Shawano City-County Airport Commission

CITY OF SHAWANO AIRPORT COMMISSION AGENDA WEDNESDAY, JANUARY 29, 2025 4:30 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1 CALL TO ORDER ) The January meeting of the Airport Commission will come to order at 4:30 PM in the Airport Terminal Conference Room. Public welcome. Those unable to attend in person, can use the following Microsoft Teams meeting link: Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 936 177 547 764 0 Passcode: Tq7Rp7 Download Teams | Join on the web Learn More |Meeting options 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the December 17, 2024 Airport Commission meeting. 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURERS REPORT A. Financial update B. Fuel strategy discussion C. Discussion of JetA financial objectives 9) AIRPORT DIRECTOR/MANAGER REPORT A. January report of the Airport Manager. B. Follow-up on:  Titan Audit implications/resolution, including obtaining a Spill Protection Plan document  Planning for blended JetA+ acquisition  Training for handling of JetA+ and use of the fuel truck Page 1 of 32 10) OLD BUSINESS A. Update on status of new hangar construction and any possible actions in connection therewith. B. Master Plan status. C. Update on Sewer/Water Project, and any possible actions in connection therewith. D. Update on Obstruction Clearing Project and any possible actions in connection therewith. E. Update on Solar Project and any possible actions in connection therewith. F. Hangar #13 status, potential upgrades/accommodations, and renters meeting, as well as potential actions in connection therewith. G. Fly-in planning and potential actions in connection therewith. 11) NEW BUSINESS A. Review of Airport calendar and planning for events other than the Fly-in. B. Additional brush clearing (beyond the recent fence clearing) and potential actions in connection therewith. 12) NEXT MEETING DATE/TIME A. The next meeting of the Commission will be held February 18, 2025 at 4:00 PM, at the Airport. The official meeting of the Commission will begin at 4;30 PM, preceded by a planning session at 4:00 PM involving commissioners, outside consultants, and representatives of the Wisconsin Bureau of Aeronautics. Public welcome. 13) EXECUTIVE SESSION (IF NEEDED) A. It is expected that a motion will be made and seconded to go into closed session to discuss Airport operations and management, pursuant to Wisconsin Statutes 114.14 and 19.85(1)(c) as well as any actions in connection therewith. B. It is expected that a motion will be made and seconded to come out of closed session as well as possible actions in connection with matters discussed in closed session. 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 32  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES December 17, 2024 4:00 PM Shawano Airport CALL TO ORDER The December meeting of the Airport Commission began at 4:00 PM with a planning session involving representatives of the Wisconsin Bureau of Aeronautics, and outside consultants from TKDA and Westwood. Dillon Petrowitz reviewed the Master Plan status report, indicating all remaining was for the FAA to approve the forecasts and Commission ratification of the final draft of the Master Plan. Discussion centered around financial alignment of the Master Plan indicated local funding requirements. Concerns were raised that local requirements, when considering the number of ineligible AIP funded projects, would not keep pace with Madison reserve funding in its present form. Some confusion was expressed regarding which Master Plan projects were formally approved by the Commission vs. remaining to be approved, especially given the phased nature of some of the projects. Brunson to work with representatives of the Bureau to true up the analysis of the Madison Reserve, Master Plan local funding requirements, and extent to which Madison funds are committed, but not yet disbursed, and to report back to the Commission at the January meeting. It was noted that the FAA would cover 95% of 2025 AIP entitlement funding vs. 90% and that local and State funding would split the other 5% ... meaning that local requirements would be 2.5 % for the near future. Commissioner Pleshek questioned the ability to piecemeal the funding of the obstruction clearing work by taking care of some of the outlying obstructions as able and receiving reimbursement out of the larger project funded by AIP money. The Bureau indicated it was not feasible. Brunson provided an overview of the planned Petition sometime this Spring. The full meeting of the Commission was called to order by Chairman Seidel at 4:35 PM. