Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA TUESDAY, OCTOBER 22, 2024 4:00 PM SHAWANO AIRPORT 1) CALL TO ORDER The October meeting of the Airport Commission will be preceded by a planning session at 4:00 PM involving TKDA and Omnni/Woodward, our Airport planning consultants, representatives of the Wisconsin Bureau of Aeronautics, and Airport management. The full meeting of the Commission will begin at 4:30 PM in the Terminal Building conference room. Public invited and welcome. If you are unable to attend in person and are in need of a web link to the meeting, please contact the Airport Manager to make suitable arrangements. 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL Welcome of Jeff Brunson to the Commission as the new Commissioner 4) APPROVAL OF AGENDA AND MOTION TO DEVIATE 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the September meeting of the Airport Commission. B. Approval of the minutes of the Special Meeting of the Airport Commission on October 11, 2024 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURER'S REPORT A. Treasurers Report B. Budget discussion and actions in connection therewith C. Discussion of petition response to correspondence from the Bureau regarding the potential to accelerate the buildout of the Terminal apron, apart from the taxiway project previously planned in the Master Plan draft and any actions in connection therewith 9) AIRPORT DIRECTOR/MANAGER REPORT A. October report of the Airport Manager 10) OLD BUSINESS A. Status of new hangar construction and any actions in connection therewith Page 1 of 27  B. Update on Master Plan and any actions in connection therewith, including bidding engineering contractor evaluation incidental to the sewer/water project C. Completion of development of South parking area and any actions in connection therewith D. Initiation of planning for 2025 Fly-in/Car Show and any actions in connection therewith E. Update on field repairs following Fly-in F. Northern Flight Alliance report - Brunson 11) NEW BUSINESS A. Hangar ownership, operation, and use strategy discussion - Engel B. Airport staffing discussion and actions incidental thereto 12) NEXT MEETING DATE/TIME The next meeting of the Shawano City/County Airport Commission will be held on Tuesday, November 19, 2024 at 4:30 PM in the Terminal Building, preceded by a planning session at 4:00 PM. Public welcome. 13) EXECUTIVE SESSION A. It is expected that a motion will be made and seconded to go into closed session to discuss Airport operations and management, pursuant to Wisconsin Statutes 114.14 and 19.85(1)(c) as well as any actions in connection therewith B. It is expected that a motion will be made and seconded to come out of closed session, followed by further discussion and any actions considered in connection therewith 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 27  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES September 17, 2024 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI CALL TO ORDER The Planning session began at 4:00 PM and was immediately turned over to Dillon Petrovitz, of TKDA, and Stephanie Senst, of Omnni/Woodward. Status of the Master Plan Project was discussed. Dillon noted that the FAA had finally started reviewing and commenting on volume forecasts in draft plans and hopefully would shortly get to the Shawano forecasts in the draft Master Plan. Meantime, we should still plan on getting our feedback on the draft implementation section back to them in the next month or so. The Master Plan also recognizes the transition from joint ownership to City ownership. Eddie Sheppard briefly commented on the process and that it had many moving parts, likely to take some time to assess and execute. Further comments elsewhere in the minutes. The full meeting of the Commission was called to order by Chairman Seidel at 4:30 pm. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Seidel, Engel, Milavitz (via phone), Bloedorn and Pleshek (a quorum being present) Others Present: Colin Isom (Airport Manager), Clarence Schampers, Pat Trinko, Eddie Sheppard, Jeff Brunson, Bill McNulty, and Paul Sheridan APPROVAL OF AGENDA AND POSSIBLE MOTION TO DEVIATE A motion was made by Commissioner Pleshek, seconded by Bloedorn, to approve the agenda and deviate as necessary. Carried in a voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the August meeting of the Commission, The minutes were approved as read, in a voice vote. PUBLIC COMMENT Hangar owner Bill McNulty commented on the very successful Fly-in/Car Show, his enjoyment for being part of it, and congratulations to Paul Sheridan and the Team for a job well done. CORRESPONDENCE Chairman Seidel presented a letter