update on Meeting with County Planning Department Regarding Real Estate/Personal Property Tax Classification of Hangars 11) NEW BUSINESS A. Discussion of, and possible action in connection with, the potential construction of a commercial hangar and possible location of a business operation on the Page 1 of 24  Airport. B. Discussion of, and possible action in connection with, the potential for rustic airplane camping on Airport property. 12) NEXT MEETING DATE/TIME The next meeting of the Airport Commission will take place on Tuesday, April 16, 2024 at 4:30 PM, preceded by a planning session at 4:00 PM, at the Airport. Public welcome. 13) EXECUTIVE SESSION A. It is possible that a motion will be made and seconded to go into closed session to discuss personnel related matters pursuant to Wisconsin Statutes 19.85 (1)(c). B. It is possible a motion will be made and seconded to come out of closed session. 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 24  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES February 20, 2024 4:30 PM Airport - N5468 N Airport Road, Shawano, WI OPEN PUBLIC HEARING and COMMISSION MEETING The Open Public Hearing and Airport Commission Meeting was called to order by Commission Chairman Seidel at 4:30 PM. A. Discussion of Purpose - Engel Secretary Engel provided an overview of the purpose of the hearing, which was to discuss the plans to acquire additional snow removal equipment and to replace and relocate the automated weather reporting station (AWOS) at the Airport. Public comments, questions, and concerns will be vetted and discussed as part of the ongoing process of obtaining Federal and State funding grants for these items, which are expected to cover approximately 95% of the total cost. B. Discussion and Overview of Plans to Acquire Snow Removal Equipment and for the Acquisition and Relocation of the Airport's Automated Weather Reporting Station (AWOS), and Related Funding Thereof ... Airport Manager Colin Isom briefly summarized the intended purchase of additional equipment to replace aging and inefficient equipment as well as to replace obsolete and sometimes inoperable automated weather reporting station (AWOS). The AWOS would also be relocated to a more optimal location at the Airport to improve weather information reliability and safety. The AWOS, in addition to being critical to aviation safety, is also the community link to the National Weather Service and weather reporting. Entitlements are currently available for funding approximately 95% of these projects, with the remainder coming from capital reserves funded by budgeted annual capital outlays. C. Public Comments and Related Discussion Despite the published hearing notice, there were no public attendees. Those present included the Airport Commission and Airport Management. See further discussion of the planned petition for funding in minutes Old Business item A. CLOSE PUBLIC HEARING A. There being no further inquiries regarding the planned petition, and no outsiders present at the meeting, Chairman Seidel declared the Public Hearing closed, with the understanding if interested parties arrived prior to the end of the Commission meeting, time would be allotted for discussion. CALL TO ORDER A. The February Shawano Airport Commission meeting was called to order by Chairman Seidel at 4:45 PM. PLEDGE OF ALLEGIANCE ROLL CALL A. Commissioners Present Those present included Seidel, Engel, Bloedorn, Timmerman and Barkow B. Others Present Those present included Colin Isom, Airport Manager, Clarence Schampers, Maintenance Manager, Jeff Brunson, President of The Northern Flight Alliance and Paul Sheridan, Fly-in Lead. APPROVAL OF AGENDA A. A motion was made by Barkow, seconded by Timmerman, to approve the agenda and to deviate as Page 1 of 21 Page 3 of 24  necessary. Motion carried by voice vote 5-0. APPROVAL MINUTES OF PREVIOUS MEETING OF THE COMMISSION A. A motion was made by Bloedorn, seconded by Barkow, to approve the minutes of the January meeting. Motion carried by voice vote 5-0. PUBLIC COMMENT (Unrelated to Petition Matters) None CORRESPONDENCE A. Monthly Progress Report from TKDA Further discussion of the Master Plan Project tabled for this meeting. B. Other An initiation letter was received from the Bureau regarding an airport land use symposium. The consensus was that someone from Shawano should attend. Costs are expected to be minimal. Seidel and Isom to discuss attendance. FINANCIAL/TREASURER'S REPORT A. Monthly Financial Report See financial details in the Airport Manager's report. B. Reserve Funds and