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present ... Seidel, Engel, Brunson, Milavitz, Barkow, Bloedorn and Pleshek Others present ... Senst (of Westwood), Isom (Airport Manager), Schampers (Maintenance), and Jim Hauer. During the planning session only, Petrowitz (TKDA), Stewart (Westwood) and Broadrick (Bureau). APPROVAL OF AGENDA AND POSSIBLE MOTION TO DEVIATE A motion was made by Bloedorn, seconded by Brunson, to approve the agenda and to deviate as necessary. Carried by voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the November Commission meeting The minutes of the November meeting were approved as read. PUBLIC COMMENT None CORRESPONDENCE Secretary Engel reported receiving correspondence from Accurate Appraisal regarding confirmation of leaseholders and addresses for purposes of allocating the private hangar real estate bill. Engel to confirm. The Airport received a real estate bill for the appraised value of the identified private hangars. This value is now Page 1 of 21 Page 3 of 32 attached to the Airport, which had previously been entirely exempt from real estate tax. The total tax bill will be allocated to the private hangars and billed the owners as in the past, using the aforementioned list. Engel indicated that in 2025 all the hangars would be reappraised and likely result in substantial changes in the allocation starting in 2026 based on conversations with the Township and the appraisers. FINANCIAL/TREASURERS REPORT A. Update on budget submission Secretary Engel reported the budget that had been approved at the last meeting was submitted to Finance for processing. The apparent revenue shortfall on fuel pumped, previously reported, was still under review by Finance and Engel and was isolated to June or early July. More to follow. B. Financial planning and monitoring Treasurer Brunson reported working on a new financial reporting format and dashboard to be rolled out sometime after year end. Additionally, given the significance of fuel revenues and related costs, he recommended the establishment of fuel marketing committee to work with the Airport Manager in planning, analyzing, and setting fuel management strategies for the Airport on an ongoing basis. Such Committee to include Commissioners Brunson, Milavitz and Bloedorn. Brunson reported working on a reconciliation of planned required local funding, Master Plan driven local funding, recurrent reserve additions, and open/remaining commitments against the Madison Reserve, as a basis for understanding adequacy of funds and extent to which longer term requests may be needed of the City. More to follow. C. Submission of lease details to the City for annual billing - Engel Secretary Engel provided an overview of the proposed lease billings for 2025 to be submitted to the City for billing and processing in early January. Discussion centered on the prospective Tailwinds hangar (originally on Airport Road, now #36), the catch-up billing for November and December (following relocation to spot #36 and change in amount) and the annual billing for 2025. Consensus was that given the uncertainty as to construction at this time, neither amounts should be billed until circumstances change or construction plans continue. With Tailwinds excluded for 2025, private hangar revenue will be $7.455, and Hangar #13, about $10,000 (after increasing Shawano Flying Club $200/month for the addition of a second airplane, Roam, and a full year for both). This represents a 34% increase in lease revenue over 2024, all due to increased use of Hangar #13. AIRPORT DIRECTOR/MANAGER REPORT A. December report AM Isom reported the status of the Titan "audit" noting that to be in full compliance (and be an official "Titan Branded Dealer"), a spill protection plan (SPCC) would be required. An engineering certification will likely be required as part of the SPCC. Isom to discuss this with Westwood and others, and to develop a cost estimate for the next meeting. Engel inquired as to the status of other Titan "benefits", including insurance coverage, given the audit results. Isom indicated that at this time, the absence of an SPCC did not limit our coverage or other benefits, but that we would eventually require compliance. Next audit would be in 2025. The advisability and need of blended JetA was discussed. In order to sell JetA to the public, we