Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD AUGUST 20, 2019 The Board of Directors of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on August 20, 2019. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Hunt, Rissler, Coleman, Carroll— All Present. City Representatives Present: Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; Geoff Lewis, Deputy Police Chief; Jeremey Criner, Fire Chief; Ben Rhoads, Sr. City Planner; and Justin Bland, City Engineer. Opening prayer was led by Director Burns. Mayor Turner led the Pledge of Allegiance. A copy of the August 6, 2019, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: No one came forward. Item A: Budget Amendment and Contract Approval/ W. Jefferson Drainage Project/$ 47, 862. 30/ Diamond C Construction/$ 597, 394.30. Justin Bland briefed items A and B simultaneously. A motion to approve the budget amendment was made by Smiley and seconded by Rissler. Motion passed unanimously. A motion to approve the contract with Diamond C Construction Company was made by Smiley and seconded by Rissler. Motion passed unanimously. Item B: Budget Amendment and Contract Amendment/ W. Jefferson Drainage Project/ Civil Engineering, Inc./$ 20, 200. 00. A Motion was made by Smiley and seconded by Rissler to approve the budget amendment. Motion passed unanimously. A motion to approve the contract amendment with Civil Engineering, Inc. was made by Smiley and seconded by Rissler. Motion passed unanimously. 2nd Item C: Ordinance 19- 18/ Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A- 1 to R-2/ 3000 Block of E. Kenwood Street. Rhoads briefed the item. Larry Hinson, 3015 E. Kenwood; Esta Faye Combs, 3950 E. Kenwood; and Alan Crider, 17171 Gary Turner Road all voiced concerns possible annexation, infrastructure, increased traffic and the need for upgrades to E. Kenwood, and the need for connectivity to Highway 412. Following discussion by the Board, a motion to place Ordinance 19- 18 on its second reading, suspending the rules and reading title only, was made by Smiley and seconded by Burns. Motiompassed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code City Zoning Map); Rezoning( From A- 1 to R-2) the Property Located at the 3000 Block of E. Kenwood; was read on its second reading. Item D: Resolution 28- 19/ Chamber of Commerce Maker Space Funding/$ 12, 500. Phillip Patterson briefed the item. Nathan Reed, Vice- President of Economic Development with the Chamber of Board of Directors Meeting Minutes Page 2 August 20, 2019 Commerce gave a presentation of the proposed space. Following lengthy discussion, a motion to approve Resolution 28- 19 was made by Coleman and seconded by Rissler. Motion passed 6- 2, with Sappington and Burns voting no. Item E: Resolution 29- 19/ Setting Hearing Date for the Vacation of Right- of-Way/ 324 and 400 E. Twin Springs Street. Ben Rhoads briefed the item. A motion to approve Resolution 29- 19 was made by Coleman and seconded by Smiley. Motion passed unanimously. Item F: Resolution 30- 19/ Setting Hearing Date for the Vacation of Right- of-Way/ 111 S. Oak Hill St. and 110 S. Garrett Street. Ben Rhoads briefed the item. A motion to approve Resolution 30- 19 was made by Coleman and seconded by Carroll. Motion passed unanimously. Item G: Administrator' s Report. Patterson reported an expenditure in the Police Department in the amount of$ 34, 000 for dispatch software; an expenditure in Public Works/ Street Division for pipe bedding for the Lake Francis Drive rebuild in the amount of$48, 303. 74; an expenditure in the Electric Department in the amount of$49, 200 for replacement of electric switches at the SW Substation; that City sales tax were down in the month of July 8. 8% and for the year 1. 1%; that County sales tax for the month of July were up 12% and down 4. 5% for the year. Directors' Reports: Turner thanked Carroll for filling in for him at the last meeting; said even in Alaska, people were familiar with Siloam Springs; and pointed out the lack of sidewalks in Alaska. Hunt said the City Lake grand opening was great; pointed out Siloam Schools were back in session and students would be returning to JBU on Wednesday. Burns said we needed to remember the little things that make Siloam what it is like the crosswalks and trails; thanked staff for the workshop; and said he was thankful that city business could be left at the table. Sappington thanked Reed for the presentation; said that the Chamber needed to bring in more commerce; reminded everyone to check on the elderly and homeless in this heat, and thanked employees for the jobs they do. Rissler thanked Patterson, Rick Parker and Troy Anderson for looking into the mural at the old post office and encouraged citizens to go check it out, and thanked Reed for the presentation. Carroll said with E. Kenwood the City had a tall order ahead but was confident it would be met with the same excellence seen in Siloam Springs around the world. Smiley thanked those involved with City Lake including, staff, Borderline Group, OORC and David VanSandt; pointed out a concert Saturday night from 7- 8: 30 and the Tailwaggers sponsored Pool Pawty from 10- 2 at the FAC on September 7th. Coleman thanked the Chamber and Reed for the innovative idea, caring about small business and the positive attitude to all businesses; encouraged staff to look at what was on the agenda and look into where kids are; and stated the City needed to toot its horn more on projects that are being done. A Motion to adjourn was made by Coleman and seconded by Smiley. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPR I ATTEST: uuuuuHnuu u/ir I Mark Turner, Mayor o```c,0'. 7......... enea Ellis, City Clerk 8/ O./ 1/ . . r" se yo R" vGS S