Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD JUNE 4, 2024 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on June 4, 2024. The meeting was called to order by Mayor Judy Nation. Roll Call: Hunt, Blair, Wiles, Allen, Carroll, Smiley —present; Risler - absent. City Representatives Present: Allan Gilbert, City Administrator; Jene' Fain, Assistant City Clerk; Jay Williams, City Attorney; Scott Miller, Police Chief, Kris Paxton, Community Development Director; Ben Rhoads, Senior City Planner; Kevin Moore, City Engineer; Dustin Kindell, Interim Fire Chief. Director Carroll led the opening prayer. Mayor Nation led the Pledge of Allegiance. Mayor Nation asked if there were any comments from the audience regarding an item not on the City' s agenda. Arthur Hulbert, 2065 Hwy 16 wanted to thank the citizens for all they have done to assist the tornado victims. The Chamber is delivering goods to Decatur daily if anyone can spare anything to help. Presentations — Brian Minnis / Maxim Golf Solutions / Siloam Springs Golf Course. Brian thanked the board and Allan Gilbert stating he has been a tremendous asset. He provided updates on the green restoration project, course updates, operation performance and answered any questions. Police Department Promotions — Chief Scott Miller recognizes Crystal Wright for her twenty 20) years of service with the Siloam Springs Police Department. The mayor asked if there were any comments on an item on the Consent Agenda. Consent Agenda A. Regular Meeting Minutes / May 21, 2024 B. Oklahoma Secretary and Environment Department / Siloam Springs Water Resource Company Property / Proposed Land Sale / $ 713, 655. 00 C. Purchase / Public Services Department / Sanitation Division / 2023 Western Star Roll -Off Truck / River City Hydraulics / $ 216, 708 A motion to approve the consent agenda as presented was made by Allen and seconded by Smiley. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 June 4, 2024 Blair requested that Item B be pulled for discussion. She stated she did not believe the amount per acreage was sufficient. Allen stated he appreciated the clarification regarding the deed restriction for conservation. Smiley made a motion to approve Item B and was seconded by Carroll. Motion passed unanimously. Contracts and Approvals D. Contract / Public Services Department / Sanitation Division / Waste Management of Arkansas. Jason Davis briefed the item. He stated he had negotiated a $ 3 per ton increase with Waste Management for the next five years. A motion was made by Smiley and seconded by Allen to approve. Motion passed unanimously. E. Contract / Finance / Software / BS& A / $ 318, 685. Christina Petriches briefed the item. She stated this contract would do almost everything that the departments need done except HR. She advised the board that all departments, including HR, had agreed that this was the best option financially and for ease -of -use purposes. A motion was made by Smiley and seconded by Allen to approve. Motion passed unanimously. Item F: Ordinance 24- 12 / 3' Reading / Amending Section 102- 21 of the City Municipal Code / Rezoning from A- 1 to P- D / 3500 Block of E. Kenwood St. Kris Paxton briefed the item. A motion was made by Smiley and seconded by Allen, to place Ordinance 24- 12 on its third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 102- 21 OF THE SILOAM SPRINGS MUNICIPAL CODE ( CITY ZONING MAP); REZONING ( FROM A- 1 TO P- D) PROPERTY LOCATED AT THE 3500 BLOCK OF EAST KENWOOD STREET; was read on its third reading. A motion to adopt Ordinance 24- 12 was made by Allen and seconded by Smiley. Motion passed unanimously. Item G: Ordinance 24- 13 / 3` d Reading Amending Section 102- 21 of the City Municipal Code / Rezoning from A- 1 to R-2 / 3500 Block of E. Kenwood St. Kris Paxton briefed the item. A motion was made by Smiley and seconded by Allen, to place Ordinance 24- 13 on its third reading, suspending the rules and reading title only. Motion passed unanimously. Board of Directors Meeting Minutes Page 13 June 4, 2024 An ordinance entitled: AN ORDINANCE AMENDING SECTION 102- 21 OF THE SILOAM SPRINGS MUNICIPAL CODE ( CITY ZONING MAP); REZONING ( FROM A- 1 TO R-2) PROPERTY LOCATED AT THE 3500 BLOCK OF EAST KENWOOD STREET; was read on its third reading. A motion to adopt Ordinance 24- 13 was made by Smiley and seconded by Carroll. Motion passed unanimously. Item H: Ordinance 24- 14 / 2" d reading / Vacation of Right -of -Way / 500 Block of South College Street. Kevin Moore briefed the item. A motion was made by Smiley and seconded by Allen, to place Ordinance 24- 14 on its second reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE VACATING AND ABANDONING RIGHT- OF- WAY AT THE 500 BLOCK OF SOUTH COLLEGE STREET; was read on its second reading. Item I: Ordinance 24- 16 / I st Reading / Amending Section 102- 21 of the City Municipal Code / Rezoning from A- 1 to C- 2 / 3990 Highway 412 East. Maegan Thomas briefed the item. The old RJ' s Tractor property would like to rezone and create an additional commercial property. A motion was made by Smiley and seconded by Carroll, to place Ordinance 24- 16 on its first reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 102- 21 OF THE SILOAM SPRINGS MUNICIPAL CODE ( CITY ZONING MAP); REZONING ( FROM A- 1 TO C- 2) PROPERTY LOCATED AT 3990 HIGHWAY 412 EAST; was read on its first reading. Item J: Ordinance 24- 17 / 1' Reading / Clerk Retirement / Renea Ellis. Christina Petriches briefed the item. The ordinance would provide for up to a 3% pay raise each year following a year of retirement. Gilbert requested that since this matter is strictly an internal matter that the board hear 1st, 2" d and 3rd readings at one