Entitlements Tabled. C. Other Financial Matters Tabled. AIRPORT DIRECTOR/MANAGER REPORT A. Report of the Airport Manager OLD BUSINESS A. Discussion of Public Hearing Feedback and Possible Action to Move Forward with Petition for Procurement of Snow Removal Equipment and AWOS Secretary Engel provided an overview of the petition process necessary to obtain Federal and State funding for the respective acquisitions. He noted that the public hearing, having been published in the Leader 10 days or more prior to the hearing, the public hearing having been held and no additional input having been received, what remained was obtaining approval resolutions from the City and County (the Airport Sponsors), Commission signing of the petition documents, and submission to the Bureau for their approval. Initial estimates for the snow removal equipment amount to approximately $300,000 to $400,000 depending on attachments, and about $350,000 for the AWOS. More reliable estimates will not be available until bids are processed. The Airport has sufficient entitlement funds available, and local funds in reserve for the acquisitions. A motion was made by Timmerman, seconded by Bloedorn, to approve the Resolution to Petition the Page 2 of 21 Page 4 of 24  Secretary of Transportation for Airport Improvement Aid and to proceed with the petition process, submitting the request to the City and the County for a resolution in support thereof. Roll Call Vote: "Ayes": Timmerman, Bloedorn, Seidel, Barkow, and Engel. "Nays": None. Motion carried by roll call vote 5-0. Secretary Engel will prepare a cover letter for the City and County requesting a formal resolution from each in support of the petition. He will work with Lesley Nemetz at the City to get on all the proper agendas. Time is of the essence to enable the snow removal equipment to possibly be bid on the State Spring bidding cycle to have the equipment by next Winter. B. Update on Northern Flight Alliance (NFA) - Brunson Brunson summarized the February meeting of NFA. The vision and objectives of NFA appear to be well aligned with the Airport and will provide an auxiliary organization with 501 (c) 3 capabilities. The goal is to start slowly and build momentum and proper messaging before taking on too large a project. NFA expressed willingness to take on the AirVenture Race viewing party as one of its first projects. C. Update on Planning for the August Fly-in/Car Show and Possible Actions in Connection Therewith - Sheridan Fly-in lead Sheridan provided an overview of plans to date, including various communications, sponsor development, discussion with food truck vendors, potential vendor fees, and other matters. A more focused planning meeting will be held sometime this Spring. D. Discussion of Repainting Runway 17/35 and Possible Actions in Connection Therewith. Tabled. E. Continued Discussion of Airport Security Systems, Possible Replacement of Gate Controllers, and Possible Action in Connection Therewith. Tabled. F. Update on Meeting with County Planning Department Regarding Change in Personal Property Tax Treatment of Hangars - Seidel. Tabled. G. Resolution of Hangar Numbering System and Placement Covered in Airport Manager's report. H. Discussion of Fence Line Brush Clearing and Possible Actions in Connection Therewith. Chairman Seidel indicated that further discussion of this matter required obtaining some estimates of what was likely required and would be tabled for this meeting. Discussion followed regarding the South fence clearing and use by the ATV/UTV Club. Currently, the fence line is very muddy with portions closed, and the Murray Creek section fenced off. The Club continues to work with the DNR regarding a possible bridge. Alternatives are under consideration, including the potential for some refencing to use the Airport culvert north of where the bridge might be located. Engel indicated this culvert was in very poor shape and would likely need replacement to be useable. At this time, no requests have been made of the Airport. I. Update on Airport Information Release and Placement. Tabled. J. Update on Insurance Matters and Coverage - Barkow Page 3 of 21 Page 5 of 24  Various insurance matters were discussed including coverage of the Airport Courtesy Car and aspects of Airport operations. Concerns were expressed regarding the continued need to have a meaningful meeting with proper insurance representatives to best understand coverages and limitations. Barkow and Isom to organize the meeting. NEW BUSINESS A. Discussion of Courtesy Car Procedures and Possible Actions