of resignation from Commissioner Timmerman, noting that later in the meeting we will discuss Commission makeup and replacement. Seidel went on to thank Timmerman for his many years of service to the Shawano City/County Airport Commission and that his support and expertise, both personally and through JetAir would be missed. Secretary Engel prepared a formal letter of thank you to be signed by all the Commissioners and delivered to Timmerman. Seidel also reported a request from the Chamber for the Airport to participate in the Shawano Visitor Guide publication for next year. Colin to follow-up. Bloedorn and Isom received an email from the Bureau regarding qualification of the water project for State 80/20 funding. See elsewhere in minutes. A. Resignation and thank you letters Page 1 of 22 Page 3 of 27 FINANCIAL/TREASURERS REPORT A. Monthly financial report See financial information imbedded in Airport Manager report. B. 2025 Budgeting and Planning update Milavitz noted that the City budget process was underway and that he, Colin and Finance had met to begin discussions. Eddie Sheppard noted that the budget process would culminate in late October and that that Airport should plan on approving its budget no later than the October meeting. C. Final Accounting for the Fly-in/Car Show Treasurer Milavitz reported that Donations (sponsorship money) totaled $10,650 and expenses approximately $13,500, the event net cost therefore amounting to approximately $2,850, well below the $10,000 budgeted, thereby bettering budget by over $7.000. He noted that one of the objectives this year was to significantly increase Sponsor support to bring the net cost down, this having been accomplished. He congratulated Chairman Sheridan, and all the volunteers for a successful event. AIRPORT DIRECTOR/MANAGER REPORT A. September Report See attached report. Of particular note was successful training and certification of Isom as an operator for JetA fuel vending. Currently, JetA is not being advertised for external sale. Commissioner Bloedorn has been cross trained on the proper fuel operation of the truck and will be credentialed as such. Colin to follow up. OLD BUSINESS A. Report on the August 17/18 Fly-in/Car Show, and any actions incidental thereto - Paul Sheridan Paul Sheridan updated the Commission on the successful event. A debrief was held and a summary report is yet to be prepared and provided the Commission for use in next year's planning. Financial results were previously reported. Dates for next year's event were discussed, the equivalent date being August 16/17, 2025. It was agreed that the Car Show folks and the EAA calendar would be consulted before locking down the date. Paul also indicated his willing involvement next year, but that the Commission needed to identify a new chairman. The Commission thanked Paul for a job well done. B. Report on Northern Flight Alliance - Jeff Brunson Brunson reported that NFA had received $842 in cash donations, $1,134 in 50/50 proceeds, and $600 in donations from the Car Club, following the Fly-in. NFA voted unanimously to retain the funds for utilization on Airport mutual objectives and projects to yet be determined, the vote having included the two Commission members present. Brunson also reported that NFA was currently looking at the potential to acquire Lee Lemke's Ercoupe as a possible project airplane. C. Update on status of new hangar construction, and any actions in connection therewith - Bloedorn Commissioner Bloedorn indicated he had no further information to share regarding the hangar status other than as previously provided the Commission. Chairman Seidel suggested it was unclear as to timing, permitting, and other status, especially if intent was to start foundation work before Winter set it, regardless of delivery of building materials. Additionally, the Commission was yet to see a building plan. Seidel and incoming Commissioner Brunson briefly reviewed, for the benefit of the Commission, the Operating Agreement, attachments and the lease with Tailwinds, with particular attention to sections of the agreement that made it clear the agreement stipulated a commercial building was agreed upon, to provide plans for approval by the Commission, and to build consistent with proper zoning, permitting and regulatory requirements. Consensus was to ask for a meeting with Adam Gazapian as soon as possible, to determine status, with as many of the Page 2 of 22 Page 4 of 27  Commission present as possible, including City Administrator Sheppard. Colin to arrange the meeting. D. Update on Obstruction Clearing Project and any actions in connection therewith - Isom Commissioner Pleshek indicated he was still working