would have to Winter blend Prist into JetA to provide freeze up protection to the fuel. This is a cumbersome process involving a volatile and environmentally sensitive additive, further complicating the regular fuel testing process. Blended JetA (JetA+) could be purchased eliminating the need to self-blend at the truck (truck has the capability). Purchase of JetA+ will sightly increase the cost of fuel acquisition and simplify the testing process. Consensus was that blended JetA+ should be purchased going forward, and the JetA should not be sold to the public until it can be blended, be JetA+, or not be required by the aircraft (this being the case for the Vision Jet, and others having fuel heaters). Formal training of Airport personnel handing JetA fuel was again discussed, along with the need to train Page 2 of 21 Page 4 of 32  additional personnel for fuel handling backup. AM Isom to identify potential backup personnel and develop a plan for the appropriate formal training. Isom expressed interest in hiring Steven Hoida, to provide the fence clearing requirements the Commission has frequently discussed. Hoida is familiar with the Airport and its fence, and is an employee of Fortress Fence, our fence contractor. Isom believes the price is right ($10k), within the maintenance budget, and Hoida could start almost immediately now that the wet areas are firmed up. Consensus was to proceed. Hoida will also be asked about soil conditioning the 5 acre parking area. The PAPI certification fly-by will result in a charge of approximately $14k to the Madison reserve account, which will subsequently be reimbursed by AIP funding. Brunson to note in reserve fund planning. OLD BUSINESS A. Update and status of new hangar construction as well as any actions in connection therewith Nothing further to report. Suspended at present. See discussion under lease billing. B. Master Plan Update and any actions in connection therewith See discussion under Planning Session. Most noteworthy is being advised by FAA/Bureau that local funding requirements for 2025 AIP projects will be 2.5%. Brunson to factor into local funding reserve calculations. C. Update and status of sewer/water project and any actions in connection therewith Commissioners Bloedorn, Pleshek and consultant Senst, reviewed the alternatives to the sewer and water project. The desirability of the water "loop" was discussed. Consensus was that the loop added some maintenance value, but that it did not enhance hangar development or the Airport safety element of the project and therefore was not worth the additional cost. Bloedorn and Pleshek to seek some project cost estimates as a basis for further discussion of how to fund the project. D. Update on status of obstruction clearing project and any actions in connection therewith See discussion under Planning Session regarding potential funding for piecemeal funding of clearing work. Discussion centered on how best to make progress on such a comprehensive project. Consensus was that the City Ordinance, the extent of it, and how to enforce it, were the key to planning it and need be resolved as soon as possible. Commissioners Pleshek, Barkow, Milavitz and Bloedorn to comprise a committee to review and report back. E. Update on potential solar project and any actions in connection therewith Secretary Engel reported a meeting with Bruce Gomm of SMU to discuss solar. Bruce indicated that SMU and about a dozen other regional utilities had formed GLU, a regional pact, to focus on solar generation in the region. Bruce is elected President of GLU. GLU was in the process of accepting proposals from developers to committed projects within GLU, with proposed solar on at least two airports in the GLU area (one being Manitowoc, not sure on other). Shawano Airport was discussed as a proposed site. Ideal sites are 30-35 acres but smaller can be feasible. Review of the Airport site map indicated sufficient higher ground areas for potential solar given the fact that sites can be aggregated if not too distant. Shawano Airport was acknowledged by Gomm as a possible site. Gomm to keep Engel advised and to inform when next steps may be appropriate. At that time, a committee will be formed to take the lead on the initiative. F. Update on status of SRE equipment procurement and any actions in connection therewith Commissioner Bloedorn and AM Isom reported on followup conversations and inquiries regarding SRE configuration. A snow blower was added to the configuration