in Connection Therewith - Isom Airport Manager Isom provided an overview of plans to institute a more complete courtesy car usage policy to include additional information gathering at the time of use and to better control the process. Discussion followed. Concerns were expressed for the need to keep the process simple, and manageable at times when the Airport was unattended but yet adequate for insurance purposes. Further action is deferred pending the meeting with the insurance administration discussed in item J. above. NEXT MEETING DATE/TIME A. The next meeting of the Shawano City/County Airport Commission will be held on Tuesday, March 19, 2024, at the Airport, at 4:00 pm, with a planning session, followed by a full meeting of the Commission starting at 4:30 pm. Public welcome. ADJOURN A. A motion was made by Bloedorn, seconded by Timmerman, to adjourn the meeting at 6:23 PM. Motion carried by voice vote 5-0. Respectfully Submitted, Doug Engel Airport Commission Secretary Page 4 of 21 Page 6 of 24  PROJECT STATUS REPORT SHAWANO MUNICIPAL AIRPORT (EZS) AIRPORT MASTER PLAN STUDY BOA PROJECT EZS1003, AIP/STATE AID AIP-10 FEBRUARY 15, 2024 CONTACTS Aaron Stewart Samuel Lee Doug Engel Aviation Services Manager Airport Development Engineer Shawano Airport Commission Westwood Wisconsin Bureau of Aeronautics engelda@msn.com aaron.stewart@westwoodps.com samuel.lee@dot.wi.gov WORK COMPLETED The facility & environmental inventory chapter, draft aviation activity forecasts chapter, draft facility requirements chapter and alternatives analysis chapter are complete. Final edits to the facility requirements chapter will occur after the forecast is approved by FAA. A preferred airfield alternative has been selected and a seaplane base alternative is being finalized. • Airport Inventory: 100% complete • Aviation Activity Forecasts: 95% complete (comments from BOA/FAA received on 1/16/2024) • Facility Requirements: 95% complete (awaiting forecast approval from BOA/FAA) • Alternatives Analysis: 95% complete (Preferred airfield alternative selected) • Implementation Plan: 90% complete (Finalizing CIP with airport priority projects and costs) WORK IN PROGRESS & UPCOMING TASKS • Aviation Activity Forecasts: TKDA has received forecast comments from BOA/FAA. Once the activity forecast is updated and approved, the facility requirements chapter will be finalized. • Facility Requirements: TKDA has completed the draft facility requirements report to identify airport design deficiencies and facility needs. Updates may follow the forecast approval by FAA. • Alternatives Analysis: The Airport has selected a preferred airfield alternative, and a preferred seaplane base alternative is being finalized. • Implementation Plan: TKDA is prioritizing short-term projects ahead of master plan completion. The narrative report is substantially complete with costs to be finalized in the coming weeks. ACTION ITEMS • TKDA will address all BOA/FAA comments on the forecast. TKDA will work with the airport on finalizing the preferred seaplane base alternative and finalizing the implementation plan. REPORTED BY: Dillon Petrowitz, CM Aviation Planner TKDA 612-289-2631 dillon.petrowitz@tkda.com Page 5 of 21 Page 7 of 24  SHAWANO AIRPORT PROGRESS REPORT Page 6 of 21 FEB 20, 2024 Page 8 of 24  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 7 of 21 • Budget • Events • Commerce Recruitment • Training • Miscellaneous Page 9 of 24  SAFETY / SECURITY • I will have a NOTAM Manger account for Shawano Airport soon so that future NOTAMS can be issued online without having to call FSS. Page 8 of 21 • I will have two training sessions with Ken Rowland, FAA prior to launch • Ken will be conferencing with KGRB - ATC to see if we need a Letter of Agreement with them to notify in certain instances Animal abatement efforts - I placed to new game cameras on the airport property. No deer activity on cameras in last 1.5 months Page 10 of 24  GROUNDS / EQUIP • Tom Stefl and crew are in the process of building the “L” desk and drawers now. • Tom’s goal is to have build and materials cost come in well under remaining budget Page 9 of 21 • Clarence’s transition into the Maintenance Office workspace should take place by end of Feb. • Nsight came and surveyed office for wi-fi bridge options. Advised best option is a point- to-point bridge from terminal to Maint bldg. $99 per device plus cable, and no extra monthly service charge. Only one time purchase of equipment and labor for install. Page 11 of 24  GROUNDS / EQUIP • Hangar signage design and number request has been