Informational Meeting

MINUTES Tuesday, July 10, 2012 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, Kenny Anderson Jr., James Entenman, Michelle Erpenbach, Greg Jamison, Dean Karsky and Rex Rolfing Members Absent: Kermit Staggers and Mike T. Huether Staff Present: Lorie Hogstad, City Clerk; Tamara Jorgensen, CMC, Assistant City Clerk; Jim David, Legislative/Operations Manager and David Bixler, Budget Analyst 1. Call To Order Council Chair Erpenbach called the meeting to order at 4:00 p.m. 2. Staff Report A. Lorie Hogstad, City Clerk Hogstad stated there are members in the audience from the first class of the South Dakota Municipal Clerks Institute. The guests are attending classes this week in Sioux Falls to attain their Certified Municipal Clerk designation. Hogstad stated that she and the Assistant City Clerks have attained their CMC status by attending classes that were available in Minnesota. The CMC delegates are from the following cities and towns in South Dakota: Alexandria, Armour, Belle Fourche, Brandon, Centerville, Dell Rapids, Delmont, Harrisburg, Humboldt, Keystone, Lake Preston, Milbank, Miller, New Underwood, Rapid City, Tabor, Tea, Vermillion and Worthing. Hogstad stated that Mayor Mike Huether provided a "Welcome to Sioux Falls" and a Q&A Session to the delegates yesterday. Hogstad stated that the following city staff members are participating as instructors in the CMC classes: Bill O'Toole, Director of Human Resources; Jane Hannestad, Human Resource Manager; Angie Uthe, Compensation and Benefits Manager; Tracy Turbak, Director of Finance; Scott Rust, Purchasing Manager; and Aimee Ladonski, Sustainability Coordinator. Former Minnehaha County Auditor Sue Roust is also assisting by teaching a class on Municipal Elections.  Discussion was held regarding providing a resolution on a future meeting which changes the date and time of the Joint City Council/Minnehaha County Commission meetings to the fourth Tuesday at 5:00 p.m. Hogstad stated that current city ordinance reads that Informational Meetings are held the first three Tuesdays and the last Tuesday of each month. An amendment will be needed to state that Informational Meetings may be held every Tuesday at 4:00 p.m. Hogstad discussed a possible calendar change, to add the meeting held on Friday mornings to the City Council Meeting calendar. Because these are not public meetings, it was determined that the Friday schedule will not be added to this calendar. Erpenbach explained the Friday morning meetings to the audience. Hogstad gave an update on the construction repair work on the Carnegie Town Hall. The roofing project will begin on Monday, July 16th and staff has made parking changes to the east parking lot. B. Jim David, Legislative/Operations Manager David provided an update on the proposed newspaper rate increase. He stated that the Bureau of Administration held a hearing on the proposed 3% increase and a final decision is expected on Friday, July 13, 2012. If approved, it will go to a legislative committee at that time. David stated he will speak with Council Leadership to determine if we need representation at that committee meeting or if they wish to submit a letter stating the Council does not support the increase. David stated the membership to the National League of Cities was submitted today. He explained that this will allow networking opportunities, leadership training and access to webinars, etc. for city leaders. David told the City Council that information will be received in the coming weeks from this group. Anderson Jr. asked if the membership has any requirements for Council Members to attend seminars or events that they are holding. David stated there are not any requirements but instead there are opportunities which include an upcoming conference in Boston on November 28, 2012, and online training items. David said he can send out links to the websites for the Council Members to review to learn more about the organization. 3. Fiscal Committee 4:13 p.m. Council Member Staggers arrived at this time. A. Report on meeting held Tuesday, July 3, 2012  Karsky provided an update on the meeting regarding the following agenda items: 1) City Wide Fees; 2) Capital Program Review Committee and 3) Process for reassigning Excess Funds to Benefit Citizens. Karsky stated that the Fiscal Committee Meeting for August has been cancelled due to budget hearings. The next meeting is scheduled for Tuesday, September 4th following the Informational Meeting. 4. City Council Open Discussion Karsky will not be able to attend meetings for the next two weeks. Staggers stated that he may be bringing forward an amendment to one of the resolutions on tonight's City Council Meeting dealing with the proposed pension plan changes. He stated his amendment would propose eliminating the lump sum payments from being included in final pay calculations for the pensions. Erpenbach requested that Staggers provide copies of the proposed amendment to each of the City Council members prior to the meeting. Jamison asked if this proposed amendment would be added to the changes that would be reviewed by the current city employees. Staggers replied that this would apply to both current and future employees. Discussion was held regarding 'spiking' that has occurred in the past. Erpenbach provided procedural information on voting regarding Items 22 and 23 and Items 34 and 35 on tonight's agenda. 5. Presentations A. 2012 Health Department Mosquito Control Program by Sandy Frentz, Public Health Manager and Denise Patton, Health Program Coordinator B. Lincoln/Minnehaha Counties Pre-Disaster Mitigation Plan by Regan Smith, Emergency Manager 6. Adjournment Council Chair Erpenbach adjourned the meeting at 4:45 p.m. Tamara Jorgensen, CMC Assistant City Clerk