Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD FEBRUARY 2, 2021 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on February 2, 2021. The meeting was called to order by Mayor Judy Nation. Nation pointed out that Sappington would be attending via conference call; that this was allowed given the pandemic circumstances, but once the emergency declaration expired, it would no longer be allowed. Roll Call: Sappington, Hunt, Smiley, Burns, Rissler, Carroll, Allen—Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Ben Rhoads, Sr. City Planner; Jay Williams, City Attorney; Steve Gorszczyk, Public Works Director; and Police Chief Allan Gilbert. Opening prayer. Director Burns led the opening prayer. Public Input: No one came forward. Consent Agenda: A. Regular Meeting Minutes, January 19, 2021 B. Resolution 04- 21 / Significant Development Permit/ Atwoods Distribution, L. P. / 300 Block of Hwy. 59 N. C. Dedication of Utility Easements/ 300 Block of N. Hwy. 59 D. Budget Amendment/ Public Works Department/ Maintenance Division/ Transfer 12, 000 from Operations to Capital E. Purchase/ Public Works Department/ Street Division/ Kenworth Flatbed Dump Truck MHC Kenworth/$ 91, 750 F. Purchase/ Public Works Department/ Solid Waste Division/ Volvo Wheel Loader/ Scott Equipment Company/$ 160, 537 G. Budget Amendment/ Police Department/ 2021 Capital Outlay/ Arkansas Municipal League Insurance Reimbursements/$ 32, 100 H. Lease Agreement/ Siloam Springs Youth Baseball Burns asked that item B be removed from the consent agenda. A motion was made by Smiley and seconded by Hunt to approve the remaining consent agenda items. Nation called for a roll call vote. Motion passed unanimously. Item B: Burns asked if the applicant had considered placing a berm on the property as opposed to wooden fencing. Kayla Wood, on behalf of the applicant MTG Engineering, addressed Burns questions along with further questions from the Board. A motion to approve the item was made by Allen and seconded by Burns. Motion passed unanimously. Board of Directors Meeting Minutes Page j 2 February 2, 2021 Item I: Change Order/ Public Works Department/ Water Division/ Burns& McDonnell Engineering Company, Inc. /$ 538, 066. Steve Gorszczyk briefed the item. After discussion, a motion was made by Smiley and seconded by Burns to pPapprove Item I. Motion passed unanimously. Y 3rd Item J: Ordinance 21- 01 / Reading/ Annexation of 30. 03 acres/ 14505 North Country Club Road. Ben Rhoads briefed the item. A motion was made by Burns and seconded by Hunt to place Ordinance 21- 01 on its third reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: An Ordinance Accepting the Annexation of Certain Territory described as The Mission Hill Addition to the City of Siloam Springs, Arkansas and Assigning same to a Ward; was read on its third reading. A motion to adopt Ordinance 21- 01 was made by Smiley and seconded by Burns. Motion passed unanimously. Staff Reports: Item K: December 2020 Financials. Patterson pointed out that a copy of the December 2020 Financials had been provided and any questions should be directed to him or Christina Petriches. Item L: Administrator' s Report. Patterson reported expenditures in the Police Department in the amount of$48, 000 for two, 2021 Harley- Davidson FLHTP Police Electra Glide motorcycles 24, 000/ each); in the Electric Department in the amount of$45, 099.00 for inventory, and in the amount of$ 32, 300. 02 for a Micro Excavator with trailer; on additional funding that would be received for the sidewalk along Washington and Lake Francis Drive; Spring Clean-up would be the week of March 29th; gave a COVID update; and reported on an ADEQ Rebate Program for an electric vehicle charging station, asking for Board direction. The Board gave approval to move forward. Directors Reports: Rissler thanked staff for their quick work to clean up debris left by the recent heavy rain; she stated she and her family continue to pray for the community and were willing to help in any way possible. Burns stated he was a fan of public art and the transitioning pieces in downtown; he pointed out a development in Ward 2 at the 1700 block of E. Central that has created a problem and that the development does not work; he stated that the Board and staff needed to look at this type of developments more closely before approving and that affordable housing does not need to look like low- income housing; he stated that the restoration project going on at Sager Creek Golf Course was fantastic and being done by a great company. Allen pointed out the amount of spending that the Board had approved and stated the majority was for Board of Directors Meeting Minutes Page 3 February 2, 2021 sales taxes. Hunt said she was happy to see the COVID numbers going down; pointed out the miniscule number of cases at John Brown; and the fact that links to the agenda and minutes were being added to the city' s social media page( s). Smiley said there were citizens commenting on Facebook about" Hico Dog." She said he had been captured and is at the animal shelter; that they are working at socializing him; and that he will, hopefully, go to a good home; she echoed Burns' concerns regarding the duplex areas and all the cars parking in the street and said we should look closer at how we' re developing; that she was grateful for the partnerships with different entities with the public art pieces; and to use the city' s" Fix- It" form on the website with problems you may have. Sappington thanked staff for the accommodations allowing her to participate in the meeting from her home while she quarantines. Carroll wished everyone a Happy Groundhog' s Day; thanked the City of Siloam Springs for its resilience during these times with COVID and doing it with strength; said this is still a beautiful community with wonderful people and he is proud to be a part of it. With no further business, a Motion to adjourn was made by Carroll and seconded by Smiley. A voice vote was called. Motion passed unanimously. Meeting adjourned. ATTEST: APPROVED: 41 , , Renea Ellis, City Clerk Judy rtion, .yor 1: at. s