on a meeting with a forester to get input on the extent of a clearing project as a starting point for further planning. More to come. Discussion centered on the laser survey conducted by the Bureau as part of the height assessment further described in the AM report. Consensus was that the City Airport Obstruction Ordinance and its enforcement would significantly impact the scale and overall cost of the obstruction clearing project and need be evaluated as soon as possible since much of the obstruction clearing needed fell within the City Ordinance zone. City Administrator Sheppard and Commissioner Pleshek to follow-up. E. Update on Solar Project, and any actions in connection therewith - Engel Commissioner Engel reported having reached out to Alliant Energy to try to set up a meeting, but not having heard back. Is in process of setting up a conversation with SMU and Strand for further input on opportunities and contacts. Word was also received that Omnni/Westwood might have some additional contacts beyond the earlier WE Energies contacts provided. More to come. F. Update on the Master Plan Project and any possible actions in connection therewith - Seidel No further actions at this time. NEW BUSINESS A. Discussion of Commission make-up and any actions in connection therewith - Seidel Commission makeup, candidates, and process having been discussed in Closed Session, a motion was made by Chairman Seidel, seconded by Engel, to recommend Jeff Brunson as Commissioner, to serve out Allan Timmerman's term to 2026. This recommendation to go to the Mayor and City for final approval. Motion carried in a roll-call vote with all Commissioners present voting in favor. B. Reconsideration of Airport sewer/water project and any actions incidental thereto. Commissioner Bloedorn (along with AM Isom) reported receiving an email from Mark Graczykowski at the Bureau, indicating that the State was prepared to support a water utility onto the Airport for safety management. This had been discussed for some time, and we had been previously notified that the FAA would not support such a project. This would be a State supported project and subject to 80/20 financial leverage, and that an engineering RFP had been posted on the State network. Senst of Omnni/Woodward noted in planning session that Shawano would be asked to comment on the related engineering bids sometime in the next couple months. Meantime, Bloedorn is working to get a meeting with the Bureau to further discuss details, options, and logistics to establish how this might fit into the funding plans for the Airport. More to follow. NEXT MEETING DATE/TIME The next meeting of the Airport Commission will be held on Tuesday, October 22, 2024 at 4:30 PM, preceded by a Long-term Planning Session at 4:00 PM, involving representatives of the Bureau, and outside consultants, TKDA. Public welcome. EXECUTIVE SESSION A. It is anticipated that that a motion will be made and seconded to go into executive session to discuss personnel and related matters pursuant to Wisconsin Statutes 19.85 (1)(c) and other matters incidental to Commission operations. Two closed sessions were held. Page 3 of 22 Page 5 of 27  A motion was made by Commissioner Bloedorn, seconded by Pleshek, to go into closed session. Motion carried by voice vote. City Administrator Eddie Sheppard was asked to stay in session #1, Colin Isom in session #2. B. It is anticipated that a motion will be made and seconded to come out of executive session. A motion was made by Commissioner Pleshek, seconded by Bloedorn, to come out of closed session. Carried by voice vote. ADJOURN A motion was made by Commissioner Bloedorn, seconded by Pleshek, to adjourn the meeting at 6:46 PM. Carried by voice vote. Page 4 of 22 Page 6 of 27 To: Mr. Allan Timmerman September 17, 2024 On behalf of the Shawano City/County Airport Commission, we wish to express our heartfelt appreciation for your support, personally, and through JetAir, for the activities at the Airport and for your many years as an Airport Commission member. With your involvement, the Airport has grown and improved greatly over the years. Your leadership of our EAA Young Eagles activities and participation in our annual Fly-in, has provided over 500 flights for kids 8-17, many of which were their first introduction to aviation. Your own personal EAA Young Eagles flights an inspiration for all of us. We will miss your aviation industry business savvy and your collegial input to the Commission team. All the best for your future endeavors. The Shawano City/County Airport Commission John Seidel, Chairman Doug Engel, Secretary Bruce Milavitz, Treasurer Mike Bloedorn Kevin Barkow Matt Pleshek Page 5 of 22 Page 