of the RFP. The equipment to be bid this March. Further noted was the fact that the local AIP funding requirement is lowered in 2025 and will save additional money on very favorable financial leverage. Page 3 of 21 Page 5 of 32  G. Lease modification update regarding Hangar #13 and any actions in connection therewith Conversations took place with Shawano Flying Club regarding the addition of a second airplane and need for additional hangar space. It was agreed that lease billing would increase from $330/month to $530/month, inclusive of half of the utilities, which are split with Roam. Engel reported completing a revised lease agreement. NEW BUSINESS Chairman Seidel asked that the following be included on the agenda for January, among other things:  Fly-in leadership and planning  Possible modifications to Hangar #13 to facilitate a second office space in the shop side of the hangar, meantime, Bloedorn and Pleshek to investigate potential, and utilization of City resources similar to that done for maintenance office NEXT MEETING DATE/TIME The next meeting of the Airport Commission will be held on Tuesday, January 21, 2024 at 4:30 PM, preceded by a planning session at 4:00 PM (planning session may be subsequently cancelled, TBD), both in the Airport Conference Room. Public welcome. EXECUTIVE SESSION A. It is expected that a motion will be made and seconded to go into closed session to discuss Airport operations and management, pursuant to Wisconsin Statutes 114.14 and 19.85(1)(c) as well as any actions in connection therewith A motion was made by Bloedorn, seconded by Brunson, to proceed into closed session. Carried in a voice vote. B. It is expected that a motion will be made and seconded to come out of closed session as well as possible actions in connection with matters discussed in closed session A motion was made by Milavitz, seconded by Barkow, to come out of closed session. Following closed session, a motion was made by Milavitz, seconded by Barkow, to approve the Airport Manager LTE employment agreement extension as discussed in the closed session. Carried in a voice vote. Engel reported having drafted said agreement for Seidel and Isom to sign. ADJOURN A motion was made by Bloedorn, seconded by Pleshek, to adjourn the meeting at 6:55 PM. Carried in a voice vote. Page 4 of 21 Page 6 of 32  SHAWANO AIRPORT PROGRESS REPORT Page 5 of 21 DEC 17, 2024 Page 7 of 32  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 6 of 21 • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 8 of 32  SAFETY / • 8 deer have been removed on issued nuisance Page 7 of 21 SECURITY tags DEER • 3 deer removed by Stachura hunting group on ABATEMENT personal tags during 9-day gun season Page 9 of 32  SAFETY / SECURITY • Steven Hoida was given the go ahead to begin work on clearing our perimeter fence of brush and trees. • A railroad tie spanner bridge will be included in the total price. Page 8 of 21 • Fence line will be cleared both inside and outside • Possibly starting Wednesday 18th and goal to be done week of Christmas • Price tag - $10,000 $6,000 now in 2024 $4,000 in 2025 Page 10 of 32  GROUNDS / EQUIPMENT JET A truck BEFORE AFTER Identified leak of fuel coming from fuel filter Page 9 of 21 drain valve Ordered part at PCI and tech came to do install Titan was contacted and they will pay 100% of the part and repair cost Fuel filter primer will also be replaced in near future. Covered by Titan Page 11 of 32  • Flooding issue was forwarded on to Scott Koehnke with DNR • Scott will be conducting a walk thru survey of Murray Creek on Wednesday 18th @ 11 am Page 10 of 21 Page 12 of 32  PAPI Light Certification Flight Page 11 of 21 Certification flight is now in the scheduling phase Full agreement printout available Page 13 of 32  FUEL 100 LL Current Price @ pump $4.60 2024 YTD total sales = 28,595 gal JET A (as of 12-17-24) 2023 YTD total sales = 9,589 gal Price at the pump = $3.67 Page 12 of 21 (as of 12-14-23) 2024 YTD total sales = 2,558 gal (as of 12-17-24) DEC 2023 total sales = 885 gal Delivery on 11-27-24 + 2,313 gal (Entire Month) Current tank status = 2,455 gal DEC 2024 total sales (YTD) = 300 gal (as of 12-17-24) (as of 12-14-24) Delivery on 12-4-24 + 4,053 gal Current tank status = 7,300 gal (as of 12-17-24) Page 14 of 32  TITAN FUEL BRANDING UPDATE Titan Quality Control audited (conducted a site review) our fuel farm on Aug 29th, 2024. The result of the audit included numerous homework items to complete to meet industry standards