Informational Meeting

MINUTES Tuesday, May 31, 2011 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, James Entenman, Michelle Erpenbach, Greg Jamison, Dean Karsky, Rex Rolfing Members Absent: Kenny Anderson Jr., Vernon Brown and Mike T. Huether Staff Present: 1. Call To Order Council Chair Sue Aguilar called the meeting to order at 4:00 p.m. 2. City Council Staff Report A. Debra A. Owen, City Clerk/Chief of Council Operations Owen reminded the Council about the Election Officials workshop in Pierre on July 14th. She said the candidate applications for the Districting Commission are being reviewed. Owen said they are still missing one from the Central District. A Resolution, appointing the applicants, will be brought to the Council. 3. Audit Committee A. Report from meeting held on Tuesday, May 17, 2011 Jamison said Jason Forbes, CPA, is a new member of the Audit Committee. Forbes replaced Brad Whitsell. Jamison was selected as the new committee chair. The committee is sending out a Request For Proposals (RFP) for external audit services. This is an annual audit of the City, which has been performed by Eide Bailly, whose contract expired. Jamison said the committee also discussed Fraud Hotline activity. Upcoming audits include: Cash handling by the Police Department, a Street Department audit, and an Arena audit. Jamison said those audits would be finalized and presented at the next Audit Committee meeting on July 26th. The committee also approved an educational trip for Rich Oksol, Lead Internal Auditor. 4. City Council Open Discussion  Erpenbach said there was a publication, in the newspaper, that listed phone numbers for the City Council. She reminded citizens that phone numbers for the City Council are available online at www.siouxfalls.org. Erpenbach said she was at a groundbreaking today for Raven Industries. She said they are adding an 80,000-square foot manufacturing facility that will employ 190 people. Erpenbach informed the Council that they will be receiving an invitation from EROS Data Imaging to tour their center. She informed the Council that the Department of Interior will be reducing satellite imaging centers from 200 to 5. EROS has been pre-selected to be one of the five, but it is not guaranteed. Jamison reported on a public open house on the proposed Events Center, that he had for the Southwest District last Wednesday. He said about 50 people attended, including Councilors Karsky, Aguilar and Brown. Jamison said more education is needed on the topic and that there is a lot of misinformation out there. He said he is committed to hosting another open house. Discussion followed. Aguilar said the tentative date for the next City Council Working Session will be from 4:00 p.m. to 6:00 p.m., on Thursday, June 16th. 5. Presentations A. Parks and Recreation Needs Assessment Survey Final Report by Don Kearney, Director of Parks and Recreation; and Ananda Mitra, Consultant Management Learning Labs B. Internal Audit Report: Fraud Hotline Activity Report 11-06 by Rich Oksol, Lead Internal Auditor 6. Executive Session A. Preparing for contract negotiations under SDCL 1-25-2(4) A motion was made by Michelle Erpenbach and seconded by Greg Jamison to enter into Executive Session at 4:52 p.m. to discuss preparing for contract negotiations under SDCL 1-25-2(4). Council Chair Aguilar called for a voice vote on that motion and all members voted yes. Motion Passed. Discussion started at 4:54 p.m. A motion was made by Greg Jamison and seconded by Rex Rolfing, to exit Executive Session at 5:27 p.m. Council Chair Aguilar called for a voice vote on that motion and all members  voted yes. Motion Passed. 7. Adjournment City Council Chair Sue Aguilar adjourned the meeting at 5:27 p.m. Denise D. Tucker, CMC Assistant City Clerk