Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD FEBRUARY 1, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on February 1, 2022. The meeting was called to order by Mayor Judy Nation at 6: 30 pm. Roll Call: Smiley, Burns, Rissler, Hunt, Sappington, Allen. Carroll— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Chief Jeremey Criner, Fire Department; Chief Allan Gilbert, Police Department; Ben Rhoads, Sr. City Planner; Kevin Moore, Engineering Dept; Phil Stokes, Electric Director; and Jay Williams, City Attorney. Opening prayer. Director Smiley led the opening prayer. The mayor led the Pledge of Allegiance. Public Input: The mayor asked if there was anyone in the audience who would like to address the Board on any item not on the regular agenda. No one came forward. The mayor asked if there were any comments from the audience regarding an item on the Consent agenda. No one came forward. Consent Agenda: A. Regular Meeting Minutes/ January 18, 2022 B. Resolution 06- 22/ Final Plat Development Permit/ The Reserve Addition/ 300 Block of North Simon Sager Avenue C. Resolution 07- 22/ Adopt Benton County Hazard Mitigation Plan D. Resolution 08- 22/ WOKA Kayak Park Trail/ Willingness of City to Accept Dedication Director Allen asked that Item B be removed from consent. A motion was made by Smiley and seconded by Carroll to approve the remaining Consent Agenda items. Nation asked for a roll call vote. Motion passed unanimously. Item B: Allen stated he had the item pulled as he would abstain from voting on this item. A motion was made by Smiley and seconded by Hunt to approve the remaining Consent Agenda items. Nation asked for a roll call vote. Motion passed 6/ 1 with Allen abstaining. St Item E: Ordinance 22- 05 / 1 Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A- 1 to R- 4/ 300 Block of North Simon Sager Avenue. Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Burns to place Ordinance 22- 05 on its first reading, suspending the rules and reading title only. Motion passed 6/ 1 with Allen abstaining. Board of Directors Meeting Minutes Page 12 February 1, 2022 An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( from A- 1 to R- 4) Property Located at the 300 Block ofNorth Simon Sager Avenue; was read on its first reading. Item F: Ordinance 22- 06/ Pt and Only Reading/ Waiving Competitive Bidding/ Electric Department/ 2022 Dodge 5500 Regular Cab Truck and Chassis/ Superior Automotive Group/$ 61, 775. Phil Stokes briefed the item. A motion was made by Hunt and seconded by Sappington to place Ordinance 22- 06 on its first and only reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An Ordinance Approving the Purchase of a 2022 Dodge 5500 one and a half-ton truck and Waiving Competitive Bidding; was read on its first and only reading. A motion to adopt Ordinance 22- 06 was made by Smiley and seconded by Carroll. Motion passed unanimously. Item G: Ordinance 21- 22 / 1st Reading/ Annexation of 53. 8 acres/ 200 Block of Airport Road. Ben Rhoads briefed the item simultaneously with Item H. Hunt had questions about the noticing. Allen had questions about eh number of lots and size of the development compared to Stonecrest. Rhoads addressed both questions. A motion was made by Smiley and seconded by Burns to place Ordinance 21- 22 on its 1st, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: An Ordinance Accepting the Annexation of Certain Territory at the 200 Block of North Airport Road to the City of Siloam springs, Arkansas and assigning the same tot a Ward; was read on its first reading. Item H: Resolution 60- 21 /Preliminary Plat Development Permit/ 200 Block of Airport Road/ Hillcrest Addition. Ben Rhoads briefed the item. Sappington had questions about the block length, and the requirement of the developer improving the intersection; Burns had concerns about the water pressure and pointed out the benefit of attending the municipal league conference in person was to be able to speak to ARDoT representatives in person about the concerns with the intersection. Allen all about the changes to the intersection. Hunt asked about changing the notice requirements. Rhoads addressed all questions. A motion was made by Smiley and seconded by Carroll to approve Resolution 60- 21. Motion passed 4/ 3 with Hunt, Rissler and Allen voting no. Item I: Resolution 09- 22 / Preliminary Plat Development Permit/ The Commons Addition/ 2000 Block of Dawn Hill Road. Ben Rhoads briefed the item. Allen has questions about the city' s ability to mandate the developer put it 55+ housing and stated he would be voting no on this item due to no immediate plans to improve Dawn Hill Road. A motion was made by Smiley and seconded by Burns to approve Resolution 09- 22. Motion passed 6/ 1 with Allen voting no. Item J: Resolution 10- 22/ Significant Development Permit/ 801 East Lake Francis Drive( Sager Creek Crossing Apartments). Ben Rhoads briefed the item. Janet Tracy, 2264 Aspen, expressed concerns for the potential of big trucks causing deterioration of the streets in the area and the increase in traffic. Following discussion by the Board, including dumpster location; the ability to mandate to changes to the Board of Directors Meeting Minutes Page 3 February 1, 2022 plan; parking; and several comments approving of this addition to the city, which is meeting affordable housing needs, a motion was made by Smiley and seconded by Burns to approve Resolution 10- 22. Motion passed unanimously. Item K: December 2021 Financials. Patterson pointed out that a copy of the financials had been provided and any questions should be directed to him or Christina Petriches. Item L: Administrator' s Report: Patterson reported to the Board on the attached report; that city crews were preparing for the upcoming weather event; city office closings would be determined on road conditions; and that he had met with the broadband consultants and the feasibility study would be mailed out in the next week and the survey would be online and active, on social media and in the newspaper. The mayor stated that there had been a meeting with the highway department regarding improvements to Hwy. 412, future impacts to 412 if it became an interstate highway and stated assurances had been received from the department to keep the city informed as they developed; and reminded everyone to be safe. Directors Reports: Hunt said," Stay warm and be safe." Burns advised that the Sager Creek Committee had met and that things were progressing; encouraged the audience to go online and look at the WOKA site and specifically the proposed trail system; stated that the WOKA park would be a revenue generator and hopefully offset some recently expressed monetary concerns; pointed out an article from July 1956, Water, Life-Blood ofthe Community; and stated we are revisiting what our fore fathers already knew with a different version. Sappington expressed condolences to the families of Bob Gray and Robert Jordan; encouraged the audience to look at the 2040 Comp Plan on the website and the interesting future of Siloam; thanked Ms. Tracy for attending and her comments; said to stay safe and watch out for kids as they will be out of school. Rissler pointed out the next Siloam Springs Community Prayer would be at 9am on February 5th at the Chamber of Commerce and would be led by Wayne Thomas from Kind at Heart Ministries. Carroll gave a should out to the City of Siloam Springs for the proactive preparation in anticipation of the potential weather threat and encouraged the audience to be aware of our neighbors. Smiley said her thoughts were with those without shelter; encouraged bringing pets inside; said be safe and considerate and to stay home if you didn' t need to go out. With no further business, a Motion to adjourn was made by Allen and seconded by Smiley. A voice vote was called. Motion passed unanimously. Meeting adjourned. EST: APP ED: 011: ................ G..:. Renea Ellis, City Clerk, CAMC/ C1 Judy Nation, ayor fik A sz OS r Tr IIfIIiNI1H111U\ 95 X i/ gifts Aim i00