given to Mark at Speedy T’s • He will be getting started on them this week or next Page 10 of 21 • Design and order example Numbers 10 - 17 20 - 26 30 – 32 Remaining portion of the sheet will be used for registration sign Page 12 of 24  EQUIPMENT • (KLNL) Land O’Lakes Airport current SRE from most recent acquisition Page 11 of 21 CAT 930M Aggregate Handler Small Wheel Loader with push plow / hydraulic wings Quote from KLNL Manager Bruce Garrison: “I honestly don’t know how I did my job without the loader!! , Absolute life saver” “It used to take me 3 days to complete snow removal, now I get it done in 1 day” Page 13 of 24  CAT 938M EQUIPMENT • Stephanie’s examples of Mid- sized articulated loaders from her email Page 12 of 21 Loaders - approx. in $300K range, + JD 624 P- Tier ~with attachments~ Snow Push Plow - approx. in $45K range Power Broom - approx. in $35K range Page 14 of 24  BUDGET Page 13 of 21 Page 15 of 24  BUDGET Maintenance Office is completed minus the desk and cupboard build. $2, 275 left over for the desk build Tom is focused on having $300-$500 leftover in project money when all said and Page 14 of 21 done. Remaining build budget will be used for wi- fi In Other News We received a $300 fly-in donation from Little Rapids Corp this month. Total available funds Balance left over Page 16 of 24  Snapshot taken on 2-15-24 @ 2PM FUEL CURRENT STATS/COMPARISONS 2024 YTD total sales = 1,248 gal (as of 2-16-24) 2023 YTD total sales = 657 gal Page 15 of 21 FEB 2023 total sales = 422 gal Prices are starting to trend down at surrounding airports however, sales here continue to exceed previous marks. I FEB 2024 total sales (YTD) = 511 gal feel, given the continued uptick in sales, there’s no reason (as of 2-16-24) at this moment to make a knee jerk chase of the local Current tank status = 6,350 market with our price. gal (as of 2-16-24) I will continue to monitor traffic and sales and will adjust Considering split load purchase once as needed. tank reaches 6,000 gal to give a good safety buffer of possible over fill. Page 17 of 24  COMMERCE RECRUITING • Continuing communication with Shawano and Menominee Schools • I have now contacted Gresham, Tigerton, and Bonduel Schools to include them in the loop of information regarding aviation curriculum. Page 16 of 21 • Menominee is unable to send a representative to the Redbird Flight Migration Conference in March but plans are developing to send rep to 2024 AOPA STEM Symposium Nov 17-19 in Atlanta, GA. • Menominee still plans to start an aviation program this coming fall. • Shawano is still interested but is not in a position to start a program yet. In Person meeting with Menominee principal and her staff member on the 22 nd. Page 18 of 24  PROMOTION/ADVERTISING/DIGITAL PRESENCE Starting to get feedback from EAA Chapters They are thankful for receiving the invite. Page 17 of 21 They are posting up at airports and are encouraging members to attend. Page 19 of 24  AVIATION PROMO / STEM EDUCATION OUTREACH Have in-person meeting scheduled for 22nd At 10 am with Menominee High School Principal and one staff member to discuss program Page 18 of 21 I reached out to Mark Murphy with Hartford Union High School who runs the AOPA curriculum in the school. I interviewed him for about 45 min and gained some insight to share at meeting with Menominee. Biggest take-away – A high school aviation program is going to need a lot of mentor support from the aviation community and our supporters. Page 20 of 24  POLICY / PROCEDURES / REPORTING • Newest policy and procedure developments and installments Page 19 of 21 Courtesy car use indemnification, insurance requirements Advanced systems Operation and Maintenance Manual (AWOS) Page 21 of 24  EVENTS New 2024 Fly-in date overlay is completed and in hangar 13. The vinyl overlay stickers are there as well to Page 20 of 21 go on white boards. Page 22 of 24  MISCELLANEOUS Correspondence received from Stephanie Senst (WESTWOOD) Copies of their bid proposals to the Bureau Page 21 of 21 - Proposal Summary for PAPI project final phase - Westwood EZS Obstruction Removal Project Proposal submission x 2 copies Also – Mike Dootson has expressed interest in approaching the commission in March with rustic camping / boat rental business plan for the airport. Mike observed similar models at small airports in Florida and would be interested in hearing the commissions thoughts on developing these services here for our visiting aviation community. Apparently airports in Florida experience great results with increased traffic. Page 23 of 24 Page 24 of 24