7 of 27 Page 6 of 22 Page 8 of 27 Page 7 of 22 Page 9 of 27  SHAWANO AIRPORT PROGRESS REPORT Page 8 of 22 SEPT 17, 2024 Page 10 of 27  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 9 of 22 • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 11 of 27  SAFETY / SECURITY • 8/26/24 – Blow down damage on south fence Page 10 of 22 • Incident report prepared • Quote from Century Fence obtained • Previous fence damage included • Price - $3,290.00 • Debris inside fence has been cleared • I will cut tree off fence personally Page 12 of 27  RESULTS FROM DRONE FLIGHT CONDUCTED BY HOWARD DAVIS ON 8-5-24 FAR PART 77 (20:1SLOPE) Page 11 of 22 Widest service for overall visual approach As a federally funded airport its important to make a goal to clear these obstructions but in some circumstances, it may not be practical and may not have impact on overall operations Page 13 of 27  AC 150/5300-13B (30:1 INNER SLOPE, 20:1 OUTER SLOPE) Page 12 of 22 Due to the fact we have an LPV approach. Breach of the 20:1 surface affects our night authorization Breach of the inner 30:1 surface impacts vertical guidance which could lead to modification of threshold etc… Page 14 of 27  HLZO OBSTRUCTIONS Page 13 of 22 Depicts obstructions according to 2009 HLZO overlay map. Obstructions were found to be anywhere from 1’ below surface to 110’ above surface City uses these parameters for local height restriction ordinance Page 15 of 27  • PAPI Install update Last item on the install agenda was completed Still no update on certification flights Page 14 of 22 Page 16 of 27  BUDGET Page 15 of 22 Page 17 of 27  FUEL 100 LL JET A 2024 YTD total sales = 23,021 gal (as of 9-17-24) RECEIVED FIRST LOAD OF 2700 GAL 9/5/24 Page 16 of 22 2023 YTD total sales = 7,045 gal (as of 9-11-23) Price at the pump = $3.67 2024 YTD total sales = 1,498 gal AUG 2023 total sales = 789 gal (as of 9-17-24) (Entire Month) Current tank status = 1,127 gal AUG 2024 total sales (YTD) = 2,061 gal (as of 9-17-24) (as of 9-17-24) Estimated 75 gallons was used to flush new hoses. Current tank status = 8,809 gal 40 gal of that was transferred to diesel tank on (as of 9-13-24) Dodge p/u. Page 18 of 27  Page 17 of 22 I’ve completed all online certifications through TITAN along with several other related courses TITAN QC visited and conducted an initial audit of our fuel farm and JET A truck. Several items of homework to do to become fully compliant with standards - purchase manual tank sump - certification of meters (DONE) - replacement of 100LL hose - airport logo on Jet A truck - dust cover for nozzle - SPCC written plan signed and stamped - replace spill kit – 100LL farm - waiver from City Fire inspector - replace fire extinguisher and relocate - install correct signage on terminal referencing emergency shutoff (DONE) Page 19 of 27  COMMERCE AND RECRUITMENT Shawano Flying Club is seeking a second aircraft for the club Roam Aviation has conducted introductory flights and has signed up one new student from Shawano Page 18 of 22 Roam Aviation also has plans to contact Menominee and Shawano Schools to establish a ground school class Page 20 of 27  DEVELOP MINIMUM STANDARDS • I would like to see a process started, either by whole commission or special committee, where a airport minimum standards document is developed and ratified. • This document is not required but HIGHLY recommended by BOA – Page 19 of 22 DOT • I currently have a document that I’ve combed through with edits and it stands at 56 pages • Now that the airport seems to be growing more and more by the day, an approved minimum standards / rules and regulations document will alleviate future confusion for nearly all matters we will face. • It is a fact that every time I call the Bureau for a question or guidance on how to approach any given situation they 100% of the time ask if we have adopted Minimum Standards for the airport. Page 21 of 27  EVENTS • Menominee has expressed interest in attending a career day at the airport this fall • NFA will be coordinating and sponsoring an event. TBD Page 20 of 22 • I, along with Caz at Clintonville, have established Oct 30th for a Open House gathering to grow interest in new EAA Chapter • This will be a hamburger social open house type event Page 22 of 27  OUT OF THE OFFICE ANNOUNCEMENT • I will be out of state Sept 25th – Oct 1st • Mike B. more than likely will cover Jet A fueling Page 21 of 22 • I will be out of country Oct 7th – 17th Page 23 of 27 QUESTIONS? COMMENTS? Page 22 of 22 Page 24 of 27  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES October 11, 2024 8:30 AM Shawano City Hall, (127 S. Sawyer Street, Shawano, WI) CALL TO ORDER This is a special, closed meeting of the Airport Commission and will be held at Shawano City Hall at 8:30 AM on Friday, October 11, 2024. