Informational Meeting

MINUTES Monday, December 19, 2011 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, Vernon Brown, James Entenman, Michelle Erpenbach, Dean Karsky, and Rex Rolfing Members Absent: Kenny Anderson Jr., Greg Jamison, and Mike T. Huether Staff Present: Sue Roust, Interim City Clerk and Tamara Jorgensen, CMC, Assistant City Clerk 1. Call To Order Council Chair Aguilar called the meeting to order at 4:00 p.m. 2. Staff Report A. Sue Roust, Interim City Clerk Roust stated that Bob O'Connell from the Chamber of Commerce has delivered copies of the Chamber’s 2012 Legislative Priorities and the dates for the 2012 legislative coffees. This information is in the Council Members mailboxes. Roust reminded the Council Members that the Breakfast Club will meet Wednesday morning, December 21, 2011 at 7:30 a.m. in Leonardo's Cafe at the Washington Pavilion to discuss legislative agenda items. Roust distributed a tri-fold brochure that was developed in the City Clerk's Office. The brochure contains useful information for the 2012 Election including dates, schedules, deadlines, and lots of other information that answers common questions asked about elections and the Council. This information will be distributed to the public with the understanding that the Monday meeting dates indicated may be changed to Tuesdays. 3. Public Services Committee A. Report from meeting held on Monday, December 12, 2011 Erpenbach stated the following items were reviewed and discussed: the Naming Rights ordinance and the ordinance that will move City Council Meeting days from Mondays to Tuesdays. 4. City Council Open Discussion This item was deferred until Council Member Anderson Jr. arrived. 5. Presentations A. Deferred from the 12/12/11 Informational Meeting: Review of Transit Customer Service Audit; Discuss Recent Transit Ridership Data; and Update on Transit System Analysis Study by Karen Walton, SAM General Manager; and Debra Gaikowski, Transit Planner B. November Monthly Financial Report by Tracy Turbak, Director of Finance Council Member Anderson Jr. arrived at this time. Open Discussion was heard at this time. Anderson Jr. asked Bill O'Toole about not including the 2% COLA in the budget and how that will be managed throughout 2012. O'Toole stated that the collective bargaining process did not conclude until after the budget was finished. The 2% COLA that was negotiated in the AFSCME agreement was not part of budget process. Other employees are affected by that as well including the mid management group, the classified group and the appointed group. The costs will be managed and absorbed as much as they can. It will be easier for larger departments to manage the costs as there is greater turnover and attrition. Anderson Jr. asked about the amounts that need to be managed: O'Toole stated the General Fund was $737,000; the Enterprise Fund is $230,000; and $50K in other funds such as storm drainage, internal service, pension and other funds. Anderson Jr. stated he had received additional information from Budget Analyst David Bixler. Entenman asked O'Toole if there would be any supplemental requests. O'Toole stated that supplements would be requested “only if they had to”. Smaller city departments that don't have attrition or turnover may need to ask for a supplement, but if they did, it would be towards the end of 2012. C. Update on Downtown Greenway Project by Don Kearney, Director of Parks and Recreation; and Jon Jacobson, ASLA/Principal for Confluence 6. Potential Executive Session A. Personnel matters pursuant to SDCL 1-25-2(1) and to consult with legal counsel pursuant to SDCL 1-25-2(3)  A motion was made by Rolfing and seconded by Erpenbach to enter Executive Session at 4:48 p.m. to discuss personnel matters pursuant to SDCL 1-25-2(1) and to consult with legal counsel pursuant to SDCL 1-25-2(3). Aguilar called for a voice vote on that motion and all members voted yes. Motion Passed. A motion was made by Karsky and seconded by Rolfing to go out of Executive Session at 5:46 p.m. Aguilar called for a voice vote and all members present voted yes. Motion Passed. 7. Adjournment Council Chair Aguilar adjourned the meeting at 5:46 p.m. Tamara Jorgensen, CMC Assistant City Clerk