Board of Directors

MINUTES OF THE VIRTUAL REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD APRIL 7, 2020 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on April 7, 2020. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Rissler, Hunt, Carroll, Coleman— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Chief Allan Gilbert, Police Department; via Zoom meeting: Phil Stokes Electric Director; Chief Jeremey Criner, Fire Department; Ben Rhoads, Sr. City Planner; Don Clark, Community Development Director; Jay Williams, City Attorney, and Christina Petriches, Finance Director. Opening prayer was led by Director Smiley. A copy of the March 17, 2020, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Sappington to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: Renea Ellis read an email from Amber Morgan asking the City Administrator to waive the 3% fee for use of a debit/credit card during the Covid 19 crisis when paying utility bills. Caroline Geer, 114 W. Harvard, told the audience what she was told by the city when she installed solar panels. The Mayor announced that discussion of Item D would take place at this time to allow for approval of virtual meetings to be held in order to practice social distancing. Item D: Resolution 18- 20/ Establishing Meeting Protocol During Time of National or Statewide Emergency. Phillip Patterson briefed the item. Following questions from the Board, a motion to approve Resolution 18- 20 was made by Smiley and seconded by Burns. Motion passed unanimously. Item A: Moss Transformer Repair/ Electric Department/ Sunbelt Soloman Solutions/ 535,203. 53. Phil Stokes briefed the item. Following questions from the Board, Smiley made a motion to approve the item, seconded by Burns. Motion passed unanimously. d Item B: Ordinance 20- 06/ 3' Reading/ Amending Chapter 102 - Zoning/ Automobile Sales. Ben Rhoads briefed the item. A motion to place Ordinance 20- 05 on its third reading, suspending the rules and reading title only, was made by Sappington and seconded by Carroll. Motion passed unanimously. Board of Directors Meeting Minutes Page 2 April 7, 2020 An ordinance entitled: An Ordinance Amending Chapter 102( Zoning) of the Siloam Springs Municipal Code with Respect to Motor Vehicles sales in residential areas; was read on its third reading. A motion to adopt Ordinance 20- 06 was made by Smiley and seconded by Sappington. Motion passed unanimously. 1St Item C: Ordinance 20- 08 / Reading/ Amending City Code Chapter 102 - Zoning Code/ Drive Through Regulations. Ben Rhoads briefed the item. Carla Wasson, 1004 S. Mt. Olive, addressed the Board stating her opposition to certain portions of the ordinance. Following questions from the Board, Patterson asked for clarification of certain requirements from Rhoads which was provided. A motion to place Ordinance 20- 08 on its first reading, suspending the rules and reading title only, was made by Smiley and seconded by Coleman. Motion passed 6- 1, with Sappington voting no. An ordinance entitled: An Ordinance Amending Chapter 102 ( Zoning Code) of the Siloam Springs Municipal Code with Respect to Drive Through Aisles; was read on its first reading. Item E: Resolution 19- 20/ Special Use Development Permit/ Jose O. & Sonia Sibrian/ 403 Hwy. 412 West/ Taco Jakes( Withdrawn by the Applicant April 1, 2020.) The mayor announced that the application had been withdrawn. Item F: Resolution 20- 20/ Special Use Development Permit/ Lykins Leasing/ 300 Block of N. Progress Ave. / Lykins Pharmacy. Ben Rhoads briefed the item. A motion to approve Resolution 20- 20 was made by Smiley and seconded by Burns. Motion passed unanimously. Item G: Resolution 21- 20/ Final Plat Development Permit/ Busse Addition/ 21400 Block of Davidson Road. Ben Rhoads briefed the item. Questions from the Board regarding annexation were addressed by staff. A motion to approve Resolution 21- 20 was made by Bums and seconded by Sappington. Motion passed unanimously. Item H: February Financials: Each director had received a copy of the financials. Item L: Administrator' s Report. Patterson stated the clearing and grubbing of Lake Francis Kayak Park had been completed; as of 4. 1. 2020, Siloam Springs dispatch was fully operational; however, if staffing levels reduced due to Covid 19, CenCom may need to be utilized again; reminded everyone of the upcoming election dates to fill board seats that would be expiring at the end of the year including the mayor, and gave an update on the Covid 19 crisis. Mayor stated that Tontitown landfill was accepting deposits; that Kind at Heart Ministries were asking that cards be sent to residents of nursing and retirement homes; and if you are able, to please donate blood. Directors Reports: Rissler thanked citizens for their input; be safe and that she and her family were praying. Carroll thanked the employees for putting together the virtual meeting; said we can still smile and show kindness; he was proud of the unity as a community and felt we were a Board of Directors Meeting Minutes Page 3 April 7, 2020 beacon to those in need. Smiley wished everyone a blessed Easter; asked that we not use toilets as trash cans; was pleased that dispatch was again fully staffed; was thankful for staff and healthcare workers; and told everyone to be safe. Coleman said we were blessed to be in Siloam and to have the City Administrator and staff we have; urged diligence to stay safe; reminded citizens of the recycling public area at the transfer facility; and invited everyone to join him SagerCreek. coin for a virtual Easter Sunday celebration. Hunt read an email from Todd Wade expressing his appreciation to attend the meeting; said she was thankful for the city' s trails, schools delivering meals until the end of the semester, and the Manna Center Food Bank; thanked Main Street Studios for its March Sadness contest; said she would be in favor of waiving the 3% fee and wished everyone a Happy Easter. Burns reminded everyone this was a global issue, to stay strong, follow guidelines, support local and stay humble and kind. Sappington asked about drainage inlets on Lake Francis; asked everyone to observe the speed limits especially with children out of school; said that the Manna Center was meeting all food insecurities for those who ask and wished everyone a Happy Easter. With no further business, a Motion to adjourn was made by Sappington and seconded by Rissler. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: A(1/V--- i`-Mark Turner, Mayor Renea Ellis, City Clerk am 011111111110//// iu/i` seal} t 1r SP RINGS o 0