Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD SEPTEMBER 6, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on September 6, 2022. The meeting was called to order by Mayor Judy Nation at 6: 30 pm. Roll Call: Smiley, Hunt, Rissler, Sappington, Burns, Allen, Carroll— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Chief Jeremey Criner, Fire Department; Chief Allan Gilbert, Police Department; Ben Rhoads, Sr. City Planner; Christina Petriches, Finance Director; and Jay Williams, City Attorney. Opening prayer. Director Carroll led the opening prayer. The mayor led the Pledge of Allegiance. The mayor asked if there were any comments from the audience regarding an item on the Consent agenda. No one came forward. Consent Agenda: A. Workshop Minutes/ August 16, 2022 B. Regular Meeting Minutes/ August 16, 2022 C. Memorandum of Understanding with Siloam Springs School District/ School Resource Officers/$ 194, 116. 73 D. Resolution 53- 22// Authorize the Rate of Property Tax/ 2022 to be Collected in 2023 E. Dedication of Utility Easements/ 123 and 111 South Oak Hill Street F. Grant Acceptance/ Fire Department/ Assistance to Firefighters Grant/ Department of Homeland Security/$ 60, 326. 27 G. Budget Amendment/ Community Dev. Dept./ Court Division/ Bond Clerk Retirement/ 20, 481. 00 A motion was made by Smiley and seconded by Carroll to approve the Consent Agenda. Nation asked for a roll call vote. Motion passed unanimously. d Item H: Ordinance 22- 21 / 3` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 3 to R- 2/ 2400 to 2600 Block of East Kenwood Street. Ben Rhoads briefed the item. A motion to place Ordinance 22- 21 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Allen. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( from R-3 to R-2) Property Located at the 2400 to 2600 Block of East Kenwood Street; was read on its third reading. Board of Directors Meeting Minutes Page 2 September 6, 2022 A motion to adopt Ordinance 22-21 was made by Smiley and seconded by Burns. Motion passed unanimously. d Item I: Ordinance 22- 23 / 3` Reading/ Amending City Code Chapter 98/ Establishing the Siloam Springs Utility Commission. Phillip Patterson briefed the item. A motion to place Ordinance 22- 23 on its third reading, suspending the rules and reading title only, was made by Allen and seconded by Carroll. Motion passed unanimously. An ordinance entitled: An Ordinance Establishing the Siloam Springs Utility Commission; was read on its third reading. A motion to adopt Ordinance 22-23 was made by Allen seconded by Rissler. Motion passed unanimously. Item J: Resolution 54- 22/ Intergovernmental Agreement with Benton County/ State Funding of Public Safety Answering Point( 911 Call Center). Patterson briefed the item. Following comments and questions from the Board, including how it will affect the contract the city currently has with the county for overflow calls; how the state made the decision as to who would remain a PSAP; the belief that we needed to have a PSAP within the city; and appreciation for the work of staff; a motion to approve Resolution 54- 22 was made by Smiley and seconded by Allen. Motion passed unanimously. Item K: July Financials. Patterson pointed out that a copy of the financials had been provided, to address any questions to him or Christina Petriches, and that more in depth reports would be given quarterly. Item L: 2022 Community Survey.. Patterson briefed the item. All directors were in favor of an outside provider conducting the survey, and the general preference was ETC. Item M: Administrator' s Report: Patterson reviewed the Administrator' s report attached hereto. The mayor stated it was her understanding there were no director reports and asked if there was a motion to adjourn. Sappington made the motion; Burns seconded. Meeting adjourned. Meeting adjourned. ATTEST: APPROVED: JAL/ Sll ! P yr' en Ellis, City Clerk, CAMC/ CMC Ju tion, yor Y ri 1 Seal} v,. NHS r0 W: 3,  rryc l Siloam Springs rlhlg5 Administrator' s Report September 6, 2022 1. Expenditures: 43, 483. 00— Police Department/ 2022 Chevrolet Tahoe PPV Utility( budget amendment approved 8/ 16/ 22) 30, 242. 78— Fuel Farm— 2000 gallons unleaded E10 gas($ 5, 226. 14) and 6000 Off-Road Dye Diesel 25, 016. 64) 31, 144— Airport— 8, 000 gallons of Jet A Fuel Per Resolution 61- 21 90, 900. 00- Electric - 60 25ft Tapered Alum Poles/ Inventory Est. delivery 12/ 2022) 95, 766. 00— Water- 264 5/ 8" x3/ 4" Cellular Water Meters/ Inventory Est. delivery 12/ 2022) 99, 729. 00— Electric - 7 225kva 208/ 120 3PH Pad Mount Transformers/ Inventory Est. delivery 6/ 2023) 87, 834. 00- Electric - 6 300kva 108/ 120 3PH Pad Mount Transformers/ Inventory Est. delivery 6/ 2023) 95, 668. 00- Electric - 4 500kva 108/ 120 3PH Pad Mount Transformers/ Inventory Est. delivery 6/ 2023) 57, 500. 00— Electric - 50 1PH Metal Wire Enclosures for Pole Mounted Transformers/ Inventory Est. delivery 11/ 2022) 95, 625. 00— Electric— 15 167kva 240/ 120 1PH Mount Transformers/ Inventory Est delivery 4/ 2023) 2. Sales Tax Receipts City Sales Tax August up 6. 5% YTD up 9. 5% County Sales Tax August up 1. 7% YTD up 3. 4% 3. Hispanic Heritage Festival— Saturday, September 17th from noon to 4: 00 PM at Memorial Park. The festival will consist of vendor booths, kids' activities, music, food trucks and a futsal tournament. This festival is related to the Board' s 2021- 2022 goal of broadening multi-cultural events. 4. Daddy Daughter Dance— this is scheduled to relaunch in February 2023