time. A motion was made by Carroll and seconded by Hunt, to place Ordinance 24- 17 on its first reading, suspending the rules and reading title only. Motion passed 5- 0. Blair abstained from the vote. Board of Directors Meeting Minutes Page 14 June 4, 2024 An ordinance entitled: AN ORDINANCE APPROVING RETIREMENT BENEFITS FOR CITY CLERK; was read on its first reading. Item K: Resolution 26- 24 / Special Use Development Permit / Age Restricted Business / 202 Highway 412 West Suite ` A.' Maegen Thoams briefed the item. Allen questioned if this falls within distance restricted businesses. After lengthy discussion, it was determined that more information is needed regarding a previous ordinance as well as policy created by Community Development. Arhtur Hulbert, 2075 Hwy 16, stated he encourages a no vote. Ken Wyatt, 1109 E. Jewell, stated they attend on behalf of themselves and people they know. He also requested a no vote. Justin, 20640 lake Shore Drive, he is with the owners of this business stating they have hundreds of businesses in many states, but it is a local business with their warehouse out of Tontitown. He believes this business will be an asset to the community and a safe location in that it is next door to the police department. A motion was made to table this resolution until the next board meeting on June 18, 2024, by Allen and seconded by Wiles. Motion passed unanimously. Item L: Resolution 27- 24 / Special Use Development Permit / Age Restricted Business / 1703 Highway 412 West Suite 20. Maegan Thomas briefed the item. A motion was made to table this resolution until the next board meeting on June 18, 2024, by Allen and seconded by Wiles. Motion passed unanimously. Item M: April Financials. Christina Petriches reported on the items attached to the packet. Item N: Administrator' s Report. Allan Gilbert reported on the items attached hereto. He wants to remind citizens of upcoming events in the city. He thanked Arhtur Hulbert and the city of Siloam Springs for all they have done to assist the tornado victims. Directors Reports - Nation — Thank you, Arthur. It is amazing what people have done. Thank you to the community as well. Congratulations to Crystal Wright for her 20 years of service with the police department. She states she has been asked by several people so she wants to announce she will be running for re- election as mayor. Hunt —Thank you to the Chamber of Commerce and volunteers who have assisted in the tornados. Thank you, Crystal Wright for your 20 years of service. She has had calls regarding the speeding on Dogwood and would like to see if anything can be done to help resolve this issue. Wiles — He wants to say to the storm victims that his thoughts and prayers are with you. He wanted to thank the staff within the city for all their hard work. He appreciates everyone who works so hard for the city. Board of Directors Meeting Minutes Page 15 June 4, 2024 Blair — Keep the tornado victims in your prayers. They will continue to have needs further into the future. Thank you, Arthur Hulbert and asked him to please keep people apprised of the needs of the victims. Carroll — He apologized to Mayor Nation. It was good to see Brian Minnis tonight about the golf course. He wanted to let everyone know his daughter had twins and he plans to take a trip soon to hold them. It was good to see Crystal Wright honored tonight for her 20 years of service. He feels like the first 4t' Friday was a tremendous success. Thank you, Mr. McQueen, for coming tonight regarding the land sale. Smiley — Her thoughts and prayers are with the storm victims. Congratulations to Brian on the golf course. Congratulations to Crystal Wright for her 20 years of service. Tonight, will be her final board meeting. She wants to thank the citizens for giving her the opportunity of lifetime to serve the city and citizens of this town. She has seen some amazing accomplishments during her time on this board. She also thanked her family and friends for their support. Allen — People come and go, staff and board members. It will be hard to not have Carol on the board and she will be missed. She is a legend. He is glad to see the firework show is supposed to improve this year. He thinks we need work done to our tornado sirens in that some people still cannot hear them very well. He appreciates Crystal Wright for her 20 years with the police department. He states it was hard to believe the flood of the city was 50 years ago this month. He learned another lifelong employee of the city recently passed and gives his condolences. Lastly, Carol has seen a lot of change and she has been right there voting for all those improvements. With no further business, a motion to adjourn was made by Allen and seconded by Smiley. Meeting adjourned. ATT ST: Clla.. Jeri in, Assistant City Clerk SILOAAA SEAL SPRINGS .. p AP pR11VGS, P  i Siloam Springs Administrator' s Report June 4, 2024 Expenditures: In excess of $30, 000 None Per Resolution 07- 24 None 1. The inaugural 4t' Friday event of the season was fun for all. Despite the threat of rain, more than 1, 000 people joined the festivities. 2. June 14 & 15, we hope you' ll join us at Chautauqua Amphitheater for an abbreviated adaptation of William Shakespeare' s The Comedy of Errors. 3. Mark your calendars - we are just one month away from the Fourth of July Block Party, beginning at 5: 00pm near the rodeo grounds. Entertainment will include southern rock band, Maud Crawford and country artist, Clay Page. A new and enhanced fireworks display is also in the works. 4. Don' t forget that the Summer Reading Program has begun at our public library. Come out every Tuesday at 10: 00am for a variety of family entertainment.