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present ... Seidel, Engel, Bloedorn, Milavitz, Barkow, Pleshek and Brunson Others present ... City Administrator Sheppard DISCUSSION OF COMMISSION OPERATIONS AND AIRPORT MANAGEMENT A. It is expected that a motion will be made and seconded to go into closed session to discuss Airport Commission Operations and Airport Management, pursuant to Wisconsin Statutes 114.14 and 19.85(1)(c) as well as any actions in connection therewith. A motion was made by Commissioner Bloedorn, seconded by Milavitz, to go into closed session. Carried by a voice vote. B. It is expected that a motion will be made and seconded, to come out of closed session. A motion was made by Commissioner Bloedorn, seconded by Pleshek, to come out of closed session. Carried by a voice vote. ADJOURN A motion was made by Commissioner Milavitz, seconded by Bloedorn, to adjourn the meeting at 10:00 PM. Carried by a voice vote. Page 1 of 1 Page 25 of 27  BRL NOTE: 1. BUILDING LOCATION IS APPROXIMATE AND NOT BASED OFF OF SURVEYED DATA. BRL BUILDING/SITE DESIGNER TO VERIFY REQUIRED BUIDLING OFFSETS AND LOCATIONS. BUILDING OFFSET TO BE VERIFIED BY ARCHITECT. 2. VERIFY FAA PART 77 SURFACES FOR BUILDING HEIGHT (PRELIMINARY INVESTIGATION SHOWS MAXIMUM BUILDING HEIGHT IS NEAR 25 FEET). 3. MUST SUBMIT A FAA 7460 AIRSPACE ANALYSIS PRIOR TO CONSTRUCTION. ANTICIPATE AT LEAST 45 DAY REVIEW PERIOD. 4. DESIGN SURVEY REQUIRED TO ESTABLISH EXISTING GROUND ELEVATION, VERIFY DRAINAGE, ESTABLISH FINISHED FLOOR ELEVATION (FFE), AND SITE DESIGN FEATURES. 5. FINISHED FLOOR ELEVATION (FFE) FROM 2019 SURVEY, TO BE VERIFIED WITH DESIGN OFA GUMAER ROAD SURVEY. 6. PIPES, INLETS, ELEVATIONS, ESTIMATED FFE, AND SURFACE FLOW ARE CONCEPTUAL AND TO BE EVALUATED IN DESIGN. BRL RSA OFA 17 16 15 14 13 12 11 10 BRL RSA RUNWAY 12 ELEVATION = 810.9' OFA 83 83 83 3. 83 83 9. 8 82 1. 7 (PER FAA AIRPORT DATA 6. 0 3. 7 6. 0 83 3. 7 2. 9 82 0. 83 7 7 INFORMATION PORTAL) TLOFA TLOFA TLOFA RSA TAXIWAY D TOF A BRL R PO OFA TLOFA 81 TLOFA TLOFA Shawano Municipal Airport SA ND E 8. HANGAR DEVELOPMENT 4 2 E TDZ Y 1 12 82 RW WY BR RSA 27 26 25 24 23 8. 22 21 30.10' R 5 83 L 82 82 0. 2 IN 82 T TOF 83 9. 8. 2 8. 6 83 A 4. 8 6. BRL 1 4 PRELIMINARY PLANNING DISPLAY RSA OFA 74.00' BR L TAX 50.00' 74.00' RSA IWA 30 YC 8. 3. 6 .00' 81 83 182 TOF 47.5' 6 A TLOFA TLOFA TLOFA TLOFA BRL (NOT FOR CONSTRUCTION) BR ' L RSA OFA 124 .04 ULT .00' RSA 250 TLOFA WHOLE FOOT) TLOFA FFE = 809.00' MAX. (NEAREST TLOFA TOF A (ANTICIPATE 808.5' ACTUAL FFE) BR L TOF HANGAR HEIGHT = 25' (NEAREST WHOLE FOOT) A BRL RSA OFA EXISTING TAXILANE PAVEMENT EDGE APPROXIMATELY AT ELEVATION 807.9' RUN RSA WA ULT -30 Y 12 A TOF OFA BR L 0 100 200 RSA OFA BR Feet L RSA BR Page 26 of 27 L  PROJECT STATUS REPORT SHAWANO MUNICIPAL AIRPORT (EZS) AIRPORT MASTER PLAN STUDY BOA PROJECT EZS1003, AIP/STATE AID AIP-10 OCTOBER 11, 2024 CONTACTS Aaron Stewart Matthew Brynick Doug Engel Aviation Services Manager Airport Development Engineer Shawano Airport Commission Westwood Wisconsin Bureau of Aeronautics engelda@msn.com aaron.stewart@westwoodps.com matthew.brynick@dot.wi.gov WORK COMPLETED The facility & environmental inventory, draft aviation activity forecasts, draft facility requirements, alternatives analysis and implementation plan chapters are complete. • Airport Inventory: 100% complete • Aviation Activity Forecasts: 95% complete (resubmitted to BOA/FAA on 3/25/2024) • Facility Requirements: 95% complete • Alternatives Analysis: 100% complete • Implementation Plan: 100% complete WORK IN PROGRESS & UPCOMING TASKS • Aviation Activity Forecasts: TKDA has addressed all BOA/FAA comments and BOA has resubmitted to FAA for a second review. FAA has published new guidance on forecast review and approvals. This may allow for the forecast to be streamlined for critical aircraft determination and no additional analysis beyond the 10-year planning period. • Facility Requirements: TKDA has completed all updates to the facility requirements report. Additional updates may follow the critical aircraft determination from the forecast. • Alternatives Analysis: The preferred airfield and seaplane base alternatives have been sent to Westwood for incorporation into the ALP update. • Implementation Plan: TKDA has completed the implementation plan chapter. Final project costs and funding sources are included based on previous discussion with BOA. ACTION ITEMS • TKDA will request from BOA/FAA any updates on the review and/or approval of the forecast. REPORTED BY: Dillon Petrowitz, CM Aviation Planner TKDA 612-289-2631 dillon.petrowitz@tkda.com Page 27 of 27