Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD AUGUST 6, 2019 The Board of Directors of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on August 6, 2019. The meeting was called to order by Vice- Mayor Reid Carroll. Roll Call: Sappington, Smiley, Burns, Hunt, Rissler, Coleman, Carroll— All Present. City Representatives Present: Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; Jim Wilmeth, Police Chief; Daniel Fox, Fire Captain; Don Clark, Community Development Director; Ben Rhoads, Sr. City Planner; and Justin Bland, City Engineer. Opening prayer was led by Director Hunt. Vice- Mayor Carroll led the Pledge of Allegiance. A copy of the July 16, 2019, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: Jared Gelinas, 19724 Fisher Ford Road, addressed the Board about the use of the Kayak Park causing damage to the riparian zone, the fact that the large number of swimmers was discouraging canners and kayakers from using the facility, the use of charcoal fires and the amount of trash that is being left. Item A: Memorandum of Understanding/ Siloam Springs School District/ School Resource Officers/ Police Department/$ 155, 995. 91. Jim Wilmeth briefed the item. A motion to approve the item was made by Smiley and seconded by Coleman. Motion passed unanimously. Item B: Mini Excavator with Dump Trailer/ Public Works Department/ Water/Wastewater Services Division/ Riggs Caterpillar/$ 113, 504.42. Danny Farine briefed the item. A Motion was made by Smiley and seconded by Coleman to approve the item. Motion passed unanimously. Item C: City Lake Management Plan. Don Clark briefed the item. Following comments from the Board, a motion was made by Coleman and seconded by Smiley to approve the item. Motion passed unanimously. 3rd Item D: Ordinance 19- 17/ Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A-1 to C- 2 and R-4/ 3303 Cheri Whitlock Drive and 15000 Block of Stephens Road. Ben Rhoads briefed the item. A motion to place Ordinance 19- 17 on its third reading, Board of Directors Meeting Minutes Pagel 2 August 6, 2019 suspending the rules and reading title only was made by Smiley and seconded by Sappington. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( From A-1 to C- 2 and R-4) the Property Located at 3303 Cheri Whitlock Drive; was read on its third reading. A motion to adopt Ordinance 19- 17 was made by Smiley and seconded by Burns. Motion passed unanimously. 1St Item E: Ordinance 19- 18/ Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A- 1 to R-2/ 3000 Block of E. Kenwood Street. Rhoads briefed items E and F simultaneously. Justin Bland addressed the Board and expanded on drainage in that area. John Wary, with Morris- Shipley, explained to the Board his plan to deal with the drainage concerns. Larry Hinson, 3015 E. Kenwood; Esta Faye Combs, 3950 E. Kenwood; and Alan Crider, 17171 Gary Turner Road all voiced concerns including drainage, increased traffic and the need for upgrades to E. Kenwood. Quinten Hilburn, Bar& Shield Development spoke to the Board about how they intended to develop the property. Following lengthy discussion by the Board, a motion to place Ordinance 19- 18 on its first reading, suspending the rules and reading title only, was made by Smiley and seconded by Burns. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( From A- 1 to R- 2) the Property Located at the 3000 Block of E. Kenwood; was read on its first reading. Item F: Resolution 26- 19/ Preliminary Plat Development Permit/ Somerset Addition/ 3000 Block of E. Kenwood Street. Ben Rhoads had previously briefed the item. A motion to approve Resolution 26- 19, with staff' s recommended conditions, was made by Smiley and seconded by Burns. Motion passed 4- 3, with Sappington, Rissler and Coleman voting no. Item G: Resolution 27- 19/ Preliminary Plat Development Permit/ Grandview Addition/ 3901 E. Kenwood Street. Ben Rhoads briefed the item. Esta Faye Combs, 3950 E. Kenwood; Alan Crider, 17171 Gary Turner Road; and Ron Homeyer, 701 S. Mt. Olive addressed the Board about road concerns and alternate routes to Hwy 41. A motion to approve Resolution 27- 19 was made by Smiley and seconded by Coleman. Motion passed unanimously. Item H: Memorial Park/ Artist Selection. Don Clark gave a bit of background about the selection committee and introduced the artist chose, Yatika Fields. Mr. Fields addressed the Board and gave an overview of this vision for the space and how the inspiration of what to paint is accomplished. Item G: Administrator' s Report. Patterson pointed out that each Director had received a copy of the June financials; reported that there was an expenditure revision in the electric department for a 60- foot metal enclosure from$ 33K to $ 39K; and expenditure in Public Works/ Street Division for storm drain pipe for Lake Francis Drive rebuild in the amount of$45, 849.27; that Lake Francis Drive would be closed to through traffic from Azlin Place east to Hwy. 59 from August Board of Directors Meeting Minutes Page 13 August 6, 2019 8th until completed; announced City Lake Ribbon Cutting would be August 10th at 10: 00 am; National Night Out would be August 16t, encouraged citizens to sign up for block parties and said the City would hold an event at the Aquatic Center from 6: 30 to 11 with Moana being shown at dark. Directors' Reports: Carroll announced school starts Tuesday; said he had two words to share, ambivalent"— and pointed out that Siloam had received the" Cutest Town" in Arkansas; and epitome"— and said the Fire Training Tower was a perfect example of who we are; and named off a list of projects that the City had completed along with the Quality of Life perks. Hunt said she enjoyed the ribbon cutting; commended the Public Works department on the job they had done at the intersection of University and Holly. Burns pointed out the training tower had been 20 years in the making and encouraged more people to be involved in fire- fighting; listed several projects going on in the city including the Sager Creek Riparian project and Watershed Purity; and stated that Siloam was a community of diverse culture. Sappington said she enjoyed the training tower demonstration; urged the City to hire and promote from within; thanked the Yeager family for coming to the ribbon cutting; commended staff on the job at University and Holly Streets; asked staff to look at putting sidewalks along Hwy. 16 and thanked the audience for the public input. Rissler commented on the intersection of Holly and University Streets; asked that staff be more clear on alternative routes when closing streets in the city; commented on the Training Tower; thanked the citizens for public input; pointed out the CoC " Back to School Breakfast" was tomorrow and to thank a teacher. Smiley said her heart went out to the El Paso and Dayton victims; congratulated Don Clark on graduating from the Community Development Institute; thanked staff, Woolbright and Smith for the City Lake Management Plan; Simmons for its donation of dog food and treats to the animal shelter; the library staff for another great summer of programs; the Siloam Springs football players for donating their time to the library' s final event; and said she looked forward to the work to be done on Lake Francis Drive. Coleman congratulated Clark and the fire department on the training facility; said Siloam Springs was the guest at the NWA Board of Realtors' Meeting, that several had attended in an effort to build a relationship with each other; stated he and his wife had attended concerts at the Chautauqua Amphitheater and was pleased with the participation from the audience; and that he noticed sidewalk repair along Jefferson. A Motion to adjourn was made by Coleman and seconded by Smiley. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPRO ED: ATTEST: v 1 ark Turner, Mayor auluuuiiiillu/,,,,, Rene. Ellis, City Clerk te111100/,/,, CITY / GORP9/.?42. seal} O te_t ilio, G SEA *c s t„,*---•....._ I c„ ..: N r 1440,, iwit p4 9 fm lfl{ 111 \- witifte