Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD MARCH 17, 2020 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on March 17, 2020. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Rissler, Hunt, Carroll, Coleman— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Captain Scott Miller, Police Department; EMS Division Chief Donny Jorgensen, Fire Department; Ben Rhoads, Sr. City Planner; Don Clark, Community Development Director; Jay Williams, City Attorney. Opening prayer was led by Director Carroll. A copy of the March 3, 2020, workshop minutes had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. A copy of the March 3, 2020, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Sappington to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Phillip Patterson, at this time, addressed the audience and Board regarding measures being implemented to curtail the contraction and/ or spread of the covid- 19 virus. Public Input: Frank Johnson, 721 S. Lincoln, commended the Fire Department on the way they handled their response to a fire at his home. Item A: Purchase/ Public Works Department/ Infrastructure Division/ Kenworth Dump Truck/ MHC Kenworth/$ 143, 189. 91. Dennis Kindy, Street Division Superintendent, briefed items A and B simultaneously. Smiley made a motion to approve the item, seconded by Coleman. Motion passed unanimously. Item B: Purchase/ Public Works Department/ Street Division/ Dump Truck with Snowplow and Spreader/ MHC Kenworth/$ 174, 541. 22. Dennis Kindy had previously briefed the item. Hunt made a motion to approve the item, seconded by Smiley. Motion passed unanimously. Item C: Arkansas Department of Health Grant/ Fire Department/ EMS Training Equipment/ 11, 329. 00. EMS Division Chief, Donnie Jorgensen, briefed the item. Following brief discussion, Smiley made a motion to approve the item, seconded by Coleman. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 March 17, 2020 Item D: Purchase/ Public Works Department/ Wastewater Division/ Lift Station Replacement/ Instrument and Supply Company/ $ 57, 900. Steve Gorszczyk briefed the item. Following questions from the Board, Coleman made a motion to approve the item, seconded by Smiley. Motion passed unanimously. 3rd Item E: Ordinance Reading/ Amending Chapter 22 ( Business Code) / Mobile food 20- 04 / vending. Ben Rhoads briefed the item. Following questions, a motion to place Ordinance 20- 04 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Carroll. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Chapter 22 of the Municipal Code with Respect to Mobile Food Vending; was read on its third reading. A motion to adopt was made by Coleman and seconded by Smiley. Motion passed unanimously. 2nd Item F: Ordinance 20- 05 / Reading/ Amending Chapter 54 - Land Use Code/ Final Plats. Ben Rhoads briefed the item. A motion to place Ordinance 20- 05 on its second and third reading, suspending the rules and reading title only, was made by Smiley and seconded by Burns. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Chapter 54( Land Use Code) of the Siloam Springs Municipal Code with Respect to the Final Plat Review Process; was read on its second and third reading. A motion to adopt was made by Sappington and seconded by Carroll. Motion passed unanimously. 2nd Item G: Ordinance 20- 06 / Reading/ Amending Chapter 102 - Zoning/ Automobile Sales. Ben Rhoads briefed the item. A motion to place Ordinance 20- 05 on its second reading, suspending the rules and reading title only, was made by Smiley and seconded by Carroll. An ordinance entitled: An Ordinance Amending Chapter 102 ( Zoning) of the Siloam Springs Municipal Code with Respect to Motor Vehicles sales in residential areas; was read on its second reading. s` Item H: Ordinance 20- 07 / 1 Reading/ Amending Section 102- 21 - Zoning/ Rezoning R- 2 to P- D/ 700 to 1000 Block of Hwy. 16 South. Mayor announced to the Board that the applicant had withdrawn the application. Item I: Resolution 16- 20/ Final Plat Development Permit/ Ridgestone Duplex Addition/ 3897 E. Kenwood Street. Ben Rhoads briefed the item. Following questions which were addressed by staff and Ali Karr of Crafton Tull, a motion to approve Resolution 16- 20, with staff' s stated conditions, was made by Burns and seconded by Carroll. Motion passed unanimously. Board of Directors Meeting Minutes Page 13 March 17, 2020 Item J: Resolution 17- 20/ Amending the City of Siloam Springs' Master Street Plan. Ben Rhoads briefed the item. Following questions and comments, a motion to approve Resolution 17- 20 was made by Smiley and seconded by Sappington. Motion passed unanimously. Item K: East Main Street Redesign Update. Don Clark briefed the item, including past public meetings, one- on- one meetings with business owners, and future meetings. Item L: Administrator' s Report. Patterson said to former Director Lucas Roebuck, street fees have been resolved; stated spending may be curbed if there is a significant turndown in sales tax numbers; asked for prayers for the city of Hot Springs after the loss of one of its officers; expenditures in the electric department in the amount of$41, 681. 00 for a small dump truck and 37, 545. 00 for inventory; announced spring clean- up was still scheduled for the week of April 6th; City sales tax was up for the month of February 14. 6% and 12% year-to-date; County sales tax was up for the month 23% and 17% year- to- date; asked the board to give direction for moving the director meetings with the public and for how they felt the board meeting should move forward; reminded the public of upcoming board vacancies and various voting dates; and asked the public to please participate in the 2020 Census. Mayor stated it was a sad time with the death of another officer and the regard as to how law enforcement was treated, but Siloam Springs is not the norm and citizens appreciate the police department;toilet paper plants are running 24/ 7 - don' t buy toilet paper if you don' t need it; and reminded everyone God is in control. Directors Reports: Sappington reported on the Manna Center' s food program, and Partnering with Bright Futures, steps to stay safe being taken, and encouraged volunteers and community support; and commented on how the parks were full of kids and that staff should look into it for social distancing purposes; and to check out the city' s website for great information and notifications. Rissler said with the Corona virus— be safe and watch out for each other; that she appreciated citizen comments on the East Main Street project and said she would like to take the matter to the public for a vote. Carroll wished everyone a Happy St. Patrick' s Day; encouraged census participation; said he appreciated the unity with the city, Chamber of Commerce, schools and hospitals to combat the crisis we' re in; encouraged support of small businesses and said instead of sharing a handshake, share a smile. Smiley asked everyone to be thoughtful to all and to stay calm with regard to covid; pointed out the schools were providing meals at various locations; stated 4 testing facilities were being set up in NWA with one being in Siloam at the Community Clinic on Mt. Olive; congratulated Kelsey Howard on her new position; said that she had completed the census online and it had taken less than 10 minutes. Coleman said he had stopped trips to the store and had cleaned out their freezer for some delightful meals; had played board games to stay busy, and to stay safe. Hunt said to check the website and social media for information; complimented the schools for providing meals through spring break; asked everyone to be patient, show grace, take care of your neighbors and support small business. Burns complimented the governor on his handling of the covid- 19 crisis; said he believed it was important to continue to have board meetings and to lead in staying calm and continue to move forward; he was not a fan of the coffee meetings, that he preferred meeting people and that his concern was Ward 2; he expressed his support of the East Main project and pointed out plans dates they were voted on, the purpose was for economic development, and we were fortunate to  Board of Directors Meeting Minutes Page 4 March 17, 2020 be a part of such growth, quoted dollar amounts that had been poured into the community as a result over the last few years; pointed out America' s resilience to past trials and said we will rise above this and to stay strong. With no further business, a Motion to adjourn was made by Coleman and seconded by Smiley. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPROVED: EST: t i fhn Mark Turner, Mayor Renea His, City Clerk oolitimilloo seal} O COPRA S/ CpAM ` 9 p gWUU1I1NUry K o PRIM G 5 . c 24c. oionnonimoole 11, 1110000.-