and to officially move forward with the Titan Branding process. Those homework items that have been complete and those yet in the process of being completed are as follows: Completed In Process Page 13 of 21 • Manual Tank sump • New Filter • Overwing Nozzle dust cover • Obtain Spill Prevention, Control, • Grade Tape and Countermeasure (SPCC) plan • New 75 ft hose installed stamped and signed by • New Emergency Spill Kit professional engineer. • New Signs at Emergency Cutoff and re-position • New Fire Extinguishers • All meters certified • Install PV vent atop vacuum vent • New decals on cabinet pipe • Waiver for receiving fuel from Fire Inspector • New Fuel testing equip. ie.. Millipore, Hydrometer, etc • All Training Certs completed I went ahead and sent completed packet to Titan Page 15 of 32  FUEL • Titan requires that all fuel handlers • Consideration of going to pre- be properly trained and documented. blended Jet A / Prist rather than separate Page 14 of 21 • It would be helpful in situations where I’m not available to have at least a • Prist / FSII is a fuel system icing second person related to the airport inhibitor and is extremely toxic. Other who could handle refueling ops in my special considerations may have to absence. be taken to even store Prist. Page 16 of 32  SHAWANO FLYING CLUB • Chloe Cicero completed her first solo flight in the pattern on Dec 10th Page 15 of 21 • Congratulations!! Page 17 of 32  ROAM AVIATION Page 16 of 21 Ben and Joe will soon be coordinating with Menominee and Shawano High School to meet with students. Ben has expressed he’s like Joe to start a ground school for students. Page 18 of 32  DIGITAL PRESENCE Page 17 of 21 Shawano Flying Clubs information and link to their new website has now been added to airport website Page 19 of 32  DIGITAL PRESENCE • New page for drone information Page 18 of 21 Page 20 of 32  ANNUAL FLY-IN 2025 • The deadline to submit our Fly-In flyer media to Shawano Page 19 of 21 County Tourism snuck up so I created flyer. • The Tourism people said it looked great. • I’m happy to create any additional flyers with different design ideas Page 21 of 32  MISCELLANEOUS Representative with MPIC conducted insurance audit today on Terminal, Maint. Hangar, and Hangar 13 - to include new PAPI lighting system Page 20 of 21 Page 22 of 32  QUESTIONS? COMMENTS? Page 21 of 21 Page 23 of 32  SHAWANO AIRPORT PROGRESS REPORT JAN 21, 2025 Page 24 of 32  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 25 of 32  SAFETY / SECURITY • Steven Hoida finished the fence clearing project in about a day and a half • South fence to the east • End of Gumaer Road • Behind houses on Cedar Lane • A short section on the north fence line outside the fence was not cut. Would have had to cut fence and splice back together • That section of work was reassigned to RWY 17 approach obstructions Page 26 of 32  SAFETY / SECURITY • RWY 17 Approach clearing • Plan is to have Steve quote a price to clear even wider and deeper toward the lake • Also may have Steve mow down cattails surrounding PAPI lights now that DNR has given permission to do so Page 27 of 32  GROUNDS / EQUIPMENT • Drive thru gate next to terminal bldg. has been down. It’s apparent the “Apex” board is no longer working. • Replaced batteries and had Century fence technicians visit. • Possible upgrade to new Genisus board. Cost $5,964 • New Apex board and local install may be the better choice Page 28 of 32  FUEL 100 LL Current Price @ pump $4.60 JET A 2024 Yr End total sales = 29,073 gal (as of 12-31-24) Price at the pump = $3.67 2023 Yr End total sales = 9,997 gal (as of 12-31-23) 2024 YTD total sales = 2,558 gal DEC 2023 total sales = 885 gal (as of 12-31- (Entire Month) 24) DEC 2024 total sales (YTD) = 778 gal (as of 12-31-24) Current tank status = 2,335 gal (as of 1-15-25) Current tank status = 6,186 gal (as of 1-13-25) 120 gal sold so far in Jan 2025 Page 29 of 32  OPERATIONS END OF YEAR DATA NO DATA Jan 1 to Mar 4 Page 30 of 32  35 APPROACH CLEARING Visited City site of off airport tree clearing Needing an update if city is going to clear more toward the airport fence Status on property owners south of Green Bay St and Shawano Cinema trees? Page 31 of 32  MISCELLANEOUS 1. Still no word as of Jan 13 as to when the FAA will conduct certification flight for PAPI’s 2. Spanner bridge (8’ x 16’) is sitting near south end of trench 3. Quote for additional clearing of RWY 17 approach and removal of cattails adjacent to PAPI lights Page 32 of 32